REPUBLIC OF THE PHILIPPINES

National Disaster Risk Reduction and Management Center, Camp General Emilio Aguinaldo, Quezon City, Philippines

CHECKLIST
Province
Local Disaster Risk Reduction & Management Councils (LDRRMCs)
Gawad KALASAG CY 2018

LGU: ______________________
Date: ______________________
Score: ______________________

MINIMUM REQUIREMENTS:
1. LDRRM Office
2. Permanent LDRRM Officer
3. Operations Center
4. LDRRM Plan (approved and patterned from the NDRRM Plan)
5. CLUP and CDP (updated or ongoing formulation)
6. LCCAP (approved and patterned from the NCCAP)
7. Other basic requirements specified under the RA7160

Absence of any of those aforementioned requirements would render the LGU

disqualified for applying to the Gawad KALASAG awards

GENERAL AGREEMENT:

1. Transparency- sharing of guidance notes

2. In every item; there should be a document
3. The guidance notes will show the indication when asked (When, Why, Where,
How)
4. Budget Allocation and Utilization to be indicated in the Guidance Notes (Find
the (SRE)Summary of Receipts and Expenditure)

INDICATORS Max Rating/ Comments/

I. PREVENTION AND Points Score Remarks
MITIGATION (35 Points)
1. Risk Assessment (8)
1.1 Are there maps  Number of relevant 4
available? (hazard, maps
vulnerability, capacity  Correct scale of maps
and resource) for provinces - 1:50,000

Types of Maps (Must have)

 Vulnerability
 Susceptibility Map
 Resource/Evacuation/
Capacity/Inventory

Telefax: NDRRMC Opcen +63 (2) 911-1406; 912-2665; 912-5668; NDRRMC Secretariat +63 (2) 912-0441; 912-0459;
Office of the Administrator, Office of Civil Defense +63 (2) 912-2424
Email: dopcen@ndrrmc.gov.ph Website: www.ndrrmc.gov.ph
  Risk Maps
 Updated maps
(reckoning date)
 Should be Digitized
(GIS Maps)
 Prominently displayed
1.2 Is there a database on  Complete data 2
elements at risk? (disaggregated)
 Population (refer to
Guidance Notes)
 Infra
 Table as proof of the
availability of the
database
 Narrative/ indication of
source of the
database/documents
 Source documents of
items 1.2 & 1.3 is the
LDRRM Plan
 Updated (3 years at the
minimum)
1.3 Conduct of Risk  Have the LGUs 2
Assessment and conducted the risk
Analysis Assessment and
Analysis?
 Any tool they used is
acceptable
 Narrative?
 Source document is the
PDPFP
 Proof of verification-
narrative about the
process they underwent
 Result of the risk
assessment and
analysis( evidence by
narrative, maps, tables)
2. Plans, Policies, and (8)
Budget
2.1 Are there disaster  For Province 3
prevention and a. PDP
mitigation measures b. PDPFP-Provincial
integrated/ Development and
mainstreamed in the Physical Framework
local development Plan
plans? c. PDIP-Provincial
Development and
Investment Program

Page 2 of 12
 2.2 Are there funds  Look for the (SRE) 3
appropriated and  Approved Budget
utilized for mitigation
measures?
2.3 Are all non-state  Number of non-state 2
stakeholders involved stakeholders
in the planning and
implementation of
prevention and
mitigation
projects/activities of
the DRRMC. (CSOs,
women, youth, and
others such as
religious, business and
other basic sectors i.e.
Victims of Disasters
and Calamities,
PWDs. Elderly,
children, etc)?

3. Early Warning System 4

(EWS)
3.1 Is there an  Presence of EWS 4
established EWS for protocol per hazard
specific hazards in  Considers the Four
the locality? Elements of a sound
EWS
a. Risk Knowledge
b. Alert and
Monitoring
c. Dissemination
d. Response
Capacity
4. Risk Financing (5)
4.1 Are there facilities and  Presence of Insurance 2
equipment covered by Policies
insurance?
4.2 Has the LGU facilitated  MOA/MOU of LGU with 1
an agreement with the banks, cooperatives,
cooperatives, micro micro finance
finance institutions, and institutions
local financing  Insurance policy may
institutions to extend include crops, livestock
calamity loans to the and others *include in
affected community guidance notes
(RA10121 Section 17)?

