Category Archives: SAP- Asset Accounting

Jan22

SAP Asset Accounting Configuration

Document – Realtime Project
Posted on January 22, 2013 by sapficodocs
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his material, from a realtime project, provides step by step customization/configuration

instructions related to Asset Accounting submodule in SAP FI. Following are headlines from the
document;

 Organizational Structures Configuration

In this section features of the Asset Accounting organizational objects (chart of depreciation, FI
company code, asset class) are defined. All assets in the system are assigned to these
organizational objects that you defined.

 Integration with General Ledger Ao90

The system settings and entries you make in this section are required for the integration of Asset
Accounting with the General Ledger

 Valuation Configuration

In this section,all configurations that have to do with the valuation of fixed assets are made. We
define and manage all valuation and depreciation parameters in the chart of depreciation

 Depreciation Configuration

The settings for fixed assets depreciation are defined in this section.

 Special Valuation Configuration

 Master Data Configuration
 Transaction Types Configuration

Click on below mentioned link to view full SAP Asset Accounting configuration Document –
Realtime Project

asset-accounting-configuration-realtime-project
Filed under SAP- Asset Accounting and tagged Ao90, Asset Configuration, configuration,
Customization, Depreciation, FI Configuration, FICO Organizational Structure, General Ledger,
Transaction Types, Valuation | Leave a comment
Jan22

Asset Accounting User Manual -SAP

Posted on January 22, 2013 by sapficodocs
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SECTION 1 ASSETS MASTER DATA PROCESSING

1.1 CREATE ASSET
1.2 CHANGE ASSET MASTER
1.3 DISPLAY ASSET MASTER
SECTION 2 ASSET ACCOUNTING- BUSINESS TRANSACTIONS
2.1 ASSET ACQUISITION (CAPITALIZATION OF ASSET)
2.2 REVERSE ASSET DOCUMENT
2.3 DEPRECIATION RUN
SECTION 3 ASSET ACCOUNTING INFORMATION SYSTEMS
3.1 STANDARD SAP REPORTS

Click on below link

asset-accounting-user-manual

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Jan11

Asset Retirement
Posted on January 11, 2013 by sapficodocs
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Overview
The following paragraphs and pictures will describe an EXAMPLE in steps of an asset
retirement and the functionality of the main fields and buttons.

Asset Retirement with transaction code ABAVN

To retire an asset go to Navigation: SAP Easy Access -> SAP Menu -> Accounting ->
Financial accounting -> Fixed Asset -> Posting -> Retirement -> Asset Retirement by
Scrapping
Alternatively: Transaction code ABAVN
1) Fill out Field Asset with your asset number already created and with postings (press enter)
2) Fill out Fields Document Date, Posting date and Asset Values (it cannot be a date prior to this
asset capitalization date.

3) If you press Line items , you will see the values generated for each depreciation area.
4) If you press Simulate button you will see the accounts that will be credited and debited. In this
case 11000, 11010 and 200010.
5) Double clicking on each line item you can see all details of these transactions.
Filed under Asset Retirement and tagged ABAVN, Asset Retirement | Leave a comment
Jan11

Asset Acquisition-SAP
Posted on January 11, 2013 by sapficodocs
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Overview
The following paragraphs and pictures will describe an EXAMPLE in steps of an asset
acquisition and the functionality of the main fields and buttons.

Asset Acquisition with transaction code ABZON

To acquire an asset go to navigation: SAP Easy Access -> SAP Menu -> Accounting ->
Financial accounting -> Fixed Asset -> Posting -> Acquisition -> External Acquisition ->
Acquis. w/Autom. Offsetting Entry.
Alternatively: transaction code ABZON

1) Fill out Field Existing asset with an asset number already created. (Press enter)
2) Fill out Fields Document Date, Posting date and Asset Values Date.
3) Fill out Field Amount Posted with any amount.
4) If you press Line items button, you will see the values generated for each depreciation area
5) If you press Simulate button you will see the accounts that will be credited and debited. In this
case 11000 and 199990.
6) Double clicking on each line item you can see all details of these transactions.
Filed under Asset Acquisition and tagged ABZON, Asset Acquisition | Leave a comment
Jan11

Asset History Sheet

Posted on January 11, 2013 by sapficodocs
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Report Scenario

In order to view all of the different types of asset activity for an asset, or a large number of assets
(by company code or class), the asset history sheet allows you to uniquely map any particular
transaction type to a specific field in the report. The main benefit of this is that it provides great
visibility into the types of transactions that are being performed on the asset. Without this,
differt types of transactions might be posted to the asset but aggregated into a single figure.

