Core System Integration (CSI) Function Keys

Function Key Description

F1 Help
Module : Finance & Accounts (F&A) F4 Search
(in SAP Logon) F5 Refresh
F8 Execute
Important Tips : F9 Simulate
F12 Cancel
 CSI System will get locked if the user enter wrong password for
three Times.
 In CSI System DELETE is not allowed.
Fields and Data to be entered / selected (New Terminology in CSI) :
Field Selection
Company Code DOPI (for Department of Post India)
To Login in SAP for working in F&A Cash & Bank Module : FM Area DOPI (for Department of Post India)
Currency INR (Indian Rupees)
 Double-click SAP Logon list item / icon.
Business Place Select Circle e.g. Maharashtra Circle – BP16
 Double-click ECP list item.
Profit Center 10 digit Code for Office e.g. 2422510000 for Mumbai GPO
 Enter User ID and Password
Cost Center 10 digit Code for Office e.g. 2422510000 for Mumbai GPO
 Enter
Fund Centre 10 digit Code for Office e.g. 2422510000 for Mumbai GPO
Facility ID 13 digit Employee / Administration related Code for Office
SIGNS in SAP Plant ID 4 digit Codes (for Procurement Process) F371 for MGPO
Signs Description / Action G/L Code 10 digit General Ledger Code / Account Head Code
Right Tickmark Continue / Enter (Previously it is 15 digit code. E.g. starts with 3201 exp,
Cross Mark Close / Cancel 1201 income)
Floppy Disk Image Save / Post / Park (Now it is 10 digit code. E.g. starts with 3 exp, 1 income)
Spects / Pencil Image Edit G/L Account General Ledger Account / Account Heads (more than 11000
Dustbin Image Delete available)
Blank Page Image New 4867100010 for DOP Cash
Back Arrow << Back 4867100011 for POS Cash
Up Arrow ^ Exit 4867100000 for Cash in Transit
4867100030 for ATM Cash
Overlapping Pages Search

Page 1 of 23
Document Types (mostly used) : Important T-CODES for F & A (Topic-wise):
Docu Type Description
SA G/L Account Document (for G/L to G/L Posting) TOPIC : BASICCOMMANDS (T-CODES)
SK Cash Document T-Code Description
KA Vendor Document /n To go to Home Screen
KG Vendor Credit Memo To open new session - closing present session
KR Vendor Invoice /o To open new session without closing present session
KZ Vendor Payment /nex To Log Out
KG Vendor Credit Memo ZDOP_MAIN To go to Main (Menu) Screen having various Links
DA Customer Document
DG Customer Credit Memo
DR Customer Invoice TOPIC : GENERAL LEDGER(T-CODES)
DZ Customer Payment T-Code Description
CR Cash Request FS00 Display G/L Account Master Data
DB Drawing from Bank F-02 Post Voucher
BR Remittance to Bank To create liability (PayOrder) - Vendor Invoice /
HR Human Resources (Employee Related Transactions) Customer Invoice
PB Postal Bank (Finacle Transactions) FB03 Document Display (if Document Number forgotten)
PL Postal Life Insurance (McCamish Transactions) Cheque Number Display using Environment Tab
FB08 Reversal of Document
FBRA Cancellation of Reversal Entry
FAGLL03 G/L Balance Report (Multiple Choice – selection of All
Items possible)
Posting Keys / P Keys(mostly used) : FBL3N G/L Line Item (Single Choice – selection of Single Item
only)
P Key Description
G/L Daily Opening & Closing Balance
40 Debit Entry
ZFBL3N Day wise G/L Balance Report
50 Credit Entry
Day wise TCB
25 Vendor Debit (Outgoing Payment)
ZFR_DAY_NEW Daily Cash Receipt & Payment Report (Daily A/c/ SO
31 Vendor Credit (Vendor Invoice)
Summary/HO Summary)
1 Customer Debit (Customer Invoice)
ZBF07 To upload Transaction of SB / PLI (txt file) - (only if CSI
11 Customer Credit (Incoming Payment) Payroll is not used)
70 Asset Debit ZF110 For Initiation of cheque request by SO Treasurer
75 Asset Credit SM37 Overview of Job Selection
38 Credit Memo ZFWF For Changing Approver Details (in Workflow)

