EDC BR030 - Hyperion - Planning - V1.3 PDF

AIM
BR.030 BUSINESS REQUIREMENTS

MAPPING FORM
Egyptian Drilling Company
Hyperion Planning
Author: Oracle Hyperion Team

Creation Date: February 20, 2012
Last Updated: March 27, 2012
Document Ref: EDC-HP-PLN
Version: 1.3
BR.030 Business Requirements Mapping Form Doc Ref: EDC-HP-PLN
Approvals:
Sherif Sameh
Ali Hamed
Hatem Azmy
Copy Number _____
Hyperion Planning Document Control ii

File Ref: EDC BR030_Hyperion_Planning (v.1.3)
Company Confidential - For internal use only
Document Control
Change Record
7
Date Author Version Change Reference
20-2-2012 Mustafa Moussa Draft 1a No Previous Document

06-3-2012 Jitendra Bhadauria 1 Expenses
08-3-2012 Mustafa Moussa 1.1 Consolidate
19-3-2012 Mustafa Moussa 1.2 Reveiwed
27-3-2012 Mustafa Moussa 1.3 Final
Reviewers
Name Position
Distribution
Copy No. Name Location
1 Library Master Project Library

2 Project Manager
3
4
Note To Holders:
If you receive an electronic copy of this document and print it out, please write your
name on the equivalent of the cover page, for document control purposes.
If you receive a hard copy of this document, please write your name on the front
cover, for document control purposes.
Hyperion Planning Document Control iii

Contents
Document Control .................................................................................................................iii
Introduction ............................................................................................................................vi
Document Scope .............................................................................................................vi
General Assumptions .....................................................................................................vi
Solution Overview ........................................................................................................ vii
Process Listing ......................................................................................................................... 1
Mapping - B_REV.1-Budget Preparation – Revenue ......................................................... 2
Mapping - B_OH.1-Budget Preparation – Overhead ......................................................... 4
Mapping - B_FA.1-Budget Preparation - Capital Expenditure ........................................ 6
Mapping - B_FA.2-Budget Preparation – Projects .............................................................. 8
Mapping - B_INS.1-Budget Preparation - Insurance ....................................................... 10
Mapping - B_RCI.1-Budget Preparation – Rigs Cost Input ............................................. 13
Mapping - B_HR.1-Budget Preparation - HR ................................................................... 15
Mapping - B_EXT.1-Budget Preparation – Extraordinary Income / Expenditure ...... 23
Mapping - B_INT.1-Budget Preparation - Interest ........................................................... 25
Mapping - B_CTR.1-Budget Preparation - Catering ........................................................ 27
Mapping - B_SRV.1-Budget Preparation – Service Fee ................................................... 29
Mapping - B_BBH.1-Budget Preparation – Bare Boat Hire ............................................. 31
Mapping - B_SRB.1-Budget Preparation – Shore Base .................................................... 33
Mapping - B_TBL.1-Budget Preparation - Tubulars ........................................................ 34
Mapping - B_TPT.1-Budget Preparation – Transportation ............................................. 36
Mapping - B_PRE.1-Budget Preparation – Prepayments ................................................ 38
Mapping - B_AR.1-Budget Preparation – Receivables .................................................... 39
Hyperion Planning Document Control iv

Mapping - B_ODB.1-Budget Preparation – Other Debtors ............................................. 40
Mapping - B_WHT.1-Budget Preparation – Withholding Tax ....................................... 41
Mapping - B_STK.1-Budget Preparation – Stock .............................................................. 42
Mapping - B_AP.1-Budget Preparation – Payables .......................................................... 43
Mapping - B_OCR.1-Budget Preparation – Other Creditors .......................................... 44
Mapping - B_LN.1-Budget Preparation – Loans .............................................................. 45
Mapping - B_TOP.1-Budget Preparation – Tax & Other Provisions.............................. 46
Mapping - B_TX.1-Budget Preparation – Deferred Taxes ............................................... 47
Mapping - B_CAP.1-Budget Preparation - Capital .......................................................... 49
Mapping - B_EST.1-Budget Preparation – EDC Budget Final Revision ........................ 50
Mapping - B_EST.1-Budget Preparation – Estimates ....................................................... 51
Requirement Essay ............................................................................................................... 52
Current versus Proposed ..................................................................................................... 53

Practices .......................................................................................................................... 53
Policies ............................................................................................................................. 53
Procedures ...................................................................................................................... 53
Mapping Solution ................................................................................................................. 54
Solution Components .................................................................................................... 54
Open and Closed Issues for this Deliverable .................................................................... 55
Open Issues ..................................................................................................................... 55
Closed Issues .................................................................................................................. 55
Hyperion Planning Document Control v

Introduction
This document outlines the proposed solution for the TO BE process model discussed
for the Budgeting Cycle business flow for the Egyptian Drilling Company.
The TO BE process model has been developed by OCS.
Document Scope
The proposed solution uses the standard Oracle Hyperion Planning (Release 11.1.2).
Those business requirements identified as not sufficiently catered by the standard
Hyperion Planning features will be highlighted and documented. Where possible
changes to the business practices or workarounds that can be fulfilled using standard
Hyperion Planning, would be proposed. In the event that both these options are not
able to meet the requirements of Egyptian Drilling Company, the possibility of
customizing the functionality and features of the standard modules would be looked
into. However, this would be used as the last resort as the priority and intention
would be to retain the standard functionalities of the application where possible.
It is important that all relevant functional and IT key users go through this document
and identify any areas that may not have been addressed or not likely to be
implemented. Such items need to be addressed at this stage to ensure smooth
deployment of the system. Such items need to be mentioned under the “Open Issues’
section of this document.
General Assumptions
1. All budgeted amounts will be entered in USD only same as EDC’s GL functional
currency.
2. DPS (EDC’s Saudi subsidiary) budget items will be prepared using the same
EDC’s Budget processes mentioned in this document or directly on EDC’s Chart
of Accounts with no special treatments, calculations or separate processes.
3. EDC FY starts at Jan to Dec.
4. EDC budget process starts at July of every year for the next FY.
5. EDC wants to keep every version of monthly estimates done during the FY.
6. FY2013 is the first FY to be budgeted through the system.
7. EDC wants to upload 3 FYs actual before FY2013.
8. EDC will estimate for 4 FYs after the budgeted FY.
Hyperion Planning Introduction vi

Solution Overview
Oracle implementation for Hyperion planning will cover the following EDC account
types:
1. Capital Budget:
• Fixed Assets.
• Projects.
2. Operating Budget:
• Revenues.
• Expenses.
Hyperion Planning Introduction vii

Process Listing
Process ID Process Name Description
B_REV.1 Revenue Budget Preparation of EDC Revenue Budget for the next FY.
B_OH.1 Overhead Budget Preparation of EDC Overhead Budget for the next FY.
B_FA.1 Capital Expenditure Budget Preparation of EDC Capital Expenditure Budget for the next FY.
B_FA.2 Projects Budget Preparation of EDC Projects Budget for the next FY.
B_INS.1 Insurance Preparation of EDC Insurance Budget for the next FY.
B.RCI.1 Rigs Cost Input Budget Preparation of EDC Rigs Cost Input Budget for the next FY.
B_HR.1 HR Preparation of EDC HR budget for the next FY.
B_EXT.1 Extraordinary Preparation of EDC Extraordinary Income & Expenditure budget for the next FY.
Income/Expenditure
B_INT.1 Interest Preparation of EDC Interest budget for the next FY.
B_CTR.1 Catering Preparation of EDC Catering budget for the next FY.
B_SRV.1 Service Fee Preparation of EDC Service Fee budget for the next FY.
B_BBH.1 Bare Boat Hire Preparation of EDC Bare Boat Hire budget for the next FY.
B_SRB.1 Shore Base Preparation of EDC Shore Base budget for the next FY.
B_TBL.1 Tubulars Preparation of EDC Tubulars budget for the next FY.
B_TPT.1 Transportation Preparation of EDC Transportation budget for the next FY.
B_PRE.1 Prepayments Budget Preparation of EDC Prepayments Budget for the next FY.
B_AR.1 Receivables Budget Preparation of EDC Receivables Budget for the next FY.
B_ODB.1 Other Debtors Budget Preparation of EDC Other Debtors Budget for the next FY.
B_WHT.1 Withholding Tax Budget Preparation of EDC Withholding Tax Budget for the next FY.
B_STK.1 Stock Budget Preparation of EDC Stock Budget for the next FY.
B_AP.1 Payables Budget Preparation of EDC Payables Budget for the next FY.
B_OCR.1 Other Creditors Budget Preparation of EDC Other Creditors Budget for the next FY.
B_LN.1 Loans Budget Preparation of EDC Loans Budget for the next FY.
B_TOP.1 Tax & Other Provisions Preparation of EDC Tax & Other Provisions Budget for the next FY.
Budget
B_DTX.1 Deferred Taxes Budget Preparation of EDC Taxes Budget for the next FY.
B_C.1 Capital Budget Preparation of EDC Capital Budget for the next FY.
B_FRV.1 Final Revision Final EDC Budget Revision
B_EST.1 Estimate Monthly Revision EDC Budget Estimate during the current FY.
Hyperion Planning Process Listing 1 of 55