As an example, consider an asset that has many asset transfers occurring where the asset is both
the sender and a receiver. The asset received $500 in transfers from another asset and also
transfers $300 to a series of other assets. In the delivered history sheet versions, the values for
the transfers field would be a summation of these values to show a net $200 positive transfer.
But with a properly configured asset history sheet, you can great structures that highlight the
Transfers-In and Transfers-Out values. The same is true if you want to provide more visibility to
unique asset transactions such as Write-Ups and Unplanned Depreciation versus regular
depreciation.

Report Execution

Menu Path: Accounting > Financial Accounting > Fixed Assets > Information System >
Reports on Asset Accounting > Notes to Financial Statements > International > Asset
History Sheet

Transaction: AR02

Program: RAGITT_ALV01

Selection Values:

 Usual report criteria such as…

o Company Code
o Asset Number
o Asset Class
o Depreciation Area
o Sort version
o Report List Level – This will determine whether the report output will be in a
detailed fashion (i.e., list individual asset records) or summarized based on the
sort version.
 History Sheet Version – see below for more information

Configuration

The configuration for this report requires three items:

1. Appropriate asset history sheet groups

2. Proper mapping of all transaction types to the asset history sheet group
3. A properly configured and “complete” asset history sheet version

The Asset History Version is the core of the Asset History Sheet report and determines how
the asset accounting transaction data is displayed. Most importantly, it defines the column-and-
row structure of the report output and how each type of asset activity (acquisitions, transfers in,
transfers out, AUC settlement, etc.) is mapped to the appropriate field in the report. The History
Sheet Version is completely customizable for each customer‟s purposes.

IMG menu path: Financial Accounting > Asset Accounting > Information System > Asset
History Sheet > Define Asset History Versions
 1. SAP has supplied standard asset history versions. For the custom asset history version
creation, we can copy the existing version & make required changes or create it from
scratch.
2. Define 4 character asset history version identification code.
3. Asset History version can be defined in rows and columns. We can define maximum 8
rows and 10 columns. Row and Column ID is made up of two digit integers. There is a
minimum of 1 row and 2 columns (00 and 99) required.
4. Typical Column Definition:
1. 00 – Values at the start of FY
2. 01 to 80 – Transactions during FY
3. 99 – Values at the end of FY
5. Within each cell of the report you can map the asset history sheet groups to appear.
Drilldown in order to maintain this.

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Jan11

Basics of Asset Accounting – Asset Explorer

Posted on January 11, 2013 by sapficodocs
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Overview
The following paragraphs and figures will describe with EXAMPLE the steps of how to explore
an asset and the functionality of the main buttons.

In Asset Explorer by transaction code AW01N, we are able to display depreciation calculation.
However, if system uses New depreciation calculation, to be able to simulate Old depreciation
calculation, you need to use transaction code AW01_AFAR.

Exploring an asset with Transaction Code AW01n

Navigation: SAP Easy Access -> SAP Menu -> Accounting -> Financial accounting ->
Fixed Asset -> Asset -> Asset Explorer

Alternatively: AW01N
1) Fill out fields with asset number/Company Code.

2) In Planned values tab, you can check all values related to this asset. APC, Acquisition
value, Ordinary depreciation, net book value.

3) If you select transaction line and click on “hat” button, you can check all details related to
each transaction.
4) And if you double click in the acquisition / retirement / transfer transaction, you will be able
to display the document generated in FI after the acquisition / retirement / transfer.

5) If you click on (display depreciation calculation) button or double click over Ordinary
deprec. Value in the „Planned values‟ tab, you will be able to see the parameter used by the
system to calculate the asset depreciation in that depreciation area.

 New depreciation calculation displays:

 Old depreciation calculation displays:
6) In the Posted Values tab you will be able to see how the depreciation will be posted during
the year for each period.
PS. In the example below period 1 is missing because it was already posted in time of creation
and acquisition posting in this asset.