Page 2 of 23
TOPIC :ACCOUNTS PAYABLE(T-CODES) FBV3 To View Parked Document
T-Code Description ZFI_CASHDENO To create Denomination Form / Cash memo
FK01 Create Vendor (Master Data) ZFI_CASHTRANSFER To check whether amount received or not
FK02 Change Vendor Master Data To view 2nd Document posted by HO TR
FK03 Display / View Vendor Master Data FCHI Add Cheque Book
FK04 Block / Unblock Vendor FCH5 Preparing / Creating Cheque
FB60 Vendor Invoice (KR) FCH8 Cancel Cheque
FB65 Raise Credit Memo ZCH5 To make cheque void (in case of bounce cheque)
FBL1N Vendor Line Item ZFICHQ To Preview & Print Cheque
Vendor Payment / Balance Detail Report ZMEMO_REMIT Generation of Remittance Form (ACG11 Form)
(Pending or Made) FF67 Bank Reconciliation / Bank pairing
F-04 Cash Payment to Vendor ZFI_EPAYMENT To make EPayment
(Also used for Cash Receipt from Vendor/Customer) ZFI_EREPORT To generate EPaymentBiller Report
F-58 / F-53 Cheque Payment to Vendor by Cheque(KZ) ZPAY_POST HR Payment through Bank Transfer / ECS
ZPAY_CC HR Payment through Cash / Cheque
TOPIC :ACCOUNTS RECEIVABLE(T-CODES) ZPAY_DD HR Payment – Third Party Payment
T-Code Description ZF110 For Cheque Request
FD01 Create Customer (Master Data) FAGLL03 G/L Balance Report (Multiple Choice – may select All
FD02 Change Customer Master Data Items)
FD03 Display / View Customer Master Data FBL3N G/L Line Item (Single Choice – may select Single Item)
FB70 Customer Invoice (DR) G/L Daily Opening & Closing Bal / Day wise Cash Bal
FBL5N Customer Line Items ZFBL3N Day wise G/L Balance Report / Day wise TCB
Customer Payment / Balance Detail Report (Pending or (This may be use to view Document Number)
Made) ZFR_DAY_NEW Daily Cash Receipt & Payment Report
F-04 Cash Receipt from Customer (Daily A/c/ SO Summary/HO Summary)
(Also used for Cash Payment to Vendor/Customer) ZFR04 To view Balancesheet / P & L Report for current year
F-28 Receive Payment from Customers by Cheque with ZCGAC Controller General of Accounts Report
clearing (DZ)
TOPIC :BUDGET(T-CODES)
TOPIC : CASH & BANK(T-CODES) T-Code Description
ZFMBC Actual Budget OR Budget Upload (BE)
T-Code Description
FV50 (old) To Park Document ZFBUDGETI Vote on Budget
ZFFV50 (new) (1) for Demanding / Cash Request (CR) ZFBUDGETP1 Revised Estimate & Budget Estimate – Fund Demand
(2) for Sending Cash (CR) - (RE & FG)
(3) for Bank Withdrawal (DB) ZFBUDGETP2 Change Fund Demand – (RE & BE, RE & FG)
(4) for Bank Remittance (BR) ZFBUDGETP3 Display Fund Demand