Mapping - B_REV.1-Budget Preparation – Revenue
EDC Business Area: Date:

Process: Revenue Operations Jul-FY
Control Number: Mapping Team: Process Owner:

B_REV.1 Oracle Consulting Sales & Contracts
Librarian: Priority (H, M, L): Core? (Y/N)
<Librarian> H Y
Source Type: Excel Sheet Author: Oracle Consulting Ref. Doc.: EDC-HP-PLN
BRS Reference #:
Hyperion Planning Mapping - B_REV.1-Budget Preparation – Revenue 2 of 55

Process Description Solution Role Comment

Step #
B_REV.1/1 EDC Revenue is derived on the basis of Every team will have his own Task List Engineering
Rigs usage during the budgeted FY which includes its required tasks. Operations
according to EDC’s contracts with Sales & Contracts
operators as follows: Instructions can be published for the Utility Budget Team
Assumptions Data Form with guidelines.
1. Utility Estimate:
Involved teams will use a data forms as
Engineering unit prepares next FY utility follows:
days/rig & submits it to Operations. 1. Utility /Days drivers.
2. Revenue related GL accounts.
2. Move Estimate: 3. Budgeted amount per month.
Operations unit will complete the same Supporting details can be attached to the
info by adding the number & duration of Data Form for more details if required.
moves then submits it to Sales &
Contracts. System security will be used to block the
access for specific items.
3. Revenue assumptions:
The security can either be configured to
Sales & Contracts unit calculates Revenue hide the item or to show it as read only
budget based on the previous assumptions such as last year actual.
after reviewing Operating & Move rates
from respective contracts terms.
Other Revenue Accounts as integrated
services & location preparation will be
budgeted directly on the GL level. System will direct the complete Data Form
after submission to the next owner
Salas & Contracts unit submit Revenue (Approver) as per EDC Budgeting Planning
budget. Units Hierarchy.
B_REV.1/2 Budget team reviews the Revenue Budget Budget team will have write access to the Budget Team
& may apply adjustments if required. Revenue Data Form. Budget Manager
Budget Manager approves the Revenue Budget will copy the “First Proposed”
Budget. version to the “Reviewed” version & apply
the required changes.
Approval will be acquired using the system

workflow.
Budget team will copy the approved

budget from the “Reviewed” version to the
“Approved” one.
Hyperion Planning Mapping - B_REV.1-Budget Preparation – Revenue 3 of 55

Mapping - B_OH.1-Budget Preparation – Overhead

Process: Overhead Overhead Jul-FY

B_OH.1 Oracle Consulting Departments’ Managers
<Librarian> H Y
BRS Reference #:
Hyperion Planning Mapping - B_OH.1-Budget Preparation – Overhead 4 of 55


Step #
B_OH.1/1 Departments’ Managers prepare next Instructions can be published for the Input Data Departments’ Managers
FY Overhead Budget based on the Form with guidelines.
following EDC’s account categories:
Superintendents will use a data form as follows:
1. Housing Cost
2. Public Relations Expenses 1. Overhead related GLs.
3. Other Office Expenses 2. Budgeted amount per month.
4. Office Supplies
5. Communication
6. Transportation
7. Insurance Freight % can be changed through the system
8. Professional Services variables.
9. Welfare & Other Expenses
10. Board Expenses Supporting details can be attached to the Data
11. Local Training Form for more details if required.
12. Training Abroad
13. Special Training Cost Center
14. Overtime
15. Casuals System will direct the complete Data Form after
16. Medical Expense submission to the next owner (Approver) as per
EDC Budgeting Planning Units Hierarchy.
Superintendents submit the Rigs Cost
Input Budget to the Budget Team
B_OH.1/2 Budget Team reviews the Overhead Budget Team will have write access to the Budget Team
Budget. Overhead Form. Budget Manager
Budget Team may apply some Approval will be acquired using the system
adjustments if required. workflow.
Budget team will make any required

Budget Manager approves the modifications on the “Reviewed” version copied
Overhead Budget. from the “First Proposed” one.
Budget team will copy the approved budget from

the “Reviewed” version to the “Approved” one.
Hyperion Planning Mapping - B_OH.1-Budget Preparation – Overhead 5 of 55

Mapping - B_FA.1-Budget Preparation - Capital Expenditure

Process: CAPEX Budget Finance Jul-FY

B_FA.1 Oracle Consulting Assets Team
<Librarian> H Y
BRS Reference #:
Hyperion Planning Mapping - B_FA.1-Budget Preparation - Capital Expenditure 6 of 55

Process Step # Description Solution Role Comment
B_FA.1/1 Starting the CAPEX budget Process: Upon a request from the mentioned Departments, Budget Budget
Administrator will start the CAPEX process by initiating the Administrator
Superintendents, Base Maintenance, Engineering, IT & workflow allowing the 4 Units to start entering their CAPEX
Transportation units are provided with a CAPEX request form to budget.
enter their needs.
B_FA.1/2 Entering the CAPEX Request form: Instructions can be published for every Data Form with Base
guidelines. Unit managers will use the data Maintenance
Every manager enters his unit needs based on the item level per forms to budget for their CAPEX needs on quarters. Engineering
quarter after consulting the Purchasing team for item prices. IT
The form will show the following information: Transportation
Rigs & Overhead Units managers submit their requests to the 1. Item Description. Superintendents
Budget Team for approval 2. Budgeted amount per quarter with year total.
System will direct the complete Data Form after submission to the
next owner (Approver) as per EDC Budgeting Planning Units
Hierarchy.
B_FA.1/3 If Budget Team approves the proposed budget by unit managers, Assets team will use the Assets Budget Data form to enter their Assets Team
Assets team will start preparing the budgeted amounts for assumptions after system consolidates the total budgeted amounts Budget Team
requested items to the relevant Fixed Assets Categories Additions, for FA additions from the previous step approved CAPEX budget.
estimating the Write-offs as per the current FY then submit the
result to the Budget Team. Opening Balance will be equal to previous month.
Budget Balance will be equal to: Opening Bal. + Addition – Write
If Budget Team rejects the proposed budget it will be directed Off (Estimated as per current FY) – Accumulated Depreciation (as
back to the mentioned Unit Manager (Preparer) to adjust it along per EDC Depreciation method).
with required comments/justifications for rejection.
Supporting details can be attached to the Data Form for more
details if required.
Budget Team can also include their comments during the

EDC assumes that any new asset will be treated as an Asset under workflow process to send specific comments for rejected requests.
construction until it is acquired.
Assets under construction will have a “Transfer To” Asset budget
item reflects the actual additions to original FA category for each
month.
B_FA.1/4 Budget team reviews the CAPEX Budget & may apply adjustments Budget team will have write access to the CAPEX Data Forms. Budget Team
if required. Budget Manager
Budget team will copy the “First Proposed” version to the
Budget Manager approves the CAPEX Budget. “Reviewed” version & apply the required changes.
Approval will be acquired using the system workflow.
Budget team will copy the approved budget from the “Reviewed”
version to the “Approved” one.
Hyperion Planning Mapping - B_FA.1-Budget Preparation - Capital Expenditure 7 of 55

