Академический Документы
Профессиональный Документы
Культура Документы
INDEX
1
Reports 204
1.Chart of Accounts List 204
2.Trail balance / Ledger /Vendors List 205/206
3. Data Takeover 209
4.Up loading of master in SAP (LSMW) 212
5.Balances uploading 217
2
INTRODUCTION
Version : ECC6
What is ERP?
ERP stands for Enterprise Resource planning, it is integrated all functions in one
system.
Organization
|
------------------------------------------------------------------------------------------
| | | |
Purchase Dept. Store Dept. Production Dept. Accounts Dept.
Will have no of departments in organization. ERP integrate all the functions into one
system.
Advantages:
Once stores person updates in the system – It can be shared by account person.
No mismatch in reporting – Data Source is only one once updation.
Store Department at Factory: Where the material is received are updates his records
send the bill to account person.
Accounts department at City office : Pass an entry in the books
Disadvantages:
Duplicate job
Time gap.
ERP Packages:
3
1980-SAP – R/2 Included no.of countires and no.of currencies
1990 – SAP R/3- R/3 stands for
Data Structure
1.Application Server
2.Data based server
3.Presentation
1999 – My SAP.com – Web baed
2004 – Net weaver – Integrates information, people and process.
CO:
Integration of:
Reports:
Companies Act:1956: as per Schedule VI Balance sheet and Profit & Loss A/c
4
What are difference between SAP EE 4.7 and ECC 6.0?
1. Project Manger
2. Senior Consultant
3. Junior consultant (Each project 3 to 6 members)
4. Support Consultant (Eg.IBM, Accenture)
5. Core Team Members
6. End User
First Screen:
First Field : Client :2 Clients
1. Development client
2. Production client
1. Consultants
2. Company staff (Core Team Members)
1. Development client
2. Testing client
5
3. Production client
User ID: SAP user: You can use small or capital letters (It’s not case sensitive)
What is client?
To Purchase Sap Package From Sap India Bangalore Wipro Will Customize(Map)
Aravind Requirement In SAP
ARAVIND WIPRO
Project Manager Project manager
Core team accounts manager FI Consultant
Cost accountant CO Consultant
Purchase Manager MM Consultant
Sales Manager SD Consultant
It staff ABAP programmer
BASIS Administrator
Development Production
Client Client
6
Aravind Core Team - Testing
After testing by Aravind core team customization will be transported to production client
through transport request
If the consultant do customization once again in production client, if they commit any
mistake all the postings will go wrong where as development client customization is
tested customization by the Aravind core team and corrected by Wipro team.
In live environment we should have minimum 2 clients some companies they keep 3
clients
"When SAP is purchased from SAP India we get clients like 000,001,067 and 800"
Basis consultant copies 000 client and give the number required by Aravind care team
A) Cost Factor
B) User Id Fixes Responsibility on Employee
7
Not possible to change password more than once in a day.
Language : 41 Languages
If we do not specify any language it takes English by default or we can use EN for
English
Client: 800
User: SAPUSER
Password: oracle
Press enter
Employee1 Employee2
1st Radio button Can not work Can work
2nd Radio button Work Can work
3rd Radio button Can work Can not work
8
The second row the tick is called enter, beside tick box is called is command field."
One employee can work in number of sessions (windows) at a time -the maximum is 6
sessions
option-1 option-2
Go through the path and post Use transaction code in command field
the transaction and press enter
Path: Accounting --> Financial accounting we can create our own transaction
-> General ledger-->Posting ->General posting codes they should start with Y or Z
9
Instead
use:/NFS10N in command field and press enter change session with new transaction
code.
use /OFS10N in command field and press enter- create session with new transaction
code.
Path :From the menu bar - select extras - Settings - Display technical names-
Enter
Path: From menu bar select extras - set start transactions (transaction code is
F-02)
Enter
Path: From the menu bar select system - log off - select ‘yes’ button for the
message to logoff
At the time of customization -screen will come with display mode not enter mode
Path: From the menu bar select lock entry- Delete all-select’ yes’ button for the
message
10
Delete all lock entries - Enter.
Organization structure:
SAP
----------
| |
Group Company
| |
Company Company code
| |
Units Businesses Area
ARAVIND GROUP(AVG)
|
----------------------------------------------------------------------------------
| | |
Aravind Mills Ltd(AML) Aravind Steels Ltd(ASL) Aravind Industries ltd(AIL)
| | | | | |
HYD BGL HYD BGL HYD BGL
FI consultant will do customization at company code level -company or group is only for
information.
We do customization for Aravind Mills Ltd after words we copy customization including
accounts to other company codes in one step and make modifications where ever
required.
ENTERPRISE STRUCTURE
DEFINE COMPANY:
11
Select SAP reference IMG button : This is called customization area or configuration
area or implementation area
It we select IMG activity documentation button: It gives description part about company
By default it gives the latest request we have to create our own request and afterwards
to transport to production client
For each step we need not create separate request.
For Basic settings :1st request
For General ledger :2nd request
For Account payable :3rd request
For Accounts receivable :4th request
For Asset accounting :5th request
For Controlling :6th request
12
Select create request button (F8)
Give the short description :FI basic settings for Aravind Mills Ltd
Press enter
Press enter once again to save in the request. We get a message data was saved: Data
was saved in two places:1.Development client 800 2. In Transport request
SPRO No SPRO
Consultant job End user job
Press enter
13
To select our request number select dropdown button beside request number.
We can see here number of requests.
Select request number by seeing the description.
Press enter to save in the request.
Aravind Group
|
Aravind Mills Ltd Aravind Steels Ltd Aravind Industries ltd
| | |
HYD BGL HYD BGL HYD BGL
14
At the time of posting
Some business area can be used by number of company codes in the client assignment
of business area to company code is not required.
Hyderabad data for all company codes we have Hyderabad business area separately
for each company code.
CHART OF ACCOUNTS:
15
Conveyance account no. 400000 400000 400000
Option-2
Each company code has their on
set of accounts conveyance account no. 400000 400000 400000
The other way to give transaction code is from the menu bar -> Select system - Status
Under status deselect blocked check box (do not select blocked check box)
16
Controlling integration: select manual creation of cost elements.
FI (Financials) CO (Controlling)
expenditure
All expenditure accounts need not be cost elements expenditure accounts like interest,
Depreciation, Non-operating expenses -will not be consolidated for costing -they are
debatable.
When we select manual, when expenditure account is created and posted in FI, we
want that expenditure to update co-create that expenditure account as CO element. If
we do not want to update co-records that expenditure create expenditure account only
and not to create as cost element -here we have flexibility. If we choose automatic,
when we create an expenditure account automatically cost element will be created.
When we post to that expenditure account in FI, automatically CO records will be
updated-no flexibility.
Accounts creation is at end user area, users at the time of posting, they will not check
whether account is there as not they create new account and post accounts.
We will have number of duplicate accounts in SAP once we create an account and past
transaction-IT can not be deleted
In live environment after up leading accounts - select blocked check box. No body can
create any account whether original account or duplicate account. When there is a
necessity to create a new account an authorized person say accounts manager
deselects the blocked check box, create the account and afterwards select blocked
check box.
We have to create the accounts now. We are deselecting the blocked check box.
17
path: SPRO- Financial accounting - General ledger accounting- GL Accounting-
Master data-Preparation-Assign company code to chart of accounts. (Tr.code
OB62)
Accounts groups
We are preparing balance sheet on liabilities we have items like share capital, Reserves
& surplus-We have to verify each and every account and assign to the respective items-
it takes so much time to assign accounts.
To get account balances directly or to assign accounts easily SAP has given account
groups.
When we create the accounts, we create within the range. Cash account will be created
within the range of 200000-200099."
When we want to see current assets balances-we give current assets or at the time of
crating balance sheet for Share capital-we give the range 100000-100099
18
While crating account groups we take client's balance sheet and crate the groups-after
implementation also we wants to see the way he used to get.
We have 1000 accounts the user at the time of posting to expenditure account he need
not see all accounts he gives 4 only expenditure accounts will appear.
CUSTOMIZATION (TR.CODE.OBD4)
19
Select your request and press enter and save in your request
6 digits
Afterwards we require liabilities account groups with 1 series –10 account groups.
How many groups we can crate with 1sries . available accounts (1999-1599)=400
accounts. New account groups with 1series we can create 400/100=4 groups .
For each account group we are assigning 100 accounts new account groups with 1
series. We can create 99400/100=944 accounts groups. 5/6/7/8/ digits.
This is required in the year end and not during the implementation. SAP has made
mandatory this step during the implementation. If the consultant does not do this step,
we will have problems in the year end.
Though accounts are not yet created assign on account for retained earnings account
purpose. We can specify retained earnings account any account number which is with
in range 100100-100199.
20
Generally we specify the first account i.e.100100 as Retained earnings account and
when we start creating the accounts the first account to be created is 100100 surplus in
P & L Account.
Give you chart of accounts AML enter. The transaction code is OB53 .
Account assignment
We get a warning message account 100100 not created in chart of accounts AML.
Ignore the warning the message press enter. Press enter once again to save in the
request.
Accounts creation is at end user area and the transaction code is FS00
In the year end the balance will go to the same account as opening balance 1 and 2
series for Balance Sheet Accounts 3 and 4 series for P & L Accounts.
21
In the year end the balance will go to account no.100100
300100 profit or sale of shares.
P & L A/c.
P& L Statement A/c. type Y
It is above 6 months in next year take next year otherwise same year.
For year end adjustment purpose SAP has given special periods .
Special periods are part of March
March will have total 5 periods 1noraml period 4 special periods.
To get the profitability and different stages SAP has given special periods.
20th March 2008 we have declared profitability upto February 2008 to the management
profitability figures should not be changed.
22
Users should be allowed to post transactions only for March 2008.
No user can post transaction before March 2008 and after March 2008.
15/04/2008 accounts dept. finalized profitability for the year ended 31/03/2008
Auditor is asking to show rectification entries list we can not get the list separately.
To get profitability separately or to get the rectification entries list separately SAP has
given special periods.
23
Here stage means department profitability, Management profitability and Auditors
profitability – the state can come in the same month or different months.
20th March 2008 open periods for posting March 2008-March 2008
12,2007….12,2007
No user can post transactions
before March 2008 and after March 2008.
April 2007-March 2008 F.Y 2007
April 2008-March 2009 F.Y.2008
15/04/2008 accounts dep. finalized profitability for the year end 31/03/2008
Management adjustment entries.
24
SAP known only calendar year periods –we have to convert calendar year periods to
our accounting year periods.
