Electronic Document and Preparation Management Portfolio 2018-2019

Electronic Document and Preparation Management
Portfolio 2018-2019
Name of Students: Samuel Haynes

Swastika Nauth
Toni Trotman
Name of Teacher: Ms. Samantha Liverpool
Due Date: 7th January, 2019
Samuel Haynes, Swastika Nauth & Toni Trotman
Page | 1
Table of Contents
Letters
Two-paged blocked style Letter…………………………………………3
Circular Letter with a tear-off Slip………………………………………6
Manuscript………………………………………………………………………………8
Tabular Work
Budget……………………………………………………………………11
Committee Documents
Notice of a Meeting with Agenda………………………………………..13
A Chairman’s Agenda……………………………………………….…...15
Display
An Invitation with a Menu……………………………………………....18
An Organisational Chart…………………………………………………20
Legal Work
A Hire Purchase Agreement……………………………………….…….22
A Contract of Employment………………………………………………26
Manuscript Test…………………………………………………………………27
Bibliography……………………………………………..……………………..33
Page | 2
Two page blocked style Letter
Page | 3
Two Page Blocked Style Letter
QUEEN’S COLLEGE
Camp and Thomas Roads
Georgetown
Guyana
Tel: 225-7687
29th October, 2018
Mr. Alvin Granger
Chairman of the Board
Cement Street
GEORGETOWN
Guyana
Dear Sir
Queen’s College Day of Sports 2018
This letter serves to inform you of the Queen’s College Day of Sports, which is scheduled for
December 5, 2018.
It will be held on the College Grounds from 10:00hrs. Preparation tasks such as the weeding and
maintenance of the ground, early renting of tents, tables and chairs, as well as, food and drinks
stalls have been taken care of. Furthermore, the committee is dedicated to making this event a
success, in terms of hosting a day for athletes filled with healthy competition and fun, and raising
funds at stalls to assist with other school necessities and development. Following is a list of the
names and telephone numbers of the committee members:
Page | 4
Two Page Blocked Style Letter
QUEEN’S COLLEGE
Camp and Thomas Roads
Georgetown
Guyana
Tel: 225-7687
Page 2
Mr. Granger
29thOctober, 2018
Mary Rodrigues: 657-8790
Cistone Benjamin: 614-1997
John Pot: 633-2121
Calvin Ferreira: 654-6560
In closing, I anticipate that you approve of, and support this event in whatever way possible, taking
note of the committee’s undying dedication to such activities.
Yours faithfully,
Queen’s College
……………………………..
Samuel Haynes
Coordinator of Day of Sports
Page | 5
Circular Letter With Tear-Off Slip
Page | 6
Manuscript
Date as Postmark
_______________________________
_______________________________
_______________________________
_______________________________
Dear________________:
As you may know, Queen’s College hosts its annual Day of Sports in the month of December. This year
our Day of Sports will be held at the Eve Leary Parade Ground on the 5thDecember 2018. The students of
Queen’s College are placed into ten different Houses respectively.
We are inviting you to be a Judge at this year’s Day of Sports to ensure that the awarding of points to the
