CLASSES OF DOCUMENTS

Rule 132

Section 19. Classes of Documents. — For the purpose of their presentation evidence, documents are either
public or private.

Public documents are:

(a) The written official acts, or records of the official acts of the sovereign authority, official bodies and tribunals,
and public officers, whether of the Philippines, or of a foreign country;

(b) Documents acknowledge before a notary public except last wills and testaments; and

(c) Public records, kept in the Philippines, of private documents required by law to the entered therein.

All other writings are private. (20a)

Public Documents

Rule 132

Section 23.

Public documents as evidence. — Documents consisting of entries in public records made in the performance of a duty
by a public officer are prima facie evidence of the facts therein stated. All other public documents are evidence, even
against a third person, of the fact which gave rise to their execution and of the date of the latter. (24a)

Section 24.

Proof of official record. — The record of public documents referred to in paragraph (a) of Section 19, when admissible
for any purpose, may be evidenced by an official publication thereof or by a copy attested by the officer having the legal
custody of the record, or by his deputy, and accompanied, if the record is not kept in the Philippines, with a certificate
that such officer has the custody. If the office in which the record is kept is in foreign country, the certificate may be
made by a secretary of the embassy or legation, consul general, consul, vice consul, or consular agent or by any officer
in the foreign service of the Philippines stationed in the foreign country in which the record is kept, and authenticated
by the seal of his office. (25a)

Section 25.

What attestation of copy must state. — Whenever a copy of a document or record is attested for the purpose of
evidence, the attestation must state, in substance, that the copy is a correct copy of the original, or a specific part
thereof, as the case may be. The attestation must be under the official seal of the attesting officer, if there be any, or if
he be the clerk of a court having a seal, under the seal of such court. (26a)

Section 26.

Irremovability of public record. — Any public record, an official copy of which is admissible in evidence, must not be
removed from the office in which it is kept, except upon order of a court where the inspection of the record is essential
to the just determination of a pending case. (27a)

Section 27.

Public record of a private document. — An authorized public record of a private document may be proved by the original
record, or by a copy thereof, attested by the legal custodian of the record, with an appropriate certificate that such
officer has the custody. (28a)

Section 28.
Proof of lack of record. — A written statement signed by an officer having the custody of an official record or by his
deputy that after diligent search no record or entry of a specified tenor is found to exist in the records of his office,
accompanied by a certificate as above provided, is admissible as evidence that the records of his office contain no
such record or entry. (29)

Section 29.

How judicial record impeached. — Any judicial record may be impeached by evidence of: (a) want of jurisdiction in the
court or judicial officer, (b) collusion between the parties, or (c) fraud in the party offering the record, in respect to the
proceedings. (30a)

Section 30.

Proof of notarial documents. — Every instrument duly acknowledged or proved and certified as provided by law, may
be presented in evidence without further proof, the certificate of acknowledgment being prima facie evidence of the
execution of the instrument or document involved. (31a)

Notarized Documents 2003 Rules on Notarial Practice

RULE 2

SECTION 1. Acknowledgment. - “Acknowledgment” refers to an act in which an individual on a single

occasion:

(a) appears in person before the notary public and presents an integrally complete instrument or document;

(b) is attested to be personally known to the notary public or identified by the notary public through competent
evidence of identity as defined by these Rules; and

(c) represents to the notary public that the signature on the instrument or document was voluntarily affixed
by him for the purposes stated in the instrument or document, declares that he has executed the instrument
or document as his free and voluntary act and deed, and, if he acts in a particular representative capacity, that
he has the authority to sign in that capacity.

SECTION. 2. Affirmation or Oath. - The term “Affirmation” or “Oath” refers to an act in which an individual on
a single occasion:

(a) appears in person before the notary public;

(b) is personally known to the notary public or identified by the notary public through competent evidence of
identity as defined by these Rules;

(c) avows under penalty of law to the whole truth of the contents of the instrument or document.

RULE 4

SECTION 2. Prohibitions.

(b) A person shall not perform a notarial act if the person involved as signatory to the instrument or document

(1) is not in the notary's presence personally at the time of the notarization; and
 (2) is not personally known to the notary public or otherwise identified by the notary public through
competent evidence of identity as defined by these Rules

Notarized Documents REE, Rule 5, sec. 3 (Proof of electronically notarized documents)

Rule 5 AUTHENTICATION OF ELECTRONIC DOCUMENTS

Section 3. Proof of electronically notarized document. – A document electronically notarized in accordance

with the rules promulgated by the Supreme Court shall be considered as a public document and proved as a
notarial document under the Rules of Court.