Page 3 of 23
FMEDD Budget Document Display (To check any type of ME2N List of Purchase Order
Budget Document posted)To shows all level approval ME9F Take Print Out of Purchase Order
ZFMBUDGETD Supplementary Budget / Reappropriation of Budget ME2W List of Stock Transfer Order
(SPL) ME57 Assign Requisition with Contract
ZFMBUDGETR Surrendering of Budget (RET) ME58 Create Purchase Order with Reference
ZFT05 Workflow Overview MIGO Inventory Transaction / Goods Receipt
To see status / levels of Approval of Budget MB90 Print Material (Movement) Document
FM5E To view Hierarchy / To see workflow MIRO Invoice Verification
ZFBUDGETBB Approved Distribution & Allocation of Budget MIR6 Invoice List Display
Approval of Budget by Ministry of Finance
MM60 Material List
Posting of Budget by each Office
MMBE Stock Balances (Individual Material Stock Overview)
ZFMRP_RW_BUDCON To view Budget Consumption Report
MB52 Stock in Office (Multiple Materials in Warehouse)
ZFMBB1 Budget Planning Report *
MB5B To check opening and closing balance of Postage
ZFRE Revised Estimate Report of Budget
Stamps/Revenue Stamps/Any Stock material
SWIA Auto Approval of Budget at Backend
MB51 List of Material Document
SE16N General Table Display
MB5T Stock in Transit
= ZFI_BFDI_INIT
ML81N Service Entry Sheet
TOPIC :PROCUREMENT(T-CODES) MI01 Create Physical Inventory Document
T-Code Description MI04 Physical Inventory Count
ZRM05 Run Forecast Report (for DEFS & PST) MI11 Physical Inventory Recount
ME51N Create Purchase Requisition - Proposal MI20 List of Inventory Differences
ME52N Change Purchase Requisition MI07 Post Inventory Differences
ME53N Display Purchase Requisition ZMM_VEN_TEND Tender Doc Upload
ME5A Display Purchase Requisitions List
ME31K Create Contract TOPIC: ASSET ACCOUNTING(T-CODES)
ME32K Change Contract T-Code Description
ME33K Display Contract AS01 To create Asset Master Data
ME34K Maintain Contract Supplement AS02 To change / Edit the created Master Asset Details
ME35K Contract Release & Cancellation To transfer of Asset within same Circle
ME3L List of Contract (Ctrl + F) AS03 Asset Display / Asset Explorer / To view the created Asset
ME3N List of Services of Outline Agreement (OAg by Ag No) ABUMN Asset Transfer to Other Circle
ME21N Create Purchase Order AW01N Asset Display / Asset Explorer / To check Asset Status &
ME22N Change Purchase Order Placed Location
ME23N Display Purchase Order Placed F-90 Asset Purchase Directly without Purchase Order (<15000)

Page 4 of 23
F-92 Asset Sale to Customer (This will display Detail of concerned GL Account i.e. Old 15 digit
AIAB Partial Settlement of Asset
Account Head number, New 10 digit GL Account Number and related
AIBU Final Settlement of Asset
AF67 Revaluation of Asset Account Head (i.e. GL Account) only.
FBL3N G/L Line Item (Single Choice – may select Single Item)
G/L Daily Opening & Closing Balance
To view All GL Account (Account Heads) Details :
Topic-wise Descriptive Step by Step Procedure  T Code: FS00
 Company Code : DOPI
Topic :General Ledger Master
 GL Account : Enter or Select concerned Account Head by clicking
 DOP has 15 digits General Ledger Account numbers. searcher or F4
 Now in CSI we will be using 10 digits General Ledger codes. o Searcher Screen will be displayed where we can apply various
 The person having authority to use the GL Code can operate the options
transaction code. o More Search Option is also available at the Top Right Corner of
 The person will search proper Account Head applicable for each the Searcher Screen.
document / transaction to be processed, note down on concerned Here if selected Key word
document and proceed further (i.e. raising invoice, making payment, – Details of all the available account heads get displayed
posting in proper Account head. containing Old 15 digit Account Head number, New 10 digit GL
Account Number
 Click on Right Mark
Procedure to view GL Account (Account Heads) Details :
 T Code: FS00
 Company Code : DOPI For Voucher Posting :
 GL Account : Enter GL Account (to be searched) (For cash below Rs.5000)
All the Payments below Rs.5000/- are treated as expenses
 T Code : F-02

Page 5 of 23
 Document Date : Enter Date of document  Profit Center : Enter Profit Center (e.g.2422510000 for Mumbai
 Posting Date : (Current Date will beAlready Available) GPO)
 Document Type : SK (Cash Document) for voucher posting  Select Right Tick Mark (continue/enter)
 Company Code :DOPI  Text : Here put Remark
 Business Area : 1016 (for Maharashtra Circle)  Document  Simulate (or F9)
 Currency/Rate : INR  Enter (if notification)
 Doc. Header Text : Here put Remark  (Simulation Screen will appear)
 In First Line Item : (Check Details – if error – blue font will be displayed - can be modified
o P Key : 40 (Debit Entry) if required by clicking concerned blue line which will open detail
o Account : Select Head of Account i.e. GL Account for Expenditure window of that concerned transaction – Make proper modifications
(e.g. 3020831300 for Electricity Expenses Existing Office) then - Back Document  Simulate)

 Enter  Save (Post)

 Amount : Enter Amount (This will display Document No – Please Note Down same for further

 Tax Code :Select of Type of Tax Applicable (e.g. V0 for Nil Tax) reference.)

