Scantron OpScan6

Evaluation and Exam Scoring

Contents
Faculty Evaluation Scanning Checks and Issues ............................................................................................ 2
Evaluation Scanning ...................................................................................................................................... 3
Exam Scanning .............................................................................................................................................. 7
Exam Reports .............................................................................................................................................. 10
Exporting the Exam Reports ....................................................................................................................... 11
Appendix A: Scanning Errors ....................................................................................................................... 13
Appendix B: Report Examples ..................................................................................................................... 14

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Evaluation Scanning with ScanTools Plus Software
NOTE: If you would like reports, please ensure that you have a flash drive before continuing below.

Helpful Hints:

 See appendix A for scanner error information

 Remove any blank sheets
 The blue Process Header sheet goes on top of the sheets and must be scanned first
 Ensure that sheets are filled in with pencil, otherwise you will need to bubble in over the pen
marks with a pencil for the scantron to pick up the answers

Faculty Evaluation Scanning Checks and Issues

Before you start scanning a packet, try to remove any blank sheets from the envelopes before they are
scanned if possible (this saves on ink). If there is only a header sheet in the envelope and no sheet that
a student should have filled out, then do not scan the header at all.

Make sure you keep each envelope separate. Make sure the header is filled out the same that is on the
label on the outside of the envelope which includes Instructors name, course name and course number
and section. The header will also be the first sheet scanned. If you have to start over on the same
packet then the header sheet will have be put at the front again.

Issues that may arise: Sheets will get stuck, pull them out from the side (usually the left). To know if
anything has been scanned, there will be numbers printed along the left side of the paper.

If the program stops in the middle of scanning a packet and you have to restart scanning, then you will
have to put the header sheet

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To complete the scanning and reporting of evaluations please follow the steps below:

Evaluation Scanning

1. From the desktop, you will double click on the ScanTools Plus Icon to open the software.

2. Verify that the Application drop down box has the 350 – 2011 FacEval Form selected.

3. Select Date File  New

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4. Give the file a meaningful name (example: CobbSpring2018) and click OK.

5. Load the forms into the Scantron OpScan 6 machine ensuring that the blue Process Header
sheet is on top.

6. Click on Scan and the forms will begin to process through the machine.

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 NOTE: The following screens will appear during the scanning of the forms.

7. Once all forms are scanned successfully, click Stop.

8. Click on Options  Conversion Options

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9. Verify the Conversion Options to ensure that Data File is selected for use current. Click OK.

10. Verify that the Conversion Profile drop down box has 11fecfg.$cp selected. Click Convert.

11. Evaluation scanning is complete. Close out of the ScanTools Plus Software.

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Exam Scanning and Reporting with Remark Classic OMR Software
NOTE: If you would like reports, please ensure that you have a flash drive before continuing below.

Helpful Hints:

 See appendix A for scanner error information

 The answer key sheet goes on the top of the sheets and must be scanned first
 Ensure that sheets are filled in with pencil, otherwise you will need to bubble in over the pen
marks with a pencil for the scantron to pick up the answers
 ONLY the Exam System II Form 229629 or Form 229633 can be scanned on the Scantron
OpScan6 machine

To complete the scanning and reporting of exams please follow the steps below:

Exam Scanning

1. From the desktop, you will double click on the Remark Classic OMR icon to open the software.

2. Click on Open form template.

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3. Select either SmallAnswer Sheet 229629 or Pearson NCS – Big Form 229633.

4. Select Read Wizard

5. Ensure Activate Print Options is checked and [Total Score] are selected. Ensure that the
scantrons are loaded in the Scantron with the key as the first sheet and the barcode is facing the
front of the scanner. Click Read.

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6. Once all sheets that are in the hopper a message will popup. If you have more exams to scan,
load them in the hopper and select Yes. If you are done scanning, select No.

7. You should see the answer key answers in the first row and the remaining test in the rows
below.

8. If you would like to Save the file, Save Data. Select the location to save the file, give the file a
name and click OK.

9. If you do not want reports, you can close out of the software by clicking on the red X and you
are complete. If reports are needed, continue to page 10.

NOTE: All reports will need to be printed prior to starting a new set of exam scans.

10. If you need to start another set of exam scans, click on the small X and start over with step 1 of
Exam Scanning.

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Exam Reports

1. Select Easy Grade.

2. Select Display reports.

3. Select one of the following reports: (see appendix B for example reports and any additional
requirements)
 101 – Student Statistics Report
 104 – Test Statistics Report
 105 – Student Response Report
 106 – Condensed Test Report
 301 – Student Grade Report

4. You will export (see next section) the reports to a flash drive or Google Drive and print in your
department.

5. Once you have completed exporting the report, click on the red X two times to close out of the
software.

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Exporting the Exam Reports

1. Once you have generated the report, click on Export Report.

2. Select the Export format and click Export.

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3. Select the location to save the file and name the file. Click Save.
a. Easiest method would be to save to a flash drive.

4. If you did not use a flash drive to save the file to, you will need to either email it to yourself or
save on your Google Drive.

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 Appendix A: Scanning Errors

Scanner Errors

A scanner error occurs when the scanner is not capable of performing its basic functions with a sheet,
for reason such as:

 Unreadable Form ID Marks or timing marks.

 A sheet jam in the scanner.
 Communications error between the scanner and your computer.
 Input hopper is empty.

ScanTools Plus software will display the Scanner Error dialog box when a scanner error occurs.

The Last document field

The Error(s) and
identifies the last
Recovery fields contain
complete document
detailed information
scanned successfully.
about the nature of the
error and the steps you
need to take to recover.
The Expecting Sheet
shows which sheet in
the current document is
expected by the
software.

The course of action to take depends on the scanning error:

 If scanning stopped and the sheet causing the error can be corrected, you can correct and
restart scanning by clicking resume.
 If the scanner is jammed, remove the jam and click resume.
 If the scanner is unable to read the document, verify that pencil has been used to complete the
form.

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Appendix B: Report Examples

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To use this report, you will select the Student Grade Report and select the student(s) from
the left hand side (respondents) and click the arrow to move them to the right hand side
(selected respondents) then click OK.

Select a single student at a time.

Selects all students.

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