General Instructions while filling the Spread Sheet for uploading of invoice data a

This is an offline system and do not require INTERNET connectivity while filling the details. The invoice de
or copied from any other Excel sheet or systems like MS Access or Tally or similar applications. Separate s
provided.

Before starting data entry in Excel sheet, please do / check the followin

For Excels other than 2007, goto option Tools --> Macros --> Security and check the security level. If securi
Save and close the excel and open once again to reflect the changes. If the Security level is not changed to
shown as INACTIVE.

For Excel 2007 users, the security level can be changed by Click on Microsoft Office Button , and then cl
category, click Trust Center Settings, and then click the Macro Settings category,then enable macro. Save a
again to reflect the changes.

The mandatory fields in Invoice details are,

With Registered Dealers: Invoice No, Invoice date, Registration No, Value of Goods, VAT Amount Paid and T
Dealer Name and Address fields are optional. The "CESS Amount on VAT" has to be shown along with "Tot
shown else where. Also the invoice details have to be furnished only invoice wise and not commodity wise
the Invoice Date should be entered in the format "dd-mm-yyyy" (Eg: 01-12-2008). Examples are,

Invoice Date
Invoice No (dd-mm-yyyy) Registration No Dealer Name Dealer Addres
1001 12/1/2008 32010707362
1002 12/2/2008 32060898765

With Unregistered Dealers: All columns are mandatory and enter TIN as 99999999999 (11 digits) . Other tha
and all kinds of purchase bills have to be entered individually. Only 8B bills need not be entered individual
figures in a single row as follows, Invoice No – From / To Series ( Eg: 1-1500), Invoice Date - Last Invoice da
&Address – Retail Sales, Value, VAT Amount, Total Amount – Sum of all 8B bills. Examples are,
10001-10500 12/31/2008 99999999999 Retail Sales Retail Sales
2002 12/3/2008 99999999999 Sale - Unreg. Dealer Sale - Unreg. Dealer
3002 12/5/2008 99999999999 Purchase - Unreg. Dealer Purchase - Unreg. D
For Interstate / Export / Import / Stock Transfer Transactions: All columns are mandatory. If TIN is available
as 88888888888 (11 digits) . The VAT Amount Paid can be zero. Examples are,
1101 12/1/2008 33020387654 ABC Ltd ABC Ltd, Chennai
1102 12/2/2008 88888888888 XYZ Ltd XYZ Ltd, Delhi

After completing the invoice entry, click the Validate Purchases / Sales button (extreme right side of the Ex
correctness. A message “File written to C:\KVATS" will be shown on successful validation of data and resp
dealer's PC (in the path C:\KVATS). Separate text files will be generated for Sales and Purchase details. The
through the link "Upload Sales / Purchase" in the Online eFiling Application to upload along with the retur
 ng of invoice data along with eReturns

etails. The invoice details can be either entered individually

plications. Separate sheets for Sales and Purchase are

o / check the following:

ecurity level. If security level is in high change it to low.

level is not changed to low, then the VALIDATE button may

e Button , and then click Excel Options. In the Trust Center

enable macro. Save and close the excel file and open once

tails are,

AT Amount Paid and Total Invoice Amount are mandatory.

hown along with "Total Invoice Amount" and should not be
d not commodity wise or schedule wise. Please note that
mples are,

VAT Total
Value of Amount Invoice
Dealer Address Goods Paid Amount
1000 40 1040.4
2000 80 2080.8

(11 digits) . Other than 8B bills, all other types of sale bills
be entered individually and can be entered as consolidate
Date - Last Invoice date, TIN – 99999999999, Name
mples are,
Retail Sales 15000 600 15600.60
Sale - Unreg. Dealer 1000 40 1040.4
Purchase - Unreg. Dealer 2000 80 2080.8
ory. If TIN is available enter the details other wise enter TIN

ABC Ltd, Chennai 1000 0 1000

XYZ Ltd, Delhi 2000 0 2000

me right side of the Excel sheet) to verify the data

ation of data and respective text file will be generated in the
Purchase details. These text files need to be attached
ad along with the return form.
 Invoice Date Seller
Invoice No (DD-MM-YYYY) Registration No Seller Dealer Name
(Mandatory) (Mandatory) (Mandatory) (Mandatory for Unregistered)
Seller Dealer Address Value of Goods Vat Amount Paid Total Invoice Amount
(Mandatory for Unregistered) (Mandatory) (Mandatory) (Mandatory)

Validate Purchases
Validate Purchases
 Invoice Date Buyer
Invoice No (DD-MM-YYYY) Registration No Buyer Dealer Name
(Mandatory) (Mandatory) (Mandatory) (Mandatory for Unregistered)
Buyer Dealer Address Value of Goods Vat Amount Paid
(Mandatory for Unregistered) (Mandatory) (Mandatory)
Total Invoice Amount
(Mandatory)

Validate Sales