Mapping - B_FA.2-Budget Preparation – Projects

Process: Projects Budget Finance Jul-FY

B_FA.2 Oracle Consulting Assets Team
<Librarian> H Y
BRS Reference #:
Hyperion Planning Mapping - B_FA.2-Budget Preparation – Projects 8 of 55

B_FA.2/1 Upon a request from the Assets team, Superintendents will use a Data form identifying their requests as Superintendent
Superintendents will provide their needs for the next follows: s
FY regarding projects (AFE, PA) to be implemented
for their respective rigs. 1. Project Description.
2. Starting Date.
3. End Date.
4. Budgeted Cost.
Superintendents submit their requests to the Assets
team. Supporting details can be attached to the Data Form for more
details if required.
Hierarchy.
B_FA.2/2 Assets team reviews the Projects requests & adds it Instructions can be published for every Data Form with guidelines. Assets Team
to their consolidated Assets Budget plan.
Assets team will use the Assets Budget Data form to enter their
All projects will be classified as Assets Under assumptions after system consolidates the total budgeted amounts
Construction by nature. for FA additions from the previous step Projects budget to the
Assets Under Construction category.
Projects cost is divided equally on a monthly basis as
per its duration. Asset team will adjust the Projects budgeted amount to their
respective Asset Category based on the item description along with
Assets team assigns every project to its respective its depreciation based on the project End Date submitted within the
asset category at End Date. request form.
Depreciation is calculated as per the assigned asset Opening Balance will be equal to previous month.
category after the project End Date. Budget Balance will be equal to: Opening Bal. + Addition – Write
Off (Estimated as per current FY) – Accumulated Depreciation (as
Assets team submits the Projects budget to the per EDC Depreciation methods).
Budget team.
Hierarchy.
B_FA.2/3 Budget team reviews the Projects Budget & may Budget team will have write access to the Projects Data Form. Budget Team
apply adjustments if required. Budget
Budget team will copy the “First Proposed” version to the Manager
“Reviewed” version & apply the required changes.
Budget Manager approves the Projects Budget.
Approval will be acquired using the system workflow.
Budget team will copy the approved budget from the “Reviewed”
version to the “Approved” one.
Hyperion Planning Mapping - B_FA.2-Budget Preparation – Projects 9 of 55

Mapping - B_INS.1-Budget Preparation - Insurance

Process: Insurance Legal Jul-FY

B_INS.1 Oracle Consulting Legal Team
<Librarian> H Y
BRS Reference #:
Hyperion Planning Mapping - B_INS.1-Budget Preparation - Insurance 10 of 55


Step #
B_INS.1/1 Legal Team prepares next FY Insurance Instructions can be published for the Legal Team
Budget based on the GL level as per EDC Insurance Data Form with guidelines.
COA Insurance node.
Legal Team will use a data forms as
Legal team provides the Insurance Budget to follows:
Budget Team. 1. Insurance related GL accounts
2. Budgeted amount per month.
Budget Team requires following Insurance
details per GL Account demonstrating
budgeted figures:
• Hull/Physical Damage (70% of Supporting details can be attached to the
premium on the total insured Data Form for more details if required.
Value), 5% increase from July
over June value
• Anticipated Earnings (30% of
premium on the total insured
value of Rigs), 5% increase from
July over June value
• P & I / Removal of Wreck (only
for Jack-up Rigs : total
premium/no. of Rigs)
• War / Political Risks (War: only
for Jack-up Rigs, Insured Value x
rate given by Insurance Co.)
(Political Risk: only for Rigs
outside Egypt, i.e. Gabon, Libya,
Qatar & Syria, Insured Value x
rate given by Insurance Co. of
respective country)
• Excess Liability (only for Jack-up
Rigs : total premium/no. of Rigs),
6% increase from July over June
value
• Uncovered Deductibles (2 mil for
Jack-up Rigs & 0.5 mil for Land &
WO Rigs)
• Miscellaneous – OEE (total
premium/no. of Rigs) for Political System will direct the complete Data
Violence Form after submission to the next owner
• Loss of Use (only for Jack-up Rigs (Approver) as per EDC Budgeting
: total premium/no. of Rigs) Planning Units Hierarchy


Step #
B_INS.1/2 Budget team reviews the Insurance Budget & Budget team will have write access to the Budget Team
may apply adjustments if required. Stock Data Form. Budget Manager
Budget Manager approves the submitted Budget team will make any required
Insurance Budget. modifications on the “Reviewed” version
copied from the “First Proposed” one.

workflow.

“Approved” one.

Mapping - B_RCI.1-Budget Preparation – Rigs Cost Input

Process: Input Operations Jul-FY

B_RCI.1 Oracle Consulting Superintendents
<Librarian> H Y
BRS Reference #:
Hyperion Planning Mapping - B_RCI.1-Budget Preparation – Rigs Cost Input 13 of 55


Step #
B_RCI.1/1 Superintendents prepare next FY Rigs Instructions can be published for the Input Data Superintendents
Cost Input Budget based on EDC’s Form with guidelines.
Chart of Accounts
Repair/Maintenance, Supplies & Superintendents will use a data form as follows:
Move – Transportation related GLs.
1. Repair & Maintenance GLs
2. Supplies GLs.
3. Move – Transportation GLs.
4. Budgeted amount per month.
Budget Team assign Freight Cost as % Freight % can be changed through the system
of the Repair & Maintenance Budget variables.
with the exception of the following:
Supporting details can be attached to the Data
1. Certificates Form for more details if required.
2. Service Engineering
System will direct the complete Data Form after
Superintendents submit the Rigs Cost submission to the next owner (Approver) as per
Input Budget to the Budget Team EDC Budgeting Planning Units Hierarchy.
B_RCI.1/2 Budget Team reviews the Rigs Cost Budget Team will have write access to the Input Budget Team
Input Budget. Data Form. Budget Manager

Budget Manager approves the Rigs workflow.
Cost Input Budget.
modifications on the “Reviewed” version copied
from the “First Proposed” one.

Hyperion Planning Mapping - B_RCI.1-Budget Preparation – Rigs Cost Input 14 of 55

Mapping - B_HR.1-Budget Preparation - HR

Process: HR Budget Human Resources Jul-FY

B_HR.1 Oracle Consulting HR Team
<Librarian> H Y
BRS Reference #:
Hyperion Planning Mapping - B_HR.1-Budget Preparation - HR 15 of 55


Step #
B_HR.1/1 Superintendents prepare next FY Upon request from the Superintendents, Superintendents
Headcounts requirement for their own rigs Manning Section will start preparing Status HR Team
based on the Current FY estimate. Report of each employee using headcount
data from Oracle EBS and Superintendents.
They send this data to the Manning Section Manning Section will adjust the actual
for preparing headcount status report. headcount data with Superintendents and
Status Report.
B_HR.1/2 Manning section review the Headcounts Instructions can be published for the Superintendents
Report prepared by the Superintendent. Headcount Data Form with guidelines. Manning Section
Manning section will prepare Status Report Rig Managers and Manning Section will HR Team
using this data and the headcount data use the data form as follows:
extracted from Oracle EBS. 1. Rig Number
2. Headcounts
Status report will have following category
with payroll elements :
1. Sick Leave : 25% deduction from

all components of salary
2. Home : Basic+Social Allowance System will direct the complete Data Form
3. Chronic Disease : Basic+Social after submission to the next owner
Allowance (Approver) as per EDC Budgeting Planning
4. Work Accident : Units Hierarchy.
Basic+Incentive+Social
Allowance+Special
Increase+IWCF+STP
Allowance+Special
Remuneration
5. Off Duty :
Basic+Incentive+Social
Allowance+Special
Increase+IWCF+STP
Allowance+Special
Remuneration
6. Absence : Full deduction from all
components of salary
7. Active : Full Salary
8. Transfer : Full Salary


Step #
Headcounts are broken down in the

following components:
1. Nationals
2. Casuals
3. T.C.N (3rd Country Nationals)
4. Expatriates
Each category of headcounts includes

employees as per following :
=> National : Decides by Rig Managers
=> Casual : Per contracts
=> TCN : Per Country’s Norms
=> Expats : Per Expat Agreements
B_HR.1/3 HR Team will receive the above Instructions can be published for the Rig HR Team
Headcount form from Manning Team. Crew Cost Data Form with guidelines. QME-HSE Team
Budget Team
HR Team will review the above report Compensation Section will use a data form
and prepare Rig Crew Cost Budget using as follows:
the above form and following increment 1. Compensation Items
assumptions from July : 2. Budgeted amount per month
• Basic Salary 7% including DEC estimate (current
• Incentives 7% FY).
• Drilling Allowance 2%
• Experience Allowance 7%
• Social Allowance 15%
• Overtime 7% System will direct the complete Data Form
• Casuals 7% after submission to the next owner
• Expatriate (From Jan) 5% (Approver) as per EDC Budgeting Planning
• Collective Policy 7% Units Hierarchy.
• Retirement Scheme 7%
Above components are taken from Oracle

EBS and Compensation team do some
changes in above items wherever
required.


