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Student Online admissions are a vital part of any university’s running because students are
what keep a University alive. The Student admission is one of the most important activities within a
university as one cannot survive without students. A poor admissions system can mean fever
students being admitted into a university because of mistakes or an overly slow response time.
Online Student Registration is the software which is helpful for students as well as the
department In this project, the student is facilitated by the online system for registering students,
add subjects and fee structure Our Student Management System deals with the various activities
related to the students. In the Software we can register as a user and user has of two types, student
and administrator. Administrator has the power to add new user and delete a user.Through this
online system we overcome many Problems. Time and Money is saved.Nothing is done
manually. Long lines in the department for these issues.
1.1 Purpose
The purpose of this SRS document is to allow the registration of students in particular

course. It is intended o be complete specifications of what functionality the admission

provides. It will also facilitate keeping all the records of students, such as their id, name,

address DOB, etc. So all the information about a student will be available in a few seconds.

Overall, it will make Student Online Registration System an easier job for the administrator and the

student of any organization.

The main purpose of this SRS document is to illustrate the requirements of the project Online

Student Registration System and is intended to help any organization to maintain and

manage its student’s personal data.

1.2 Scope
Without an Online Student Registration System, managing and maintaining the details of
the student is a tedious job for any organization.

Student online registration system will store all the details of the students including their background
information, educational qualifications, personal details and all the information related to their
Login Module: Login module will help in authentication of user accounts. User who have valid
login id and password can only login into respective accounts.

Update/Delete Module: Suppose there are hundreds of students and from this we have to
update/search a particular student and we know the name of the student , in manual system it is a
tedious task though we know the name of the
student, but using this module we can easily update/delete student by specifying the name of
the student in the search criteria .
User Management: This module will help the administrator in enabling
disabling a user account and updating user information as required.
1.3 Overview

The purpose this documents is to present a detailed description of the OSRS. It will explain the
purpose and features of the software , the interfaces of the software, what the software will do,
the constraints under which it must operates and how the software will react to external stimuli.
This document is intended for both the end users and the developers of the software.
Specific design and implementation details will be specified in a future document. The student
registration system has to handle records for many students and maintenance was difficult.
Though it has used an information system, it was totally manual. Hence there is a need to
upgrade the system with a computer based information system which is Online Student
Registration System.
2. Overall Description

This section will give an overview of the whole system. The system will be explained in its
context to show how the system interacts with other systems and introduce the basic functionality
of it. At last, the constraints and assumptions for the system will be presented.

In Online Student Registration System, the student is facilitated by the online system for
registering students, add subjects and fee structure Our Student Online Registration System deals
with the various activities related to the students.

2.1. System Study

Library Management System is a replacement for the ordinary student registration

systems which depend on paper work for recording book and user’s information. This software

is developed specifically to cater the flexible feeding requirement of a student and is totally self-

contained and works efficiently. In online student registration system minimize waste of time. It

provides a simple database and a good level of normalization will make sure that the user is

getting various set of reports.Interfaces

In computing, an interface is a shared boundary across which three separate components of

computer system exchange information.

User interfaces

The application will have a user friendly and menu based interface.

Following screens will be provided:

2.2 Hardware Interfaces

 Minimum 350MB Hard Disk space for installation.

 4GB HD space required for a typical live system with 1000-2000 events.

 Recommended minimum CPU – Pentium 4, 3.2GHz

 Recommended 1GB RAM for a Central Server with 3 Nodes

 Network Card

 Printer (If required)

Server side

The web application wil be hosted on one of the department’s Linux servers and connecting to

one of the school Oracle Database server. The web server is listening on the web standard port, port


Client Side

The system is a web based application; clients are requiring using a modern web browser

such as Mozilla Firebox 1.5, Internet Explorer 6, and Google Chrome

2.3 Software Interfaces

 Adobe Dreamweaver

 PHP Wamp Server For Windows(Apache)

 Database Mysql For Backend

Server side

An Apache Web server will accept all requests from the client. A development database will

be hosted locally (using MySQL); the production database is hosted centrally (using Oracle
2.4 Operations

The normal and special operations required by the user such as:

 The various modes of operations in the user organization

 Periods of interactive operations and periods of unattended operations

 Data processing support functions

 Backup and recovery operations

Site Adaptation Requirements

There should no site adaptation requirement since the Web Application

Server was setup.

Product Functions The website will allow access only to authorized users with specific roles (Administrator-

maintains the website, Institutes-Register the students, Students-Fills the details).

Following are the System Functions:

Student role

On the register form, student should enter all their detail such as their name,

numbers, Email and contact number. After, the system allow student to change

information and provide the function to change password for student.