respective Houses are done in a fair, unbiased and transparent manner. The event commences at 10:00hrs
and is due to be concluded at 16:00hrs. Your participation for the entire period will be much appreciated.
Looking forward to your favourable response.
Toni Trotman
Principal of Queen’s College
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
TEAR- OFF
I _______________________ hereby accept the invitation to be a judge at Queen’s College annual Day
of Sports to be held at Eve Leary Parade Ground on 5th December 2018 at 10:00hrs.
_________________ ___________________
Signature Date
Page | 7
Tabular Work
Budget of the Day of Sports
Page | 8
N
IO E
D
T T
I P D E
R E G T
C D D N
E E
IS E E U P C
E
D B S
E
N IC T T E
N
S T R N N R
N N P U U
FE
U S
P
E O IT O O E
X M N M M IF O
T
E A U A A D N
Bottle of Glucose 5 $ 800.00 $ 5,000.00 $ 4,000.00 $ 1,000.00 Amount Budgetted was more than amount Spent
5 Gallon Bottle of Water 12 $ 260.00 $ 10,000.00 $ 3,120.00 $ 6,880.00 Amount Budgetted was more than amount Spent
Bat 15 $ 2,000.00 $ 50,000.00 $ 30,000.00 $ 20,000.00 Amount Budgetted was more than amount Spent
Bumper Ball 20 $ 160.00 $ 3,000.00 $ 3,200.00 $ (200.00) Amount Budgetted was less than amount Spent
Cases of Drink 300 $ 3,400.00 $ 900,000.00 $ 1,020,000.00 $ (120,000.00) Amount Budgetted was less than amount Spent
Chair 200 $ 500.00 $ 20,000.00 $ 100,000.00 $ (80,000.00) Amount Budgetted was less than amount Spent
Food Warmer 5 $ 50,000.00 $ 450,000.00 $ 250,000.00 $ 200,000.00 Amount Budgetted was more than amount Spent
Football 10 $ 4,000.00 $ 45,000.00 $ 40,000.00 $ 5,000.00 Amount Budgetted was more than amount Spent
Ice 20 $ 400.00 $ 8,000.00 $ 8,000.00 $ - Amount Budgetted was less than amount Spent
Ice Cooler 15 $ 3,000.00 $ 10,000.00 $ 45,000.00 $ (35,000.00) Amount Budgetted was less than amount Spent
Labour 5 $ 20,000.00 $ 110,000.00 $ 100,000.00 $ 10,000.00 Amount Budgetted was more than amount Spent
Lunch 558 $ 2,000.00 $ 2,450,000.00 $ 1,116,000.00 $ 1,334,000.00 Amount Budgetted was more than amount Spent
Microphone 5 $ 4,500.00 $ 34,000.00 $ 22,500.00 $ 11,500.00 Amount Budgetted was more than amount Spent
Portable Washroom 8 $ 15,000.00 $ 150,000.00 $ 120,000.00 $ 30,000.00 Amount Budgetted was more than amount Spent
Sanitary Ware 1000 $ 20.00 $ 40,000.00 $ 20,000.00 $ 20,000.00 Amount Budgetted was more than amount Spent
Speaker 4 $ 14,500.00 $ 46,000.00 $ 58,000.00 $ (12,000.00) Amount Budgetted was less than amount Spent
Sports Ground 1 $ 40,000.00 $ 40,000.00 $ 40,000.00 $ - Amount Budgetted was less than amount Spent
Table 20 $ 1,500.00 $ 50,000.00 $ 30,000.00 $ 20,000.00 Amount Budgetted was more than amount Spent
Tent 12 $ 8,000.00 $ 80,000.00 $ 96,000.00 $ (16,000.00) Amount Budgetted was less than amount Spent
TOTAL $ 4,501,000.00 $ 3,105,820.00 $ 1,395,180.00
Page | 9
Notice of a Meeting with Agenda
Page | 10
Queen’s College
Camp Street & Thomas Lands
Tel: +592 223 6579
queenscollege@yahoo.com
www.queenscollege.edu
25th October, 2018

