3/25/2019 Spreadsheet Notes

SCHO BOARD OF CENTRAL DIRECTO CALEND CONSTRUCT

OLS EDUCATION OFFICE RY AR ION

Spreadsheet Notes

Computer Applications

Spreadsheet Notes

PowerPoint Notes

Word

Spreadsheet Notes Part II

Database

Spreadsheet Notes
Spreadsheet - Primary function to perform calculations that may involve mathematical, nancial,
or scienti c data.

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Typical Uses For Spreadsheets

~ Budgets

~ Financial/Accounting Reports

~ Taxes
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~ Students' Grades

~ Columns of Text

~ Graphs

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Excel is the program we use to work with spreadsheets.

An Excel le consists of two parts: worksheets and workbooks.

Worksheets are the actual spreadsheets that contain the data in which you can organize and
manipulate.

Workbooks are the entire Excel les. Workbooks can have multiple worksheets or as few as one.
Each worksheet in a workbook will have a unique name that can be accessed on the tabs at the
bottom of the screen.

Parts of the Spreadsheet

~ The vertical areas of the spreadsheet are COLUMNS; They are labeled A-Z, AA-AZ, BA-BZ, etc...,
there are 16,384 Columns in MS Excel.

~ The horizontal areas of the spreadsheet are ROWS; Rows are labeled numerically; There are
1,048,576 Rows in MS Excel

~ The Rectangular area in which a row and column intersect in the workspace is called a CELL.

~ The selected cell with the heavy border around it is called the ACTIVE Cell.

~ A description of which row and column intersect to form the cell is known as the CELL
ADDRESS. Cell A1 is the address for the cell in the rst row and rst column. The correct way to
name a cell location is Column then Row.

~ The area that displays the address of the active cell is called the NAME BOX.

~ The Formula Bar is the area that displays the contents of the active cell. You may edit your
data here

Tip: When highlighting in a spreadsheet, the inside color of the rst cell will be white.

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Spreadsheet Formulas

* An instruction to calculate a number

* The formula is entered in the cell where the answer should appear

* After you hit the "Enter" key, the answer is displayed in the active cell while the formula remains
visible in the formula bar

*The four math operations are: + for add; - for subtract; * for multiplication; / for divide

Two Rules When Creating Formulas:

~ A formula always starts with =

~ A formula uses cell addresses, not the values themselves. (This way, if the values in the cell
locations change, the answer will automatically change.)

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Spreadsheet Functions

* Built-in formulas that perform special calculations automatically.

- Sum functions add up a column of gures. (SUM)

- Average functions averages a group of numbers. (AVERAGE)

- Count functions count all the blank spaces in the range. (COUNT)

- Minimum functions indicate the lowest value in the range. (MIN)

- Maximum functions indicate the highest value in the range. (MAX)

- The IF STATEMENT is a logical function which sets up a conditional statement to

test data. the truth or falsity of the condition will determine the results of the
statement.

*Functions always start with =

*There are 3 parts of a function: 1) =

2) Function Name
3) Argument - The range of cells that the function a ects and
it lists inside parentheses, rst cell : last cell
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* Example: to add cells=B2 + B3 + B4 + B5 + B6 you could use the function:

=SUM(B2:B:6)

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