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TIME & ACTION

Time & Action process is being developed to track the activities & action results of a Season –
fashion goods.

PRE-REQUISITES:

 Should make the list of activities which needs to be tracked.


 Activities should be segregated as “SAP activities” & “NON SAP activities”.
 Activities should be created in D2W – Activity master
o NON SAP activities should be created in D2W application using NON_ACT_MAS
o Process owner name can be updated for each activity in NON SAP activity master.

ACTIVITY MASTER CREATION :

Activities are devided into two types as below.

1. SAP ACTIVITY MASTER


2. NON SAP (MANUAL) ACTIVITY MASTER

1. SAP ACTIVITY MASTER

The SAP activity master should have only SAP related activities. Target start date & target end
dates are fixed in TASK id. Actual start date & Actual end date is taken from SAP automatically.
These activity master is created by SAP support team only.

Transaction code:
ZACT_SAP
Activity nos should start with “S” for all SAP activities. Description will be given as per brand
requirement. Programme name is set process owner place, so the actual results are being taken
from this programme.
2. NON SAP ACTIVITY MASTER (MANUAL ACTIVITIES)

The NON SAP activity master should have only Manual activities. Target start date & target end
dates are fixed in TASK id. Actual start date & Actual end dates are to be updated in SAP
manually through upload option. These activities are created by brand concerned person – Time
& Action process owner.

Transaction code:
ZACT_MAN

Activity numbers should be 3 digits (Numeric or Alpha or Alpha Numeric). Descriptions should be
properly maintained in activity master to select the activity while TASK id creation. Process
owner should be maintained, can enter department name OR process owner name.
TASK ID CREATION:

“Task id” is the master in which the set of activities are maintained with the target start date &
target end dates for follow up. The Task ID no will be generated when we save this set of
activities. Task id is created for combination of Division / season / Offer month / Material group
& Material type. The Task id combination materials are attached to respective Task id only.

Transaction code:
ZTASK

The above screen shows the list of task ids created. Also shows the attributes of task id along
with the current release status.

Explainations:

CREATE:

When u click on Create button, you will get below screen to update the task id information and
activities. Enter the required data as mentioned in below screen.
Details:

Task ID – Task id no is generated when we save after entering all mandatory information.
Mandatory fields are – Task id description, Division, Season, Offer month, Material group, start
date, Calender & Status profile.

Task ID Description – The description should be user specific, suggest to keep description in
detailed to identify the season, division & material group.

Division – Brand name, should be 2 digit (AR,FM etc).

Season – should be 3 digit alpha numeric

Offer month – Should be 5 digit Alpha numeric, the format should be MMMYY (Aug11, Sep11
etc). Offer month should be target date for the task id. System will consider the first day of the
offer month as offer month date (Eg. Aug11 refers to 01.08.2011).

Simulated Off dt – This is the latest target end date in the task id, there is a check of end date
should not exceed offer month date, if the simulated off dt is exceeding the offer month date,
the task id cannot be saved.
Material group – Product category

Start date – Start date is referred to planning start date (Target start date). If the start date is
lesser than system date (during task id creation), the warning message will be shown as start
date is lesser than system date.

Calender – Calender is referred to the factory calendar where the holidays are maintained, when
we chose target start date & end date, system will calculate dates considering these holidays.

Status Profile – This status profile refers to type of production for which Task id being created.
Since the type of production differs based on the mode (External procurement(FOB) OR Internal
procurement(MFG)).

Released by Merchant – Once the task id is created, the task id should be reviewed and released
by merchant(product) dept. They should check for their department related tasks & target dates.

Released by Sourcing (only for “MFG” task IDs) – Once the task id is released from Merchant,
the task id should be reviewed and released by Sourcing dept. They should check for their
department related tasks & target dates.

Released by Production – Once the task id is released from Merchant / sourcing, the task id
should be reviewed and released by production dept. They should check for their department
related tasks & target dates.

Released by SCM – Once the task id is released by all above levels, the task id should be released
by SCM.

Delete button – when the line item needs to be dropped, select the row of activity & press
delete option to delete the line.

Save as Draft – This is to save the Task id. Whenever you change any information on header or
activity information, you should press on Simulate & Save as draft.

Simulate – This is to simulate the task end date. When you simulate the latest end date in task id
will be updated in Simulated offer date field. Whenever you change any information on header
or activity information, you should press on Simulate & do Save as draft.

Save as Complete – This is to use to complete the task id creation. This option is workable only
after task id is released by all levels. This is done by authorized T&A owner – Preferably SCM.
Once the Task id is created, we can see the task id in main screen.

EDIT option is used to edit the task id, u can change the dates, activities. This option is used for
Release task also. Select the Task id row & click on Edit option.

DETAILS option is used to view the task id in display mode. Select the Task id row & click on Edit
option.

COPY FROM option is used to create a new task id using same activities of other task id. Select
any task id which you would like to copy to a new task id & click copy from, this will take to a
new task id creation screen with the all details of selected task id. You can modify / add activities
& dates before saving. When you save the task, new task id number will be created.

ATTACH MATERIALS option is used to attach materials to the selected task id. Set of Materials
should be same combination of task id combination(with respect to same brand, season, offer
month & production mode (FOB or MFG). When you click on this option, below screen will be
displayed to upload a file.
Excel format (only material nos without heading).
Once you upload the file and press enter, below screen will be displayed.

Select all styles and press on Attach. In this screen, delete and close option is provided to close
without attaching Or if partial materials needs to be deleted.

DE-ATTACH MATERIALS option is used to de-attach the materials from selected task id. If the
materials are already attached, then the list of materials will be displayed when you click on De-
attach materials. You can de-attach selected materials in that screen.
UPDATE ACTUAL START DATES FOR NON SAP ACTIVITIES – This option is used to upload the
actual start dates for materials. Below is the excel format..
ACTIVITY ACTUAL
STYLE NO DT
ASFF0790 040 20110310
ASFF0793 040 20110310
ASFF0802 040 20110310
ASFF0838 040 20110310
ASFF0856 040 20110310
ASFF0859 040 20110310
ASFF0871 040 20110310
ASFF0875 040 20110310
ASFF0881 040 20110310
ASFF0893 040 20110310
ASFF0903 040 20110310
Ensure the activity no – 3 digits as same as appearing in Task id.

(UPLOAD WITHOUT HEADINGS)


After selecting the file, press enter to update actual dates. Updation message will come as
below.

UPDATE ACTUAL END DATES FOR NON SAP ACTIVITIES – This option is used to upload the actual
end dates for materials. Below is the excel format..
ACTIVITY ACTUAL
STYLE NO DT
ASFF0790 040 20110311
ASFF0793 040 20110311
ASFF0802 040 20110311
ASFF0838 040 20110311
ASFF0856 040 20110311
ASFF0859 040 20110311
ASFF0871 040 20110311
ASFF0875 040 20110311
ASFF0881 040 20110311
ASFF0893 040 20110311
ASFF0903 040 20110311
Ensure the activity no – 3 digits as same as appearing in Task id.
(UPLOAD WITHOUT HEADINGS)

After selecting the file, press enter to update actual dates. Updation message will come as
below.

T&A – REPORT:

Time & Action report is generated in BIW, the report format as below.
Pls find attached excel file for report format and available filter values.

In below report, for testing purpose we have just updated one non sap activities actual dates. If
the task is completed in time, that activity of those styles will be shown in green background.
TNA-BIW
REPORT.xlsx