Filed under Asset Explorer and tagged ASSET ACCOUNTING, AW10N | Leave a comment
Jan11
Asset Accounting Transaction Codes
Posted on January 11, 2013 by sapficodocs
Standard
AACCOBJ Display Active Acct Assgnmt Elements
AARC Archiving Asset Accounting
AART Reading of Archive Data
AATENV1 Create Data Collection
AATENV2 Create Test Cases
AATENV3 Execute Test Cases
AAVN Recalculate base insurable value
AB01 Create asset transactions
AB02 Change asset document
AB03 Display Asset Document
AB08 Reverse Line Items
ABAA Unplanned depreciation
ABAD Asset Retire. frm Sale w/ Customer
ABAD_OLD Asset Retire. frm Sale w/ Customer
ABAKN Last Retirement on Group Asset
ABAO Asset Sale Without Customer
ABAON Asset Sale Without Customer
ABAV Asset Retirement by Scrapping
ABAVN Asset Retirement by Scrapping
ABAW Balance sheet revaluation
ABAWN New value method
ABB1 Correction of Asset Accounts
ABCO Adjustment Posting to Areas
ABF1 Post Document
ABF1L Post Document in Ledger Group
ABGF Credit Memo in Year after Invoice
ABGL Enter Credit Memo in Year of Invoice
ABIF Investment support
ABMA Manual depreciation
ABMR Manual transfer of reserves
ABMW Reverse asset trans. using doc. no.
ABNA Post-capitalization
ABNAN Post-Capitalization
ABNC Enter post-capitalization
ABNE Subsequent Revenue
ABNK Subsequent Costs
ABSO Miscellaneous Transactions
ABSO_OLD Miscellaneous Transactions
ABST Reconciliation Analysis FI-AA
ABST2 Reconciliation Analysis FI-AA
ABT1 Intercompany Asset Transfer
ABT1N Intercompany Asset Transfer
ABUB Transfer between areas
ABUM Transfer From
ABUMN Transfer within Company Code
ABUZSM Maintain Line Item Schema
ABZE Acquisition from in-house production
ABZK Acquisition from purchase w. vendor
ABZO Asset acquis. autom. offset. posting
ABZON Acquis. w/Autom. Offsetting Entry
ABZP Acquistion from affiliated company
ABZS Enter write-up
ABZU Write-up
ABZV Asset Acquis. Posted w/Clearing Acct
ACC01 Account Maintenance FI-AA
ACCMAP Convert Depreciation Areas
ACSET Maint.Acct Types for Acct Asgmt Obj.
AFAB Post depreciation
AFABN Post Depreciation
AFAF Assets with errors
AFAM_093B View Default Values for Valuation
AFAM_093C Company Code Default Values
AFAMA View Maint. for Deprec. Key Method
AFAMD View Maint. Declining-Bal. Method
AFAMH Maintain Maximum Amount Method
AFAMP View Maint. Period Control Method
AFAMR View Maintenance Base Method
AFAMS View Maint. Multi-Level Method
AFAMSK Method: Levels in Calendar Years
AFAR Recalculate Depreciation
AFBN Include New Depreciation Area
AFBP Create depreciation posting log
AIAB AuC Assignment of Dist. Rule
AIAO C AM Maint. list vers. gen. line itm
AIAZ Display Dist. Rule Allocation
AIBU Transfer Asset under Const.
AIIO C AM Maintain List Version AuC
AIST Reverse Settlement of AuC
AJAB Year-End Closing
AJRW Fiscal Year Change
AM04 Changes to Asset Classes
AM05 Lock Asset Class
ANHAL Maintain Cutoff Value Key
ANK0 Ch.-of-Depr.-Dep. Asset Class Data
ANK1 Ch.-of-Depr.-Dep. Control Specif.
ANK2 Ch.-of-Depr.-Dep. Allocations
ANK3 Ch.-of-Depr.-Dep. Net Worth Valuat.
ANK4 Ch.-of-Depr.-Dep. Insurance Data
ANKA Directory of asset classes
ANKL Generate Asset Classes
ANKL_OLD Create Asset Classes from Accounts
ANSICHT Maintain Asset Views
ANSICHT00 Assignment Trans.Group – Asset View
ANVEST Maintain Investment Support Measures
AO11 Assign number range
AO21 Screen layout for deprec. areas
AO25 Unit-of-prod. depreciation
AO31 Specify Depreciation Area
AO32 Assign net worth tax area
AO33 Net worth tax field selection
AO41 Add to insurance specifications
AO42 Insurance field selection
AO51 Leasing field selection
AO52 Add to leasing entries
AO61 Assign user fields
AO67 Define Transaction Type
AO68 Define Transaction Type
