February Month End

2019
Date Deadlines Timesheets Receipting Reports Available GL team & others PFAs Finance Mgrs / Controllers General

14th Feb Structure fees processed

15th Feb Review BS Reconciliations and arrange adjustments as necessary
16th Feb
17th Feb

Import prepayments / WIP / training / int Review cost budgets with project managers and clear overruns. Ensure prior month GL adjs are corrected in PA
services / vehicle fleet etc. Review revenue on FP-S projects

18th Feb Advise of cost movements / prepayments

19th Feb Advise of IB accrual movements
20th Feb

21st Feb

Noon: All timesheets to

be Authorised
22nd Feb

Rugby France v Scotland

Rugby Wales v England
23rd Feb
Rugby Italy v Ireland
24th Feb Carabao Cup Final

Timecards imported into

Revenue Report issued
25th Feb
OPA Overrun report issued
26th Feb Noon SR Accruals to Sectors for checking
27th Feb 5pm Sectors to review SR Accruals & reply to SR

Ongoing receipting in Procure Depreciation costs processed

Cob FA Depreciation to be in One:
5pm Final SR Accruals file sent to GL team
by for posting Timecard & Clearing processing
Receipt date = February
5pm: NO MORE SUPPLIER pm: Revenue report issued
Payroll posted
NON PO INVOICES TO BE DEADLINE FOR RECEIPTING AP will be opened for March
pm: Overrun report issued
ITEMS RECEIVED IN GL will be opened for March to enable
PROCESSED IN February FEBRUARY STEM upload
All external costs now in Cutoff for Receipting is Midnight.
28th Feb

Review Departmental Costs for February (Payroll etc)

1pm SR Accruals to have been All AR cash receipts to be posted and AR Review external costs
posted by GL team Monthly Exchange Rates issued
interfaced to GL Productivity data available for review in Essbase
Complete ISIS Revenue by 3pm
Clearing reports
No Receipting i/face am: Revenue report issued
available in OPA am: Overrun report issued
AR & PO will be opened for March
3pm deadline for ISEC Cost moves/Accruals/Prepayments
"SD Exchange by Clearing EXCEL format" report available in
3pm ISIS final revenue OPA to review clearing
calculation Review draft revenue
1st Mar
2nd Mar
3rd Mar

Complete ISEC/IEA Revenue by 2pm

No Receipting i/face
am: Remaining ISEC-overrun report
2pm: ISEC+IEA final revenue am: Revenue Report issued pm: Transfer internal invoices from ISIS to
3pm deadline for External Cost moves/Prepayments/Accruals
calculation (i.e. internal 1pm: revenue report for final review AP/AR/GL and to PA
revenue closed)
4th Mar

am: Clear any overruns caused by internal costs

am: Last chance to make adjustments on EC projects
9:30am: Remaining EC-overrun Transfer internal invoices from ISEC to
2pm: EC final revenue report AP/AR/GL and to PA
Approve & release all invoices created in Oracle
calculation (i.e. Revenue 10am: revenue report issued 11am - Interco and internal settlements
closed) 1pm: revenue report for final review (NB, XU & SV) to be completed
4pm Deadline for Billing
4.30pm Deadline for Bookings
5th Mar 5pm PA Closed Pancake Day
Process final journals (Pension acctg, share- 9am - 4pm Review meetings between Davinder and
based payments, Controllers
provisions, tax, forex, bad debts,SR finance Adjustments only if authorised by Davinder / Ender
fees, etc.) /Finance Controller / Kevin
9am - Trial Balance v1 Run opening cards once advised by Guy VS,CB,KS & GJ pre close Balance Sheet confirmation.
4pm GL Close 10am - Final revenue report Adjustments only if authorised by Davinder /Ender /
Noon - Draft Bank rec Final high-level adjustments only with Controllers agreement Finance Controller / Kevin

Reserve for loss at completion charge in GL

Balance C/F/9 - class accounts

6th Mar P&L Adjustments only if authorised by

Davinder /Ender / Finance Controller /
7th Mar 10am Final Trial Balance Schedule Kevin
Distribute Costs to run nightly

8th Mar
Rugby Scotland v Wales
9th Mar Rugby England v Italy

10th Mar Rugby Ireland v France

11th Mar
12th Mar
13th Mar Business reviews
14th Feb
15th Feb
16th Feb