Step #
Crew cost total per month is broken down in

the following components:
1. Crew Cost : (All cost components

is calculated on the basis of master
payroll data from Oracle EBS
(Excel file name - Budget work
shop) except followings costs:
• Basic Salary – sum of basic salary,
basic promotion and social basic
share
• Incentives – 90% of above
components
• Residence Allowance – Actual
data from Oracle EBS
• Drilling Allowance - Actual data
from Oracle EBS
• Transport Allowance - Actual data
from Oracle EBS
• Experience Allowance - Actual
data from Oracle EBS except Field
Extra Duties (Fixed Amount for
each Rig)
• Social Insurance - Actual data
from Oracle EBS
• Taxes Paid - Actual data from
Oracle EBS
• Annual Leave Compensation -
calculated on the basis of years of
service & age of the employees :
It’s a Sum of –
1. Gross Salary for one month if years
of service is greater than 10 yrs else
Gross Salary for 21 days
2. Gross Salary for one month if
employee is 50 yrs old else Gross
Salary for 21 days
Other Deductions – Home Leave Days, Sick
Leave Days, Off Duty, Chronic and Work
Accident


Step #
2. Social Allowance :
Social Allowance (Actual data from
Oracle EBS) minus Social share of
basic & incentives (after July)
3. Staff on loan to Others

Currently this account is not being
used
4. Overtime :
Sum of -
• OT Extra Days – Average hours for
each Rig (Hours x Basic Salary x
1.9/210) adjusted with some extra
amount according to Rigs
requirement
• OT Holidays : =(((Basic Salary x
1.9/210) x 14 days) x 12 hours)/12
months
5. Safety Bonus :
Headcounts x $100 for each Rig
after every six months of time when
no accidents took place. Timing for
bonus may be different for each Rig
6. Anniversaries Celebration :
Currently this account is not being
used
7. Casuals :
Sum of Casuals from Top Business,
Casual Welders and Casual Guards
• Cost of Casuals from Top Business
– Invoice value
• Casuals Guard Salary – Per
contract (No. of casuals x Rate)
Different rate is applied for Welders
& Guards)
• Contractual Staff – Per contract
(No. of contract employees x Rate)


Step #
8. Expat Costs :
Expat name, job & location data
will come from Oracle EBS and
his salary will be as per
Expatriate Agreement. Other
cost elements are calculated
based on the estimates.
Allocation of expat cost on the
Rigs is done by Expat Section.
9. Rig Crew Insurance :

• Collective Policy – Calculation
based on the basic and
incentive (formula described in
the File – GL available in
Budget 2012 Compensation HR
folder)
• Retirement Scheme :
- Permanent Employees –
Total cost of Pension
Scheme Invoice/Headcounts
- Contract Employees –
Basic+Half of Incentive x
7.5%
10. Medical Expenses :

Currently this account is not
being used
11. Travel & Transport Expenses :

• Travelling Allowance – $165
fixed for each Rig (Exceptions
for Rigs outside Egypt)
• Crew Change – sum of :
- Accommodation
(Headcount x $25)
- Crew Change (calculation
described in the file
“Transport Price 2012”
available in Budget 2012
Compensation HR folder)
• Desert Pass - (Headcount x $5)


Step #
12. Welfare & Other Expenses :

Work and Safety Clothes –
No. of headcount x
Rate+Consumption based on season
i.e. winter etc
This will be prepared by QME-HSE
department
Budget for all the above items will be prepared

on the Employee or Cost Center level as
indicated below:
• Basic Salary => Employee Level

• Incentives => Employee Level
• Representation Allowance => Employee
Level
• Residence Allowance => Employee Level
• Drilling Allowance => Employee Level
• Transport Allowance => Employee Level
• Experience Allowance => Employee
Level
• Social Insurance => Employee Level
• Taxes Paid => Employee Level
• Social Allowance => Employee Level
• Overtime => Cost Center Level
• Safety Bonus => Employee Level
• Casuals => Cost Center Level
• Expat Costs => Employee Level
• Collective Policy => Employee Level
• Retirement Scheme => Employee Level
• Other Rig Crew Insurance => Cost
Center Level
• Contract Social Insurance => Cost Center
Level
• Travelling Allowance => Cost Center
Level
• Crew Change => Cost Center Level
• Desert Pass => Employee Level
• Other Travel & Transport Exp => Cost
Center Level
HR Team submits the Rig Crew Cost Budget to
the Budget team

Step #
B_HR.1/4 Training Section will prepare the Training Instructions can be published for the Training Section
Budget based on the requests received Training Cost Data Form with guidelines. HR Team
from Superintendents & other
departments. The total training cost will Training Section will use the data form as
be decided by the Training section & follows:
allocated to the different Rigs & 1. Rig/Department Name.
Departments. 2. Budgeted amount per month
including DEC estimate (current
Training Section will submit the Training year).
Budget to HR Team for their review.
System will direct the complete Data Form

HR team will review and submit the after submission to the next owner
Training Budget to Budget Team. (Approver) as per EDC Budgeting Planning
Units Hierarchy.
B_HR.1/5 Budget team reviews the HR Budget & Budget Team will have write access to the Budget Team
may apply adjustments if required. HR Data Forms. Budget Manager
Budget Manager approves the submitted Budget team will copy the approved
HR budget. budget from the “First Proposed” version
to the “Reviewed” version & apply the
required changes.

workflow.
Budget team will copy the Budget after

approval from the “Reviewed” version to
the “Approved” one.

Mapping - B_EXT.1-Budget Preparation – Extraordinary Income / Expenditure

Process:
Extraordinary Income/ Finance Jul-FY
Expenditure
B_ EXT.1 Oracle Consulting Budget Team
<Librarian> H Y
BRS Reference #:
Hyperion Planning Mapping - B_EXT.1-Budget Preparation – Extraordinary Income / Expenditure 23 of 55

B_EXT.1/1 Shore
BudgetBase
Team Team prepares
prepares nextnext year Overhead
FY Extraordinary Instructions can be published for the Budget Team
Income-Expenses Budget based on the previous Extraordinary Income/Expenses Data
FYs actual figures taken into consideration the Form with guidelines.
upcoming Income/Expenses.
Budget Team will use a data form as
Budget Team estimates the next FY figures on follows:
EDC’s Chart of Accounts related GLs
1. Extraordinary Income GLs.
. 2. Extraordinary Expenses GLs.
3. Current FY Actual.
4. Budgeted amounts for the next
FY on a quarterly basis.
Supporting details can be attached to the

Data Form for more details if required.

(Approver) as per EDC Budgeting Planning
Units Hierarchy.
B_EXT.1/2 Budget team reviews the Extraordinary Approval will be acquired using the system Budget Team
Income/Expenses Budget. workflow. Budget Manager
Budget Manager approves the Extraordinary Budget team will copy the approved
Income/Expenses Budget. budget from the “First Proposed” version
to the “Reviewed” then “Approved” one.
Hyperion Planning Mapping - B_EXT.1-Budget Preparation – Extraordinary Income / Expenditure 24 of 55

Mapping - B_INT.1-Budget Preparation - Interest

Process: Interest Finance Jul-FY

B_INT.1 Oracle Consulting Treasury Team
<Librarian> H Y
BRS Reference #:
Hyperion Planning Mapping - B_INT.1-Budget Preparation - Interest 25 of 55


Step #
B_INT.1/1 Shore Base

Treasury Team
Team prepares
prepares next
next FYyear
Interest Instructions can be published for the Treasury Team
Budget based on the GL level as per EDC Interest Data Form with guidelines.
Chart of Accounts Interest Expense related
GLs. Treasury Team will use a data form as
follows:
1. Interest Children GL accounts
2. Budgeted interest amount per
month.