AO69 Account assignmt. KTNAIB
AO71 Document type for posting deprec.
AO72 Specify posting procedure
AO73 Define Transaction Type
AO73_INV Define Transaction Type
AO74 Define Transaction Type
AO75 Define Transaction Type
AO76 Define Transaction Type
AO77 Define Transaction Type
AO78 Define Transaction Type
AO79 Define Transaction Type
AO80 Define Transaction Type
AO81 Define Transaction Type
AO82 Define Transaction Type
AO83 Define Transaction Type
AO84 Define Transaction Type
AO85 Account assignmt Acquisitions
AO86 Account assingmt. Retirements
AO87 Acct. Assignmt Revaluation on APC
AO88 Acct.Assignmt for Investment Support
AO89 Acct.assmt. not to curr ac.as.share
AO90 Account assignmt Acquisitions
AO90_OLD Account assignmt Acquisitions
AO91 Specify field group authorization
AO92 Logical field groups
AO93 Ord. Depreciation Acct Assignment
AO94 Special Depreciation Acct Assignment
AO95 Acct. assgnmt. Unplanned deprec.
AO96 Acct. assgnmt. Transfer of reserves
AO97 Acct. assgnmt. Reval. of deprec.
AO98 Acct. assignment Interest
AO99 Acct. assgnmt. Derived dep. areas
AO99_OLD Acct. assgnmt. Derived dep. areas
AOBK Depreciation areas/Reduction rules
AOBV Maint. of rules for delivery costs
AOCO Cost center check (across co.codes)
AOLA Master Data Tab
AOLAPOST Tabstrip Posting Transactions
AOLK Tab Layout for Asset Master Data
APER_RESET Reset Periodic Posting Run
AR01 Call Asset List
AR02 Call Up Asset History Sheet
AR03 Call Up Depreciation List
AR04 Call Up Depreciation + Interest List
AR05 Call Up Asset Acquisition List
AR06 Call Up Asset Retirement List
AR07 Call Up Asset Transfer List
AR08 Call Up Depreciation Compare List
AR09 Call Up Property List
AR10 Call Up Insurance List
AR11 Investment Grants
AR11N Investment Grants
AR12 Call Up Asset Directory
AR13 Call Up Prim. Cost Plan. Dep./Int.
AR14 Call Up Manual Depreciation List
AR15 Changes to Master Record
AR16 Changes to Asset Classes
AR17 Call Up Leasing Liability List
AR18 Call Up Depr.Simulation
AR19 Call Up List of Origins
AR20 Retirement comparison
AR21 Mid-quarter Alert Report
AR22 Analysis of retirment revenue
AR23 Italy: Asset register
AR24 Italy: Assets at 3rd party
AR25 Depreciation posted
AR26 Call up special reserve list
AR27 Call up: Group asset list
AR28 Call up asset history
AR29 Re- and New Valuation of Assets
AR29N Re- and New Valuation of Assets
AR30 Display Worklist
AR31 Edit Worklist
AR32 Call Create Worklist
AR32N Call Create Worklist
ARAL Display Application Log
ARMO Schedule Monitor: Asset Accounting
ARQ0 FIAA – Ad hoc reports
ART0 FIAA – Information System
AS01 Create Asset Master Record
AS02 Change Asset Master Record
AS03 Display Asset Master Record
AS04 Asset Changes
AS05 Block Asset Master Record
AS06 Delete Asset Record/Mark for Delet.
AS08 Number Ranges:Asset Number
AS100 Legacy Data Transfer using Excel
AS11 Create Asset Subnumber
AS11_FMIM Create AuC Subnumber
AS21 Create Group Asset
AS22 Change Group Asset
AS23 Display Group Asset
AS24 Create Group Asset Subnumber
AS25 Block group asset
AS26 Mark group asset for deletion
AS81 Create Old Group Assets Data
AS82 Change old group asset
AS83 Display old group asset
AS84 Create legacy group asset subnumber
AS91 Create Old Asset
AS92 Change Old Asset
AS93 Display Old Asset
AS94 Create Legacy Asset Subnumber
ASCC Assets on My Cost Center – GUI Vers.
ASCC_GUI Assets on My Cost Center
ASEM My assets
ASEM_GUI My Assets – GUI Version
ASIM Simulation of asset posting
ASKB Periodic Asset Postings
ASKBN Periodic APC Posting Run
AT01 Create Asset Master Record (old)
AT02 Change Asset Master Record (old)
AT03 Display Asset Master Record (old)
AT11 Create Asset Subnumber (Old)
AT21 Create Group Asset (old)