April 2008
April 2008 – March 2009 F.Y.2008
In which year it is coming 2008
As which year we are calling in SAP 2008
Year shift 0
January 2009
In which year it is coming 2009
As which year we are calling in SAP 2008
Year shift -1
Posting 05/01/2009 update 2008
Ledger not 2009 ledger
25
10 31 1 0
11 30 2 0 posting 05/10/2008 update 2009 ledger
12 31 3 0 not 2008 ledger
Enter
Select fiscal variant V3
Double click on periods folder
FV : B1
If we select year depend check box – when we save it will ask for year – when we give
year 2008 – The conversion is applicable only for the year each year we have to create
the conversion.
If we deselect year dependent check box – The conversion is common for all years.
26
Select new entries button
save
Assign company code to a Fiscal year variant
Ignore the warning message press enter and press enter to save in the request.
27
Open means: from August 2008
July 2008-March 2009 April 2008 to March 2009 Sep. 2008 to Sep. 2008
In this step we are defining which periods are open for posting.
Variant Name
28
AML posting period variant for AML
Authorization Group:
This screen is required every month in production client nobody will have access for
customization areas.
29
The same screen is given at user level when it is available at user level, the users will
misuse.
BASIS Administrator gives authorization group say X and X will be assigned to user IDs
manager accounts and deputy manager accounts.
When we open the system with the above user IDs then only we can change the
periods at the user level.
Doc.type SA RE RV
No.Range 01 02 03
We are getting the document no’s continuously by seeing the document number we can
tell where it is generated.
In a year 100000 vouchers are consumed system gives a message we give available
numbers 300001-400000
30
Path:SPRO-Financial accounting-Financial accounting Global settings –
Document –Document Header-Define Document Types (Tr.code:OBA7)
If we select external check box, we have to give at the time of posting what should be
the document number.
Select press enter.
Select save button or Ctrl+S
Ignore warning message press enter
Number range interval can’t be transported to production client – what ever number for
development client for testing.
31
What should be SD document number.
1st Entry
Date:24.09.2008 9999 means any year
Posting date:24.09.2008 in 2nd option we don’t know how many
2nd Entry
Entry date:29.09.2008 Documents we have posted for each year
Posting date:31.03.2008
At the time of posting on screen we get around 70 fields. Fields are quality, text
(Narration), business area, value date
Debit 70 Filed
Credit 70 Filed
------
140 Filed
====
If we start filling up all the fields it takes so much time to post one document.
1. Suppress: The filed will not be visible on screen a the time of posting.
2. Required: We have to enter values to the field compulsory. The field value will
appear with question mark or tick mark-without entering the values we can not go
to next screen.
32
3. Optional: The field will be visible on screen our choice to enter values or not the
fields selection is not common to all accounts. It depends on the account what
we are using. In case of sales account quantity filed is required. In case of
repairs account quantity filed is not required, we have 1000 accounts – we have
to create 1000 scenarios. In stead of creation of 1000 scenarios SAP have given
field status groups.
Afterwards:
Cash account Dr
To Equity share capital
Bank accounts
|
Value date text Business area
|
Required Entry
General
^
Text Business area
|
Required entry
33
Select field status variant 1000 that is IDES group
Select copy as button (F6)
Change filed status variant (FSTV) to AML
Change field status name to field status VAR for AML
Press enter
Select copy all button
We get a message number of dependent entries copies 47
Enter
Select save button or Ctrl+S
Select your request and press enter to save in your request.
Select field status variant : AML
Double click on field status groups folder
Double click field status on G001 that general (with,text, allocation)
Double click on General data
Text make it required entry filed
Select next group button
Select next page or page down button two times.
Business areas make it as required entry field
Save
Double click on field status group G005
That is Bank A/c obligatory value date
Double click on General data
Text make it as required entry field
Select next group button
Select next page or page down button two times.
Business area make it as required entry field.
Select next group button two times,
Value date make it as required entry filed.
Save.
34
Term loan from IDBI :20.09.2008
Deposit by us in our bank :22.09.2008
Document date :22.09.2008
Posting date :22.09.2008
In SAP we have interest calculations, Interest calculations in our book from 22.09.2008
where as IDBI calculates from 20.09.2008. There will be mismatch.
Interest calculations:
Value date :Required entry filed
Document date :22.09.2008
Posting date :22.09.2008
Value date: 20.09.2008 field is modifiable after posting .
In our books also interest will be calculated from 20.09.2008
35
SALES TAX PROCEDURE
Basic
Excise
VAT /CST
To do normal posting also, sales tax procedure is required.
A) Create procedure
B) Create tax codes
C) Create accounts
D) Design accounts
TOLERANCE GROUPS:
This is used for vendors, customers and balance sheet accounts where clearing is
required.
36
Salaries 500000
If we see the account in the month end or year end-we will have no of credits and no. of
debits. We don’t know which item is pending and how much is pending.
As per SAP open item management –At the time of making payment –System will as
against which provision we are making the payment. When we specify the payment is
being made against rent provision. It clears the transaction.
The same way we use for vendors and customers and also.
Vendors X A/c
Bank – For 1 100 1 1000
Bank –For 2 200 2 2000
Bank-For3 300 3 3000
Bank for 4 400 4 4000
Bank for 5 500 5 5000
There is difference of Rs.5 in the account for commission which need not be paid.
We can difference tolerances.
Tolerance
Group Amount percentage
A 100
B 5%
37
A) We have to assign tolerance group in account –in outstanding expenses A/c we
have assigned tolerance group A
If the difference of Rs.5 is within tolerance group amount. i.e.100 system will
clear the provision and transfer to sundry balances written off account at time of
making payment.
Disadvantages:
1. Tolerance group is given at account level and not at the transaction level.
Salaries 500000
Bank 15000 Rent 15000
Wages 100000
Bank 100000 Commission 100005
38
Outstanding expenses A/c.
Instead of crating group C - keep the filed blank and give amount zero.
For our company code: we are creating bank tolerance group wit amount zero so that
no need to assign.
Tolerance group while creating the accounts.
39
Select your request and press enter and save in your request.
Tolerance Group A B C
100000 100000 10000000 Amount per document
100000 100000 10000000 Amount per open item
account item
0 5 10 Cash Discount
0 0 0 Payment Differenced
We have 1000 users distance – we have to create 1000 scenarios (short cut method)
Accounts Dept:
1. City office cashier
2. Factory cashier
3. Branch cashier
4. Account 1 A
5. Account 2
6. Deputy Manager Accounts B
7. Manager Accounts
8. DGM Accounts C
In live environment / training institutes
40
Path :SPRO-Financial accounting -Financial accounting global settings-Company
code-Enter global parameters
Negative postings:
In case of reversals if we select negative postings check box it reduces from the same
side.
In SAP, when we post a wrong entry, we can’t change the document. We have to go for
reversal or pass rectification entry.
41
Cash account Dr 100000
To Equity share capital 100000 Doc No.2
Reversal
3. Equity Share capital Dr 100000
To Cash account 100000 Doc.No.3
Rectification
3. Equity share capital Dr 100000
To Preference Share capital 100000 Doc.No.3
1 2 3
Cash flow statement Reversal without Reversal by Rectifications
selecting negative selecting negative
postings postings
Opening cash and 0 0 0
bank balances
Add: Inflows Equity
share capital 500000 500000
42
To check transport request::
1 2 3
Chart of Accounts level Company code Centrally
level
1 GL Account Number Account currency
2 Company code Only balances in Chart of accounts
local currency fields
Accounts to be created:
1. Surplus in P & L Account – Reserves & Surplus
2. Equity share capital – Share capital
3. Cash account –current assets, loans & advances
43
Path: SPRO – Financial Accounting – General ledger accounting – GL Accounts –
Master Data- Preparations- Define Account group (Tr.Code:OBD4)
CREATION OF GENRAL
44
Company code : AML
Select with template button
GL Account :100100 (Surplus in P & L Account)
Company code : AML
Enter
By mistake save button
Your can not save
Change account group to Share capital
Select balance sheet a/c radio button
Change short text to equity Share capital
Change GL account long text to Equity share capital
Other filed common select save button
GL Account 200100
Company code :AML
Select with template button
Give the GL Account 100100 surplus in P & L account
Company code : AML
Enter
Change account group to current assets, loans & advances
Change short text to Cash account
Select balance sheet a/c radio button
Change GL account long text to Cash account
Select create / bank / interest tab
Change filed status group to G005 bank accounts (Obligatory value date)
Select relevant cash flow check box,
Select save button or Ctrl+S
To view the accounts created
Select drop down button beside GL account
Match Code:
Give the company code : AML
Enter
45
Short text : At the time of entry
GL account long text : At the time of General ledger display
Posting of transactions
46
Enter
Wages A/c Dr
(Wages provision for Sep.)
To outstanding Exp
We can not use *
Press enter
Debit will be posted without any assign and credit amount will be posted with minus
sign.
47
We get a message document 1 was posted in company code:AML
Display document
From the menu select –> Edit –> Dynamic –> Selections (Shift +F4)
User name :SAPUSER
Select execute (F8) button
Double click on document no.1
Change document :
Document No. :1
Company code :AML
Fiscal year :2008
48
Enter
Double click on first line item cash account
We can change only value date filed assignment filed and text filed.
Account display:
To view more than one account transactions select multiple selection button beside GL
Account no.
Account no.100050
To exclude an account from the range
Select exclude single value tab
Singe value : 100050
49
Give the company code :AML
Enter
Select account no.100000 Equity share capital
Company code :AML
Fiscal year :2008
Business area :AMLH
Select execute (F8) button
Double lick on cumulate balance amount
Double click on document No.1
Select call up document overview button (F9)
Select back arrow (F3)
Change text length 35 characters for amount in local currency select total check box
Select copy button
50
All
A) Deselect user specific Check box A) Select user specific check box
B) We have to save with any number or name B) we can save will any number or
Name
Layout : / AML
Deselect user – specific check box
Description : Standard layout for AML
Select save button
Select back arrow two times
Execute
Double click cumulate balance amount
Hold Document:
It is a temporary document
This is user for adjustment purpose or at the time of posting we do not know either debit
or credit.
A) Loans to Directors
Create as hold document an once he gives money back delete the document.
