ACE UA

AE

ACE
E INTEG
GRATED
D MANA
AGEMEN
NT SYS
STEM
HS
SE PRO
OCEDUR
RE AHP//31
O
OFFICE TY AND ERGON
SAFET NOMICS
S
Issue
e 1, Rev
v. 00, 06
6 March 2012

THIS
S IS AN IM
MS LEVEL 3 DOCUM
MENT
ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AHHP/31 – Issu
ue 1, Rev. 00
0, 06 March 2012
OFFICE S
SAFETY AND
D ERGONOM MICS 
 

REVISION HIST
TORY

1 0
00 Marc
ch 2012 First
F issue GH DJ ZH

Issue ev.
Re Date Description
D o
of revision Prepared
d Checked
d Authorizzed

Preparred by: HSE Mana

ager
Name: Garry Higham
Review
wed by: Quality Ass
surance Dirrector
Name: Dav
vid Jeens
Approv
ved by: Country Op
perations Director
Name: Zey
yad Hamma
ad

This Doccument is thee property of ACE Compa any, and can

nnot be used nor given too outside parrty without
prior au
uthorization. Print
P outs fro
om soft copie
es are Uncon
ntrolled, unless stamped in red as “Co ontrolled
Copy”
ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AHHP/31 – Issu
ue 1, Rev. 00
0, 06 March 2012
OFFICE S
SAFETY AND
D ERGONOM MICS 
 

Tab
ble of Conte
ents
1.  PURPPOSE AND SCOPE
S .......................................................................................................................... 4
2.  TERM
MS AND DEF FINITIONS ..................................................................................................................... 4
3.  REFE
ERENCES ........................................................................................................................................... 4
4.  PROCCEDURE ............................................................................................................................................ 4
4.1  OFFFICE SAFETY AND ERGONO OMICS ...................................................................... .................................. 4
4.2  OFFFICE SAFETY INFORMATION N ............................................................................. .................................. 5
5.  RECOORDS.................................................................................................................................................. 5
6.  APPEENDICES ............................................................................................................................................ 5
7.  ASSOOCIATED FO ORMS ............................................................................................................................. 5
A
AHP31F/01 Display
D Scre een Equipme ent (DSE) Us ser ID Form ...................... .................................. 6
A
AHP31F/02 Ergonomic
E Workstation
W AAssessment ........................................ .................................. 7
AHP31F/03 Weekly Fire Precautions Checklist............................................ .................................. 8
A

Page 3 of 8 For Internal Use

U Only
ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AHHP/31 – Issu
ue 1, Rev. 00
0, 06 March 2012
OFFICE S
SAFETY AND
D ERGONOM MICS 
 

1. PURP POSE AND SCOPE

To establlish the min
nimum requirements fo or the mana
agement and supervisiion of operaations and
activities awarenesss in the office environm
ment assocciated with ACE’s mai n offices and project
sites.
This proccedure appplies to all ACE perso onnel and, where applicable, thhe manage ement and
on of operational actiivity unlesss the Healtth, Safety and
supervisio a Enviroonmental Department
permit an
ny variations. This inclludes proje
ect sites wh
here we hav ve control aand all offic
ces where
ACE are located andd /or occupyy.

2. TERM
MS AND DE
EFINITIONS
S
None.

3. REFE
ERENCES
 Manual Hand
dling Operattions (AHP//29)

4. PROC
CEDURE
4.1 Officce Safety and Ergono omics
Office ennvironmentss are norm mally safe places too work. However, iff housekee eping and
maintenance are su ubstandard and safetyy precautio
ons are nott considereed, the probability of
accidentss and injurie
es increase dramaticall y.
Many of tthe injuries in offices are
a associa alls, and lifti ng. Source
ated with slips, trips, fa es of injury
include im
mproper locaation of equuipment, ele ds, and furniture.
ectrical cord
Other souurces of injjury are susstained ove nd can be aassociated with such
er a period of time an
hazards aas poor possture, lighting, worksp ace layout etc. This procedure
p ccontains som
me simple
guideliness to elimina
ate or reduce
e the risks a
associated with these hazards.
Some pre
ecautions fo
or office safe
ety are as fo
follows:
 Bee careful wiith swivel ch
hairs. Do no ot slump baack in them without firsst testing yo our weight
grradually.
 Shhould you require any y item of ooffice furnitu
ure to be moved
m pleaase report this
t to the
re
esponsible person,
p do not
n attempt to undertak ke this task yourself.
 Haave a firm fo
ooting when n climbing. Use a safe stepladderr.
 Doo not stand in front of closed
c doorrs; they mayy open sudd denly.
 Doo not push or
o crowd at lifts, entrannces, or on stairways.
 Reead mail annd other materials at yo our desk, noot while walking.
 W
Watch for te elephone co ords, officee machine electrical cords,
c wasttebaskets, and other
haazards thatt may caus se tripping . Ensure that
t any po ower cordss are carried in the
apppropriate rubber cord trip protecto ors.
 Usse handles when closin ng files, dessk drawers, safes, and doors.
 Keeep file and
d desk draw wers closed when not in n use. Open n only one ffile or desk drawer at
a time.
 Chheck office furniture regularly for ssharp edges s or splinterrs and loosee casters orr bolts.
 Keeep sharp objects
o in a safe place;; handle theem carefullyy.
 Bee sure typewwriters, pers
sonal comp puters, phonnes and prin nters are soolidly placed
d.