Private Documents

Rule 132

Section 20.

Proof of private document. — Before any private document offered as authentic is received in evidence, its due
execution and authenticity must be proved either:

(a) By anyone who saw the document executed or written; or

(b) By evidence of the genuineness of the signature or handwriting of the maker.

Any other private document need only be identified as that which it is claimed to be. (21a)

Section 21.

When evidence of authenticity of private document not necessary. — Where a private document is more than thirty
years old, is produced from the custody in which it would naturally be found if genuine, and is unblemished by any
alterations or circumstances of suspicion, no other evidence of its authenticity need be given. (22a)

Section 22.

How genuineness of handwriting proved. — The handwriting of a person may be proved by any witness who believes
it to be the handwriting of such person because he has seen the person write, or has seen writing purporting to be his
upon which the witness has acted or been charged, and has thus acquired knowledge of the handwriting of such
person. Evidence respecting the handwriting may also be given by a comparison, made by the witness or the court,
with writings admitted or treated as genuine by the party against whom the evidence is offered, or proved to be genuine
to the satisfaction of the judge.

Section 27.

Public record of a private document. — An authorized public record of a private document may be proved by the original
record, or by a copy thereof, attested by the legal custodian of the record, with an appropriate certificate that such
officer has the custody.

Section 32.

Seal. — There shall be no difference between sealed and unsealed private documents insofar as their admissibility as
evidence is concerned
REE, Rule 5 (Authentication of electronic documents), sec. 1 and 2 and Rule 6 (Electronic Signature)

Rule 5

Section 1. Burden of proving authenticity. – The person seeking to introduce an electronic document in any
legal proceeding has the burden of proving its authenticity in the manner provided in this Rule.

Section 2. Manner of authentication. – Before any private electronic document offered as authentic is received
in evidence, its authenticity must be proved by any of the following means:

(a) by evidence that it had been digitally signed by the person purported to have signed the same;

(b) by evidence that other appropriate security procedures or devices as may be authorized by the Supreme
Court or by law for authentication of electronic documents were applied to the document; or

(c) by other evidence showing its integrity and reliability to the satisfaction of the judge.

Rule 6

Section 1. Electronic signature. – An electronic signature or a digital signature authenticated in the manner prescribed
hereunder is admissible in evidence as the functional equivalent of the signature of a person on a written document.

Section 2. Authentication of electronic signatures. – An electronic signature may be authenticated in any of the following
manner:

(a) By evidence that a method or process was utilized to establish a digital signature and verify the same;

(b) By any other means provided by law; or

(c) By any other means satisfactory to the judge as establishing the genuineness of the electronic signature.

Section 3. Disputable presumptions relating to electronic signatures. – Upon the authentication of an electronic
signature, it shall be presumed that:

(a) The electronic signature is that of the person to whom it correlates;

(b) The electronic signature was affixed by that person with the intention of authenticating or approving the electronic
document to which it is related or to indicate such person's consent to the transaction embodied therein; and

(c) The methods or processes utilized to affix or verify the electronic signature operated without error or fault.

Section 4. Disputable presumptions relating to digital signatures. – Upon the authentication of a digital signature, it shall
be presumed, in addition to those mentioned in the immediately preceding section, that:

(a) The information contained in a certificate is correct;

(b) The digital signature was created during the operational period of a certificate;

(c) No cause exists to render a certificate invalid or revocable;

(d) The message associated with a digital signature has not been altered from the time it was signed; and,

(e) A certificate had been issued by the certification authority indicated therein
Alterations in document

Rule 132

Section 31.

Alteration in document, how to explain. — The party producing a document as genuine which has been altered and
appears to have been altered after its execution, in a part material to the question in dispute, must account for the
alteration. He may show that the alteration was made by another, without his concurrence, or was made with the
consent of the parties affected by it, or was otherwise properly or innocent made, or that the alteration did not change
the meaning or language of the instrument. If he fails to do that, the document shall not be admissible in evidence.

Documents in unofficial language

Rule 132

Section 33.

Documentary evidence in an unofficial language. — Documents written in an unofficial language shall not be admitted
as evidence, unless accompanied with a translation into English or Filipino. To avoid interruption of proceedings, parties
or their attorneys are directed to have such translation prepared before trial.

Rule 130

Section 16.

Experts and interpreters to be used in explaining certain writings. — When the characters in which an instrument is
written are difficult to be deciphered, or the language is not understood by the court, the evidence of persons skilled in
deciphering the characters, or who understand the language, is admissible to declare the characters or the meaning of
the language