Treasury Control team submits the Interest System will direct the complete Data Form
Budget to the Budget team. after submission to the next owner
Units Hierarchy.
B_INT.1/2 Budget team reviews the Interest Budget & Budget team will have write access to the Budget Team
may apply adjustments if required. Interest Data Form. Budget Manager
Budget Manager approves the Interest Budget team will copy the “First Proposed”
Budget. version to the “Reviewed” version & apply

workflow.

“Approved” one.
Hyperion Planning Mapping - B_INT.1-Budget Preparation - Interest 26 of 55

Mapping - B_CTR.1-Budget Preparation - Catering

Process: Catering Operations Jul-FY

B_CTR.1 Oracle Consulting Operations Team
<Librarian> H Y
BRS Reference #:
Hyperion Planning Mapping - B_CTR.1-Budget Preparation - Catering 27 of 55


Step #
B_CTR.1/1 Operations Team prepares next FY Instructions can be published for the Operations Team
Catering assumptions for each Rig based on Catering Assumptions Data Form with Budget Team
the current FY estimate as follows: guidelines.
1. No. of Nationals & Expatriates Operations Team will use a data form as
per Rig. follows:
2. No. of Transport Standby & EDC 1. Rig Name.
units. 2. Headcount Assumptions.
3. No. of Casuals.
4. No. of Visitors. Supporting details can be attached to the
5. No. of Free Meals. Data Form for more details if required.
6. No. of Extra Transport during
moves.
Operations team submits the Catering System will direct the complete Data Form
Headcount assumptions after submission to the next owner
Budget team estimates next FY meal cost Units Hierarchy.
based on the current FY cost.
Catering Budget for will be calculated as Budget team will enter their estimate for
follows: the next FY Meal Cost.
[ (No. of Nationals + Expats) * 0.5 Budget team will use the Catering Budget
+ No. of Transport Standby & EDC units data form to check the calculated budget
+ No. of Casuals figures.
+ No. of Visitors
+ No. of Free Meals] * Meal Cost * Rig
Operational days (Revenue Budget) Budget team will make any required
+ modifications on the “Reviewed” version
[Extra Transport * Rig Move days (Revenue copied from the “First Proposed” one.
Budget) * Meal Cost]
B_CTR.1/2 Budget team reviews the calculated Approval will be acquired using the system Budget Team
Catering Budget & may apply workflow. Budget Manager
adjustments if required.
Budget Manager approves the Catering modifications on the “Reviewed” version
Budget. copied from the “First Proposed” one.

“Approved” one.
Hyperion Planning Mapping - B_CTR.1-Budget Preparation - Catering 28 of 55

Mapping - B_SRV.1-Budget Preparation – Service Fee

Process: Service Fee Finance Jul-FY

B_SRV.1 Oracle Consulting Budget Team
<Librarian> H Y
BRS Reference #:
Hyperion Planning Mapping - B_SRV.1-Budget Preparation – Service Fee 29 of 55


Step #
B_SRV.1/1 Budget Team prepares next FY Service Fee Instructions can be published for the Budget Team
Budget for all Rigs as follows: Service Fee Data Form with guidelines.
Rig Service Rate * Operational No. of Days Budget Team will use a data form to enter
(Rig Utility Budget) the Service Fee assumptions as follows:
Service Fees Budgeted amounts calculated 1. Rig Name

will be divided equally on Maersk & EGPC 2. Rig Service Daily Rate
with some exceptions.
Budget Team may apply some adjustments
if required. Another Data Form Service Fee Budget will
show the calculated figures as follows:
1. Rig Name
2. Service Fee Budgeted amounts
per month.
3. Company (Maersk & EGPC)
Budget Team will adjust Budget amounts

for Rigs not owned by EDC.

Units Hierarchy.
B_SRV.1/2 Budget Manager approves the Service Fee Approval will be acquired using the system Budget Team
Budget. workflow. Budget Manager

budget from the “First Proposed” version
to the “Reviewed” then” Approved” one.
Hyperion Planning Mapping - B_SRV.1-Budget Preparation – Service Fee 30 of 55

Mapping - B_BBH.1-Budget Preparation – Bare Boat Hire

Process: Bare Boat Hire Finance Jul-FY

B_BBH.1 Oracle Consulting Budget Team
<Librarian> H Y
BRS Reference #:
Hyperion Planning Mapping - B_BBH.1-Budget Preparation – Bare Boat Hire 31 of 55


Step #
B_BBH.1/1 Budget Team prepares next FY Bare Boat Instructions can be published for the Bare Budget Team
Hire Budget for each Rig owned by Maersk Boat Hire Data Form with guidelines.
& EGPC based as follows:
Budget Team will use a data forms as
Bare Boat Hire Rate * Actual Month days follows:
1. Rig Name
2. Bare Boat Hire Daily Rate


Units Hierarchy.
B_BBH.1/2 Budget Team reviews the Bare Boat Hire Approval will be acquired using the system Budget Team
Budget & may apply adjustments if workflow. Budget Manager
required.
Budget Manager approves the Bare Boat budget from the “First Proposed” version
Hire Budget. to the “Reviewed” then “Approved” one.
Hyperion Planning Mapping - B_BBH.1-Budget Preparation – Bare Boat Hire 32 of 55

Mapping - B_SRB.1-Budget Preparation – Shore Base

Process: Shore Base Shore Base Jul-FY

B_SRB.1 Oracle Consulting Shore Base Teams
<Librarian> H Y

Step #
B_SRB.1/1 Shore Base

Shore Base Budget
Team prepares next year
is calculated based on the Budget Team will review the Shore Base Shore Base Teams
Overhead Budget provided by the Shore Budget Data Form showing the calculated
Base Cost Centers (from Overhead Budget) budget amounts as follows:
as follows:
1. Shore Base Cost Center
Total Overhead Budget 2. Budget Amount per month.
+ Agent Fees (Syria only)
Agent Fees is calculated as follows:
3% of the Rig Operating Revenue (from Supporting details can be attached to the
Revenue Budget) Data Form for more details if required.
B_SRB.1/2 Budget Manager approves the Shore Base Approval will be acquired using the system Budget Team
Budget workflow. Budget Manager

budget from the “First Proposed” version
to the “Reviewed” then “Approved” one.
Hyperion Planning Mapping - B_SRB.1-Budget Preparation – Shore Base 33 of 55

Mapping - B_TBL.1-Budget Preparation - Tubulars

Process: Tubulars Operations Jul-FY

B_TBL.1 Oracle Consulting POG/Tubular
<Librarian> H Y
BRS Reference #:
Hyperion Planning Mapping - B_TBL.1-Budget Preparation - Tubulars 34 of 55

Process Step Description Solution Role Comment

#
B_TBL.1/1 Shore Base Team

POG/Tubular prepares
Team nextnext
prepares yearFY Tubular Instructions can be published for the POG/Tubular Team
Budget based on the number of units Tubular Price Data Form with guidelines.
requested by the Superintendents’ for the POG/Tubular Team will use a data form as
following types: follows:
1. Tubular Item Types.
1. Drill Pipe (DP) 2. Unit Price.
2. Heavy Weight Drill Pipe (HWDP)
3. Drill Collar (DC) POG/Tubular Team will consolidate
Superintendents’ requests using the
POG/Tubular Team provided by Tubular Tubular Budget data form as follows:
prices. 1. Rig Names.
2. Tubular Item Types.
POG/Tubular Team estimates the Tubular 3. No. of Units requested.
Budget as follows: 4. Freight (calculated).
5. Total Cost.
Unit Price * No of Units * 31 (DP)
Unit Price * No. of Units (HWDP – DC) Tubular Freight Cost % will be updated if
required from the System Variables screen
Related Freight cost is 2% out of the Budgeted
Tubular figures to be decided every FY. Supporting details can be attached to the
POG/Tubular team submits the Tubular System will direct the complete Data Form
Budget to the Budget team after submission to the next owner
Units Hierarchy.
B_TBL.1/2 Budget team reviews the Tubular Budget & Budget team will have write access to the Budget Team
may apply adjustments if required. Tubular Data Form. Budget Manager
Budget team allocates the total cost Budget will copy the “First Proposed”
calculated from the previous step on the version to the “Reviewed” version & apply
next FY months equally. the required changes.
Budget Manager approves the submitted System Calculation Rule will allocate the
Tubular Budget. Tubular Cost on the next FY months/Rig.

workflow.

