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UNIT 3
Definition
HRP as a Process
Forecasting
Inventorying
Anticipating Manpower Problems
Planning
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• To face the challenges the business is facing due to turbulent and hostile
environmental forces.
Objectives of HRP
• To provide control measures to ensure that necessary recourses are made available
as and when required.
Summary of objectives
• Realizing the Organizational Goals: In order to meet the expansion and other
organizational activities the organizational HR planning is essential.
• Promoting Employees: HRP gives the feedback in the form of employee data which
can be used in decision-making in promotional opportunities to be made available
for the organization.
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• Effective Utilization of HR: The data base will provide the useful information in
identifying surplus and deficiency in human resources.
Government Influence
Social Factors
Economic Factors
Technological Changes ...... Refer HRM by Subba Rao
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Job Description
• Job description defines the scope of job activities, major responsibilities, and
positioning of the job in the organization.
1. Job Identification : It include the job title, alternative title, department, division,
plant and code number of the job. The job title identifies and designates the job
properly.
3. Job Duties: It give us a comprehensive list of duties with the indication of the
frequency of the occurrence or percentage of time devoted to each major duty.
4. Relation to other jobs : It helps to locate the job in organization job hierarchy. It also
gives an idea of the vertical relationship of work flow an procedure.
5. Supervision indicates the number of persons to be supervised along with their job
titles, and the extent of supervision involved- general, intermediate or closed
supervision.
6. Machine tools and equipments define each major type or trade name of the
machines, tools and raw material used
7. Working conditions usually give the information about the environment in which job
holder must work.
8. Hazards give the nature of risks to life and their possibilities of occurrence. title,
Job Specification
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• Other features of demographic nature which are age, sex, education, experience
and language ability.
Job Analysis
• Meaning: Job analysis is the process of systematically analyzing the activities of each
job.
• A combination of above approaches is used depending upon the situation and the
organization. The methods of collecting job related data are:
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• Direct Observation
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Step-1Strategic Choices
This step involves decision on three issues: What type of data is to be collected? What
methods are to be employed for data collection? Who should collect the data?
Collected job information is processed for job description & job specification
Written statement describing main features of job as well qualification for that position.
Conversion of JD in JS. Mention personal qualities, traits, skills and background is necessary
for getting the job done.
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