ACE UA

AE

ACE
E INTEG
GRATED
D MANA
AGEMEN
NT SYS
STEM
HS
SE PRO
OCEDUR
RE AHP//02
GENCY PREPA
EMERG AREDNE
ESS AN
ND RESP
PONSE
Issue 1,
1 Rev. 01, 26 Februar
F ry 2012

THIS
S IS AN IM
MS LEVEL 3 DOCUM
MENT
ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/02 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
EMERGEN NCY PREPA
AREDNESS AND RESPO ONSE  
 

REVISION HIST
TORY

1 0
01 Febru
uary 2012 Minor
M revisio
on GH DJ ZH

1 0
00 Janua
ary 2012 First
F issue GH DJ ZH

Issue ev.
Re Date Description
D o
of revision Prepared
d Checked
d Authorizzed

Preparred by: HSE Mana

ager
Name: Garry Higham
Review
wed by: Quality Ass
surance Dirrector
Name: Dav
vid Jeens
Approv
ved by: Country Op
perations Director
Name: Zey
yad Hamma
ad

This Doccument is thee property of ACE Compa any, and can

nnot be used nor given too outside parrty without
prior au
uthorization. Print
P outs fro
om soft copie
es are Uncon
ntrolled, unless stamped in red as “Co ontrolled
Copy”
ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/02 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
EMERGEN NCY PREPA
AREDNESS AND RESPO ONSE  
 

Tab
ble of Conte
ents
1.  PURP POSE AND SCOPE ......................................................................................................................................... 4
2.  TERM MS AND DEF FINITIONS ................................................................................................................................. 4
2.1  MERGENCY .......................................................................................................................................................... 4
EM
2.2  EM
MERGENCY PRO OCEDURE ...................................................................................................................................... 4
2.3  EM
MERGENCY RES SPONSE ......................................................................................................................................... 4
2.4  RP ....................................................................................................................................................................... 4
ER
2.5  MSSDS .................................................................................................................................................................... 4
3.  REFE ERENCES ......................................................................................................................................................... 4
4.  PROC CEDURE ........................................................................................................................................................... 4
4.1  EM
MERGENCY RES SPONSE PLANS S ............................................................................................................................. 5
4.2  EM
MERGENCY RES SPONSE EQUIP PMENT ..................................................................................................................... 6
4.3  IDEENTIFICATION, LOCATION OFF HAZARDOUSS SUBSTANCESS ................................................................................. 7
4.4  EVA ACUATION ROUTES O AND PROCEDURES
R ............................................................................................................. 7
4.5  EM
MERGENCY MEDICAL E TREAT TMENT AND FIR RST AID ........................................................................................... 8
4.6  REPPORTING INCID DENTS........................................................................................................................................... 8
4.7  RESSPONSIBILITIEES .................................................................................................................................................. 8
4.7.1  HHSE Departm ment ...................................... ........................................................................................................ 8
4.7.2  SSenior Managgement.................................. ........................................................................................................ 9
4.7.3  DDiscipline leaders / Projectt Managers / SSite Managerss / Supervisorss ........................................................... 9
4.7.4  HHealth, Safetyy & Environmeent (HSE) Reppresentatives.................................................................................... 9
4.7.5  FFire Wardens ............................................ ........................................................................................................ 9
4.7.6  AAll Employeess ........................................... ........................................................................................................ 9
5.  RECO ORDS ................................................................................................................................................................ 9
6.  APPE ENDICES ........................................................................................................................................................ 10
7.  ASSOOCIATED FO ORMS ......................................................................................................................................... 10
AAHP02F/01 Dealing
D with Telephone
T Warrnings Checkllist ............................................................................ 11
AAHP02F/02 First F Aid Box Inspection
I Reggister ............................................................................................. 12

Page 3 of 12 For Internal Use

U Only
ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/02 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
EMERGEN NCY PREPA
AREDNESS AND RESPO ONSE 
 

1. PURP POSE AND SCOPE

To identiffy the pote
ential for em
mergency ssituations and
a describ
be the neceessary arra
angements
required to respond d effectively should a serious anda immineent emergeency situattion arise.
Effective planning and
a responnse can eliiminate unnecessary calls to thhe public emergency
e
services a
and reduce overall injuury, damage
e and loss.
This proccedure applies to ACE employeess and at the e sites / offic
ces that theey work. Guidance is
provided in support ofo the development an nd maintena ance of eme ergency ressponse plan ns (ERP’s)
in relation
n to all ACCE’s office activities. A Additionally
y, where ACE are ressponsible fo or Health,
Safety annd Environm ment (HSE) on operatio onal sites as
a dictated by b terms off the contract it seeks
to minimizze the expo osure of con
nsequencess and the management
m t of emergeencies for employees,
contractor’s, visitors and other third partiess on construuction sites.