 Click on More To View / Display Document Details :

 Cost Center : Enter Cost Center (e.g.2422510000 for Mumbai GPO) (This will display all details of concerned Document Number)
 Select Right Tick Mark (continue/enter) Procedure :
 Text : Here put Remark
 T Code : FB03
 In nEXT Line Item :
 Document Number : Enter Document Number (previous Document
o P Key : 50 (Credit Entry)
number displayed)
o Account : Select Head of Account i.e. 4867100010 for DOP Cash
 Enter
 Enter
 Amount : Enter Amount
 Click on More

Page 6 of 23
To View List of Document Numbers:  Reversal Reason : e.g. Reversal in Current Period

(if forgot to note down document number)  Posting Date : Enter / Select Posting Date
 Posting Period : Enter / Select Posting Period e.g.
(This will display all Document Numbers of concerned selection)
 Save / Post
(You can get detailed information of Document Number by double clicking on
(DocuNo will be generate – Pl Note down the same for further reference.)
selected Document Number)
For Cancellation of Reversal Entry
Procedure :
For cancellation of wrongly done Reversal Entry
 T Code : FB03
Procedure :
 Document Number : (Not known. Hence could not be fed)
 T Code : FBRA
 Click “Display List” (which at the top)
 Clearing Document : Enter Docu No
 Now you can enter Conditions / Queries for searching e.g. Company
Code, Date, Profit Center, etc. as below :  Company Code : DOPI

o Company Code : DOPI  Fiscal Year : e.g. 2016 for the year 2016-17

o Posting Date : Enter Date on which Document Number Required  Save

o You may select Option : My Own Document”” o Options will be – Only Resetting / Resetting & revers / Cancel

o Execute o If click on Only Resetting – Process will be completed

 Enter o If Click on - Resetting & Revers – system will ask

 Reversal Reason / Posting Date / Posting Period – then
Click on Tick - Tick
For Reversal of Document
For making Reversal Entry to cancel the effect of wrong entry done
Procedure :
 T Code : FB08

 Document Number : Enter Document Number to be Reversal

 Company Code : DOPI

Page 7 of 23
 REPORT - 1 Available Multiple Choice for putting conditions / queries to view G/L Line
Item (such as Open Item /Cleared/All Tems)
To View Day wise Cash balance Report related to G/L
Procedure :
To know / view–
 T Code : FAGLL03
Opening and Closing Balance& transactions doen
Selection Option for Profit Center may not be available. In such case—
o for selected G/L Account
o Click on Icon of Custom Selection (Ctrl F1) (at the top)
o for selected office(Profit Ceter / Cost Center)
o Click on General Ledger Line Items
o for selected Posting Date
o Double Click on concerned Option for putting condition / Query
o for selected Users
e.g. Profit Center
(No multiple choice available like to select Open Item /Cleared/All Tems)
o Enter / Select Profit Center Number e.g. 2422510000 for Mumbai
Procedure :
GPO
 T Code :ZFBL3N
o Save
 GL Account : Select Account Head e.g. 4867100010 for DOP Cash  G/L Account : e.g. 4867100010 for DOP Cash
 Profit Center : select e.g. 2422510000 for Mumbai GPO  Company Code : DOPI
 Cost Center : (if GL Account selected is expenditure)  Click on All Items (to view all cleared & non cleared item)
 Posting Date : (may be already available)  Posting Date
 User Name : Enter only if want to search related to concerned User  Execute (F8)
 Execute (F8)

REPORT - 3
REPORT - 2 To view Daily Cash Receipt & Payment Report / Summary of
To View GL Report Office :
To View Ledger of concerned Account Head To know the day wise Opening and Closing balance of selected Office.

To know / view–Ledger related to selected GL Account for selected Office To view Daily Account / SO Summary / HO Summary of the selected Office

Page 8 of 23
Procedure :  1st Row :