Page 4 of 8 For Internal Use Only

ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AHHP/31 – Issu
ue 1, Rev. 00
0, 06 March 2012
OFFICE S
SAFETY AND
D ERGONOM MICS 
 

 Doo not adjustt or clean po ower-drivenn office macchines while e they are eenergised.
 Doo not attempt to make repairs on e equipment; call a qualified techniccian.
 Obbey “No Sm moking” sign ns.
 Usse properly earthed cirrcuits for all electrical equipment.
e
 Ennsure that any
a electrica al equipmen nt you are using
u is testted for use.
 Geet help wh hen lifting heavy
h obje
ects. Alway ys use prop per lifting ttechniques. Refer to
Manual Hand dling Operattions (AHP//29) for adv vice on safe lifting and kkinetics of lifting.
 Neever use offfice furniturre as steps tto reach hig
gh objects.
 Sttore flamma able substan nces in propper storagee areas, not in the officee.
 Inspect fire extinguishers s and ensu re that emp ployees are trained in thheir use.
 Haave emerge ency phone numbers p posted on sa afety notice
e boards.
 Coonduct / takke part in Fire Drills as arranged byb the Facilities Manageement company.
 Poost fire exit routes and assembly point notice es in all buildings (wheere ACE has s authority
to do so).
 Ennsure that Fire, emerg gency evaccuation, bomb threats etc. proceedures are posted in
su
uitable locattions and co ommunicate ed to the relevant affec cted person nel.
 Neever overloa ad electrica
al outlets or run cords in walkways s.
 W
Where you are classed as a a “user” carry out your worksta ation self-asssessment anda report
anny findings to
t the office
e HSE mana ager.
 Avvoid placingg cabinets or
o bookshelvves where they t can bee easily topppled or caus se injury.

4.2 Officce Safety In

nformation
The follow
wing informa
ation can be found on office safetty notice boards:
 ocation of adjacent Hos
Lo spital
 Riisk assessm ments for us
se of office e
equipment and machin nery.
 Fire Risk asssessments for
f office loccations and zones
 Offfice safety inspection, corrective action lists and close-o
out reports.
 HSSE Alerts
 Em
mergency Contact
C Nummbers
 Em
mergency procedures.
p

5. RECO
ORDS
 DS
SE Worksta
ation Assessments

6. APPE
ENDICES
None.

7. ASSO
OCIATED FORMS
F

AHP31F//01 Display Scrreen Equipm

ment (DSE)) User ID Foorm!
AHP31F//02 Ergonomiccs Workstatiion Assessm
ment!
AHP31F//03 Weekly Fire
e Precautio
ons Checklis
st!
!

Page 5 of 8 For Internal Use Only

ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AHHP/31 – Issu
ue 1, Rev. 00
0, 06 March 2012
OFFICE S
SAFETY AND
D ERGONOM MICS 
 

AHP31F/01 Diisplay Scre

een Equipm
ment (DSE)) User ID Fo
orm

Page 6 of 8 For Internal Use Only

AC
CE INTEGRATED MANAGEMENT SYSTEM
SE PROCEDURE AHP/31 – Issue 1, Rev. 00, 06 Ma
HS arch 2012
OF
FFICE SAFETY A
AND ERGONOMIC CS 
 

A
AHP31F/02 Erg
gonomic Works
station Assessm
ment

Page 7 of 8 For Internal Use Only

ACE INTE
EGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AHHP/31 – Issu
ue 1, Rev. 00
0, 06 March 2012
OFFICE S
SAFETY AND
D ERGONOM MICS 
 

AHP31F
F/03 Weeklly Fire Prec
cautions Checklist

Page 8 of 8 For Interna

al Use Only