4.3 Accredited Community  Insurance coverage to 2

Disaster ACDV (RA10121

Page 3 of 12
 Volunteers (ACDVs) Section 13 )

5. Environmental (4)
Management
5.1 Is/are there  Presence of 2
environmental environmental code and
ordinance/s? ordinances
5.2 Is/are there  PPAs (Programs, 2
environmental Projects, and Activities)
program/s? implemented
6. Infrastructure Resilience (6)
6.1 Inspection/  Infrastructure Audit 2
Assessment of all  Report/Action photos of
Public Infrastructure Inspection
and all Infrastructure  For Barangay -
utilized by the public Coordination activities
with City/Municipality
6.2 Ensuring all  Compliance to the 2
constructions comply National Building Code
to accepted standards  Occupancy Permits
and specifications
6.3 Does the LGU conduct  Regular Risk 2
periodic Maintenance assessment of the
of public facilities? infrastructure
 Maintenance activities
done to the public
facilities
 Budget allocated for
maintenance

II. PREPAREDNESS INDICATORS Max

(30 Points) Points
1. DRRMC Organization (24)
1.1 Functionality of LDRRMCs 8

1.1.1 Organization of  Executive 1

LDRRMCs Order/Ordinance/
Resolution organizing
the DRRMC
1.1.2 Composition of the  Functional council/ 1
LDRRMC compliant committee and
to section 11 of presence of an
RA10121 particularly Organizational Chart
non-state (.5pt)
stakeholders  Membership of
accredited CSOs to the

Page 4 of 12
 Council/Committee
(Supporting Document:
Certificate of
Accreditation) (.5pt)
1.2 Regularity of  Minimum: Quarterly 1
Council Meetings

1.3 Quorum during  Quorum .5

Council meetings  Supporting Document:
Minutes of the meeting
1.4 Regularity of  Minimum: Quarterly .5
Committee  Supporting Document:
Meeting Minutes of the meeting
 Prior to the Council
Meetings
1.5 Organization of  Percentage of 2
DRRMCs of LGUs constituted DRRMCs
under your
responsibility/
supervision
1.6 Institutionalized  Percentage of 2
DRRM Office constituted DRRMOs

2. Established DRRM Office 9.5

2.1 DRRM Office  Separate office 1

2.2 Personnel  Compliant to Sec.12 of 3

Compliment RA 10121 and JMC No.
2014-1
 Increase the weight for
permanent
 Province and
HUCs/Cities- must
comply with the law (4
plantilla)
 1st -6th class
municipalities (at least
1 plantilla) *guidance
notes
2.3 Capacity  Budget .5
Development of  List of Proposed
Personnel Trainings/ Program
Designs

Page 5 of 12
 2.4 Equipage  Adequacy of equipment 2
2.4.1 Office
Operations
2.4.2 Training
2.4.3 Search and
Rescue and
Medical
2.4.4Transportation
2.5 Operations Center .5
manned on a 24hr
basis
2.6 Efficient and  Laymanized .5
effective IEC  Available
materials on  Customized guidance
hazards, risks, notes
vulnerabilities,  Posting in Conspicuous
EWS, and Areas
counter-measures  Supporting Document:
Sample IEC attached in
the entry
2.7 Pre-positioned  Presence of stockpile .5
stockpiles of relief items or negotiated
goods (food and credit line MOU/MOA
non-food) or a
negotiated
agreement with
local suppliers
2.8 Submission of the  Reports received by .5
DRRMO of the LDRRMC and LDC
LDRRMF
Utilization Report
to the LDRRMC
AND LDC
3. Plans (3)

3.1 BDRRM Plan  Availability 1

 Approved and Adopted
3.2 Contingency  Availability 1
 Approved and Adopted

3.3 Communication  Availability 1

Plan of the  Approved and Adopted
LDRRMP and the
Contingency Plan
4. Capacity development for 6.5
the community and stake
holders

Page 6 of 12
 4.1 Disaster Risk  General and basic .5
Reduction and DRRM Orientation
Management conducted
(DRRM)  Orientation for PDRA
conducted
4.2 Evacuation Camp  At least (1) training .5
Management conducted during the
review year
4.3 Community-based  Levels of training (basic .5
DRRM or advance/ladderized)
 At least (1) training
conducted during the
review year
4.4 Search and  At least (1) training 1
Rescue conducted during the
4.4.1 Water review year
4.4.2 Collapsed
Structure
4.4.3 Mountain
4.4.4 Swift Water
4.5. Fire Suppression  At least (1) training .5
conducted during the
review year
4.6. Medical Services  At least (1) training .5
(Basic Life conducted during the
Support, First Aid) review year
4.7 Incident Command  At least (1) training .5
System (ICS) conducted during the
review year
4.8 Family and  At least (1) training .5
Community-Based conducted during the
Disaster review year
Preparedness &
Monitoring System
4.9 RDANA  At least (1) training .5
conducted during the
review year
4.10 Psycho-social  At least (1) training .5
Intervention conducted during the
review year
4.11 Involvement of  Participation as .5
NGOs/CSOs/ resource person or
Business and participant
Private in the  After activity report
conduct of training  Action photos
(enabler and  Certificates *guidance
receiver) notes
5. Partnership (3)
Mechanisms/Linkages