“Approved” one.
Hyperion Planning Mapping - B_TBL.1-Budget Preparation - Tubulars 35 of 55

Mapping - B_TPT.1-Budget Preparation – Transportation

Process: Allocated Transportation Operations Jul-FY

B_ TPT.1 Oracle Consulting Transportation
<Librarian> H Y
BRS Reference #:
Hyperion Planning Mapping - B_TPT.1-Budget Preparation – Transportation 36 of 55


Step #
B_TPT.1/1 Shore Base Team

Transportation & prepares next year
Budget Teams prepares Instructions can be published for the Transportation Team
next FY Transportation Budget based on the Transportation assumptions data form. Budget Team
GL level as per EDC Chart of Accounts
“Allocated Transport Costs- Target Transportation Team will use a data form
Account” node as follows: identifying their requests as follows:
1. Vehicles cost related GL
1. EDC drivers’ HR related budgeted accounts.
cost (HR Budget). 2. Budgeted amount per month
2. Transportation Vehicles cost (Fuel,
Maintenance…etc). Supporting details can be attached to the
3. Total cost is allocated to every Data Form for more details if required.
Cost Center based on its usage.
4. Budget team has a rate for every
Vehicle type.
Transportation Team submits their budget to System will direct the complete Data Form
the Budget Team after submission to the next owner
Units Hierarchy.
B_TPT.1/2 Budget team reviews the Transportation Budget Team will use a data form as Budget Team
Budget & may apply adjustments if required. follows: Budget Manager
1. Cost Center.
Budget Manager approves the 2. Vehicle Type (Crane,
Transportation Budget. Passenger...etc)
3. Number of units used
4. Unit share of Transportation cost.
Budget Team will review calculated

Transportation Budget based on the
previous assumptions.
Budget will copy the “First Proposed”

version to the “Reviewed” version & apply

workflow.

“Approved” one.
Hyperion Planning Mapping - B_TPT.1-Budget Preparation – Transportation 37 of 55

Mapping - B_PRE.1-Budget Preparation – Prepayments

Process: Prepayments Finance Jul-FY

B_PRE.1 Oracle Consulting Budget Team
<Librarian> H Y
BRS Reference #:

Step #
B_PRE.1/1 Budget & Cost Control Teams Instructions can be published for the Prepaid Cost Control
prepares next FY Prepayments Budget Data Form with guidelines. Budget Team
based on the GL level as per EDC
Chart of Accounts “Deposits with Budget Team will use a data form as follows:
others” & “Prepaid Expenses” nodes.
1. Prepayments Children GL accounts
Budget Team requires prepaid details 2. Budgeted amount per month
per GL Account demonstrating including DEC estimate (current
budgeted figures. FY).

Form for more details if required.

submission to the next owner (Approver) as per
B_PRE.1/2 Budget Manager approves the Approval will be acquired using the system Budget Team
Prepayments Budget. workflow. Budget Manager

the “First Proposed” version to the “Reviewed”
then “Approved” one.
Hyperion Planning Mapping - B_PRE.1-Budget Preparation – Prepayments 38 of 55

Mapping - B_AR.1-Budget Preparation – Receivables

Process: Receivables Finance Jul-FY

B_AR.1 Oracle Consulting Budget Team
<Librarian> H Y
BRS Reference #:

Step #
B_AR.1/1 Budget Team prepares next FY Instructions can be published for the Receivables Budget Team
Receivables Budget based on 3 months Data Form with guidelines.
outstanding as follows:
Budget team will use a data forms as follows:
Receivables is calculated as per EDC 1. Revenue (3 Months Outstanding),
budget assumptions as current month Provision & Intercompany Account
+ previous month 2. Budgeted amount per month
+ another month (month before including DEC estimate (current FY).
previous)
- Provisions for Bad Debt (GL Level) Supporting details can be attached to the Data
+ Intercompany Account (GL Level) Form for more details if required.

B_AR.1/2 Budget Team reviews the Receivables Approval will be acquired using the system Budget Team
Budget Manager approves the Budget team will copy the approved budget from
Receivables Budget. the “First Proposed” version to the “Reviewed”
Hyperion Planning Mapping - B_AR.1-Budget Preparation – Receivables 39 of 55

Mapping - B_ODB.1-Budget Preparation – Other Debtors

Process: Other Debtors Finance Jul-FY

B_ODB.1 Oracle Consulting Budgeting Team
<Librarian> H Y
BRS Reference #:

Step #
B_ODB.1/1 Budget Team prepares next FY Other Instructions can be published for the Other Budget Team
Debtors Budget based on the GL Debtors Data Form with guidelines.
level as per EDC Chart of Accounts
“Other Debtors” node. Budget Team will use a data form as follows:
1. Other Debtors Children GL accounts

2. Budgeted amount per month including
DEC estimate (current FY).


B_ODB.1/2 Budget Manager approves the Other Approval will be acquired using the system Budget Team
Debtors Budget. workflow. Budget Manager

then” Approved” one.
Hyperion Planning Mapping - B_ODB.1-Budget Preparation – Other Debtors 40 of 55

Mapping - B_WHT.1-Budget Preparation – Withholding Tax

Process: Withholding Tax Finance Jul-FY

B_WHT.1 Oracle Consulting Tax Team
<Librarian> H Y
BRS Reference #:

Step #
B_WHT.1/1 1. Withheld Tax: Instructions can be published for the Withheld Tax Team
Tax Data Form with guidelines.
Tax Team prepares next FY
Withholding Tax as follows: Tax Team will use a data forms as follows:
2% of the budgeted revenue from 1. Tax accounts

Operators 2. Budgeted amount per month
+ Dec (Current FY) estimates for GLs including DEC estimate (current year).
“Withholding Tax” & “Payment Tax
Return”
- “Tax Payable Balance” Current FY
B_WHT.1/2 2. Other Taxes Payables: Same data form will be used for Withheld Tax. Tax Team
Tax Team prepares next FY Taxes

Payables based on Dec (Current FY
estimates) as follows: Supporting details can be attached to the Data
Tax Income paid on behalf of Expats Form for more details if required.
based on Maersk Invoice.
+ Withholding Tax deducted from
Suppliers
+ Sales Tax System will direct the complete Data Form
after submission to the next owner (Approver)
Tax Team will submits the Withheld as per EDC Budgeting Planning Units
Tax Budget to Budget Team for review Hierarchy
B_WHT.1/3 Budget team reviews the Withholding Approval will be acquired using the system Budget Team
Tax Budget & may apply adjustments if workflow. Budget Manager
required.
Budget Manager approves the modifications on the “Reviewed” version
submitted Withholding Tax Budget. copied from the “First Proposed” one.
Budget team will copy the approved budget

from the “Reviewed” version to the
“Approved” one.
Hyperion Planning Mapping - B_WHT.1-Budget Preparation – Withholding Tax 41 of 55

Mapping - B_STK.1-Budget Preparation – Stock

Process: Stock Inventory Jul-FY

B_STK.1 Oracle Consulting Stock Control
<Librarian> H Y
BRS Reference #:

Step #
B_STK.1/1 Stock Control team prepares next FY Instructions can be published for the Stock Data Stock Control
Stock Budget for all Rigs owned by Form with guidelines.
EDC based on the Current FY
estimate. Budget Team will use a data form as follows:
1. Rig Number/Tabular.
Related Freight cost is 6% out of the 3. Freight Budgeted amount per month
Budgeted Stock figures to be decided calculated as per EDC Freight Cost %.
every FY.
Freight Cost % will be updated if required from
the System Variables screen

Stock Control team submits the Stock System will direct the complete Data Form after
Budget to the Budget team. submission to the next owner (Approver) as per
B_STK.1/2 Budget team reviews the Stock Budget Budget team will have write access to the Stock Budget Team
& may apply adjustments if required. Data Form. Budget Manager
Budget Manager approves the Budget will copy the “First Proposed” version to
submitted Stock Budget. the “Reviewed” version & apply the required
changes.

workflow.