B) Payment to a party –purpose of payment we don’t know
Steps:
1. Run a program called “RFTMBLU” for conversion of hold documents
51
2. Creation of hold documents
3. Delete / complete hold documents
Second
F-02
52
Enter
Give the amount 20000
Business area :AMLH
Text : Hold document testing
Posting key: : 50
53
From the menu select document –Simulate and save
Park Documents :
This is used for approvals Cashier
Enter the document he will Informs to SR person SR person he can make changes
park in the system approval to the document form amount /
Date / head of account before
release
Accounts will not be And release document
updated
Account will not be updated Once he release the document
will be posted and updates
records
Steps:
1. Posting of packed document by cashier
2. Informed to Sr. person for release –Be cashier
3. Display packed document and change date and amount
4. After change, inform to Cashier about approval
5. Display changes to packed document
54
Enter
Amount enter : *(Star)
Business area :AMLH
Text :+
55
From the menu select document post
Inform to cashier about approval
From the menu select –System –>Short message.
Title document no.3 released
Recipient User Id of Cashier
Recipient type
Select SAP logon name
Select express mail check box
Select send button (left side upper)
From the menu select system –> Create session
Sample document:
Create a sample document and store in the system every month by coping sample
document number and by changing date and amount we an post the provisions we will
not forget any provisions.
Steps:
1. Create 3GL masters
A) Salaries A/c Personnel cost
B) Rent A/c Administration
C) Outstanding expenses – Current liabilities & Provision
2. Difference no.range interval for no.range X2
3. Creation of sample document
56
4. posting of transaction by copying sample document
To check account groups for giving account numbers. The transaction code is OBD4
57
Select save button or Ctrl+S
GL Account :100500
Company code :AML
Select with template button
Give the GL account :100000 (Equity share capital)
Company code : AML
Enter
Change account group to Current liability & Provisions.
Change short text to Outstanding express
Change GL Account Outstanding express
Select control data tab
Select open item management check box
Save
Define no. range interval for no. range X2:
58
Type :SA
Company code :AML
Posting key :40
Accounting :400100 (salaries a/c)
Enter
Ignore the warning message ,press enter
Amount :500000
Business area : AMLH
Text : Salaries provision for the month
Posting key: :40
Account :400300 (Rent account)
Enter
Account :75000
Business area : AMLH
Text : Rent provision for the month
Posting key: :50
Account no. :100500 (out standing exp)
Enter
Amount enter :*
Business area :AMLH
Text : Provision for the month
Select save button or Ctrl+S
59
Change the document date :31.10.2008
Posting date :31.10.2008
Enter
Ignore the warning message press enter
Change the amount to 600000
Text :Add October (Salaries for the month of October)
Amount :0
Enter
Line item having zero will not update records
Ignore the warning message
Amount enter :*(star )
For text : Add October
From the menu select document simulate
Select save button or Ctrl+S
Option 1: Option 2
Accrual / Deferral document Open item management
Salaries A/c
60
31.10.2008 100000
05.11.2008 105000 01.11.2008 100000
Profitability effect::
For October 100000
For November because October 5000
Salaries Dr 100000
To out standing 100000
Salaries A/c
31.10.2008 100000
5.11.2008 5000
Profitability effect
For October 100000
For Nov. because of October salaries 5000
61
1.Creation of reversal reason and reversal reason should allow us to reverse on any
day.
2. Enter accrual / Deferral documents
A) Rent Provision 08.10.2008
B) Salary provision 31.10.2008
31.10.2008
Salaries Dr
To out standing
Rent provision:
62
Amount :50000
Business area :AMLH
Text : Rent provision for October
Posting key :50
Account no. :100500 (out standing exp)
Enter
Amount : *(star)
Business area : AMLH
Text :+
From the menu select document –>Simulate and save
Salaries provision:
Tr.Code is FBS1
63
Text :+
From the menu select document –> Simulate and save
3. Scenarios
1st Scenario 2nd Scenario 3rd Scenario
64
A) Rent Provision –(Transaction code F-02)
Document Date & posting date :13.10.2008
Type : SA
Company code : AML
Posting key :40
Account no. :400300 (Rent A/c.)
Enter
Give the amount :15000
Business area :AMLH
Text : Rent provision
Posting key :50
Account no. :100500 (outstanding exp)
Enter
Amount :* (enter star)
Business area :AMLH
Text :+
From the menu select Document –> Simulate and save
65
Type : SA
Company code : AML
Clearing text : outgoing payment
Account Under bank data :200100 (Cash A/c.)
Business Area :AMLH
Amount : 15000
Text : Outgoing payment
Account under open item selection :100500 (out standing expenses)
Amount type : S(S is default) (S: Stands for GL Accounts)
Select process open items button
When we make part payment we can use either partial clearing or residual items
method.
66
OI OI
Rent 40000 Cr Rent 30000 28000 Cr
Cash 5000 Dr
------- -------
35000 Cr 28000 Cr
===== =======
CI :
Rent 30000 Cr
Rent 30000 Cr
--------------
0
=====
67
Enter
Amount : 40000
Business Area : AMLH
Text : Rent provision
Posting key : 50
Account No. :100500 (Outstanding exp.)
Enter
Amount : * (enter star)
Text :+
From the menu select Document –Simulate and save
Out going payment using partial clearing method: ( Tr. Code F-07)
68
Text enter :+
Select save button or Ctrl +S
To make balance payment of 35000 and cleared provision and part payment (F-07)
69
Account : Under open item selection 100500(out standing exp)
Account type :S
Select process open item button
Double click on provision 40000
Double click on part payment 5000
From the menu select document –> Simulate and save
70
From the menu select Document ->Simulate and save
71
Select normal items check box
Execute
USD 1 : INR 1
JPY 100 : INR 1 JPY=Japanese - Yen
ERO 1 : INR1
GBP1 : INR1 GBP=Great Britain -Pound
ITL1 : INR1 ITL=Italian -Lira
JPY 100 : INR1 37Rs
Or
1 : 0.01 0.37
Once we follow one conversion factor follow continuously for all the years. Don’t change
in between if we change in between it gives wrong results.
This is given at client level and not at company code level (Client 800)
Path: SPRO – SAP Net weaver- General settings – Currencies – Define translation
ratios for currency translation
72
Exchange rate type From To valid (from) Ratio (from) Ratio (to)
G (Bank buying) USD INR 01.10.2008 1 1
B (Bank selling) USD INR 01.10.2008 1 1
M (Average rate) USD INR 01.10.2008 1 1
Path: SPRO- SAP Net weaver- General settings- currencies – Enter exchange
rates
Forex Table
We can enter Daily quotations / Week end quotations / Month end quotations.
For each day end for each type we can enter only one rate.
SCENARIO :1 SCENARIO 2
When exchange rate is not entered at When exchange rate is entered at the
the time of posting. Time of posting
a. IF we don’t enter the rate at the time of posting, it takes rate from Forex
table
73
Enter date :15.10.2008
Posting date :09.10.2008
1. To enter default exchange rate type B (Bank selling rate) for document type
‘SA’
Select type : SA
Select details button
Under default values exchange rate type for foreign currency documents. Select B
(Bank selling rate)
Save
74
Enter
Amount :*
Business area : AMLH
Text :+
From the menu select Document ->Simulate
To view in INR
Select display currency button
Save
75
Amount :*
Business area :AMLH
Text :+
From the menu select Document ->Simulate and save
REVERSELS:
1. Individual Document Reversal
2. Reversal of Reversed document
3. Mass Reversal
4. Clearance Items Reversal
5. Account Deferral document reversal
Document No.
Reversal reason
Reversal date Blank
Save
76
Select back arrow
Select save button or Ctrl+S
From the menu select Document –>Display
Select Go to Display document Head button (F5)
Double click on document no.1
77
Change the text to reversal for Doc No.18
Enter
Text :+
Enter
Save
Enter
From the menu select Document ->Display
Select display document header button
3. Mass Reversal
A)To reverse more than one document at time we use mass reversal.
B) The documents to be reversed can be continuous numbers or random numbers.
78
9 Rent 15000 Cr
10 Bank 15000 Dr
Stop payment instructions to the banker
Clearing document : 10
Company code : AML
Fiscal year : 2008
Select save button or Ctrl +S
Select resetting and reverse button
Reversal reason :01
Enter
We get a message clearing 10 reset
Enter
Interest Calculations
Balance Interest calculation Item interest calculation
S Type P Type
GL Account Vendor / Customers
79
Define interest calculation type:
Interest indication : G1
Name : 10% Monthly
Interest calculation type : Select S
Balance interest calculation
Press enter to save in your request
Calendar Type
In case of rupee loans we use G Calendar In case of foreign currency loans we
use F calendar.
FC Loan from SBI LIBOR +2%
80
MIB - Mumbai Inter Bank Offer Rate
1st method
On 100000 from 10/04/2008 to 31/03/2009 at 10% 15000
On 100000 from 10/09/2008 to 31/03/2009 at 10% -3000
--------
12000
2nd Method
On 10000 from 10/04/2008 to 09/09/2008 at 10% 5000
On 90000 from 10/09/2008 to 31/03/2009 at 10% 7000
------
12000
=====
If the account is having credit balance 10%
If the account is having debit balance 8%
Loan account – Interest indicator Account Credit balance reference
interest rate : G2-10%
Account debit balance reference interest
rate G3-8%
A) Interest rates are given to reference interest rate (G2 and G3)
B) Reference interest rates are specified separately if there is a credit balance and if
there is a debit balance and it will be assigned to interest indicator
C) Interest indicator will be specified in loan account.
81
Long text : Credit balance 10% interest
Description also credit balance 10% interest
Date from :01.04.2008
Currency : INR
Save
Press enter to save in your request
Select next enter button
Ref.int.rate : G3
Long text : Debit balance 8% interest
Description : Dr. Bal 8% int
Date from : 01.04.2008
Currency : INR
Save
82
Sequential number :2
Term : Select debit interest balance interest
calculation
Reference rate : G3
Save
Creation Of 2 Gl Masters
83
Company code : AML
Enter
Change the account group to secured loans
Change short text to SBI rupee term loan
Change GL account long text to SBI rupee term loan
Change GL Account text to SBI rupees term loan
Select Create / Bank / Interest tab
Field status group change to G005
Interest indicator select G1
Save
Tr.Code:FS00
84
If more than term loan 2000 ++++++++++ ( 10 Times plus)
Credit to equity share capital and when we give the account number 200100 for cash
account and 100000 for Equity Share Capital – It takes in the beginning 0000200100
Debit and 0000100000 Credit and when we save it saves with 200100 and 100000.
If we gives 6 times plus – when we simulate for loan it takes 000010 and it can not
save.