Page 7 of 12
 5.1 Participation of
NGOs, Business
and Private
Sectors, and others
 MOA/MOU of the 1
partnership relating to
preparedness
(excluding the conduct
of training)

5.2 Resource  Acknowledgement 1

Mobilization Receipts
(Monetary and Non-  Actual Operations
Monetary) Supporting Document:
Receipts, Photos
5.3 Inter-LGU  Established inter-LGU 1
Cooperation and alliance
Alliances  Supporting Documents:
MOA and MOUs

III. RESPONSE (20 Points)

1. Demonstrated Capability (20)
1.1 Without disaster response
operations
1.1.1 Standard Operating  Written SOP’s/ 5
Procedures (SOPs) Protocols
in place for specific
hazards in the area
1.1.2 Availability of  Checklist/Operations 1
Templates for LCE List
directives
1.1.3 Readiness to  Structure (per 3*
deploy functional hazard)
Incident
Management Team
by the first
responder on site
1.1.4 Availability of  Written SOPs 3
timely, accurate  Supporting Docs:
and reliable Logbooks and
response Reports
 Conduct of drills,
SimEx, rehearsals
1.1.5 Identification of  List of sites and 2
relief distribution centers/maps
points/centers
1.1.6 Determination of  List of sites and 2
clinics, hospitals centers with
and RHUs to description (bed
address any capacity, hospital
medical emergency type) /maps

Page 8 of 12
 1.1.7 Identification of  List of sites and 1
Standard based centers/maps
Evacuation Sites
and/or Centers and
Routes
1.1.8 Readiness to  List of vehicles and 1
provide drivers and/or MOA
transportation for with transport groups
Evacuation if available
1.1.9 Establishment of  Evacuation center 2
Standard constructed
Evacuation purposely for
Center(s) evacuation

OR

1.2 With disaster response (20)

operations
1.2.1 Presence of a real  Supporting docs: 2
time/near real o PDRA
time, end to end o Sitrep
reporting system o RDANA
o DANA

1.2.2 Conduct of Pre-  PDRA 2

Disaster Risk report/proceedings
Assessment
1.2.3 Activated functional  ICS team reports 3
Incident
Command
System (ICS) by
the first responder
1.2.4 Issuance of public  Copies of issuances 3
advisories in and public advisories
accordance with
the protocols
developed
1.2.5 Executive  Copy of the EO and 4
Order/System on protocols
Forced Evacuation
1.2.6 Activation of relief  A copy of the 2
distribution adopted relief
points/centers distribution
using the relief mechanism
distribution  Reports
mechanism
1.2.7 Coordination with  Activation of EOC 2
appropriate and Cluster System
agencies

Page 9 of 12
 1.2.8 Conduct of Rapid  Copy of RDANA 2
Damage  Reports
Assessment and
Needs Analysis
(RDANA) within
72 hours after the
occurrence of the
disaster

IV. RECOVERY AND

REHABILITATION (15 Points)
1. Without Disaster (in the (15)
preceding year)
1.1. Efforts that will mitigate  List of PPAs to 5
the impact of future increase resiliency
disaster (activity and
policy consistent with
risk assessment, etc.)
1.2 Compliance with Build-  List of Build Back 5
back Better Principle Better(*define in
Guidance Notes)
Compliant PPAs with
specifications

1.3 Multi-stakeholder  Participation of multi- 5

approach stakeholder in
planning,
implementation and
monitoring of
mitigating projects

OR

2. With Disaster (15)

2.1 Conduct of Damage and  DANA report 5
Needs Assessment
(DANA)
2.2 Recovery Plan  Formulated based 5
on the DANA Report
 Compliance with the
build back better
principle
 PPAs identified for
all sectors affected
with corresponding
budget and budget

Page 10 of 12
 source
 Involvement of multi-
stakeholder in
planning,
implementation and
monitoring of the
recovery plan
2.3 Restoration  Compliance with 5
Build-back Better
Principle
 Status of projects in
the recovery plan
 Supporting docs:
reports, list of PPAs
status of
implementation

TOTAL POINT SCORE: __________

Page 11 of 12
Summary Sheet
MAX. ACTUAL Remarks,
Criteria for Checking Recommendations
SCORE SCORE and Suggestions

I. PREVENTION AND MITIGATION 35

II. PREPAREDNESS 30

III. RESPONSE 20

IV. REHABILITATION AND RECOVERY 15

TOTAL 100

Adjectival Rating Percentage

Excellent 91-100%

Very Good 81-90%

Good 71-80%

Needs Improvement 61-70%

Validated by:

Name:
Position:
Agency:
Date:

Page 12 of 12