 T Code : ZFR_DAY_NEW o GL A/C : Select Expenditure (e.g.3020852700 OE

InfTechnology Existing Office)
 Profit Center : Enter 10 digit code e.g. 2422510000 for Mumbai GPO
o D/C : Debit
 Date : Enter Date
o Amount : Enter amount
 Click on Print Preview (for Display on Screen)
o Cost Center : Enter 10 digit Code e.g. 2422510000 for
 Execute (or F8)
Mumbai GPO
 Output Device : Select FRONTEND
 Enter (System must show Green Tick)
 Click on Print Preview (for Display on Screen)
 Simulate (or F9)
 Enter (if notification)
Topic : Account Payable  (Simulation Screen will appear)
(Check Details – if error – blue font will be displayed - can be modified
To Raise Invoice for Vendor if required by clicking concerned blue line which will open detail
window of that concerned transaction – Make proper modifications
(Below 15000 for item for which no inventory maintained)
then –Back Document  Simulate)
 T Code : FB60  Save
 Vendor : Enter 10 digit Vendor Code OR Search by Searcher / F4 & (This will display Document No – Please Note Down same for further
select Vendor) e.g. 3000000002 for Datamini Technology reference.)
 Invoice Date : Enter Invoice Date
 Posting Date : (Already Available) To view Vendor Payment Details
 Document Type :KR (Vendor Invoice) – (By default) All the details regarding Payment of Vendor can be displayed – Pending /
 Amount :Enter Amount Made
 Bus Place/sectn : Select Circle e.g. BP16 BP16for Maharashtra Circle (Red – Pending, Green – Payment Made)
 Text : Referring to these, further payments can be made for pending items.

Page 9 of 23
Procedure : o P Key : 50 (Credit Entry)

 T Code : FBL1N o Account : Enter 4867100010 (DOP Cash)

 Enter
 Vendor Account : Select Vendor (e.g. 3000000002 for Datamini
 Amount
Technology)
 Click on More
 Click on All Item (To display all Cleared and Non Cleared Items)
 Enter Profit Center: Enter 10 digit Code e.g.2422510000 for Mumbai
 Posting Date : Enter Date
GPO
 Execute (F8)
 Select Right Tick Mark (continue/enter)
 Click on Process Open Item (which is at top)
 Account Type : K (Vendor)
 Account : Select vendor (e.g.3000000002 for Datamini Technology)
Payments to Vendor by Cash  Click on Process Open Items (which is at top)
Process: Select any unpaid vendor invoice or post any vendor invoice for  You have to Double Click on related Amount Select / Deselect. You
making payment. have deselect other items and select proper item for which payment

 T Code : F-04 is to be made

OR
 Document Date : Enter Document Date
Deselect All by clicking Select All (3rd from Left) – Deactivate Items by
 Posting Date : (Current Date)
clicking Items(3rd from right – then select proper amount by double
 Document Type : KZ (Vendor Payment)
clicking on it
 Period : (Month Number)
(It will display proper amount at bottom.)
 Company Code : DOPI
( “Not Assigned” must be in blue font and amount must be “0”)
 Currency : INR
 Document  Simulate
 Doc.Header Text : Here you can enter Short Description
 Save (Post)
 Transaction to be processed : Select Outgoing payment
 In First Line Item :

Page 10 of 23
 (This will display Document No – Please Note Down same for further  Document  Simulate
reference.) (Check Details – if error – blue font will be displayed - can be modified
if required by clicking concerned blue line which will open detail
Payment to Vendor / Customer by Cheque (using F-58) window of that concerned transaction
e.g. Add Profit Centre then - Document  Simulate)
 T Code : F-58
 Save (Post)
 Company Code : DOPI
(This will display Document Details including Cheque Number
 Payment Method : C (Cheque)
– Please Note Down same for further reference i.e. writing Cheque)
 House Bank : Select Payment Bank e.g. MH058 for SBI Pune
 Check Lot Number : Select related cheque no (Here Running Cheque
(TCode : F-58 process – itself contains options to enter required details for
Number of each Cheque Book will displayed. Select the Chq No)
Cheque Generation. Hence, separate Cheque generation process i.e Tcode :
 In Output Control
FCH5 need not be used like in F-53 process)
Printer for forms : Select FRONTEND
 Click on ..Enter Payments.. (at top)
Payments to Vendor / Customer by Cheque (using F-53)
 Type : KZ (Vendor Payment) (May be already available)
 PsCode/BankCode : Select Bank Code (e.g. 404/002 MH State Bank of  T Code : F-53

India)  Document Date :

 Amount :
 In Payee – (Select Vendor OR Customer - Here Vendor)
o Vendor : Select Vendor (e.g.3000000014 Khadi...)
 Click on Process Open Items(which is at top)
(This will display all Invoice Details of selected Customer/Vendor)
 Double Click on related Amount to be selected
(It will display proper amount. “Not Assigned” must be in blue font
and amount must be “0”)
 Type : KZ (Vendor Payment) (May be already available)
 Company Code : DOPI
 Posting Date : (by default – current date)
 Period : (Month Serial – by default e.g. 12 for March)
 Currency : (INR)
 PsCode/BankCode : Select Bank Code (e.g. 404/002 MH State Bank of
India)

