City of Alcester JOB DESCRIPTION For the Position of: City Finance Officer. GENERAL PUPOSE OF THIS POSITION: (he main reason fortis position) ‘To manage the operations of the City under the general direction from the Mayor and City Council ‘To manage all City Departments and coordinate all Special Projects “To implement Policy set by the Council To create, present and maintain the City Budget “To interact with the Community to develop new programs to promote ity growth ‘SCOPE OF THIS POSITION: {The way the postion contributes to and impacts the City) ‘To develop and maintain a City budget ‘To oversee the Street & Water Department Activities - acting as a liaison between the Council Members, the Mayor and the Citizens ‘ ‘To manage the internal affairs of the City Office, Water & Street Departments ‘To interact with the Community _ zi ESSENTIAL DUTIES & RESPONSIBILITIES: sor reponse an eecomptshmens expected he poston igh yp problns enantered incarnate Recommends New Potential Employees to the Council, Trains, and Evaluates Performance and Disciplines Personnel using the Employee Standards adopted by the City Council Serve as Liaison between the Mayor and Council with regard to the Water, Sewer, Street and Office Departments, offering resolutions to problems and evaluating the progress of Goals Brief Council Members on pending agenda items and other Gity issues; providing administrative support to the Mayor & Council Members as needed Provide analysis needed to assist the Council to make informed decisions Perform Financial & Managerial Analysis for the Mayor & Council Members relating to City Operations, Grants, and Programs for Consideration Prepare the Budget before September 1 and submit to the Council, Prepare, Publish and File the Annual Report by March 1 Countersign all contracts Supply monthly, quarterly and annual information to the Auditor for review. Maintain annual inventories and a list of all fixed assets owned by the City Issue Building Permits ~ making physical inspections several times during construction. Issue all other Licenses and Permits as allowed by the Ordinances. ‘Act as custodian of Books of Record, Ordinances, Meeting Minutes and other official proceedings and actions of the Council, the Corporate Seal, and other official documents Create, Maintain and Implement a Policy & Procedural Manual for City Operations Fill out monthly & quarterly reports for the Sewer Plant, Retirement, Social Security, Medicare, Employment taxes & withholdings and Sales Tax Reports Work with the Assistant Finance Officer on the Water Billing, Delinquent Bills, Address Updates, and other inner Office duties Listen to the requests & concerns of the community and relate to the Couneil for review City of Alcester | Job Description for City Finance Officer December 2014 easESSENTIAL DUTIES & RESPONSIBILITIES con't: Maintain the Checkbook Balance, Prepare materials for City Council Meetings, City Council Minutes, & Scheduling Gym Events ‘Attend all Council Meetings and any other meetings as required Confer with the Mayor and City Council on Fiscal Matters, Policies and Procedures ‘Any other duties assigned by the Council KNOWLEDGE, SKILLS AND PERSONAL ABILITIES: (The knowiedge, sis and personal attributes required for satisfactory job performance) KNOWLEDGE: Ability to understand Business & Management Principles ~ Strategic Planning, Allocation of Resources, Human Resources and Coordinating Events Ability to understand State Codes and Laws, Government Regulations Ability to provide Customer Service - meeting the needs of the Citizens as they arise Ability to promote Public Safety - understanding the equipment policies & procedures needed to keep the employees and citizens safe Ability to work with Human Behavior — understanding differences in personalities, practice strong listening skills and practice fair treatment to all Strong Accounting Banking, and Financial Skills SKILLS: Able to deal with the Public on a daily basis (phone and in person) Well organized and neat Problem Solving Skills - identify the problem, work out solutions and evaluate the completion Strong Decision Making skills - understand the Cost vs Benefit potential to decisions Strong Listening skills - giving people your full attention, taking time to understand their needs, and to ask appropriate questions ‘Able to Coordinate Multiple Projects & Time Management ‘Strong Communication Skills & Negotiation Skills PERSONAL ATTRIBUTES: Be a Strong Leader be willing to take the lead, offer suggestions and direction, Have Initiative — be willing to take on new responsibilities and challenges, think outside the box Be able to handle Stress - remain calm during stressful situations Be Dependable, Adaptable Have a Strong Attention to Detail ‘Be Concerned for Others ~ be understanding and sensitive to the needs of others Have Integrity - be honest and ethical Be able to work independently - look for items that need attention Be able to accept constructive criticism Be willing to keep learning new things City of Alcester | Job Description for City Finance Officer December 2014 [EAIWORKING CONDITIONS: PHYSICAL DEMANDS: Ability to Multi-task. Ability to lift basic office items (Boxes of copy paper, Boxes of files) Ability to operate a computer and all other office equipment ENVIRONMENTAL CONDITIONS: MENTAL DEMANDS: Ability to handle Stressful Situations & Deadlines Ability to maintain relationships with employees - praise the positive, recognize & resolve the negative, and value the employees achievements Ability to coordinate schedules and events Ability to determine the best management of financial resources Ability to complete and file all necessary reports on a timely fashion Ability to not take criticism personally SPECIAL CERTIFICATIONS/QUALIFICATIONS: Accounting or Business or Public Administration Degree Management Experience Knowledge of the South Dakota Codes, Policies and Ordinances GOALS FOR 2015: Develop a plan for Water Meter Replacement including Radio Reads Develop a Committee to Promote City Growth as outlined in the Comprehensive Plan of 2030 Develop a plan for updating the Alcester Community Building / Alcester Event Center Develop and maintain the City of Alcester Website Attend Public Election School ‘Attend Annual Report School City of Alcester | Job Description for City Finance Officer December 2014 ee]