At the time of interest calculation, we give for which loan account interest is to be
calculated. Now we are asking the system to calculate interest for 100301 – IDBI rupees
term loan account 100301 will be replaced in ++++++++++
85
Select save button or Ctrl+S
Press enter to save in your request
86
Due date :10.09.2008
Cheque date :10.09.2008
To bank credit in SBI books only on 12.09.2008 interest credit will be in our books
10.09.2008
SBI gives credit from 12.09.2008
Cheque date :07.09.2008
Value date :10.09.2008
F-02
Give the document date & posting date 07.09.2008
Type : SA
Company code : AML
Currency : INR
Posting key :40
Account no. :100300 SBI rupee term loan
Enter
Ignore the warning message press enter
Amount :10000
Business area : AMLH
Value date :10.09.2008
Text : SBI Term Loan Repayment
Posting key :50
Account :200100 (Cash account)
Enter
Amount enter :*
Business area : AMLH
Value date :10.09.2008
Text :+
From the menu select document –>Simulate and save
87
Give the GL account :100300 ( SBI Rupee Term Loan)
Calculation period :01.04.2008 to 31.03.2009
Execute
Select back arrow
To view line item wise interest
Select additional balance line check box
Execute
Select bank arrow
88
Posting to business area : AMLH
Posting date of session :30.04.2008
Posting segment text : Interest for April 2008
Select execute button
To view the batch input session
From the menu select system – >Services –> Batch input Session
0002-400400 interest on SBI rupee term loan, we are calculating interest for IDBI rupee
term loan
89
40 400400 Interest on SBI Term Loan 1000
Change account no to 400401
The difference is too large for clearing all items are initially inactive
1 1000 Cr
2 2000 Cr
3 3000 Cr
Payment 1000 Dr
Creation of 3 GL Masters
A) SBI FC Term loan Secured loans
B) Exchange again other income
C)Exchange loss Administration
90
Enter
Note the other income range 300100 to 300199
91
Change short text and long test to SBI FC term loan
Select control data tab
Account currency change to USD
Deselect only balance and loan currency check box
Select create / bank / Interest tab
Interest indicator : Blank
Delete the dates
Save
GL Account :300100
Company code : AML
Select with template button
Give the GL account no. :400300 Rent account
Company code : AML
Enter
Select type/ Description tab
Change account group to other income change short text and GL account long text to
exchange gain
Save
GL Account : 400301
Company code : AML
Select with template button
Give the GL account no.400300 rent account
Company code : AML
Enter
Change short text and GL account long text to exchange loss
Save
DEFINE ACCOUNT PRINCIPLES
92
Name / Description of accounting principle.: INDIAN ACCOUNTING STANDARDS
Press enter to save in your request
93
Press enter to save in your request
At the time of posting – FI we don’t give ledger group it updates all the ledgers
automatically
94
FC revaluation Add to asset
Creation of ledger groups OL G1
Assign ledgers OL and GI G1
95
Enter
Ignore the warning message press enter
Amount :100000
Business area :AMLH
Text :SBI FC Term Loan Receipt
Enter
Posting key :50
Account :100301 SBI FC Term loan
Enter
Amount enter :*
Business area :AMLH
Text :+
From the menu select Document Simulate and Save
Save
96
Give the batch input session name :AML
Select execute button
Select 1postings button
Select back arrow two times
97
Company code : AML
Valuation key date year end date
Valuation area : BA
Select create posting check box
Reversal posting date :Blank
Deselect reverse posting check box
Select execute button
From the menu select System –-> Services-Batch input – Sessions
Select session FAGL_FC_VALU
Select process button
Give the business area : AMLH
Enter
Second
Business area : AMLH
Enter
We get a message processing of batch in put session completed
Select exit batch input button
To view the document posted view the Tr.Code FB03
Enter
Select display currency button
End user area customization area SPRO
SAP easy access screen)
How to view path when transaction code is given
In command filed enter search – SAP- menu
Search –SAP-Menu
Press enter
Search text entry : F-02
Enter
98
Search term : Fiscal year
Enter
Select fiscal year in area financial accounting global settings
Enter
99
ACCOUNT PAYABLE
This is subledger (subsidiary ledger). This is used when material management (MM)
module is not implemented for all type purchases material purchase services.
Purchase A/c Dr
To party
Trail balance will not match –when we post to party automatically it updates sundry
creditors –RM
100
Creation of vendor accounts groups:
101
From no. :4200001
To no. :4300000
Enter
Select interval button once again
No.range :14
From No. :4300001
To no :4400000
Enter
Save
Ignore the warning message press enter
102
Press enter save in your request
103
Creation of vendor master:
MM Module
Purchase order
|
Goods receipt
|
Invoice verification
104
FI Module
Document date :Party bill date 01.10.2008
System gives a wrong message no.100001 is posted to the party with the same
amount. Do you want to post once again.
Provided we select check double invoice check box (If MM module is not implemented
and same bill two times entry)
105
Select change intervals button
Select interval button
No.range year From no. To no.
15 2008 200001 300000
Enter and save
Ignore the warning message press enter
Select back arrow 3 times
Select type – KA vendor document
Select details button
No.range 17
Select no.range information button
Company code : AML
Select change interval button
Select interval button
No.range :17
Year :2008
Form no. :300001
To no. :400000
Enter and save
Ignore the message press enter
106
HOUSE BANK
Bank branch name
Bank Address
Contact person
Telephone no.
Senario1
1. House bank SBI Main branch
No.of account Current A/c Current A/c Current C/A
ID’s (Identification) No.1 No.2 No.3
Scenario 2
Steps:
1) Creation of GL Master SBI current account Under Current assets , Loans &
Advances
2) Define House bank
3) Creation of check lots check from no., check to no.
107
Select new entries button
House bank :SBI
Bank country :IN
Bank key :AML1 (text field)
Save
Bank name :State Bank of India
Street :Bank Street
City :Hyderabad
Bank branch :Main branch
Enter
Press enter to save in your request
Double click on bank account folder
Select new entries button
Account ID :SBI1
Description :SBI current A/c no.1
Bank account no. :AML1234
Currency :INR
G/L Account no. :200105 SBI current a/c
Select save button
108
Check no :500001
To no. :500100
Select –Non sequential check box
Short information :SBI
Purchase date :Today’s date i.e Check box issue date
Enter and save
109
2. How to view vendor account transactions
110
Clearing text :Outgoing payment
Account under bank date :200105 (SBI current account)
Amount :5000
Business area :AMLH
Text :Outgoing payment
Account under open item select :4200001
Account type :K comes by default (K stands for Vendors)
Select process open items button
Double click on payable amount :5000
Document Simulate
Select save button or Ctrl+S
Upto check information the path is same Display –Check register (Tr
code is FCHN)
111
Give the paying company code :AML
Execute
Double click on check no. :500025
Select accompany documents button
Path A/c
Bill no. Amount Payment Payment doc.no. Check
1 5000 5000 200005 500001
2 5000
3 15000
4 5000 5000 200001 500025 payment history
5 5000 5000 200010 500005
Assignment of check no.to payment no.payment doc no.is cleared will be number
Advantage 1
1. We know on which date the check is encased by the party
2. Bank reconciliation is easier
3. upto check information the path is same change –Additional info/Cash
(Tr code is FCH6)
paying company code :AML
House bank :SBI
Account ID :SBI1
Check no. :500025
Enter
Give the check encashment :20.11.2008
Save
Some time while writing check we commit mistake before issuing to party – we
cancel check
Up to check information the path is same void –unused checks (Tr code is FCH3)
112
Account id :SBI1
Check no.from :500001
Void reason code :Select 06 destroyed select void button
(Shift+F5)
Path :up to check information the path is same – Delete –Reset data (Tr.code
is FCHG)
Give the paying company code :AML
House bank :SBI
Account id :SBI1
Check number :500025
Select reset cashing data radio button
Execute
Select yes button for the message to reset data
113
Give the paying company code :AML
Execute
Cancel check
Path :upto check information the path is same –Void-Cancel payment (Tr.Code
is FCH8)
114
Go and see the check register FCHN
115
Company code :AML
Enter
Change account group to current assets loans & advances
Change short text and GL account long text to Advance to vendors
Other fields are common
Select save button or Ctrl+S
116
Enter
Amount :*
Business area :AMLH
Text :+
From the menu select Document –Simulate and save
117
Company code :AML
Select open item radio button
Select normal items check box
Execute
Select back arrow
Select special GL truncation check box along with normal items
Execute
118
Clearing of normal items:
2nd Scenario
Advance more bill less
Advance 200000
Bill amount 50000
119
Final result
Vendor special GL shows a balance of Rs.1500000 – Advance to vendors
To be cleared against future bills.
3rd Scenario
Advance bill more
Advance 9000
Bill amount 90000
Vendor A/c
normal items
A) Advance payment posting (F-48)
B) Purchase invoice posting (F-43) C 9000 B 90000
C) Transfer of advance from special GL to normal
by clearing
Special GL Items
Special GL (F-54) A 9000 C 9000
TERMS OF PAYMENT
1 Payable immediately - Due net
Payment terms :If the payment is made within 10 days -3% cash
discount
120
If the payment is made within 20 days -2% ash
discount payable within 30 days
Under default for baseline date: Select posting date radio button
Percentage No.of days
Term 1 3 10
Term2 2 20
Term3 - 30
Press enter
Select save button or Ctrl+S
Press enter to save in your request
121
Purchase invoice posting (F-43)
122
Form the menu select change layout button
Form the hidden fields column
Select current cash discount amount
Select amount in document currency under column-contain
Select left arrow or show selected fields button
Select copy button
123
Automatic payment program (APP)
At the time of APP run, we have to give bankwise ranking with available amounts.
SBI 1 1000000
IDBI 2 500000
ICICI 3 300000
It will issue checks from SBI upto 10 lakhs. Then afterwards it issued form IDBI upto
500000 – Then it goes to ICICI and issued up to 3000000
After run, it gives a proposal – In the proposal it shows for which parties for which bills
from which bank it is going to issue to checks.
Black invoices 4,5 and make the payment for 1,2 and 3 use the fund for party bill
payments.
System is issuing form SBI for party X 3 bills –party is having account in ICICI-Change
bank from SBI to ICICI.
124
-Payment method /Bank selection for payment program-Setup payment method
per country for payment transactions
Same path
Select new entries button
Paying company code :AML
Payment method :B
Minimum amount :10
Maximum amount :9999999999
Select payment per due day check box
Select from data button
From for the payment medium: F110_PRENUM_CHECK
Drawer on the form : for Aravind Mills Limited
Authorized signatory
Save
Press enter to save in your request
125
Same path
Payment terms:
If we make the payment within 30 days we get 2% cash discount.
Due with in 60 days
System will within 30 days since discount more than bank interest rate.