Page 11 of 23
 Enter BANK DATA as below : (TCode : F-53 process - does not contain options to enter required details for
o Account : Select Account Head Drawing from Bank clg Cheque Generation. Hence, for the Cheque generation, Tcode : FCH5 is to be
Maharashtra e.g. GL Code e.g. 4867000132 used and then ZFICHQ for printing Cheque.)
o Business Area : Enter Circle Name e.g.1016 for Maharashtra
Circle To generate Cheque for vendor payment
o Amount :
Procedure :
o Profit Center :
 T Code : FCH5
 Enter OPEN ITEM SELECTION Details as below :
 Payment Document Number :Enter Document Number
o Account : Select Vendor Name
 Company Code : DOPI
o Account Type : Select K for Vendor(e.g.3000000014 Khadi...)
 Fiscal Year : Enter Year e.g.2016 for 2016-17
 Click on Process Open Items(which is at top)
 House Bank : Enter / Select Bank Code( e.g. MH058 for SBI PUNE)
(This will display all Invoice Details of selected Customer/Vendor)
 Account ID : Select Account ID (e.g. D00001 for A/C ID of SBI Pune)
 Double Click on related Amount to be selected
 Check Number : Select Cheque Number (Here select last cheque no &
(It will display proper amount. “Not Assigned” must be in blue font
change nex number
and amount must be “0”)
 Press Enter
 Document  Simulate
(Check Details – if error – blue font will be displayed - can be modified  Enter Issuing Amount Details
o Currency : INR
if required by clicking concerned blue line which will open detail
o Amount Paid :
window of that concerned transaction
o Cash Discount Amount :
e.g. Add Profit Centre then - Document  Simulate)
 Enter Address Details
 Save (Post)
o Title :
(This will display Document Details including Cheque Number
o Payee Name : SELF
– Please Note Down same for further reference i.e. writing Cheque)
o Enter Other Address Details (if required) in Boxes

Page 12 of 23
 o City :MUMBAI printed
o Country :IN (for India)  Paying Company Code : DOPI
 Save  Fiscal Year : (e.g. 2016 for the year 2016-17)
 Click on Print Preview (for Display on Screen)

To view Cheque Number Generated  Execute (or F8)

 Output Device : Select FRONTEND
Cheque Number generated can be traced - if forgot to note down
 Click on Print Preview (for Display on Screen)
cheque number
The same Cheque – then can be prepared for payment
Procedure : Topic : Account Receivable
 T Code : FB03

 Document Number : Enter Document Number To Raise Invoice for Customer

 Enter  T Code : FB70
(This will display all details of concerned Document Number)
 Transaction : Select Invoice
 Click on Environment (at the top)
 Customer : Enter 10 digit Customer Code OR Search by Searcher / F4
 Click on Check Information & select Customer) e.g. 4000000118 for Ramnivas / e.g. 1000000001

(This will display Document Details including Cheque Number for MSEB

– Please Note Down same for further reference i.e. writing Cheque)  Invoice Date : Enter or Select Invoice Date
 Posting Date : (Already Available)

To take printout of Cheque Generated  Document Type : DR (Customer Invoice) – (By default)
 Amount : Enter Amount
Procedure :
 Bus Place/sectn : Select Circle e.g. BP16 BP16for Maharashtra Circle
 T Code : ZFICHQ
 Text :
 Payment Document No : Enter Document No for which cheque to be
 1st Row :

Page 13 of 23
 o GL A/C : Select Income (e.g.1101140000 PRC for Mail In such case, after pressing Enter after data completing Data Entry, system
Business service for e-iod) (e.g. / e.g. 1102030000 for asks for detail data entry for One Time Customer as below :
Commission on IPO) Title
o D/C : Credit Name
o Amount : Enter amount Street
o Profit Center : Enter 10 digit Code e.g. 2422510000 for PO Box PO Box P Code
Mumbai GPO City Postal Code
 Enter (System must show Green Tick) Country Region
 Simulate (or F9) Bank Key Bank Country
 Enter (if notification) Bank Account No Control Key