2. TERM
MS AND DE
EFINITIONS
S
2.1 Eme ergency
An unpla anned situa
ation or eve ent resultin g in involv
vement of the t public eemergency
y services,
police, fire
e, paramedic, or the en
nvironmenta al regulatorry authorities.

2.2 Emeergency Pro ocedure

The proccedure to be
b followed
d in the e event of a fire, bomb b threat, esscape of hazardous
h
substance
e, contact with
w gas or electric
e servvices, or oth
her emergency evacuaation event.

2.3 Emeergency Response

A responsse effort byy employees
s from outsiide the imm mediate release area orr by other designated
d
responde
ers to an occcurrence which
w resultss, or is likely to result, in an uncoontrolled release of a
hazardous substance.

2.4 ERP
Emergenccy Responsse Plan

2.5 MSD DS
Material S
Safety Data
a Sheet – prrovided by ssupplier or manufacture
m er of substaances.

3. REFE
ERENCES
 Em
mergency Preparednes
P ss and Ressponse (BS OHSAS 18 8001: 2007, requiremennt 4.4.7)
 Em
mergency Preparednes
P ss and Ressponse (ISO
O14001: 200
04, requirem
ment 4.4.7)
 Ab
bu Dhabi EH
HSMS (CoP P 06 Emerggency Manaagement)
 UAAE Federal Law No. 8 1980 (Cha pter V)

4. PROC CEDURE
Emergenccy response to events s occurring on premise es where ACE
A employyees are working will
be activatted throughh the approp
priate ERP.. Every offic
ce / project site shall ddevelop and
d maintain
a suitable
e and sufficiient ERP.
ACE will be responssible for HSEE issues on
n operationa y if this requuirement is stipulated
al sites only
in terms o
of the contra
act where site
s operatio ons have the potential to affect em mployees, contractors
c
and visito
ors. Hazards that havee the potenttial to affect people living and woorking adjac cent to the
site also need to be taken into considerati on. A preve entive approoach will bee used to ensure that

Page 4 of 12 For Internal Use Only

ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/02 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
EMERGEN NCY PREPA
AREDNESS AND RESPO ONSE 
 

all reason
nable meassures are taaken to elim
minate or re
educe the potential cauuses of incidents and
emergenccies both in office prem
mises and ooperational sites.
s
The ERP P will respon nd to each credible in cident and emergency y situation aas appropriate. Each
ERP will provide ea asy referen
nce to the basic inforrmation req quired to mmanage the e situation
effectivelyy. It is not intended to
t be a co omprehensiv ve instructioon for han dling an acccident or
emergenccy. This willl be achiev ved through h the suppoort and consistent provvision of information,
instructionn, training and
a regular practice driills. Feedba
ack will be sought
s at eaach stage to
o establish
the effecttiveness of training
t and
d practice d rills.
The HSE E Departme
ent will asssist discipliine leaders
s and site managers to identify y potential
incidents and emerg
gencies. Ris
sk assessm ents will be e produced, the hazardds and risks
s identified
and recorrded. Exam
mples of pos
ssible emerrgencies to be taken into accoun t which varry in scale
include:
 Incidents lead ding to serio
ous injuriess or ill health
h
 Fires and exp plosion
 Boomb Threatts / Suspectt packages
 Unnintentionall release of hazardous materials or o gases
 Naatural disassters, bad weather
w
 Looss of utilityy supply (e.g
g. loss of eleectric powe er)
 Paandemics/e epidemics/outbreaks off communicable diseas se
 Ciivil disturbance, terroris sm, sabotag ge. workpla ace violence
e
 Rooad Traffic accidents
 Heeatstroke
 Ennvironmenta al damage / spills