Same path
126
Sender :F_0001_SENDER
Save and Press enter to save in your request
Alternative payee :We have purchased from Birla Chemicals Limtied –BCL has
to make the payment to party XYZ –BCL instructs us to
make the payment to XYZ-in alternative payee give XYZ no.
when we run APP ,check will be in the name of XYZ and
party clearing will be BCL
127
House bank :BCL in having account in ICICI –It instructs us to issue
check from ICICI only – We give house bank ICICI- check
we issued only form ICICI.
Individual payment :When we run APP, it will issue one check only for all the bills
due –some parties ask us to issue separate check for each
bill. Select individual payment check box.
Separate check will be issued for each bill.
Select save button or Ctrl+S
128
Select bank determination button
Select position button
Paying company code :AML
Enter
Select AML
Double click on ranking order folder
Select new entries button
Payment method :B
Currency :INR
Bank order :1
House bank :SBI
Save
Press enter to save in your request
Double click on bank accounts folder
Select new entries button
House bank :SBI
Payment method :B
Currency :INR
Account ID :SBI1
Bank sub account :200105 (SBI current account)
Business area :AMLH
save
Double click available amounts folder
Select new entries button
House bank :SBI
Account ID :SBI1
Days :999
Currency :INR
available for outgoing payment :1000000
Save
129
Automatic payment program run (Tr code is F110)
Path :Up to periodic processing the path is same- Payments (Tr code is F110)
Payment term :If we make the payment within 10 days we get 2% cash
discount (Dues within 30 days)
130
To edit the proposal -Select any proposal button enter (Shift +F4)
Double click on vendor no.
To block on invoice for payment
Double click on document no. :100001
Payment block :Select A (Block for payment )
Enter
To change bank for second bill
Double click on document no. :100004
Select reallocation button
Payment method :B
House bank :SBI
Account ID :SBI1
Enter
Save
Select bank arrow two times
We get a message payment proposal has been edited
Select payment run button
Enter
Go on press enter .
It we get the message payment run has been carried out.
131
Payment method :B
Business area :AMLH
House bank :SBI
Account id :SBI1
Check lot no. :2
Select print checks check box
Printer :LP01
Select print immediately check box
Select print payment advice notes check box printer :LP01
Select print immediately check box
Select print payment summary check box
Printer :LP01
Select print immediately check box
No.of sample print outs :0
Select don’t void any checks check box
Select attributes button (F5)
Meaning :SBI check printing date 08.11.2008
Save
Select back arrow
Save once again
Select bank arrow
Select print out button
Select start immediately check box
For job name –in place of question of mark –Give variant A1
A1 Company code :AML
Business area :AMLH
Bank :SBI
Account ID :SBI1
Check lot no. :2
Parameters are saved in the variant in place of question mark A1
Press enter
Enter once again
132
From the menu select system –Services output control
Select execute button
Select spool no.check box for check
Select display contents (F6)
BCL will issue credit note to mail or AML raises Debit note on BCL
Both are same
133
Path :Accounting- Financial accounting –Accounts payable –Document entry –
Credit memo general (F-41)
134
ACCOUNTS RECEIVABLE (A/R)
This is used when Sales & Distribution (SD) Module Is not implemented-All types of
sales.
When Sales & Distribution(SD) Module is implemented-This is used for Raw Material
Sale /Scrap Sale/Asset Sale-(Other than Product Sale)
A)FI Customers
Asset Sale/Scrap Sale/RM Sale Reconciliation account field
Parties
4.Creation of 2 GL masters
135
5.Creation Of Customer Master
6. Document Types And No.Ranges OBA7
DR Customer Invoice
DZ Customer Payment
DA Customer Document For
Transfers/Reversals
When we Pay/Receive net amount we have to clear vendor transactions and customer
transactions at a time
Note : Create receipt terms (if any cash discount debit - Debit expenses )
136
Select next entry button
Account group : AML2
Name : SD customers for AML
Double click on company code data
Double click on account management
Reconciliation account make it required entry filed.
Save.
Path :Upto preparation for creating customer master data the path is same.-
Create no. range for customer accounts (Tr.code is XDN1)
Same path
137
For AML2 Assign no.range :24
Save
Press enter to save in your request
138
Select with template button
Change GL account 300100 Exchange gain
Company code :AML
Enter
Select type/description tab
Change the account group to sales/.
Change short text and GL account loge text to sales account
Other fields are common
Select save button or Ctrl+S
139
Select details button
No.range :18
Select no.range information button
Company code :AML
Select change intervals button
Select intervals button
No.range :18
Year :2008
Form no. :400001
To no. :500000
Enter and save
Ignore the warning message press enter
Select back arrow 3 times
Select type :DZ (Customer payment )
Select details button
No. range :14
Select no.range information button
Company code ::AML
Select change intervals button
Select interval button
No.range :14
Year :2008
From no. :500001
To no. :600000
Enter and save
Ignore the message press enter
Select back arrow three times
Select type :DA (customer document)
Select details button
No.range :16
Select no.range information button
140
Company code :AML
Select change interval button
Select interval button
No.range :16
Year :2008
Form no. :600001
To no. :700000
Enter and save
Ignore the warning message press enter
141
2.How To View Customer Account Transactions-
Execute
142
use the Tr.code OBA7
Select document type : DZ (customer payment )
select details button
select vendor check box
save
Incoming Payment :
Path :Accounting – Financial accounting – Accounts receivable- Document entry-
Incoming payments – (Tr.Codes is F-28)
143
Company code :AML
Select cleared items radio button
Select normal items check box
Select vendor items check box
Execute
144
Select with template button
Give the GL account no. :200110 Sundry debtors
Company code :AML
Change account group to current liability & provisions
Change short & GL account long text advance from customers
Save
145
Text :Advance receipt posting
Enter
Amount :*
Business area :AMLH
Text :+
From the menu select –Document –Simulate and save
146
Go and see the customer account transaction (FBL5N)
147
Select open items radio button
Select normal items check box
Execute
148
BILL DISCOUNTING
Contingent liabilities
Liability is uncertain
149
Bills discounted with bank
Or
Don’t plot sundry debtors bill of exchange and bank discounting in balance sheet-It is
required only for notes to accounts.
150
Limits with banks: SBI IDBI
Bill discounting limit 5000000 2000000
Already discounted 3000000 2000000
------------- ------------
Limit available 2000000 0
=======
Bill discounted as per C 1000000
-----------
Limit available 1000000
Payment by customer as per E 1000000
-----------
Now limit available 2000000
======
Creation of 2 GL masters
Sundry debtors (Bill exchange under current assets, loans & advances.
Fund based limits and non-fund base limits First change on current asset and
second change on fixed assets.
151
Give the GL account no.100300 SBI Rupee Term loan
Company code :AML
Change short text and GL account long text to SBI bill discounting
Select control data tab
Select open item management check box
Select create /bank /interest tab
Select post automatically only check box
Save
Link for Bank current account, Sundry debtors Account and bank bill discounting
account
152
Save
Press enter to save in your request
153
Account no. :6600001
Special GL indictor :W
Enter
Amount :100000
Business area :AMLH
Text :Bill of exchange payment
Due on :14.12.2008 (30 days due date)
Placement usage :select discounting
Domicile :SBI
Control bank location :Main Branch, HYD
select choose open item button
Select process open item button
Double click on receivable :100000
From the menu select document –Simulate and save
Note the document no.500003
Bill discounting:
154
Text :+
Press select bill of exchange button
Doc no. :500003
Document –Simulate and save
Report to view customer wise bill wise, document wise and bank wise
outstanding:
155
Ignore the all warning message and press enter
Bill No or or
–
2 + ++
3 +
4 + ++
5 -
If bill is dishonored:
Contingent liability becomes actual liability base step E reverse contingent liability
additional entry to be passed.
Customer account Dr
To SBI current account (Sundry debtors)
Dunning (Reminder)
If the customer does not make the payment as per terms of payment system will
issue dunning letters.
156
We are not programmers we use system given dunning letter formats.
Dunning area:
Company code as a whole /Regional wise / location wise
Eg.Big companies
(Cash credit : Loan from bank and after sales we discharge the liability export sales
order , packing credit loan from bank , bill discounting after sale)
Dunning charges: For sending the letter we can collect dunning charges form the
customer.
It can be level based / amount
Based
It can be fixed percentage amount
It will be shown only in the letter
It will not be posted the accounts
157
Area :Blank
Text :Dunning area to AML
save
Ignore the warning message press enter
Press enter to save in your request
158
Select charges button (F6)
Give the currency :INR
Enter
159
Assign dunning procedure in customer master:
160
Dunning run
161
Customer :6600001
Company code :AML
Enter
Its updates automatically
Last dunned date :17.11.2008 and dunning level.
162
SALES TAX
At the time of local purchases, tax paid on purchases, can be adjusted –to tax
payable at the time of sales. (Local sales /CST sales)
At the time of CST purchase, tax paid on purchases can not be adjusted –to add to
inventory.
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1. Define tax procedure
164
Define tax codes for sales and purchases
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Keep the cursor our input tax, tax percent rate
Select deactivate line button
Save
Tax code :A1
Enter
Description :12.5% output tax
Tax type :Select A out put tax
Enter
Output tax, tax percent rate 12.5%
Keep the cursor on input tax, tax percent rate
Select deactivate line button
Save
Path :Up to tax on sales/purchases the path is same Posting-Assign tax codes
for non-taxable transactions (Tr code is OBCL)
Current liability
Tr code is FS00
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Company code :AML
Enter
Change short and GL long text to VAT receivable
Select create / Bank /Interest tab
Field status group change to G041 (Tax office clearing accounts)
Save
One more account
Give the GL account no.100505
Company code :AML
Select with template button
Give the GL account no. :200155
Company code :AML
Enter
Select type/Description tab
Change account group to current liability and provisions
Change short text and GL account long text to VAT payable
Save
Give the GL account no.:200120
Company code :AML
From the menu select GL account change
Select control data tab
Tax category :Select * (All tax types allowed)
Select posting without tax allowed check box
Save
Ignore the warning message press enter
GL Account 300000 Sales A/c
Company code AML
From the menu select GL account change
Tax category :select *
Select posting without tax allowed check box
Save
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Ignore the message press enter
MM module:
Purchase order material no.RM1
Purchase order vendor 1234
Purchase order Qty 1 Kg
Purchase order Rate 100
Purchase order tax code V1 (4% input tax)
Goods receipt
Tax procedure:
Base amount 100 (1* 100) inventory Account
Input tax on base amount 4 VST -200155 VAT receivable
(V1-4% ) -----
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Vendor credit 104
===
SD module:
Sales order Customer no. 9876
Material FG1
Qty 1Kg
Rate 200
Tax code A1 (12.5%) output tax
Tax procedure
Base amount 200 sales account
Output tax on base amount 25 MWS -100505 VAT payable
At 12.5% -----
Customer debit 225
===
In FI for sales:
Customer account Dr 225
To sales 200
To VAT payable 25
Save
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From the menu select Document- Simulate
Double click on VAT payable line item
Business area :AMLH
Text :+
Save
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ASSET ACCOUNTING
Bad debits:
1. Creation of GL Master :Provision for bad debts reconciliation A/c No.200112
2. Link between sundry debtors and provision for bad debts :OBXY
E F-30
Customer special GL E ER Dr Provision for bad debt
To customer with clearing Sundry debtors
Chart of Depreciation
Asset accounting customization will be done for Chart of Depreciation will be assigned
to company code/codes.