 (Simulation Screen will appear) Reference Instruction Key

(Check Details – if error – blue font will be displayed - can be modified DME Indicator

if required by clicking concerned blue line which will open detail Tax No 1 Tax Type

window of that concerned transaction – Make proper modifications Tax No 2 Tax Number Type

then –Back Document  Simulate) Tax No 3 Natural Person

 Save Tax No 4 Equalization Tax

(This will display Document No – Please Note Down same for further Type of Business Liable for VAT

reference.) Type of Industr Rep’s Name

After making data entry of required filed, we have click on TickMark (enter)
 **** ONE TIME CUSTOMER*****
And then proceed further. (Simulation  Save).
Here, in above process of creating Invoice for customer, you may select
customer as “Maharashtra One Time Customer” (Gl Code 7000000022) if no
To view Customer Line Item Display (Payment Details)
customer is created previously.
All the details regarding Payment of Vendor can be displayed – Pending /

Page 14 of 23
Made  Amount : Enter amount
(Red – Pending, Green – Payment Made)  Click on More
Referring to these, further payments can be made for pending items.  Enter Profit Center: Enter 10 digit Code e.g.2422510000 for Mumbai
Procedure : GPO

 T Code : FBL5N  Select Right Tick Mark (continue/enter)

 Customer Account : Select Customer (e.g. 4000000118 forRamnivas)  Click on Process Open Item (which is at top)
 Account Type : D (Customer)
 Click on All Item (To display all Cleared and Non Cleared Items)
 Account : Select vendor (e.g. 4000000118 for Ramnivas)
 Posting Date : Enter Date
 Click on Process Open Items (which is at top)
 Execute (F8)
 You have to Double Click on related Amount Select / Deselect. You
Receive Payments from Customer by Cash have deselect other items and select proper item for which payment
 T Code : F-04 is to be made

 Document Date : Enter Document Date OR

 Posting Date : (Current Date) Deselect All by clicking Select All (3rd from Left) – Deactivate Items by
clicking Items(3rd from right – then select proper amount by double
 Document Type : DZ (Customer Payment Receipt)
clicking on it
 Period : (Month Number)
(It will display proper amount at bottom.)
 Company Code : DOPI
( “Not Assigned” must be in blue font and amount must be “0”)
 Currency : INR
 Document  Simulate
 Doc.Header Text : Here you can enter Short Description
 Save (Post)
 Transaction to be processed : Select Incoming payment
(This will display Document No – Please Note Down same for further
 In First Line Item :
reference.)
o P Key : 40 (Debit Entry)
o Account : Enter 4867100010 (DOP Cash)
 Enter

Page 15 of 23
Receive Payment from Vendor/Customer by Cheque (It will display proper amount. “Not Assigned” must be in blue font
and amount must be “0”)
 T Code : F-28
 Document  Simulate
 Document Date : (Check Details – if error – blue font will be displayed - can be modified
 Type : DZ (for Customer Payment Receipt) if required by clicking concerned blue line which will open detail
 Company Code : DOPI window of that concerned transaction
 Posting Date : e.g. Add Profit Centre then - Document  Simulate)
 Currency/Rate : INR  Save (Post)
 PsCode/BankCode : Select Bank Code (e.g. 404/002 MH State Bank of (This will display Document Details including Cheque Number
India) – Please Note Down same for further reference i.e. writing Cheque)
 Enter BANK DATA as below :
o Account : Select Account Head Remittance Bank clg
Maharashtra e.g. GL Code e.g. 4867700131
Topic :Cash & Bank
o Business Area : Enter Circle Name e.g.1016 for Maharashtra
Cash Request by SO to Cash Office / HO :
Circle
SO send their cash demand request to HO
o Amount :
o Profit Center : (e.g. 2422510000 for Mumbai GPO)
1. Login as SO_Tr
o Assignment : Enter Cheque Number  Transaction Code : FV50
 Enter OPEN ITEM SELECTION Details as below :  Document Date : Enter Invoice/ Receipt Current date
o Account : Select Customer Name  Header Text : Enter Cash Request From (SO Name)
o Account Type : Select D for Customer (e.g. 1000000001 for MSEB)  Document Type: Enter CR (Cash Request)
 Click on Process Open Items(which is at top)  in FirstRow :
(This will display all Invoice Details of selected Customer/Vendor) o GL Account : Enter 4867100010 ( DOP Cash)
 Double Click on related Amount to be selected o D/C Field : Select Debit