4.1 Emeergency Response Pla ans

A specificc Emergenncy Respon nse Plan (EERP) will be
b developeed and impplemented to handle
emergenccy situationss that may occur
o on prremises whe
ere ACE em
mployees arre working.
On opera ational consstruction sittes, where ACE is res sponsible fo
or the manaagement off HSE the
Main Con ntractor will develop his own app propriate emmergency plans
p which will be approved by
ACE’s Site Safety Advisor/Man
A uction and monitored ffor its suita
nager priorr to constru ability and
ness during the construction phasse (if requirred by contract). The eemergency plan may
effectiven
form part of the consstruction ph
hase health and safety y plan or ma
aybe a sepaarate docum ment in its
own right.
The ERP will be clea arly stated and
a well un nderstood by y all concerrned and doocumented.. The ERP
will be rehearsed viaa practice drills
d ce and site--training proogrammes. The ERP
as partt of the offic
will be evvaluated perriodically to ensure it re
eflects chan
nging condittions and ciircumstance
es.
ation and de
In prepara evelopmentt of the ERP P the follow
wing factors are taken innto accountt:
 Th he results of
o hazard identification and HSE riskr assessmment perforrmed during g the HSE
pla
anning proccess
 Le egal require
ements
 Prrevious inciddent (includ
ding accidennt) and eme ergency expperience
 Em mergency situations
s that have occcurred in sim
milar organiizations
 Be est practice
e guidance

Page 5 of 12 For Internal Use Only

ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/02 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
EMERGEN NCY PREPA
AREDNESS AND RESPO ONSE 
 

The ERP will addresss the follow wing as a miinimum:

 Th he organisa ation of and responsibillities for fire
e and emerggency safetyy
 Ge eneral site / office prec
cautions, firee detection and warninng alarms
 Site / office accommoda
a tion-locatio
on, construc ction and maaintenance
 Fire escape es and co ommunicatio ons (includding an effective
e evvacuation plan and
prrocedures fo or calling the fire brigadde)
 Ciivil Defence e access, fa acilities and coordinatioon
 Fire drills andd training
 Efffective security measu ures to mini mise the rissk of arson
 Te errorist and bomb threa at situationss
 Sp pill containm
ment and re esponse
An ERP w
will at least include the following e elements:
 A site map
 Rooute maps to t hospitals s and Accide ent and Emmergency Un nits
 Seecurity and control info ormation
 Means of esccape information
 Coommunicatiions i.e. ala arms, radioss, etc.
 Emmergency phone
p numb bers i.e. 999
9
 Emmergency phone
p list off key personnnel (24 hour contacts)
 Loocation of hazardous substances
 Prre-emergen ncy planning g procedure es
 Lisst of qualifie
ed fire ward dens
 Fire preventio on strategie es

Paper copies of the ERP will be

b maintain
ned and in readily
r acce
essible locaations and on all site
ards.
notice boa
As part oof the development of the ERP th he likelihoodd and severity of all ppotential em
mergencies
will be evvaluated. Thhe emergen ncy responsse plan will be consiste
ent and propportionate to
t the size
and scale e of the facillity being oc
ccupied.
Employeees responsible for key y duties in relation to the ERP will
w be com mpetent to effectively
discharge
e these duties and will be trained, clearly designated and
d identified.
In all casses, the pottential causses of occu upational injuries and illnesses w
will be assessed, and
appropriaate first aid materials
m will be stocke
ed at the relevant prem
mises.
Arrangemments for transportatiion of sevverely injured person nnel to hoospital will also be
establishe
ed. A site map
m to the nearest hosp
pital facility will be inclu
uded as parrt of the ER
RP.

4.2 Emergency Response Eq quipment

Emergenccy response e equipmen nt includes such items as persona al protectivee equipmen
nt, first aid
boxes, po
ortable fire extinguishe
e rs and chemmical spill re
esponse equipment.
Appropriaate and sufficient fire fighting an nd extinguishing equiipment will be availab ble in the
immediate ace areas a s identified in the ERP
e vicinity off all workpla P. The fire figghting equipment will
be inspeccted and tessted at regu ular intervalls to ensure
e that it will be operatioonal in an emergency
e
situation.

Page 6 of 12 For Internal Use Only

ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/02 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
EMERGEN NCY PREPA
AREDNESS AND RESPO ONSE 
 

Equipmen nt designateed for emerrgency use will not be used for non-emergen cy purposes. Anyone
unqualifie
ed found interfering with safety eq uipment unnecessarily
y will be discciplined.
Emergenccy equipme ent will be stored in appropriate e locations and inspeected as re
equired by
appropria
ate personne
el to ensure
e that it is re
eady for imm
mediate usee.
Emergenccy equipme ent will be subject
s to a regular tes
sting routine
e to ensure that it is us
sable in an
emergenccy. Defectivve or damag ged equipm ment will be replaced.
r
Employee
es who are designated d to use the cy equipment will be ccompetent and
e emergenc a where
necessaryy will includ
de refresherr training.