Depreciation areas:
Book depreciation (Postings to accounts)
Depreciation methods;
Straight Line Method depreciation method (SLM)
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Transaction types
100 External acquisition
110 In-house production \
210 Retirement with revenue
Asset debit
The debit can be use of External acquisition (Outside purchase) /In house
production/Inter unit transfer/Inter company purchase.
Posting keys:
70 Asset Debit
75 Asset Credit
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Main asset will be have always sub number zero.
Motor purchase: .
Motor A/c Dr SL 500000 Transaction type :100
2000000 P & M 50000 GL
To Bank GL 500000
Save
CUSTOMIZATION
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We get a message chart of depreciation ODE copy to AML
Enter
Select back arrow
Double click on specify depreciation of Chart of Depreciation
Select position button
Chart of Depreciation :AML
Enter
Change the description to Chart of Depreciation for AML
Press enter to save in your request
Select back arrow
Double click copy /delete depreciation areas
Give the Chart of Depreciation :AML
Enter
Select areas 3,10,15,20,31,32,41 &51
From the menu select Edit Delete
Save
Ignore the warning message press enter
Press enter to save in your request
Path :Up to organization structure the path is same –Assign Chart of Depreciation
to company code (Tr code is OAOB)
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Specify account determination
Path :Up to the organizational structure the path is same –Asset Class-Specify
account determination
Save
Press enter to save in your request
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Name :Vehicle
Change the screen layout 2600 to AML6
Name :Capital work in progress
Enter & Save
Press enter to save in your request
176
From no. :400001
To no. :500000
Enter
Select interval button
No.rage :06
From no. :500001
To no. :600000
Enter & Save
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Number rage :02
Select include asset under inventory data check box
Select no.AUC or Summary Management of AUC
Save
Select next entry button (F8)
Asset class :AML2000
Description : Dept A
Short text : Dept A
Account determination :select AML20000 P & M
Screen layout rule :AML3
Number rage :03
Select include asset under inventory data check box
Select no.AUC or Summary Management of AUC
Save
Select next entry button (F8)
Asset class :AML3000
Description : Furniture & Fixtures
Short text : Furniture & Fixtures
Account determination :select AML30000 Furniture & Fixtures
Screen layout rule :AML4
Number rage :04
Select include asset under inventory data check box
Select no.AUC or Summary Management of AUC
Save
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Number rage :05
Select include asset under inventory data check box
Select no.AUC or Summary Management of AUC
Save
Select next entry button (F8)
Asset class :AML4000
Description : Capital Work in Progress -General
Short text : Capital Work in Progress -General
Account determination :select AML40000 CWIP-General
Screen layout rule :AML6
Number rage :06
Select include asset under inventory data check box
Select line item settlement radio button
Save
Inventory means fixed inventory, whatever assets we create they will be included in
fixed assets inventory.
As per companies auditors report order (CARO) – the auditor will state whether fixed
assets have been physically verified by management or not.
When we create an asset master – There is a field called last verification date
1 31.03.2008
2 31.03.2008
3 31.03.2008
4 31.03.2008
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We have not selected for capital work in progress
We can not verify every that assets –once they are commissioned they will be shown
under respective head and not under capital work in progress
For capital work progress general –Select line item settlement radio button
Fright AMT
15/11/2008
Settle from Capital Work In Progress to machine no.10 line item wise
Commissioning charges 22/11/2008
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AML2000 Dept A
AML3000 Furniture & Fixtures
AML3100 Vehicles & other
AML4000 Capital work in progress
Deselect deactivation check box for area 01 for land there is no depreciation
Depreciation key(Rate) 0%
For area 01- Select 2000 – Depreciation on asset sub number level
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7 100200 -Do- Account group-Accumulate
Accumulate depreciation
depreciation- Building -100200-100299
-Sort key -018 Asset number
-Reconciliation A/c for account type –
Assets
-Field Status group- 067
Reconciliation accounts
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Give the your Chat of Depreciation :AML
Enter
The Transaction code is AO90
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Save
Ignore the message press enter
Double click on account determination folder
Select account determination :AML 20000 P & M
Double click on Balance Sheet accounts folder
Acquisition column acquisition and production cost Give the GL account no.:200010
Loss made on asset retirement (without) w/o revenue 400303
Clearing account revenue from asset sales :300102
Gain from asset sale :300103
Loss from asset sale :400302
Select save button or Ctrl+S
Double click on depreciation folder
Accumulated depreciation account for ordinary depreciation a/c no.100205
Expense account for ordinary deprecation :400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination :AML30000 Furniture & Fixtures
Double click on balance sheet account folder
Acquisition :Acquisition and production costs 200015 (Furniture & Fixtures a/c)
Loss made on asset retirement w/o revenue :400303
Clearing account revenue from asset sale :300102
Gain from asset sale : 300103
Loss from asset sale :400302
save
Ignore the message press enter
Double click on depreciation folder
Accumulated depreciation account for ordinary depreciation 100210
Expense for ordinary deprecation :400500
Save
Ignore the message press enter
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Double click on account determination folder
Select account determination :AML 31000 vehicles
Double click on Balance Sheet accounts folder
Acquisition: Acquisition production costs :200020
Loss made on asset retirement w/o revenue :400303
Clearing account revenue from asset sale :300102
Gain from asset sale :300103
Loss from asset sale :400302
Save
Ignore the message press enter
Double click on depreciation folder
Accumulate depreciation for ordinary depreciation :100215
Expenses account for ordinary depreciation :400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination :AML40000 Capital Work In
progress
Double click on Balance Sheet accounts folder
Acquisition :Acquisition and production cost :200025
Loss made on asset retirement w/o revenue :400303
Clearing accounts revenue from asset sale :300102
Gain from asset sale :300103
Loss from asset sale :400302
Select save button or Ctrl+S
Ignore the message press enter
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Select type AF Deprecation postings
Select details button
Note the number range 04
Select number range information button
Give the company code :AML
Select change intervals button
Select intervals button
Number range :04
Year :2008
From no. :700001
To no. :800000
Select external check box
Enter and save
Ignore the warning message press enter
When we select external check box, we have to give what should be the document
number at the time of posting.
There is an exception –for deprecation postings also we have to select external check
box
In normal postings we are posting are document at a time.
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700001 Depreciation DR
To Acc Dep Buildings
700002 Depreciation DR
To Acc. Dep-Plant & Machinery
700003 Depreciation DR
To Acc Dep Furniture & Fixtures
700004 Depreciation DR
To Acc Dep -Vehicles
187
Path :SPRO-Financial accounting-Asset accounting-Master data-Screen layout-
Define screen layout for asset master data
188
Double click on field groups folder
Depreciation keys make it required entry filed
Select main no.check box
Select sub-no.check box
Select copy check box
Save
189
Fourth year 5
---
20
We have given say any year 2008- This rate is applicable for the assets purchased in
the year 2008 –Next year also we are purchasing an asset having 5% rate-we have to
create acquisition year once again in the next year.
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999 max no. of year
In base method –once the net book value becomes zero –Do’t calculate depreciation .
In some countries.
First 5 years 5%
Next 5 years 10%
Next 5 years 15%
3. Periods 12 months
4. Base value 01 Acquisition value in case of SLM
24 Net book value incase of WDV
5. Percent 5 rate of depreciation
6. Reduction 1
Acquisition vale 100000
1% Scrap value 1000
------
99000
Dep 5% only on 99000
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Maintain period control methods:
Same path
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Multilevel method :A1
Class :Select straight line depreciation
Save
Select back arrow 4 times
Select depreciation key :AML1
Select activate button
Save
Select new entries button
Depreciation key :AML2
Depreciation :5% written Down Value Deprecation method
Period control according to Fiscal year check box
Select depreciation to the day check box
Save
Ignore the warning message press enter
Double click assignment of calculation methods folder
Select new entries button
Depreciation type :Select ordinary depreciation
Phase :Select from the start of depreciation
Base method :0014
Declare balance method:001
Period control method :006
Multilevel method :A2
Class :Select declining –balance depreciation
Save
Select back arrow four times
Select depreciation key AML2
Select activate button
Save
Select first page control page up button
Select depreciation key :0000(no depreciation no interest )
Select activate button
193
Save
Asset :200001
Company code :AML
Enter
Description :Motor
Capitalized on :29.11.2008
Select time dependent tab
194
Select deprecation area tab
Change the depreciation key AML2
Useful life :15 years
Period :01
Ordinary depreciation:29.11.2008
Save
1st Rule:
Sub asset master with reference to main asset master
200001-1 with reference to 200001
2nd Rule
Main asset with reference to asset also 200001 with reference to AML2000 Dept A
3rd Rule
Account determination is specified in asset class
195
AML200000 Plant & Machinery specified in AML2000 Dept A
4th Rule
For account determination we assign accounts based on the nature of transaction
For AML2000-Incase of acquisition-2000010 Plant & Machinery
Amount enter :*
Text :+
From the menu select document Simulate and save
196
Fiscal year :2008
Enter
Select Display depreciation calculation button
Select period information button
Select back arrow
Select compression tab
Change the asset to 200001
Sub no. :1
Enter
Select planned values tab
Change the fiscal year to 2009
Enter
Select display depreciation calculation button
2nd Report
197
Depreciation run:
198
Use the Tr code is AFAB
Report run:
Restart
Rare cases –server is down during processing time system gives message restart.