AT22 Change Group Asset (old)
AT23 Display Group Asset (old)
AT24 Create Group Asset Sub-Number (old)
AT81 Create Old Group Asset (old)
AT82 Change Old Group Asset (old)
AT83 Display Old Group Asset (old)
AT84 Display Old Group Asset Sub-No.(old)
AT91 Create Old Asset (old)
AT92 Change Old Asset (old)
AT93 Display Old Asset (old)
AT94 Create Old Asset Sub-Number (old)
AUFW Maintain Revaluation Measures
AUN0 FI-AA Asset Summary – Analysis of an asset and its environment
AUN1 FI-AA Asset Summary – Analysis of an asset and its environment: Postings
FI-AA Asset Summary – Analysis of an asset and its environment: Fiscal
AUN10
Year Variant
FI-AA Asset Summary – Analysis of an asset and its environment:
AUN11
Transfer/Line Item Schema
FI-AA Asset Summary – Analysis of an asset and its environment: Value
AUN2
Determination
FI-AA Asset Summary – Analysis of an asset and its environment: Posted
AUN3
Values
FI-AA Asset Summary – Analysis of an asset and its environment: Legacy
AUN4
Data
FI-AA Asset Summary – Analysis of an asset and its environment: Account
AUN5
Assignment
FI-AA Asset Summary – Analysis of an asset and its environment:
AUN6
Insurance
AUN7 FI-AA Asset Summary – Analysis of an asset and its environment: Leasing
FI-AA Asset Summary – Analysis of an asset and its environment:
AUN8
Investment Support
FI-AA Asset Summary – Analysis of an asset and its environment: Screen
AUN9
Layout
AUVA FI-AA Incomplete Assets
AW01 Asset Explorer
AW01_AFAR Asset Explorer (old engine)
AW01_OLD Asset Master Rec: Display Val.Fields
AW01N Asset Explorer
F-90 Acquisition from purchase w. vendor
F-91 Asset Acquis. Posted w/Clearing Acct
F-92 Asset Retire. frm Sale w/ Customer
FAA_GENMAP Generate Mapping Methods
FB05_OLD Post with clearing
FBA7_OLD Post Vendor Down Payment
FBA8_OLD Clear Vendor Down Payment
FIAAHELP FI-AA Utility Programs
FIAAHELP_DARK FI-AA Utility Programs Dispatcher
J1AH Creating Way Bills
J1AI Asset Revaluation (Inflation)
J1AJ Print Way Bill Document
OA01 Gain/loss substitution -Fixed assets
OA02 Substitution: Mass Changes to Assets
OA03 C AM Asset Class Index
OA05 C AM Maintain Table T499S
OA07 Generate C AM BALTD Record Layout
OA08 FI-AA: Maintain Country Table
OA11 C AM Asset Master Matchcode
OA13 FI-AA Legacy Data Transfer
OA14 Direct import of data
OA15 C AM Maintenance Table T094P
OA1X Asset Data Transfer
OA50 Maint. of rules for delivery costs
OA79 C AM Maintain Ast.Hist.Sheet Defin.
OA80 C AM Maint. Asset.Hist.Sheet Defin.
OA81 Maintain Transaction Types – Expert
OA84 Generate Period Control
OA85 C FI-AA: Weighting periods
OA90 AM: Asset Register
OAAQ Take back FI-AA year-end closing
OAAR C AM Year-end closing by area
OAAW FI-AA: Memo value for asset class
OAAX FI-AA: Asst class for grp asset only
OAAY FI-AA: Hist. layout set-asset class
OAAZ FI-AA: Settlement profile
OABC Depreciation areas/value transfer
OABD Depreciation areas/param. transfer
OABE Deprec. areas/gross transfer
OABK Delete asset class
OABL C AM Reset Company Code
OABM Depreciation areas/Transfer of resvs
OABN Depreciation areas/ordinary deprec.
OABR Maint. of rules for delivery costs
OABS Depreciation areas/Special deprec.
OABT Set Up Parallel Currencies
OABT_OLD Deprec. areas/parallel currencies
OABU Depreciation areas/Unplanned deprec.
OABW Depreciation areas/Replacement vals
OABX Deppreciation areas/Investmt support
OABY C AM Maintain Table T093Y
OABZ Depreciation areas / Interest
OAC1 C AM Leasing Types
OACB Customer name for evaluation group 1
OACC Customer name for evaluation group 1
OACD Customer name for evaluation group 1
OACE Customer name for evaluation group 1
OACF Customer name for evaluation group 1
OACS C FI-AA View maint. substitutions