4.3 Identtification, Location

L of Hazardou us Substan
nces
Hazardouus substan b stored in a safe manner, and as aassessed, secondary
nces will be s
containmeent provideed where a spill of the
e substanc
ce could caause significcant safety or health
hazards, or significa
antly damag
ge the envirronment. Material
M Safe
ety Data Shheets (MSD DS's) must
accompany all hazarrdous materials.
Spill resp
ponse materials suitable for preseent hazardoous substan
nce(s) will bbe available
e near the
storage lo
ocation(s), and
a near traansfer or usse locations.
All emplooyees will be
b informed of the pressence of anny hazardous substannces on site
e that may
eir health, safety and welfare, th
affect the he quantitie
es present,, and the cconsequencces of an
uncontrolled release. This will be
b communiicated at the
e induction.
All emplo
oyees will re
eceive inform
mation and training on n the potential sources of emergen ncies, and
how to reecognize em mergency conditions.
c This train clude recoggnition of signs of an
ning will inc
unplanned release (ee.g., odourss, visual ind
dications, ins
strument reeadings).
For hazardous subsstance stora age and haandling equipment, frequent visuaal inspectio
ons will be
performedd to identifyy leaks and
d defective parts. Preventive maintenance wwill be perfformed as
specified by the mannufacturer.
In the event of an emergency,
e existing siite control measures
m m not bee adequate to protect
may
worker heealth and safety.
s Whiile establish w not be eeliminated, additional
hed exclusion zones will
area(s) m
may have too be placedd under acccess controls based on n the locatiion and exttent of the
emergenccy situation
n. The needd for any addditional control areas will be dettermined by
y the HSE
Manager in conjuncction with the Site M Management, and will be re-evaaluated as additional
on becomess available.
informatio

4.4 Evac cuation Routes and Procedures

P s
All fire e
exit routes, emergenc cy evacuattion routes, and asse embly / m uster pointts will be
determineed in assocciation with the
t nature a and scale of
o the site. All
A persons who may be b affected
during ann emergenccy evacuatiion event w will be notiffied of thes
se routes i nitially by the
t safety
induction,, and subseequently viaa notices p osted adjac
cent to fire exits and aalong the fire escape
route. Thhis will be continually y monitoreed by HSE E Personne el as part of HSE auditsa and
inspection
ns.
An alarm m procedure e will be employed
e wwhich will notify employees of the existen nce of an
emergenccy situation n. The alarmm will be ccapable of being
b perce
eived abovee ambient noise and
light leve
els. If there are any areas
a wherre the alarmm cannot beb heard, tthis conditio
on will be
corrected with a spe ecial provision made fo or remote work
w areas. In some i nstances alarm tests

Page 7 of 12 For Internal Use Only

ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/02 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
EMERGEN NCY PREPA
AREDNESS AND RESPO ONSE 
 

will be carried out byy the owners

s of the pre
emises as well
w as the office
o locatioon affected especially
if there are multiple offices in a particular building. This
T procedure will be communica ated to all
employee es at the HSSE inductionn.
Designate ed HSE re epresentativ e role in ensuring thaat evacuation of the
ves will takke lead the
premises takes placce in an ordderly fashion n and as quickly as po re wardens will assist
ossible. Fire
with this p
process. Bo
oth shall be competent in dischargging their du
uties effectivvely.
Immediately upon reeaching the assembly / muster po c and heaadcount will be made
oint, a roll call
to accoun
nt for all personnel.
p Feedback
F w
will be recorded afterr the testinng of the emergency
e
procedure
e and any corrective
c ac
ction and im
mprovement implementted.
Changes in facility layout at an
ny stage ca
an impact emergency
e evacuation routes and
d must be
d for.
accounted

4.5 Emergency Me edical Treattment and First Aid

First aid ssupplies in quantities adequate
a fo
or anticipate
ed injuries and
a illnessees will be maintained.
m
These wiill be first aid
a boxes with
w contennts as per current leg gal requirem
ments. These will be
checked a and replenisshed as necessary.
At least o
one individuual trained in
n first aid w
will be on sitte at all times. To facillitate this, a minimum
of 2 firstt aid traine
ed persons s will be id dentified annd trained. Dependingg on risk exposure,
appointedd persons may
m be cons sidered suffficient.
Specifically for Abu Dhabi and as a generral guide the following criteria willl apply in re
egard to a
first aid ro
oom for a siite:
Workplaces > 300 Fi rst aid room
W m under thee control off a qualified
d first
workers d officer (s
aid specific con
ntents referr to AD EH HSMS
Construction site > CooP 06 Sectiion 3.12)
10
00 workers

As part o of emergen ncy plannin

ng, the nea arest hospital acciden
nt and emeergency un nit will be
identified.. A location map showwing the site
e and neare
est hospital will be prodduced and posted on
all safety notice boarrds.