199
Asset sales :
1to check fields status for field status group G052 use the Tr code is OBC4
Select field status variant :AML
Double click on filed status groups folder
Double click on field status group G052
Accounts for fixed assets retirement
Double click on Asset accounting
Asset retirement make it required entry field
Save
ASSET SALE
200
Amount :*
Business area :AMLH
Text :+
Select asset retirement check box
From the menu select document –Simulate
Enter
Asset no. :200001
Sub number :0
Transaction type :210 comes by default
(210 stand for retirement with revenue)
Contra
01 Customer 501000
70 Account Dep P & M 200001-0 890
40 Asset Sale 501000
75 Plant & Machinery 2000001-0 500000
50 Profit on asset sale 1890
01 Customer 501000
50 P&M 501000
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ASSET TRANSFER
When we transfer an asset from one unit to another unit with the company code –we
have to transfer at cost HYD BGL
200001-0
Capitalization date 20/04/2008
To transfer asset on 01.05.2008 to BGL
To transfer acquisition value
To transfer accumulated depreciation from the date of receipt (From 01/08) depreciation
will be calculated in Bangalore unit
202
Ordinary depreciation date :01.05.2008
Select back arrow
Enter
Select save button or Ctrl+S
Go and see the document FB03
Give the document no.30
Company code :AML1
Fiscal year :2008
Enter
1) When we want to transfer no. of assets at a time go for two step procedure
2) When the asset has to be created in the receiving unit as a sub asset goes for
two step procedure.
Asset scrapping
If the expected relation of the asset is less than net book value and future cash flows
are negative, we have to impair the asset for the difference.
Asset Scrapping:
203
Give the asset no.200001 Sub No.1
Document date :01.01.2009
Posting date :01.01.2009
Asset value date :01.01.2009
Text :Asset scrapping
Save
204
REPORTS:
Keep the cursor and favorites from the menu select Favorites –Insert folder
Give the folder name FI reports
Enter
Keep the cursor on FI reports folder from the menu select Favorites –Insert
truncation tr code is (S_ALR_87011965)
Double click on asset balances report
Go to report –Asset balances on right top select generates a short cut button
System description :ECC6
Enter
Select OK button
Close SAP
Icon desktop
Double click on asset balances Icon
Give the password :oracle (SAP password)
205
Select :AML
TRAIL BALANCE
Country :Korea
Trail balance :South Korea
Give the company code :AML
Execute
Ignore the warning message press enter
Select current layout button
Keep the fields
GL account
GL account long text
Closing balances
Enter
To down lead to excel from the menu select list export –spread sheet
Enter
List –>Export local file
Select spread sheet radio button
Enter
See directory file name :AML.xls
Select generate button
206
LEDGER:
VENDORS LIST
207
Vendor wise patches
Path :Up to report for account payable accounting the path is same
-Vendor balances vendor business (S_ALR_87012093)
Path :up to reports for accounts payable accounting the path is same
Vendor Items- List of Vendors Open item for printing (S_ALR_87012083)
Path :Up to vendors column item the path is same -Vendor payment history
with open item sorted list (S_ALR_87012085)
Path :Up to vendors column items the path is same –List of Down
payments open on key date vendors (S_ALR_87012105)
Vendor ledger:
Path :Open and cleared up to vendors: Item the path is same –List of
vendor line item (S_ALR_87012103)
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Depreciation fore cost
209
DATA TAKEOVER
Master uploading
Balance uploading
Master uploading:
GS Master :FS00
Vendor masters :XK01
Customer masters :XD01
Asset masters :AS01
Material master :MM01
Open an excel file and note down for which fields values are to be uploaded
GL Com Acco P& Balan Short Long Acc Only Line So Field
Accou pany unt L ce Text Text ount Balanc item rt statu
nt no. code Grou Stat Sheet curr e in displ ke s
p eme A/c ency local ay y group
nt curren
A/c cy
10000 AML SCPL X PREF – PREF INR X X 00 G001
1 Share Share 1
cap. Cap.
20012 AML CAST X Invento Inventory INR X X 00 G001
5 ry – –Stores 1
Stores
30000 AML SALE X Sales Sales INR X X 00 G001
5 trading Trading 1
40010 AML PRSN X Wages Wages INR X X 00 G001
1 account account 1
210
Press right mouse button
Select format cells
Select number Category Text
Select ok button
From the menu select file save as
Save type :select Text (tab delimited)
File name :AML Text
Select save button
Select no button
Select cancel button
From the menu select file close
Select no button
2. Open an excel file and not down technical name of each filed technical name
shall be noted down as per step one order
Data type :C
211
Length :4
Select back arrow in SAP
Keep the cursor on account group
Press F1
Select technical information button
Double click on filed name KTOKS
Copy component KTOKS that is account group in excel component column
Data type :C
Length :4
Copy component XPLACCT That is P & L statement account in excel component
column
Data type :C
Length :1
Copy component XBILK that is I Balance Sheet A/c in excel component column
Data type :C
Length :1
Copy TXT20-ML That is GL A/c short text in excel component column
Data type :C
Length :20
Copy component TXT50_ML That is GL long text in excel component column
Data type :C
Length :50
Select back arrow
Select control data tab
Keep the cursor on account currency press F1
Select technical information button
Double click on filed name WAERS
Copy component WAERS that is account currency in excel component column
Data type :C
Length :5
Copy XSALH that is only balance in local currency in excel component column
212
Data type :C
Length :1
Line item display :copy component XKRES that is line item display in excel
component column
Data type :C
Length :1
Sort key: copy component ZUAWA that is sort key in excel component column
Data type :C
Length :3
Copy component FSTAG that is field status group in excel component
Data type :C
Length :4
Save the file an ex file, file AML
Project :AML
Subproject :FI
Object :GLMaster
Select create entry button
Description :AML Project
Enter
Sub project description FI Area
Enter
Object name :GL master up loading
Enter
Select continue button (F8)
Select double click Display click change button (Shift +F7)
Select execute button
Select batch in put recording radio button
From the menu select Goto recording Overview
Select create recording button (Ctrl +F1)
213
Give the recording name :AMLGL
Description :GL Master uploading
Enter
FS00
214
Select back arrow
Execute
Keep the cursor on AMLSTR
Select table maintain button
Copy from
AML excel component column in SAP field name column
Copy from excel
AML excel data type column in SAP type column
Copy AML excel length column in SAP length column
Verify the copies data some data not copied copy to next page
Save
215
Select specify files radio button
Execute
Keep the cursor on the PC (Fronted)
Select add entry button
Select file :AML text
Name :GL Master uploading
Select tabulator radio button
Enter & Save
Select back arrow
Execute
Save
Select back arrow
Execute
Execute once again
Select back arrow two times
Skip display read data
Select convert data radio button
Execute
Execute once again
Select back arrow two times
SKIP Display converted data
Select create batch input folder session
Execute
Execute once again
We get a message /batch input folder
With 4 transactions created
Ignore the message press enter
Execute
Select session name GL master
Select process button
Select display errors only button
216
Select process button
We get a message processing of batch input session completed
Select exit batch input button
217
BALANCES UP LOADING
Company going live in SAP from 1st December 2008 unloads – take balances as
on 30th November 2008 and enter in SAP – P & L Account balances as well as
Balance Sheet Account balances.
Company going live in SAP from 1st April 2008 on wards, - Take Balance Sheet
account balances as on 31.03.2008 in SAP don’t enter all the transactions –
Reasons:
1. In normal accounting all vendors, Customers, Assets are part of General
Ledger where as in SAP we have sub ledger concept.
6. In normal accounting we will not pass production entries and delivery entries
where as in SAP, system pass production entries and delivery entries with
production cost.
Procedure
1) We should enter day to day date in SAP production client till balances are up
loaded and tallied.
218
3) Incase of Assets, prepare a statement showing each asset wise acquisition value
and accumulated depreciation which should match with trail balance figure.
A) GL Clearing
B) Vendor clearing
C) Customer clearing
D) Asset clearing
E) Stock taking
F)
6) After uploading balances, if the above 5 clearing accounts become zero, Then
our date takeover is correct
Debit Credit
Equity share capital 500000
Party A/c 100000
Accumulated Dep. P & M Machine no.40 300000
Sales 400000
P & M –Machine no.40 500000
Party X 200000
Inventory RM 100000
Cash account 150000
RM Consumption 350000
--------- ----------
1300000 1300000.
======= =======
1. GL clearing A/c
2. Vendor clearing A/c
3. Customer clearing A/c
4. Asset clearing A/c
5. Stock taking A/c
219
To Sales a/c 400000
3. A) Prepare a statement showing each vendor wise bill wise open item and
advances which showed match with trail balance .
Party A
Bill no.1 400000 Cr
Bill no.2 50000 Cr
Bill no.3 30000 Cr
Advance 20000Dr 100000 Cr
4 (A) Prepare a statement showing each customer wise bill wise open items and
advances which should match with trail balances
Party X
Bill no.1 50000 Dr
Bill No.2 1800000 Dr
Advance 30000 Cr 200000 Cr
220
40 Plant & Machinery 500000
50 Accumulated Depreciation P & M 300000
50 Asset clearing 200000
221
5. D) To make fixed assets P & M A/c and accumulated depreciation P & M
account as reconciliation accounts.
6 (A) To propose a statement showing each material –match with trail balance.
RM1 20
RM2 5
RM3 10
Closing procedure
222
In the year end what steps we have to do April 2008 –March 2008 fiscal year
2008
Up to periodic processing the path is same –Year end closing –Execute (Tr code
is AJAB)
223
Select immediately button
Select save button (down side)
We get a message Back ground job was scheduled for program RAJABS00
To close only year for asset a accounting we have to post depreciation for all assets
and for all months
Path :Up to period processing the path is same –Fiscal year change (Tr code
is AJRW)
224
Select job RAJAWE00 check box
Select SPOOL button
Select SPOOL no.check box
Select display contents button
3. To carryforward GL Balances
225
April 2009-April 2009 Fiscal year 2009
1st 1, 2009-1,2009 |
April 2008-March 2009 | Mandatory
Path :Up to document the path is same –Posting periods –Open and close
posting periods
From period :2
Period :12 March to March
Year :2008
To period :12
Year :2008
Select save button or Ctrl+S
Save in your request
226
March 2009-March 2009
13,2008 -13,2008
227
Business area :AMLH
Company code :AML
Execute
228
BANK RECONCILIATION
If we have 100 Bank current accounts instead of assigning accounts 100 times –we
assign only one time using masking.
1. Main bank account +++++++++0
2. check issue account +++++++++1
3. check deposit a/c +++++++++2
4.clearing account +++++++++3
Always main bank account balance and bank statement balance will be same.