OACV C FI-AA View maint. validations
OADB Define Depreciation Area
OADB_WZ Set Up Parallel Valuation
OADC Depreciation Areas: Area type
OAGL Reset posted depreciation
OAI5 C FIAA Time-dependent inv. support
OAK1 C AM Consist. Chart of Depreciation
OAK2 C AM Consist. Company Code
OAK3 C AM Consist. Depreciation Area
OAK4 C AM Consist. G/L Accounts
OAK5 C AM Customizng reconc. acct. contrl
OAK6 C AM Consist. G/L accounts
OAK7 Reconc. acct. as stat. cost element
OAKA Standart texts in asset class
OAKB Define asset for gain/loss
OALX Define Long Text Templates
OAMK Change Reconciliation Accounts
OAOA FI-AA: Define asset classes
OAOB FI-AA: Assign company codes
OAP4 FI-AA: Description of chart of dep.
OAPL C FI-AA: Set Chart of Depreciation
OARC Maint. of retention periods FI-AA
OARK Archive Settings
OARP Call up of AM report overview
OASI FI-AA Implementation Guide (smart)
OASV Enter G/L Account Postings
OATB Asgmt of dep.area to cross-sys.area
OATR Define Report Selection
OAV5 Index figures
OAV7 C AM Change Simulation Versions
OAV8 FI-AA C Def. Eval. Group, 8 places
OAV9 C AM Asset hist. group view maint.
OAVA C AM Eval. Group View Maintenance
OAVB C AM View Maintenance Prop.Indicator
OAVC C AM Manual Valuat. View Maintenance
OAVD C AM Insurance Data View Maintenance
OAVE C AM View Maintenance Classif.NWTax
OAVF C AM View Maint. Insurance Companies
OAVG C AM View Maint. Report Simul.(Dep)
OAVH C AM View Maint. Period Control
OAVI C AM View Maint. Sort Versions
OAVJ C AM View Maint. Trans.Type Group
OAVL C AM View Maint. Locations
OAVM C AM View Maint. Field Groups
OAVN C AM View Maint. Fld.Grp. Asset Data
OAVO C AM View Maint. Screen Control
OAVP C AM View Maint. Deprec.Trace Texts
OAVR C AM View Maint. Dep.Check Rules
OAVS C AM View Maint. Period Rule
OAVT C AM View Maint. Insurance Premium
OAVX C AM view maint no.periods shtd f.yr
OAVZ C AM Call up report
OAW1 Reason for investment
OAW2 Maximum base value
OAW3 Translation method
OAWF Assign Workflow Tasks
OAWT AW01- define value field texts
OAXB Deprec. areas for transaction types
OAXC Deprec. areas for transaction types
OAXD Deprec. areas for transaction types
OAXE Deprec. areas for transaction types
OAXF Define Transaction Type
OAXG Define Transaction Type
OAXH Deprec. areas for transaction types
OAXI Deprec. areas for transaction types
OAXJ Deprec. areas for transaction types
OAY1 Special handling of transfer posting
OAY2 Asset class: Low value asset check
OAYA Deprec. areas for transaction types
OAYB Limiting transaction type groups
OAYC Legacy data transfer: Depr. terms
OAYD Legacy data transfer: Man. entry FC
OAYE Legacy data transfer: Sequence
OAYF Legacy Data Transfer: Accumul. Depr.
OAYG Legacy data transfer: Calc.repl.val.
OAYH Depreciation area currency
OAYI Memo value of area
OAYJ Net book value is changeover amount
OAYK Low-value assets
OAYL Individual period weighting
OAYM Permit group asset for area
OAYN Assign bal.sheet/inc.stmt to area
OAYO Rounding specific. for deprec. area
OAYP Shortening rules for shortened FY
OAYQ Gross/net resrvs.for special deprec.
OAYR Posting rules for depreciation
OAYS Special treatment of retirement
OAYT Transact.type for proportional vals
OAYU Capitaliztn of dwn-paymnts (transfr)
OAYZ Asset class: Depreciation areas
OAZ1 Validation Rules for Trans.Typ.Grp.
OAZ2 Substitution for trans.type group
OB03 C FI Maintain Table T003 (Change View “Document Types”)
OKGL Versions for capitalization val.calc
ORFA Asset Accounting Customizing: Display IMG
SPRO Customizing: Execute Project – SAP Reference IMG
Filed under Asset Accounting Transaction Codes and tagged Asset Accounting Transaction
Codes | Leave a comment
Jan4