4.6 Repo
orting Incid
dents
Emergenccy responsse phone numbers
n annd contacts will be identified aand recordeed on the
Emergenccy Contactss list. This will
w be poste
ed on safety
y notice boa
ards and uppdated as ne
ecessary.
The incide
ent reportin
ng procedurre will be folllowed afterr all such ev
vents.

4.7 Resp
ponsibilitiees
4.7.1 HSSE Departm ment
 Addvise projects and dis scipline leaaders on sa afety and health riskss and environmental
im
mpacts in acccident and emergencyy situations
 Coooperate with
w Human n Resource es to arrange and manage
m traaining in emergency
e
re
esponse
 Maintain safeety and eme ergency equ uipment
 Ennsure all offfice risk ass
sessments a are carried out and are
e up to datee
 Keeep up to da ate on fire legislation

Page 8 of 12 For Internal Use Only

ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/02 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
EMERGEN NCY PREPA
AREDNESS AND RESPO ONSE 
 

4.7.2 Seenior Managgement

 Prrovide resou
urces for em
mergency e
equipment and
a to facilitate relevannt training

4.7.3 Diiscipline lea

aders / Projeect Manage ers / Site Maanagers / Supervisors
 Identify potenntial inciden
nts and eme ergency situ uations
 Prrepare eme ergency and d training pla
ans
 Make personnel available to receive e training in
n response
 Reeport actual emergenc cies
 Paarticipate in Incident Acction Teamss

4.7.4 Heealth, Safetty & Environnment (HSE E) Represenntatives

 Ennsure emerrgency response plans are kept up p to date, av
vailable andd implemennted.
 Coooperate with
w disciplin ne leaders, Project Ma anagers and d Site Manaagers to arrrange and
manage train ning in emerrgency resp ponse
 Ennsure that fire equipm ment is che ecked and serviced asa requiredd, that fire exits and
esscape routees are kept clear
c at all ttimes
 Maintain trainning recordss in responsse
 Ennsure emerrgency procedures are displayed and a fire exitt routes are clearly marked.
 Arrrange office uation drills and emergency event testing at leeast once a year
e fire evacu
 Maintain overall control ofo an evacu uation
 Prroduce fire evacuation
e drill and em mergency ev
vent testing
g reports

4.7.5 Fire Wardenss

 To o ensure thaat general fire
f precautiions are folllowed in the eir area
 To o check ava ailability an
nd validity o
of fire fightin
ng equipmeent in their area and report
r any
de eficiencies to
t the HSE Representa ative and HS SE Manage er.
 To o report anyy fire or any
y other hazaards in their respective areas
 Ch heck that fu
ull evacuatiion has takken place frrom your arrea followinng the activ vation of a
firre, alarm or other emerrgency proccedure advic ce
 Maintain dailyy visual che ecks of fire e
extinguishe ers
 De eal with any fire em mergency p problems as they are e noticed, if appropriate or to
im
mmediately bring
b them to attentionn to the HSE E departmen
nt.
 To o assist the Office HSE E representa ative in fire drills
 W
When requessted assist the t HSE ma anager and the HSE de epartment tto fulfil theirr duties

4.7.6 All Employee es

 Paarticipate an nd support in incident a
action team ms
 Too report su uspicious objects
o andd packages s to the HSE
H repressentatives and HSE
Manager
 Too maintain the
t security of the officce at all time
es, trespass
sers, theft aand vandalis
sm.
 If fire is disco
overed raise
e the alarm and leave the t building from the neearest escaape route.

5. RECO
ORDS
 Fire safety inspections
 Fire drill reco
ords
 Fire risk asseessment

Page 9 of 12 For Internal Use Only

ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/02 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
EMERGEN NCY PREPA
AREDNESS AND RESPO ONSE 
 

 Em
mergency Plans
P and Emergency
E R
Response Plans
P

6. APPE
ENDICES
None

7. ASSO
OCIATED FORMS
F

AHP
P02F/01 Dea
aling with Telephone Warnings
W Chhecklist
AHP
P02F/02 Firsst Aid Box In
nspection Register
R

Page 10 of 12
2 For Internal Use Only
ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/02 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
EMERGEN NCY PREPA
AREDNESS AND RESPO ONSE 
 

A
AHP02F/01 Dealing
D witth Telepho
one Warnings Checkliist

Page 11 of 12
2 For Internal Use Only
ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/02 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
EMERGEN NCY PREPA
AREDNESS AND RESPO ONSE 
 

AHP02
2F/02 First A
Aid Box Inspection Register
R

Page 12 of 12
2 For Internal Use Only