Flow:
Sales:
1. Sales invoice posting F-22
229
3. Enter manual bank statement
A) If the check deposit credit is not there –open items in bank check deposit A/c-
Checks
Deposited but not credited
Purchases :
4. Purchase invoice posting F-43
Inventory RM Dr 200000
To Party A/c 200000
230
C) Transaction type
D) Amount and save
7 B) 20000 5 20000
231
GL A/c No. :200132
Company code :AML
Select with template button
Give the GL A/c No. :200131
Company code :AML
Enter
Select type/description tab
Change short text and GL A/c long text to IDBI check deposit
Save
GL A/c No. :400304
Company code :AML
Select with template button
Give the GL A/c No. :400300 Rent A/c
Company code :AML
Enter
Change GL A/c short text and GL A/c long text to Bank charges
Save
232
Press enter to save in your request
Double click on bank accounts folder
Select new entries button
Account ID :IDBI1
Description :IDBI current no.1
Bank account no. :AMLIDBI1234
Currency :INR
GL A/c No. :200130 IDBI Main bank
Save
233
Text :Main Bank
Accounts symbol :AMLB
Text :check issue
Accounts symbol :AMLC
Text :Check deposit
Accounts symbol :AMLD
Text :Bank charges
save
press enter to save in your request
double click on assign accounts to account symbol folder
select new entries button
accounts symbol :AMLA
Notes:
Check receipt –clear customer
AML1-Check receipt clear customer
IDBI check deposit Dr GL
To Customer –with clrg SL
Doc.Type DZ
234
Posting rule :AML1
Posting area :select 2 sub ledger accounting
Debit posting key :40
Account symbol :AMLC (check deposit)
Document type :DZ
Posting type :select 8 sub ledger a/c
Notes:
AML2 :Check deposit clearing in bank
Bank charges Dr GL
To IDBI Main bank A/c GL
Doc type :SA
235
Posting area :select 1 Bank accounting
Debit posting key :40
Account symbol :AMLD
Credit posting key :50
Account symbol :AMLA
Document type :SA
Posting type :select 1 post to GL A/c
Save
Path :Up to business transactions the path is same –Check deposit –Create and
assign business transactions (Tr code is OT53)
236
Enter
Save
Select create request button
short description :Work Bench request for AML
Enter
press enter to save in your request
kept the customer on AML1
select activate button
path :up to business truncation the path is same –Payment transactions –manual
bank statement –Create and assign business transactions
237
Save
Press enter to save in your request
Inventory RM DR 200000
To Party A/c 200000
Doc no.1
238
Enter (53+13+4):67
Save
Press enter to save in your work bench request
Keep the cursor on AML2 :select activate button
To make text field optional field for field status groups G001 and G005 (Tr code is
OBC4)
Select field status variant :AML
Double click on field status group folder
Double click on G001
Double click on general data
Text make it optional entry field
Save
Press enter to save in your request
Double click on G005
Double click on General data
Text make it optional entry field
Save
SALES
239
Posting key :50
Account no. :300000 Sales a/c
Enter
Amount :*
Business area :AMLH
Text :+
Document –simulate & Save
240
Select process button
Select Display errors only radio button
Select process button
We get a message processing of batch in put session completed
Select exit batch input button
241
Value date :Today’s date
Amount :100000
Give the reference doc no. :1 (That is paying slip no.)
Business area :AMLH
Enter & Save
Save once again
From the menu select System –Services –Batch input session
Select session name :IDBI –IDBI1
Select process button
Select display errors only radio button
Select process button
Ignore the message and exit batch input button
1. Purchases
Purchase invoice posting F-43
242
Give the amount :20000
Business area :AMLH
Text :Purchase invoice posting
Posting key :40
Account no. :200120 Inventory RM
Enter
Amount :*
Business area :AMLH
Text :+
Document –Simulate and Save
243
Keep the cursor on AML IDBI Bank Ltd
Select new statement button
Closing balance (100000-200000)=800000
244
Select overview button
Keep the cursor on AML IDBI Bank Ltd
245
CASH JOURNAL
1) To view daily cash and ban opening balances, Receipts , Payments and closing
balance
2) GL Cash account accepts negative cash balance –Cash Journal will not accept
negative cash balance
3) For petty cash purpose
246
Setup cash journal (FBCJC0)
Same path
Same path
247
Press enter to save in your request
248
WITH HOLDING TAX (TDS
TCS: Tax collected at source –on Customers/ scrap sale /waste sale
249
TDS on contractors (Income Tax Section 194C)
Maintain calendar
250
Select public holidays radio button
Select change button
Select create button
Select with fixed date radio button
Select create button
Day :1
Month :select 05 May day
Short holiday name :May day
Long holiday name :May day
Enter
Ignore the message select Yes button
Ignore the message press enter
Select back arrow
Select holiday calendar radio button
Select change button
Select create button
Calendar ID :A1 (AML HYD Factory Holiday calendar)
Select assign holiday button
Select May day check box
Select assign public holiday button
Save
Ignore the message press enter
Select back arrow two times
Select factory calendar radio button
Select change button
Select create button
Factory calendar ID :A2
Description :AML HYD Factory calendar
Holiday calendar ID :A1
Work days select Monday to Saturday check boxes
251
Save
Ignore the message press enter
Path :Up to extend with holding tax the path is same -Basic settings India
Define business places
252
Assign factory calendars to section code (Business places)
Same path
Select new entries button
Company code :AML
Section code :AMLF
Factory calendar ID :A2
Rule :select day before
Save
Press enter to save in your request
Path: Form the menu select System –Services –Table maintenance –Extended
table maintenance (Tr cod is SM30)
Table/view :J_1BBRANCV
Select maintain button
Give the company code :AML
Enter
Select new entries button
Business place :AMLF
Description :AML Hyderabad factory
Save
Give the name :AML Hyd factory
Press enter to save in your request
253
Save
Press enter to save in your request
Path: Up to Extended with holding tax the path is same –Calculation –With
holding tax type –Define with holding tax type for invoice posing
Same path
Give the country key :IN
Enter
Select new entries button
With holding tax type :DA
Description :Sec 194 C contractors –Advance posting
Select gross amount radio button
Select withhold tax commercial rounding radio button
Select no accumulation radio button
Select post with holding tax amount check box
Select central invoice propitiate radio button
Select save button or Ctrl+S
254
Press enter to save in your request
2.266%
1. Advance payment F-48 20.11.2008
Party special GL (A) Dr 100000
To Bank 97734
To TDS (To deposit before 07.12.2008) 2266
Path :Up to extend with holding tax the pat is same –Calculation With hold
tax codes Define with holding tax codes
255
With holding tax rate :2.266%
Posing indicator :selection 1 (standard posting :Bank /Vendor
/Customer line item reduced
Save
Press enter to save in your request
Select back arrow
Select with holding tax type :D1
Select copy as button
Change with holding tax type :D1 to DA
Change with hold tax code :from D1 to DA
Description :sec 194 C (contractors –Advance 2.266% )
Enter and Save
Path :Up to extended with hold tax the path is same –Basic settings –Check
recipient types
One more
With holding tax type :DA
Recipient type :CO
Text :Company
Save
Press enter to save in your request
256
Maintain tax due dates
Path :Up to extend with holding tax the path is same –Basic settings –India
Maintain tax due dates
Path :Up to Extend with holding tax the path is same –company code
Assign with holding tax types to company code
257
For company code AML select extended with holding tax check box
Save
Ignore the warning message press enter
Press enter to save in your request
Combined with holding tax code
Path : up to Extend with holding tax the path is same –Calculation –India –
surcharges –Maintain surcharge rates (Surcharges combined with basic
withholding tax codes)
FS00
258
Change short text and GL A/c long text to Conversion changes
Save
One more
Give the GL Account no. :100510
Company code :AML
Select with template button
Give the GL A/c No.100500 out standing exp.
Company code :AML
Enter
Change short text and GL account long text to TDS on Contractors
Save
Path :Up to Extended with holding tax the path is same –Posting –Accounts for
withholding tax –Define accounts for withholding tax to paid over
259
Maintain company code settings
1 CO 1000 (Company)
2 OT 2000 (Individual)
3 CO 3000
4 CO 4000
5 TO 5000
Path :Up to Extended with holding tax the path is same –Posting –India –
Remittance challans –Document types –Specify document type (Accounts
payable)
260
Maintain number groups:
Same path
Select new entries button
Company code :AML
Section code :AMLF
Official withholding tax key :194C
Number group :08
Save
Press enter to save in your request
Same path
Same path
261
Assign remittance challan number group to Business place
Tr code is (SM30)
Path :Up to Extend with holding tax the path is same –Postings –India –
Withholding tax certificates for Vendors and Customers –Maintain number
groups as SAP script forms
262
No group :09
Save
Press enter to save in your request
Same path
Select new entries button
Number group :09
Internal number range :09
Save
Press enter to save in your request
Sam path
Select maintain groups button
Select group without text having 09 check box
From the menu select interval maintain
Company code :AML
Enter
Select interval button
Year :2008
From number :100001
To number :200000
Enter & Save
Ignore the message press enter
263
Enter
Give the withhold tax country :IN (India)
With holding tax type :D1
Withholding tax code :D1
Select liable check box
Recipient type :CO
Withholding tax type :DA
Withholding tax code :DA
Select liable check box
Recipient type :CO
Select CIN details button
Ignore the warning message press enter
Select withholding tax tab
Give the PAN of vendor :AP4C12345C
Select back arrow
Save
264
Account :400200 conversion charges account
Enter
Conversion charges
Note : If you get a error message once check it Activate extended withholding tax /
Document splitting
265
Posting date :07.02.2009
Bank account :200105 SBI CA
Execute (F8)
Enter
Business area :AMLH
Text :Conversion charges amount
Double click on all open items (by default one rupee can not see in SAP zero)
Select document overview button
Double click on the line item
SBI current A/c with one rupee
Amount :*
Save
Select clearing document button
Select back arrow
Path :Up to extend with holding tax the path is same –Certificates –Print
(J1INCERT)
266
Company code ;AML
Fiscal year :2008
Business area /Section code :AMLF
Section :194C
Posting dates :01.04.2008 to 31.03.2009
Bank challan dates :01.05.2008 to 30.04.2009
Certificate date :30.04.2009
Signatory :Mr X
Designation :Manager
Place of printing :Hyderabad
Execute
Select print button
Output device :LP01
Select print button
Quarterly return
( Tr code J1INQEFILE)
In TDS certificate we have to specify acknowledgment number for each quarterly return
field.
267
Company code :AML
Year :2008
Section code :AMLF
Period :select second quarter
ACK No. :123
Save
Note: Quarterly return not working in pirated software’s patches updated in genuine
SAP software
Advance posting:
1. Advance payment posting F-48
268