Administration role

The system administrator must be able to: deactivate and reactivate student account login

2.5 User Characteristics

End Users

All specific knowledge or skills are required from the feeder.

 Educational level: Users should be comfortable with the English language.

 Experience: Users should have prior information regarding the online


 Skills: Users should have basic knowledge and should be comfortable.


Administrator must be capable to manage user rights.

This system will not take care of any virus problem, which might occur either on the Client
or the server system. Avoiding the use of pirated software and ensuring that floppies and
other removable media are
scanned for viruses before use could minimize the possibility of viral infection.


The Information of all users, subjects and allocations must be stored in a database that
is accessible by every connected system.

MySQL used for database.

Users may access from any system connected to the online database.

Users must have their correct usernames and passwords to enter into their accounts.
3. Specific Requirements Software

This section provides software requirements to a level of detail sufficient to enable

designers to design the system an testers to test the system.

This section contains all of the functional and quality requirements of the system. It

gives a detailed description of the system and all its features.

Requirement Specification (SRS)

The following subsections of the SRS document provide an overview of the Entire


Purpose: The purpose of the project is to provide online student registration.

Scope: The website display student information of registered students

Benefits: This website reduces the manual work, maintaining accuracy, increasing

3.1External Interface Requirements:

This section provides a detailed description of all inputs into and outputs from the

system. It also gives a description of the hardware, software and communication interfaces

and provides basic prototypes of the user interface.

User Interfaces:

Registration Screen: Various fields available on this screen will be:

 Login Name

 Institute Name

 Email Id

 Password
Login Screen: Fields available on this screen are:

 Login Name

 Password

Student List Screen: Various Fields are:

 Student ID

 Student Name

Student Login Screen: Various Fields are:

 Student ID

 Student Name

3.2 Functional Requirements

It deals with the functionalities required from the system which are as follows:

 The website will help the colleges/organizations/companies to conduct their

student registration

 Only authorized person can access related details.

 Organizations can change their information regarding themselves. The

students can login through TEST-ID and PASSWORD.

 Administrator will be responsible for updating the site.

3.3Performance Requirements
This subsection specifies numerical requirements placed on the software or on the

human interaction with the software, as a whole..Numerical requirements will


 300 terminals will be supported at a time

 Only text information will be supported(HTTP)
3.4System Analysis

System Analysis is a detailed study of the various operations performed by a system and

their relationships within and outside of the system. Here the key question is- what all problems

exist in the present system? What must be done to solve the problem? Analysis begins when a

user or manager begins a study of the program using existing system.

3.5 Data Flow Diagram

A DFD also known as ‘bubble chart’, has the purpose of clarifying system

requirements and identifying major transformations. It shows the flow of data through a

system. It is a graphical tool because it presents a picture.

Four simple notations are used to complete a DFD. These notations are given below:-

DATA FLOW: - The data flow is used to describe the movement of Information from one part

of the system to another part. Flows represent data in motion. It is a pipe line through which

information flows.

Data flow is represented by an arrow.

PROCESS: - A circle or bubble represents a process that transforms incoming data to

outgoing data. Process shows a part of the system that transform inputs to outputs.

EXTERNAL ENTITY: - A square defines a source or destination of system data. External

entities represent any entity that supplies or receive information from the system but is not a

part of the system.

DATA STORE:- The data store represents a logical file. A logical file can represent either a data

store symbol which can represent either a data structure or a physical file on disk. The data store

is used to collect data at rest or a temporary repository of data. It is represented by open


OUTPUT:-The output symbol is used when a hard copy is produced and the

user of the copies cannot be clearly specified or there are several users of the output.





Context Diagram

LEVEL-0/Context Diagram:-

Administrator/ Details Online Student Details

User My SQL
Registration System
Final report Report



 Login with the authorized identification name.

 Add necessary information regarding the registration.


 Required Registration details.

Online Student Registration System:

The system will save the registration and their details.


 Manages the Details of students.


 Delivers the details for the specified student.

My SQL Database:

This will stores each and every information that is saved by the user whether it is the
new registration or an old one. The modification or the updating of the registration is also very
quickly and efficiently updated in the database.


 Saves the details of all the students as well as their information.

 Gives the details of the students requested by the user.
LEVEL-1 DFD for Administrator/User

Online Student

Delete Reports

Entity-Relationship Diagram (ERD)

Student Sign
Up Login


Online Student
Has to User

Username Password

Registration form
Delete Give

Course Year

Roll No
2s Report
1s Generated
Give Branch
6s Details 4s Year
5s Address
Personal Details Board DOB
Name Roll
High no
Name Inter
6sem Course
marks Details
Address 5sem Board
marks University
2sem Roll no
3sem marks
marks 1sem
4. System Design

The purpose of System Design is to create a technical solution. That satisfies the

functional requirements for the system. At this Point in the project lifecycle there should be a

Functional Specification, written primarily in business terminology, containing a complete

description of the operational needs of the various organizational entities that will use the new

system. The Challenge is to translate all of this information into Technical Specifications that

accurately describe the design of the system, And that can be used as input to System

Construction. Thee Functional Specification produced during System Requirements Analysis is

transformed into a physical architecture.