Hyperion Planning Mapping - B_STK.1-Budget Preparation – Stock 42 of 55

Mapping - B_AP.1-Budget Preparation – Payables

Process: Payables Finance Jul-FY

B_AP.1 Oracle Consulting Budget Team
<Librarian> H Y
BRS Reference #:

Step #
B_AP.1/1 Budget Team prepares next FY Instructions can be published for the Payables Budget Team
Payables Budget based on the GL level Data Form with guidelines.
as per EDC Chart of Accounts
“Accounts Payables Accruals” node. Budget Team will use a data forms as follows:
1. Payables Children GL accounts

DEC estimate (FY).


B_AP.1/2 Budget Manager approves the Payables Approval will be acquired using the system Budget Team

Hyperion Planning Mapping - B_AP.1-Budget Preparation – Payables 43 of 55

Mapping - B_OCR.1-Budget Preparation – Other Creditors

Process: Other Creditors Finance Jul-FY

B_OCR.1 Oracle Consulting Budget Team
<Librarian> H Y
BRS Reference #:

Step #
B_OCR.1/1 Budget Team prepares next FY Other Instructions can be published for the Other Budget Team
Creditors (Other Account Payables) Creditors Data Form with guidelines.
Budget based on the GL level as per
EDC Chart of Accounts “Other Budget Team will use a data form as follows:
Creditors” node.
1. Other Creditors Children GL accounts


B_OCR.1/2 Budget Manager approves the Other Approval will be acquired using the system Budget Team
Creditors Budget. workflow. Budget Manager

then” Approved” one.
Hyperion Planning Mapping - B_OCR.1-Budget Preparation – Other Creditors 44 of 55

Mapping - B_LN.1-Budget Preparation – Loans

Process: Loans Finance Jul-FY

B_LN.1 Oracle Consulting Treasury Team
<Librarian> H Y
BRS Reference #:

Step #
B_LN.1/1 Treasury Team prepares next FY Instructions can be published for the Loans Data Treasury Team
Loans Budget based on Dec current Form with guidelines.
FY balance as follows:
Treasury Team will use a data forms as follows:
1. EDC has a GL account/loan.
2. Treasury Team uses loans 1. Loans GL accounts & Syndication Fees
repayment schedules to get 2. Budgeted amount per month
loans installments due within including DEC (current FY).
the next budget year along 3. Budgeted amount will be equal to
with new withdrawals. Loans Balance – Syndication fees amortization.
3. EDC is currently amortizing a
syndication fees paid before till Loans installments will be entered manually
2016. using EDC’s Loans repayment sheets.
4. Loans are classified by due
dates. Supporting details can be attached to the Data
5. Long-Term loans will equals to Form for more details if required.
Loans Balance minus current
month Installments.
6. Syndication fees is deducted
from the budgeted loan
balances
Treasury Team submits Loans budget submission to the next owner (Approver) as per
to the Budget Team EDC Budgeting Planning Units Hierarchy.
B_LN.1/2 Budget Team reviews the submitted Approval will be acquired using the system Budget Team
Loans Budget. workflow. Budget Manager
Budget Manager approves the Loans Budget team will make any required
Budget. modifications on the “Reviewed” version copied

Hyperion Planning Mapping - B_LN.1-Budget Preparation – Loans 45 of 55

Mapping - B_TOP.1-Budget Preparation – Tax & Other Provisions

Process: Tax & Other Provisions Finance Jul-FY

B_TOP.1 Oracle Consulting Budget Team
<Librarian> H Y
BRS Reference #:

Step #
B_TOP.1/1 Budget Team prepares next FY Tax & Instructions can be published for the Tax and Budget Team
Other Provisions Budget based on Other Provisions Data Form with guidelines.
the GL level as per EDC Chart of
Accounts “Tax Provisions” & “Other Budget Team will use a data form as follows:
Provisions” nodes.
1. Tax & Other Provisions Children GL
accounts


B_TOP.1/2 Budget Manager approves the Tax & Approval will be acquired using the system Budget Team
Other Provisions Budget. workflow. Budget Manager

Hyperion Planning Mapping - B_TOP.1-Budget Preparation – Tax & Other Provisions 46 of 55

Mapping - B_TX.1-Budget Preparation – Deferred Taxes

Process: Deferred Tax Finance Jul-FY

B_DTX.1 Oracle Consulting Tax Team
<Librarian> H Y
BRS Reference #:
Hyperion Planning Mapping - B_TX.1-Budget Preparation – Deferred Taxes 47 of 55


Step #
B_TX.1/1 Deferred Tax: Instructions can be published for the Deferred Tax Team
Tax Team prepares next FY Deferred Tax Data Form with guidelines.
Tax Budget based on Tax Authority’s
depreciation guidelines as follows: a data form will be used by the Tax Team on a
monthly basis as follows:
1. Tax Assets Opening Balance 1. EDC asset categories
from Dec (Current FY) 2. Net tax assets value & sale values.
+ Additions (CAPEX Budget) 3. Tax Depreciation rate with Net assets
- Sale (Estimate) tax value calculated.
= End Balance (Budget Year) 4. EDC Assets net value.
5. Taxable amount & the calculated
2. Tax authority requires the Deferred tax.
following depreciation rates:
a) 5% for Buildings
b) 25% for Drilling Units
c) 25% for Transportation
d) 25% for Furniture
e) 50% for Equipment Supporting details can be attached to the Data
3. Taxable amount will be the
Difference between Tax & EDC
net Assets book value is subject
to 25% Tax.
Deferred Tax Budget will be directed to submission to the next owner (Approver) as per
the Budget Team. EDC Budgeting Planning Units Hierarchy.
B_TX.1/2 Taxes Declaration: Instructions can be published for the Tax Tax Team
Tax Team prepares next FY EDC Tax Declaration Data Form with guidelines.
declaration budget on a monthly basis
as follows: Tax Team will use a data form as follows:
1. Net Profit (calculated from P&L
Net Profit (P&L Budget) Budget)
+ Tax related GL accounts 2. Tax related GL accounts
= Tax Profit 3. Tax Depreciation
- Tax Depreciation (Annuity Basis) 4. Carried Forward Losses
- Carried Forward Losses 5. Budgeted taxable amounts
= Deferred Tax assets
Taxes declaration Budget will directed Form for more details if required.
to the Budget Team.
B_TX.1/3 Budget team consolidates the previous A consolidated Taxes Data Form will be used by Budget Team
two steps in one representing EDC Tax Budget Team as follows: Budget Manager
for next FY calculating the budgeted tax
rate% on monthly basis as follows: 1. Tax Declaration
2. Deferred Tax
Tax calculated (EDC Tax declaration) 3. Net Profit
- Deferred Tax 4. Tax Rate%
= Total Tax
Tax Rate% = Net Profit (P&L)/Total Approval will be acquired using the system
Tax workflow.
Budget Team reviews the Taxes Budget Budget team will make any required
& may apply adjustments if required. modifications on the “Reviewed” version copied
Budget Manager approves the Taxes
Budget. Budget team will copy the approved budget from
Hyperion Planning Mapping - B_TX.1-Budget Preparation – Deferred Taxes 48 of 55

Mapping - B_CAP.1-Budget Preparation - Capital

Process: Capital Budget Finance Jul-FY

B_CAP.1 Oracle Consulting Budget Team
<Librarian> H Y
BRS Reference #:

Step #
B_CAP.1 Budget Team prepares every FY Budget Team will use a Data Form on as follows: Budget Team
Capital Budget with the same Budget Manager
assumption as follows: 1. Capital Related GLs.
2. Budgeted Capital amounts per month.
Paid In Capital
+ Capital Increase Supporting details can be attached to the Data
= Total Capital Form for more details if required.
+ Legal Reserve
+ Additions Approval will be acquired using the system
= Total Legal Reserve workflow.
+ Retained Earnings
+ Transfer to Capital Budget team will copy the approved budget from
+ Current FY Profit the “First Proposed” version to the “Reviewed”
+ (Profit Distributions) then” Approved” one.
+ (Employees Shares)
+ (Board Remuneration)
+ (Dividends)
= Total Retained Earnings
+ Exchange Rate Difference
= Total EDC Owners Equity
Net Profit is calculated as follows:

EDC Net Profit (DEC Estimate)
+ DPS Profit (DEC Estimate)
– DPS Profit Actual
Budget Team may apply adjustments

if required.
Budget Manager reviews the Capital

Budget
Hyperion Planning Mapping - B_CAP.1-Budget Preparation - Capital 49 of 55

Mapping - B_EST.1-Budget Preparation – EDC Budget Final Revision

Process: Final Revision Finance Oct-FY

B_EST.1 Oracle Consulting CFO
<Librarian> H Y
BRS Reference #:

Step #
B_FRV.1/1 Budget Team submits next FY EDC’s EDC’s Budgeted Financial statements will be Budget Team
Budget the CFO for Approval. consolidated from the previous budget processes Budget Manager
as follows:
EDC Budget process will be
consolidated to produce the 1. EDC Balance Sheet.
following: 2. EDC Income Statement.
3. EDC Cash Flow.
1. EDC Balance Sheet.
2. EDC Income Statement. Supporting details can be attached to the Data
3. EDC Cash Flow. Forms for more details if required.

Budget Team may apply adjustments modifications on the “Approved” version.
if required.
B_FRV.1/2 CFO reviews the submitted EDC’s Budget team will copy EDC Budget from the CFO
Budget. “Approved” version to the “Final” version.
CFO approves EDC’s Budget.
Hyperion Planning Mapping - B_EST.1-Budget Preparation – EDC Budget Final Revision 50 of 55

Mapping - B_EST.1-Budget Preparation – Estimates

Process: Estimates All Business Areas Jul-FY

B_EST.1 Oracle Consulting All Teams
<Librarian> H Y
BRS Reference #:

Step #
B_EST.1/1 All EDC Teams involved in the Same data forms used for the Budget process will All Teams
Budget preparation process will make be used for EDC’s estimations with the exception
estimates during the FY. of pre-GL level steps.
Estimate process will be entered on a “Estimates” will be created as a separate

monthly basis at the GL level. scenarios as follows:
Jan-Estimate (Jan-Dec).
Feb-Estimate (Feb-Dec).
….etc.
EDC wants to keep estimate prepared EDC can review every month estimate during the
for every month till the end of the FY. FY.
EDC teams will submit their estimates Supporting details can be attached to the Data
to the Budget team. Forms for more details if required.
No approval is needed for the

estimate process.
B_EST.1/2 Budget team reviews the submitted Budget team will make any required Budget Team
estimates. modifications on the “Reviewed” version copied
Budget team will copy the estimate from the

“Reviewed” version to the “Approved” one.
Hyperion Planning Mapping - B_EST.1-Budget Preparation – Estimates 51 of 55

Requirement Essay
Hyperion Planning Requirement Essay 52 of 55

Current versus Proposed
Practices
Policies
Procedures
Seq. Ref./Description Activity Action Cost Time Resource
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
.
Hyperion Planning Current versus Proposed 53 of 55

Mapping Solution
Solution Components
Workaround
Application Enhancement
Reengineering Opportunity
Solution/Design Document Reference
Mechanism
Interfaces
1. Oracle GL.
2. HR system.
3. Fixed Assets.
Solution Technique
Hyperion Planning Mapping Solution 54 of 55

Open and Closed Issues for this Deliverable
Open Issues
ID Issue Resolution Responsibility Target Date Impact Date
Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date
Hyperion Planning Open and Closed Issues for this Deliverable 55 of 55


EDC BR030 - Hyperion - Planning - V1.3 PDF

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AIM

BR.030 BUSINESS REQUIREMENTS

Author: Oracle Hyperion Team

Copy Number _____

Hyperion Planning Document Control ii

Date Author Version Change Reference

20-2-2012 Mustafa Moussa Draft 1a No Previous Document

Copy No. Name Location

1 Library Master Project Library

Hyperion Planning Document Control iii

Document Control .................................................................................................................iii

Mapping - B_REV.1-Budget Preparation – Revenue ......................................................... 2

Mapping - B_OH.1-Budget Preparation – Overhead ......................................................... 4

Mapping - B_FA.1-Budget Preparation - Capital Expenditure ........................................ 6

Mapping - B_FA.2-Budget Preparation – Projects .............................................................. 8

Mapping - B_INS.1-Budget Preparation - Insurance ....................................................... 10

Mapping - B_RCI.1-Budget Preparation – Rigs Cost Input ............................................. 13

Mapping - B_HR.1-Budget Preparation - HR ................................................................... 15

Mapping - B_EXT.1-Budget Preparation – Extraordinary Income / Expenditure ...... 23

Mapping - B_INT.1-Budget Preparation - Interest ........................................................... 25

Mapping - B_CTR.1-Budget Preparation - Catering ........................................................ 27

Mapping - B_SRV.1-Budget Preparation – Service Fee ................................................... 29

Mapping - B_BBH.1-Budget Preparation – Bare Boat Hire ............................................. 31

Mapping - B_SRB.1-Budget Preparation – Shore Base .................................................... 33

Mapping - B_TBL.1-Budget Preparation - Tubulars ........................................................ 34

Mapping - B_TPT.1-Budget Preparation – Transportation ............................................. 36

Mapping - B_PRE.1-Budget Preparation – Prepayments ................................................ 38

Mapping - B_AR.1-Budget Preparation – Receivables .................................................... 39

Hyperion Planning Document Control iv

Mapping - B_ODB.1-Budget Preparation – Other Debtors ............................................. 40

Mapping - B_WHT.1-Budget Preparation – Withholding Tax ....................................... 41

Mapping - B_STK.1-Budget Preparation – Stock .............................................................. 42

Mapping - B_AP.1-Budget Preparation – Payables .......................................................... 43

Mapping - B_OCR.1-Budget Preparation – Other Creditors .......................................... 44

Mapping - B_LN.1-Budget Preparation – Loans .............................................................. 45

Mapping - B_TOP.1-Budget Preparation – Tax & Other Provisions.............................. 46

Mapping - B_TX.1-Budget Preparation – Deferred Taxes ............................................... 47

Mapping - B_CAP.1-Budget Preparation - Capital .......................................................... 49

Mapping - B_EST.1-Budget Preparation – EDC Budget Final Revision ........................ 50

Mapping - B_EST.1-Budget Preparation – Estimates ....................................................... 51

Requirement Essay ............................................................................................................... 52

Current versus Proposed ..................................................................................................... 53

Hyperion Planning Document Control v

The TO BE process model has been developed by OCS.

3. EDC FY starts at Jan to Dec.

6. FY2013 is the first FY to be budgeted through the system.

7. EDC wants to upload 3 FYs actual before FY2013.

8. EDC will estimate for 4 FYs after the budgeted FY.

Hyperion Planning Introduction vi

Hyperion Planning Introduction vii

Process ID Process Name Description

Hyperion Planning Process Listing 1 of 55

Mapping - B_REV.1-Budget Preparation – Revenue

EDC Business Area: Date:

Control Number: Mapping Team: Process Owner:

Hyperion Planning Mapping - B_REV.1-Budget Preparation – Revenue 2 of 55

Process Description Solution Role Comment

Approval will be acquired using the system

Budget team will copy the approved

Hyperion Planning Mapping - B_REV.1-Budget Preparation – Revenue 3 of 55

Mapping - B_OH.1-Budget Preparation – Overhead

EDC Business Area: Date:

Control Number: Mapping Team: Process Owner: