Flagstaff Gardens sports courts

Casual Facility Hire Booking Forms

80 HARBOUR ESPLANADE, DOCKLANDS 3008
03 8622 4822 docklands.hub@ymca.org.au

Hirer Information
Group Name:
Main Contact Person:
Address:
Email:
Contact No:
Purpose of Booking:

Hire Details
Facility Hire: 1 x Court 2 x Courts
Days required: Dates: Times:

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

Payment:
Cost of Hire: Date Paid:
Payment Options: EFT/CC in the Hub office EFT/CC over the phone (8622 4822)

Disclaimer:
Please read the back of this form and sign and return to the Docklands Hub: docklands.hub@ymca.org.au
I, the undersigned, approve of the above application of behalf of the hirer, and in doing so agree that the YMCA and it’s officers, leaders, staff and agents
shall be released from, and not incur, any responsibility or liability whatsoever for any accidents or injuries, or for any damage to or loss of property to the
hirer or persons associated with the hirer. I further authorize you to obtain medical, and/or ambulance assistance in the case of an accident or emergency
involving the hirer or persons associated with the hirer and I agree that the hirer or persons associated with the hirer will bear all costs thereby incurred.

Signed by Hirer: Date:

Signed by Staff: Date:
Hire requirements
• All hirers must have completed this ‘Facility Hire Agreement’
• Sub-letting of bookings will not be permitted.
• The YMCA reserves the right to reject or alter any bookings in order to maximise the goals and
objectives of the organisation.
Bookings: • Bookings must not exceed 10pm in time (including pack up)
• Refer to weekly booking list posted in the Hub window for out of hours bookings. Soccer
goals are only available during hub opening hours
9.15am – 4.45pm, Monday to Friday (excluding Public holidays)

• The facility must be maintained in a safe condition at all times.

• Any incidents involving first aid must be reported to the YMCA on the email docklands.
Supervision: hub@ymca.org.au

• Hirers must provide the YMCA with a copy of a certificate of currency or cover note on
the above public liability policy of insurance.
• The Hirer must indemnify the Principal from and against all actions, claims, penalties, demands,
Insurance and costs, expenses or damages in any way related to any act or omission of the YMCA or of any
Liability: person acting on the YMCA’s behalf in respect to the use of services and facilities of the Centre.

• When leaving the area please respect our neighbours and leave quietly.
• Use of sports equipment, other than goals or rings is not included in hire. Groups must provide
their own balls, racquets, bats etc.
• Smoking is not permitted at any YMCA facility.
• Alcohol will not be permitted at the venue. There will be a 0% Alcohol tolerance. Any persons
Expectations of found in possession of alcohol will be asked to leave the premises.
• Equipment must be maintained in good condition. Replacement of equipment damaged
behaviour: through misuse will be the responsibility of the hirer.
• The facility encourages access to all groups. Any individual or group, which through their
behaviour limits the enjoyment of other users, will be asked to leave the facility.
• Children UNDER the age of 12 years must be actively supervised by a person 17 years or
older.

Priority will be given to bookings according to the following:

Priority of • International Events; National Events; State Events; Regional Events; Casual Hirers.
bookings: • Hirers will be given advance notice of these events so that disruptions to normal programs
are minimised.

During an • All participants and guardians are to follow the directions of the YMCA staff and
Emergency: emergency services

• For cancellation of booking 48 hours’ notice in writing is required for the hirer to be eligible for
Cancellation of a refund.
Booking: • If you decide to cancel your booking prior to its scheduled start time, due to inclement weather, a
transfer of booking is available to another date.

• The Manager must approve all promotional material and fundraising activities occurring. The
Marketing & sale of items by the user groups to act, as fundraising is acceptable to management as long as
Fundraising it does not directly compete against the Centre.