Академический Документы
Профессиональный Документы
Культура Документы
Announcement Memo 1
MEMORANDUM
To : All Staff
A new photocopier has been installed in the general office. All staff are
Introduction
welcome to use it.
Main point To ensure the copier's survival, it is important to keep the following
procedures in mind:
Did you know that up to 70% of the trash from an office like ours is paper that can be
recycled? Our recycling efforts are important because <Name of City> must meet a State-
mandated goal of recycling 50% of its trash by the end of 2000, or face fines of up to
$10,000 per day. Since businesses produce over 50% of the city’s waste, it is critical that
we do our share to help meet the recycling goal. Recycling has an additional benefit of
reducing our waste disposal expenses, which helps lower the building’s operating costs.
And of course, recycling helps preserve natural resources – every ton of paper recycled
saves 17 trees!
With this in mind, we are implementing a new recycling program in our offices. I
encourage you to actively participate in our company’s recycling effort. The enclosed flyer
describes what can be recycled in our paper recycling program. The custodial staff can
collect the office paper from centralized containers located throughout the office. In
addition, you can call <Name of Contact> at <Phone number> to obtain desk-side
containers you need one. These containers make it very easy for employees to recycle
paper at their desks.
With everyone’s participation, I am confident that we can do our part to help the city’s
recycling efforts. If you have any questions, please call me at <Phone number>.
To : M. John
Request Memo
MEMORANDUM
To : Section Heads
Main point Work schedules for July to December are now being prepared.
Secondary
Information
To help us plan these in a manner that suits all sections, please let me have
the holiday schedules for the employees in section by 24/3/2002
Action
Example Directive Memo 1
MEMORANDUM
Schedule
Task Completion Date
Divide research into groups June 6
and compile information
Review designs from Kate June11
and Bill.
Write Proposal June 23
Review Proposal June 26
Submit Proposal for printing June 27
Directive Memorandum 2
Memo
In order to make interoffice communications easier, please adhere to the following guidelines for writing effective
memos:
Clearly state the purpose of the memo in the subject line and in the first paragraph.
Address the memo to the person(s) who will take action on the subject, and CC those who need to know about
the action.
Attach additional information: don’t place it in the body of the memo if possible.
Please put this format into practice immediately. We appreciate your assistance in developing clear
communications. If you have any questions, please don’t hesitate to call me. Thank you.
Persuasive Memorandum
Memo
I’ve noticed that we don’t seem to be able to communicate important changes, requirements and progress
reports throughout the company as effectively as we should. I propose developing one consistent memo
format, recognizable by all staff as the official means of communicating company directives.
While I know this seems like a simple solution, I believe it will cut down on needless e-mail, improve
universal communication and allow the staff to save necessary information for later referral.
Please talk among yourselves to determine the proper points of memo writing and return the input to me by
12 noon. I will then send out a notice to the entire staff regarding the new memo format.
Technical Memorandum
Memo
As we enter Phase Four of the T-12 testing, I wanted to provide a progress overview of the Phase Three
testing.
The body of the memo might include two-four paragraphs outlining the purpose of the memo. If this is a
longer memo, each paragraph will have a subhead to help guide the reader through the document.
Finally, the writer includes a summary paragraph, which features bullets highlighting the main points of each
previous paragraph, and concludes the memo with a stated action required by the reader or writer.
A quick note about the use of "memo" vs. "memorandum:" it doesn't really matter. It falls in line with the style
selected by the writer.