System components are distributed across the physical architecture, usable interfaces are

designed and prototyped, and

Technical Specifications are created for the Application Developers, enabling them to build and

test the system. Many organizations look at System Design primarily as the Preparation of the

system component specifications; however, Constructing the various system components is only

one of a setoff major steps in successfully building a system. The preparation of the

environment needed to build the system, the testing of the system, and the migration and

preparation of the data that will ultimately be used by the system are equally important. In

addition to designing the technical solution, System Design is the time to initiate focused

planning efforts for both the testing and data preparation activities.
4.1. Database design

The general theme behind a database is to handle information as an integrated whole. A

database is a collection of interrelated data stored with minimum redundancy to serve many users

quickly and efficiently. The general objective is to make information access easy quick and

flexible for user. In database design several objectives are considered.

Control Redundancy:

Redundant occupies space and therefore, is wasteful. If versions of the data are in

different phases of updating the system often gives conflicting information. A unique aspect of

database design is storing only once, which controls redundancy and improves system


Table Structure

Registration Table

Field Name Data Type Constraint

student_name varchar(40)

father_name varchar(40)

mother_name varchar(40)

date int(10)

month varchar(20)

year int(10)
address varchar(40)

email_id varchar(40)

contact int(10)

high_school_marks int(10)

board1 varchar(20)

intermediate_marks int(10)

course varchar(20)

board varchar(20)

1sem_marks int(10)

2sem_marks int(10)

3sem_marks int(10)

4sem_marks int(10)

5sem_marks int(10)

6sem_marks int(10)

university_rollno int(20) Primary Key

1sem_fees int(20)

2sem_fees int(20)

3sem_fees int(20)

4sem_fees int(20)

5sem_fees int(20)
Login Table

Field Name Data Type Constraint

id int(11) Primary Key

password varchar(60)

username varchar(30) Unique Key

email varchar(50)

User Table

Field Name Data Type Constraint

username varchar(40) Unique Key

password varchar(40)

Update Table

Field Name Data Type Constraint

fname varchar(30)

lname varchar(30)

session int(10)

rollno int(20) Primay Key

branch varchar(30)

year int(10)

semester int(10)

mm varchar(20)

dd int(10)

yy int(10)

address varchar(40)

Delete Table

Field Name Data Type Constraint

rollno int(11) Primary Key

5. System Testing

The testing process focuses on the logical intervals of the software ensuring that all
statements have been tested and on functional interval is conducting tests to uncover errors and
ensure that defined input will produce actual results that agree with the required results. Program
level testing, modules level testing integrated and carried out.

5.1Testing Methods

There are two major type of testing they are

1. White Box Testing.

2. Black Box Testing.

White Box Testing

White box sometimes cal ed “Glass box testing” is a test case design uses the control

structure of the procedural design to drive test case.

Black box Testing

Black box testing focuses on the functional requirements of the software. This is black

box testing enables the software engineering to derive a set of input conditions that will fully

exercise all functional requirements for a program. Black box testing is not an alternative to white

box testing rather it is complementary approach that is likely to uncover a different class of

errors that white box methods like..

 Interface errors

 Performance in data structure

 Performance errors

 Initializing and termination errors

5.2 Test Cases




1 Admin , pass Admin Admin Yes -

Home page Home page

2 Admin, kumar Admin Invalid No The wrong

Home page password password

for user ***** is

Admin given for

user Admin.

3 Sign up,vennela Signup Page Please enter No The wrong

a valid Passward
Passward ******* is
given for
user vennela
6. Results

Screen Shots


The purpose of php is to have code that is structured and organized. For the most part,
you’l find yourself in situations where you’ll be reusing code.For example, let’s say you had a
database class. A lot of people connect to databases. Some people may be looking for code
that can help them connect to a database easier and run certain functions.

 Software Requirement Specifications from Internet.

 Software Requirement Specifications, Online Examination System.
 EEE (Institute of Electrical and Electronics Engineers) Guide to Software
Requirements Specifications.
 www.slideshare.com
 www.google.com
 www.wikipedia.com
 www.project-online-system-basics.com
 HTML for the World Wide Web with XHTML and CSS Guide, Fifth

 IEEE Computer Society, 1998.