Asset – Legacy Migration Guidelines

Posted on January 4, 2013 by sapficodocs
Standard

Asset Migration should be handled carefully, as real time integration does not exist with FI
module. Generally, assets are classified into 2 -

 Assets acquired/capitalized in the previous year

 Assets acquired/capitalized in the current year
The latter is generally uploaded at item / transaction level, while the former at balance
level.
 AUC / CIP should be uploaded at transaction level. Else, settlement will not be possible

Pre-requisites:

 Asset master data configurations should have been completed like asset classes,
depreciation area, depreciation key etc
 Take over date (Transfer date) should be configured.
o The date is of importance from depreciation perspective.
o It is NOT the actual data entry date. It represents the value date.
o There are 2 types of take over date – End of last closed FY or during FY (Mid
year take over)

Implementation:
Asset migration t-codes like AS91/92/93/94 and AS81/82/83/84 will be used extensively
There are two programs that can be utilized to automatically process legacy assets. They are
RAALTD01 and RAALTD11.
RAALTD01: Uses dialog programming and hence will be slow, but predictable
RAALTD11: Users direct input and hence will be faster. Most of the implementation uses this
option
BDC recording of AS91 t-code: This is done for current year acquisition and AuC Assets. The
transaction level data are entered by clicking the „Transactions‟ button in the application tool bar

Mandatory Fields:
All mandatory fields as defined in the screen layout rule – Asset class, cost center, description,
Plant, quantity, depreciation key, useful life etc
Acquisition amount, Accumulated depreciation value till PY, Accumulated depreciation value in
the CY till take over date for all depreciation areas.
From FI View
The migration programs will create Asset data only and no FI documents are generated.
FI postings are to be manually created using t-code OASV or ABF1
Former will be used normally, while latter will be used for uploading asset values in multiple
currencies
The asset GL account properties should be changed to „Non-reconciliation‟ account („Set/Reset
reconciliation account‟ option in IMG screen). The same should be changed after migration
GL accounts for Acquisition Production Cost( APC), accumulated depreciation GL accounts will
be posted manually. The difference (Net Book Value) gets posted to the conversion account
created for assets. This is later reverse posted during TB upload
After migration, asset values at Current book value should match with the FI values

Filed under SAP- Asset Accounting and tagged Asset - Legacy Migration Guidelines | Leave a
comment
Jan4

CONFIGURATION STEPS IN
ASSET ACCOUNTING
Posted on January 4, 2013 by sapficodocs
Standard

Step 1 – COPY CHART OF DEPECIATION

EC08 – IMG>Financial Accounting > Asset Accounting > FI-AA Implementation Guide
(Simplified Version) > Organizational Structures and Master Data > Copy reference chart of
depreciation/depreciation area

*Step 2 – ASSIGN COMPANY CODE TO CHART OF DEPRECIATION*

OAOB – IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide
(Simplified Version) > Organizational Structures and Master Data > Assign chart of depreciation
to company code

*Step 3 – ASSIGN FINANCIAL STATEMENT VERSION TO EVERY DEPRECIATION

AREA*

OAYN – IMG >Financial Accounting > Asset Accounting > FI-AA Implementation Guide
(Simplified Version) > Organizational Structures and Master Data > Specify statemement
version for asset reports

*Step 4 – IDENTIFY YOUR ASSET CLASSES*

*Step 5 – IDENTIFY YOUR ACCOUNT DETERMINATION & SCREEN LAYOUT FOR
YOUR ASSET CLASSES*

SPRO – IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide
(Simplified Version) > Organizational Structures and Master Data > Asset Classes > Specify
required entries for asset master data

*Step 6 – IDENTIFY YOUR GL ACCOUNTS FOR YOUR ASSET CLASSES*

*Step 7 - DEFINE YOUR NUMBER RANGE*

AS08 – IMG > Financial Accounting > Asset Accounting > Organizational Structures > Asset
Classes > Define number range interval

*Step 8 - DETERMINE DEPRECIATION AREAS IN ASSET CLASSES AND SCREEN

LAYOUT*

A021 – IMG > Financial Accounting > Asset Accounting > Master Data > Screen Layout >
Define screen layout for asset depreciation areas

OAYZ – IMG > Financial Accounting > Asset Accounting > Valuation > Determine
depreciation areas in the asset class

*Step 9 – GENERATE ASSET CLASSES FROM GL ACCOUNTS*

ANKL – IMG – Financial Accounting > Asset Accounting > FI-AA Implementation Guide
(Simplified Version) > Organizational Structures and Master Data > Asset Classes > Generate
Asset Classes from G/L Accounts

*Step 10 – COMPLETE DATA FOR ASSET CLASSES SETTING REQUIRED ENTRY

FIELDS*

SPRO – IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide
(Simplified Version) > Organization Structures and Master Data > Asset Classes > Specify
requires entries for asset master data

OAYZ – IMG > Financial Accounting > asset Accounting > FI-AA Implementation Guide
(Simplified Version) Organizational Structures and Master Data > Asset Classes > Enter default
values in asset classes

AO90 – IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide
(Simplified Version) > Organizational Structures and Master Data > Assign additional G/L
accounts for transactions/depreciation

*Step 11 – SETTING UP SPECIAL ASSET CLASSES*

OAYK – IMG > Financial Accounting > Asset Accounting > Valuation > Specify max amount
for LVA + asset classes > Specify amount for low value assets

OAY2 – IMG > Financial Accounting > Asset Accounting > Valuation > Specify max amount
for LVA + asset classes > Specify LVA asset classes

*Step 12 – SPECIFY INTERVALS AND POSTING RULE*

OAYR – IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide
(Simplified Version) > Organizational Structures and Master Data > Specify intervals and
posting rules