NOTICE OF MEETING
All House Masters and Mistresses are hereby invited to an important meeting to discuss the plans for the
Day of Sports. This meeting will be held on Thursday 8th November 2018 at 14:30 hours in the
Information Technology lab. Please be prompt.
AGENDA
1. Call to Order
2. Opening Prayer
3. National Pledge
4. Apologies for Absence and Lateness
5. Minutes of Last Meeting
6. Corrections and / or adoptions of Minutes
7. Matters arising out of Minutes
8. Correspondence
9. Matters to be discussed
i. Date for which the Day of Sports is to be held
ii. Venue of Day of Sports
iii. Time the Day of Sports will commence
iv. Rules to be followed at the Day of Sports
v. Order of the Day of Sports Program
10. Any other Business (AOB)
11. Chairman’s Remarks
12. Date and Time of next meeting
13. Adjournment
--------------------------------------
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A Chairman’s Agenda
12 | P a g e
QUEEN’S COLLEGE
30th October, 2018

All House Masters and Mistresses are hereby invited to an important meeting to discuss the plans for the
Day of Sports. This meeting will be held on Thursday 8th November 2018 at 14:30 hours in the
Information Technology lab. Please be prompt.
CHAIRMAN’S AGENDA NOTES

1. Call to Order
_______________________________
Call meeting to order and thank members for being punctual _______________________________
_______________________________
2. Opening Prayer _______________________________
_______________________________
To be recited by all _______________________________
_______________________________
3. National Pledge _______________________________
_______________________________
To be recited by all _______________________________
_______________________________
4. Apologies for Absence and Lateness _______________________________
_______________________________
Mr. Adams is out of the country on vacation
_______________________________
_______________________________
5. Minutes of Last Meeting
_______________________________
To be read by the Secretary, Ms. Austin _______________________________
_______________________________
6. Corrections and / or adoptions of Minutes _______________________________
_______________________________
Ask members to make necessary corrections _______________________________
_______________________________
7. Matters arising out of Minutes _______________________________
_______________________________
5 minutes on each speaker
13 | P a g e
QUEEN’S COLLEGE
8. Correspondence _______________________________
_______________________________
To be read by secretary, Ms. Austin
_______________________________
_______________________________
9. Matters to be discussed
_______________________________
i. Date for which the Day of Sports is to be held _______________________________
ii. Venue of Day of Sports _______________________________
_______________________________
iii. Time the Day of Sports will commence
_______________________________
iv. Rules to be followed at the Day of Sports _______________________________
v. Order of the Day of Sports Program _______________________________
_______________________________
10. Any other Business (AOB)
_______________________________
Place time limit on speakers _______________________________
_______________________________
11. Chairman’s Remarks _______________________________
_______________________________
_______________________________
12. Date and Time of next meeting _______________________________
_______________________________
Secretary to read agreed date and time _______________________________
_______________________________
13. Adjournment
_______________________________
_______________________________
School song will be sung by Mr. Lowe
14 | P a g e
An Invitation with a Menu
15 | P a g e
QUEEN’S COLLEGE
Cordially Invites You to its
Thursday 9th November, 2018 @ 10:00hrs on the College Grounds
MENU
Appetizer: Cheese puffs, Tartlets,
Meatballs, French fries
Main Course: Butter chicken / Fish fillets,

Macaroni, Lamb stew,
Spanish Fried Rice.
Dessert: Chocolate Cheese Cake
Beverages: Non- Alcoholic drinks
16 | P a g e
An Organisational Chart
17 | P a g e
Queen’s College Board of Governors
An Organisational Chart of the Sports
Committee
Chairman of the
Board
Robert Granger
Judges
Coordinator of the
Courtney Benn Headmistress
Day of Sports
Mavis Lancaster Jackie Benn
Roberto Fuentes
Shania Gourido
House Captains
Deputy
Michael Cole
Headmistress
James Haynes
Lenise Parker
Amy Persaud
Vice Captains
Min Wen Shing
Romio July
David Austin
Sports
Coordinators
Michelle Fred
Cayman Singh
Athletes
18 | P a g e
A Hire Purchase Agreement
19 | P a g e
TRACTORS EXPRESS LTD

AGREEMENT FOR HIRE-PURCHASE OF TRACTOR
THIS HIRE PURCHASE AGREEMENT is made on the twentieth day of July two thousand
eighteen, between TRACTORS EXPRESS of Sierra Street, Lacy town. (hereinafter called ‘the
Owner’) of the one part and TONI TROTMAN of 155 Durban Square, Lamaha Gardens
(hereinafter called the ‘the Hirer’) of the other part--------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------
HIRER:
Full name: Toni A. Trotman
Address: Queen’s College Camp Street and Thomas Lands, Lacy town
Occupation: Chairman of the Board of Directors of Queen’s College
Bank Details: Republic Bank, Lacy town, Account no: 23501
The Good(s): One Utility Tractor
IT IS HEREBY AGREED AS FOLLOWS:
1. The good shall be delivered by the owner at his own expense at the above address of the
hirer on third August two thousand eighteen------------------------------------------------------
2. The term of the hire shall be for eighteen months and hiring shall commence on the date of
this agreement and shall continue until nineteenth November two thousand nineteen---
3. The cash price of the said tractor is $200,000.00 and the hire purchase price is $221,000.75-
-------------------------------------------------------------------------------------------
4. The hirer will pay to the owner an initial installment of $13,000.00 on signature of this
agreement and shall pay to the owner the balance of the said hire purchase price amounting
to $206,000.00 by nineteenth November two thousand nineteen comprising 17 installments
of $13,000.00 each, the first installment to be paid on the nineteenth August two thousand
eighteen and each subsequent installment on the nineteenth of each succeeding month.----
---------------------------------------------------------------------------------
5. The hirer will pay interest on any arrears in rents at the rate of 5% per annum-------------
6. During the continuance of this agreement, the hirer shall not sell, assign, mortgage, pledge,
let or lend the good but shall keep the good in the possession of the school and control and
will not remove or permit the good from the address above, without the consent of the
owner in writing and will protect the goods against damage, distress of seizure--------------
------------------------------------------------------------------------------------
7. During the continuance of this agreement the hirer shall at her own expense keep the goods
in good repair and condition (reasonable wear and tear excepted), and insured against fire
and loss or damage from whatsoever cause arising.--------------------------------
20 | P a g e
8. The good shall remain the property of the school until the last and final installment is paid
at which time the hirer may at any time pay off this agreement at which time the good will
become the property of the school’s. ---------------------------------------------------
9. The hirer may at any time pay off this agreement at which time the good will become the
property of the school’s------------------------------------------------------------------------------
10. The hirer may at any time end this agreement by giving two weeks’ notice in writing to the
owner at the above address and by returning the good in new condition to the owner at the
hirer’s expense. ---------------------------------------------------------------------------------
11. In the event that the good is returned to the owner the hirer shall pay an arrears in payments-
----------------------------------------------------------------------------------------------
12. In the event that the hirer shall default in punctual payment of any sum payable in this
agreement or shall be declared bankrupt or shall fail to observe any of the terms and
conditions of this agreement, then the owner may forthwith without notice terminate the
agreement and retake possession of the good. ----------------------------------------------------
13. In the event of the agreement being terminated under clause 12 hereof, the hirer shall pay
to the owner the hire-purchase price of the good less the sums previously under the
agreement---------------------------------------------------------------------------------------------
IN WITNESS WHEREOF, the parties have placed their signatures
………………………. ……………………………
Hirer For and on behalf of the

owner, Tractors Express Ltd
WITNESSES
1. …………………….
2. …………………….
21 | P a g e
A Contract of Employment
22 | P a g e
23
Contract of Employment
THIS CONTRACT OF EMPLOYMENT is made BETWEEN THE CHAIRMAN of the Queen’s
College Board of Governors (hereinafter CALLED ‘the Employer’) of the one part and ROBERT
STINE of Garland Road Alabama (herein after called ‘the Employee’) of the other part ------------
---------------------------------------------------------------------------------------------------
WHEREBY Both The Employer And Employee Agree To The Following Terms and Conditions-
1 Employee’s Job Title: Groundsman ------------------------------------------------------------
2 Hours and Days of Work: The hours of work shall be from 7.45 a.m. to 4.00 p.m.-----
3 Basic Salary: The basic salary shall not be lower than the minimum wage decreed by
the government------------------------------------------------------------------------------------
4 Duration of the Contract: The contact shall initially be for a minimum period of 3 years-
------------------------------------------------------------------------------------------------
5 Attendance: The employee shall report to work on time and sign in the log book-------
6 Leave: The employer shall inform the employee of his leave entitlement----------------
7 Absence/Late: If the employee has to be late or absent for any reason, he shall inform
his supervisor in one day advance of call in the morning on the day he shall be late or
absent -----------------------------------------------------------------------------------------------
SHOULD the employee be absent for more than three consecutive days, he shall supply
a medical certification-----------------------------------------------------------------------------
---------------------------------------------------------------------------------------------
IF the employee is late more than two consecutive days, he shall be given an oral
warning and if he continues to be late, he shall be given a written warning after which
he shall be suspended without pay--------------------------------------------------------------
8 Overtime: When the employer requests the employee to work overtime, the rate of pay
shall be one and a half times the basic pay-----------------------------------------------
23 | P a g e
24
Contract of Employment
9 Insurance: The employer shall register the employee with the national insurance board-
Payment: The employer shall pay the employee on the last Thursday of every fortnight
through the employees bank----------------------------------------------------------
10 Deductions: The employer shall deduct from the employees pay contribution for the
national insurance board and the board of inland revenue-----------------------------------
IN WITNESS (whereof the said parties hereto have voluntarily set their hands on this
21 day of November 2018 at the Queen’s College Board of Governors)------------------
……………………………………. ………………………………
Signature for and behalf of Signature of Employee
THE CHAIRMAN
24 | P a g e
MANUSCRIPT EDPM SPEED TEST
25 | P a g e
The Caribbean: The Importance and the Role of Sports Tourism
By Stephan Fabien, Attorney-at-law, Port of Spain, Trinidad and Tobago1
To say that the 2017 Atlantic Hurricane season was brutal would be an understatement!
More than twelve (12) storms, in particular, Irma and Maria, developing into category 5
hurricanes, leaving a trail of death, destruction, devastation and despair, rendering tens of
thousands homeless; millions powerless and a recovery effort estimated to take years and cost in
excess of US $80 billion dollars.
The yet, unquantified costs, however, are those regarding damage to the tourism sector upon
which, for decades, the majority of the Caribbean Nation States have relied. Closely connected to
this more traditional tourism sector is the burgeoning sports tourism industry, which has quietly
become a multibillion dollar industry in its own right.
According to the Draft Sports Tourism Policy of Trinidad and Tobago, dated 2 June 2017,
economic benefits of sports tourism include:
 revenue generation from the increased demand for hotel accommodation

 transportation services
 food and beverages
 entertainment
1
This entry was posted on 04 November 2017 12:53 in Free, Sports and Taxation.
26 | P a g e
 television and media coverage
The policy drafters also noted the tourism sports can help to reduce the level of poverty in
communities through the development of same and micro business enterprises and the up-skilling
of community member to welcome, host and serve the sports tourism visitor, In any discussion
concerning the regeneration of these island economies, sports tourism be on the agenda.
By way of example of the possibility of sports tourism and economic regeneration post
catastrophic Hurricanes, the region has only to reflect on the accomplishments of Grenada
following Hurricane Ivan in 2004.
Ivan was a category 3 hurricane that destroyed both Grenada’s National Cricket Stadium and its
Athletics Stadium. The National Cricket Stadium was rebuilt and reopened in 2007 in time for the
Caribbean Cricket World Cup at a reported cost of US $55 million. Similarly, the permanent 8000
seat Athletics Stadium was rebuilt by Kirani James – the Grenada native, after whom it was named
and having brought pride and international recognition to the Spice Island, after attaining gold and
silver medals in the Mens 400m at the London 2012 and Rio 2016 Olympics respectively.
The news athletics stadium would be used, almost immediately in hosting the 45th edition of the 2
CARIFESTA2 Games and the CONCACAF3 Women’s Under-17 Football Tournament in March
2016. Additionally, in April 2017, Grenada was able to host its first ever invitational track and
field meet, which was able to attract significant sponsors and superstar sprinters, including the
2
The Caribbean Free Trade Association
3
Confederation of North, Central American and Caribbean Association Football
27 | P a g e
likes of Jamaican Asafa Powell and American LaShawn Meritt in addition to the hometown hero
and stadium namesake, Kirani James.
Similarly, the 80,000-population Nation of Dominica, which was also completely destroyed
following Hurricane Maria and cut off from the rest of the world for days in the storm’s aftermath,
had built, in February 2007, at the reported cost of Us$17 million, a multi-purpose sporting facility.
This facility permitted the Island Nation, for the first time, to host One Day International Cricket
Matches, Test Cricket and T20 Cricket Matches and, ironically, was used as a staging venue for
foreign aid and relief workers post Maria.
Former United Nations Secretary General, Ban Ki-moon, is quoted as saying that a sport is a
powerful tool for progress and development, as he urges governments to integrate sport in
development assistance programmes and in national development projects. It is quite instructive,
therefore, to note that the Stadia rebuilt in Grenada and the Warner Park Facility built in Dominica
are projects that were funded by the People’s Republic of China. This populous “BRICS” nation,
having been within the top three countries in the medal haul of the three previous Summer
Olympics, arguably understands the role that the sports, in general, and sports tourism, in
particular, plays in development assistance and the economic regeneration in these storm-ravaged
Nations, by enabling them not to only reach a point of self-sustainability but also, eventually a
return to profitability!
Stefan Fabien may be contacted by e-mail at ‘sfablaw@gmail.com’
Reference: SportsAndTaxation.com
The International Resource to the taxation of Sportsmen and Sportswomen
28 | P a g e
https://www.sportsandtaxation.com/2017/11/the caribbean-the-importance-and-role-of-sports-
tourism/
Retrieved on 11th December, 2018
29 | P a g e
Bibliography
Ann-Margaret Jacob, A. A. Electronic Documentation Preparation o.

Electronic Documentation Preparation & Management. (2014). Oxford University Press.
Skeete, K. (2011). Electronic Documentation & Preparation. New york: Cambridge.
30 | P a g e

Electronic Document and Preparation Management Portfolio 2018-2019

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Electronic Document and Preparation Management

Name of Students: Samuel Haynes

Name of Teacher: Ms. Samantha Liverpool

Due Date: 7th January, 2019

Samuel Haynes, Swastika Nauth & Toni Trotman

Samuel Haynes, Swastika Nauth & Toni Trotman

Samuel Haynes, Swastika Nauth & Toni Trotman

29th October, 2018

Mr. Alvin Granger

Chairman of the Board

Queen’s College Day of Sports 2018

Samuel Haynes, Swastika Nauth & Toni Trotman

Mary Rodrigues: 657-8790

Cistone Benjamin: 614-1997

John Pot: 633-2121

Calvin Ferreira: 654-6560

Coordinator of Day of Sports

Samuel Haynes, Swastika Nauth & Toni Trotman

Samuel Haynes, Swastika Nauth & Toni Trotman

Samuel Haynes, Swastika Nauth & Toni Trotman

Budget of the Day of Sports

Samuel Haynes, Swastika Nauth & Toni Trotman

Samuel Haynes, Swastika Nauth & Toni Trotman

Samuel Haynes, Swastika Nauth & Toni Trotman

25th October, 2018

30th October, 2018

CHAIRMAN’S AGENDA NOTES

Thursday 9th November, 2018 @ 10:00hrs on the College Grounds

Main Course: Butter chicken / Fish fillets,

Dessert: Chocolate Cheese Cake

Beverages: Non- Alcoholic drinks

TRACTORS EXPRESS LTD

IN WITNESS WHEREOF, the parties have placed their signatures

Hirer For and on behalf of the

THIS CONTRACT OF EMPLOYMENT is made BETWEEN THE CHAIRMAN of the Queen’s

1 Employee’s Job Title: Groundsman ------------------------------------------------------------

he shall be suspended without pay--------------------------------------------------------------

shall be one and a half times the basic pay-----------------------------------------------

through the employees bank----------------------------------------------------------

national insurance board and the board of inland revenue-----------------------------------

21 day of November 2018 at the Queen’s College Board of Governors)------------------

Signature for and behalf of Signature of Employee

By Stephan Fabien, Attorney-at-law, Port of Spain, Trinidad and Tobago1

excess of US $80 billion dollars.

become a multibillion dollar industry in its own right.

economic benefits of sports tourism include:

 revenue generation from the increased demand for hotel accommodation

following Hurricane Ivan in 2004.

and stadium namesake, Kirani James.

foreign aid and relief workers post Maria.

development assistance programmes and in national development projects. It is quite instructive,

Stefan Fabien may be contacted by e-mail at ‘sfablaw@gmail.com’

The International Resource to the taxation of Sportsmen and Sportswomen

Retrieved on 11th December, 2018

Ann-Margaret Jacob, A. A. Electronic Documentation Preparation o.

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