Filed under SAP- Asset Accounting and tagged STEPS IN ASSET ACCOUNTING | Leave a
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Dec18

SAP-Asset Transactions – Accounting Entries

Posted on December 18, 2012 by sapficodocs
Standard
Asset Acquisition: F-90 – With Vendor
Dr. Fixed Asset – Acquisition Cost
Cr. Vendor (Accounts payable)

 Posting date of the document will be copied into the asset master as the capitalization
date.
 The depreciation start date of each depreciation area will also be determined and updated
in the depreciation area data tab page.
 Asset acquisition posting could also be done without PO from the MM module.
 Posting could be done in FI posting only.

Asset Disposal – Sales to a Customer: F-92 – With Customer

Supposed an asset with historical cost $1,000 and accumulated depreciation of $100 is being sold
to a customer at a price of $1,100, the posting entries will be as follows:
Dr. Customer account (A/R) 1,100
Cr. Revenue for asset disposal 1,100-
Cr. Fixed asset – acquisition cost 1,000-
Dr. Accumulated depreciation 100
Dr. Clearing account for asset disposal 1,100
Cr. Gain/loss of fixed asset disposal 200-
The posting date of the retirement posting will also be updated into the field “deactivation date”
in the asset master as the retirement date.
Asset Disposal – Scrap without Revenue ABAVN - Asset Retirement by Scrapping
Instead of selling, an asset could be disposed as a scrap. In this case, no revenue is expected and
a loss will be realized in the P&L if the fixed asset being scrapped still carries a net book value.
For the same asset with historical cost $1,000 and accumulated depreciation of $100, the posting
of the scrapping will be as follows:
Cr. Fixed asset – acquisition cost 1,000-
Dr. Accumulated depreciation 100
Cr. Gain/loss of fixed asset disposal 900
Asset Transfer within a Company – Reclassification
The NBV of an existing asset master record could be transferred to another asset within the same
company. The transaction could be used in the following scenarios:

 Reclassify an existing asset to a new class or to correct an error

 Transfer an asset to a new one with the same class. This may be necessary to execute the
change of the remaining useful life of an asset but still spread the net book value evenly
throughout the remaining life without allowing the system to catch up the postings of the
missing or extra depreciation of the past periods

For an asset with historical cost $1,000 and accumulated depreciation of $100, the posting of the
intra-company transfer posting will be follows:
Cr. Fix asset – acquisition cost (old asset) 1,000-
Dr. Accumulated depreciation (old asset) 100
Dr. Fix asset – acquisition cost (new asset) 1,000
Cr. Accumulated depreciation (new asset) 100-
The old asset being transferred will become a retired asset and the transfer posting date will be
updated as the retirement date in the asset master record.
For the new receiving asset, the transfer will be the same as if it is being acquired.
The transfer posting date will be used as the capitalization date.
Month End Processing – Depreciation Run AFAB-Depreciation Run
Dr. Depreciation expense
Cr. Accumulated depreciation
Note that the above posting to G/L will be done in a summary level by G/L accounts and cost
center levels because the depreciation expense has to be charged to cost center in CO. However,
the detailed depreciation amount of each asset will also be stored in Asset Accounting such that
each unique asset master record will also have its unique posted depreciation amount. Besides,
after each depreciation run, the system will issue a report which list out the depreciation posting
amount of each individual assets as a record. This is advised that this report should be kept as an
additional audit trail.
Asset Under Construction (AUC) Config & Process Steps:
Internal Order as Investment Measure:
1. Define the AuC Asset Class (with investment measure) – OAOA
2. Define the Asset Class – for Main Asset - OAOA
3. Define Investment Profile – OITA
a. Assign the AuC Asset Class (Step-1) in the investment profile
4. Assign Investment Profile to Model Order – OITA
5. Define Order Type (Investment) – KOT2
a. Settlement Profile – OKO7
b. Maintain Allocation Structures - OKO6
c. Planning Profile - OKOS
 d. Budget Profile - OKOB
6. Create an Internal Order – KO01
a. With the Investment Profile (Step-2)
b. AuC automatically created by the system using Asset Class given in the Investment Profile
7. Post the amounts to IO – FB01
Dr. Material supplied to Asset (Expenditure)
Cr. Cash account
8. Settle the amounts to AuC from IO (Prcg type: Automatic) - KO88
Dr. Asset Under Construction account
Cr. Contra Capitalized
9. Create the Main Asset – AS01
10. Settle the amounts to Main Asset from AuC (Prcg type: Full) - KO88
Dr. Final Asset account

Cr. Asset Under Construction account

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