Page 16 of 23
 o Amount in doc.curr: Enter amount (Cash Demanded)  Text : (may type OK or any other Remark)
o Profit Center :Enter SO Profit Centre code (e.g.  Click on Tick Mark (Continue / Enter) OR just Enter
2422511100 for N pt)
 in Next Row : 3. Login as HO_PM (SRPM /APM TRR)
o GL Account : Enter 4867100000 (Cash In Transit)  Click on Workplace
o D/C Field : Select Credit  Click on Inbox
o Amount in doc.curr: Enter amount (Cash Demanded)  Click on Workflow
o Profit Center :Enter HO Profit Centre code (e.g.  Select the Request Document / Notification(Double Click)
2422510000 for MGPO) ( HOPM can edit if it is necessary)
 Click on Simulate  Save as complete.
(Check Details – if error – blue font will be displayed - can be modified 4. Login as HO_TR
if required by clicking concerned line which will open detail window of To view notification / Request received from SO, which is approved by
that concerned transaction) HO PM and post
 Click on Save (if ok)  Click on Workplace
(This will Park the Document to next level i.e. SO PM for approval)  Click on Inbox
(Document Number will be generated – Note down the same)  Click on Workflow
 Select the Request Document / Notification(Double Click)
2. Login as SO_PM (SPM)  Click on Post Document
 Click on SAP Business Workplace (Ctrl F12) (New document number is generated at HO)
 Click on Inbox (Note down Document Number)
 Click on Workflow
 Select the Request / Notification(Double Click) To view new Document number (if forgotten to write down)
 Click on Accept/Reject as the case may be
T-Code :ZFBL3N / FB03
 Remarks : (may type OK or any other Remark)

Page 17 of 23
 To enter Cash Denomination while closing Cash Bag :  In FirstRow :

 T_code :ZFI_CASHDENO o GL Account : Enter 4867100000 ( Cash in Transit )

o D/C Field : Select Debit
 Enter Document number
o Amount : Enter amount (Cash Sending)
 Enter Year
o Profit Center :Enter HO Profit Centre code (e.g.
 Enter Denomination Details
2422510000 for Mumbai GPO)
 Click on Execute.
 in NextRow :
5. Login as SO_TR
o GL Account : Enter 4867100010 ( DOP Cash)
To acknowledge the Cash Received from HO
o D/C Field : Select Credit
 Click on Workplace
o Amount : Enter amount (Cash Sending)
 Click on Inbox
o Profit Center : Enter SO Profit Centre code (e.g.
 Click on Workflow
2422511100 for Nariman Point SO)
 Select the Notification(Double Click)
 Click on Simulate
 Click on Post Document,
(Check Details – if error – blue font will be displayed - can be modified
 Click on Work as Complete
if required by clicking concerned line which will open detail window of
that concerned transaction)
Send Excess Cash to Cash Office (HO)  Click on Save (if ok)
SO send their excess cash to its Cash Office or Head Office (This will Park the Document to next level i.e. SO PM for approval)

1. Login as SO_TR (Document Number will be generated – Note down the same)

 Transaction Code : FV50

2. Login as SO_PM (SPM)
 Document Date : Enter Current date
 Click on SAP Business Workplace (Ctrl F12)
 Header Text : EnterRemark like Excess Cash (SO Name)
 Click on Inbox
 Document Type: Enter CR (Cash Request)
 Click on Workflow

Page 18 of 23
  Select the Request / Notification(Double Click) o Date
 Double Click on Release (if want to approve)/Reject (if want to o Amount
reject)as the case may be  Enter Additional Details (i.e. Weight)
 Remarks : (may type OK or any other Remark) o Weight of Cash Bag :

 Text : (may type OK or any other Remark) o Unit of Measurement :SelectKiloGram or Gram

 Click on Tick Mark (Continue / Enter) OR just Enter  Enter Stamp Supplied Details
o Facility ID :

3. Login as SO_TR o Posting Date :

 Click on SAP Business Workplace (Ctrl F12)  Enter Details of Document Sent

 Click on Inbox  Click on Execute

(Now print Memo generated& Prepare Cash Bag and Send Cash Bag
 Click on Workflow
to HO)
 Select the Notification(Double Click)
 (Here, Treasurer may see status of CR as Released by SO_PM)
4. Login as HO_TR
To view notification / Request received from SO, which is approved by
To enter Cash Denomination while closing Cash Bag :
HO PM and post
(To Prepare Cash Memo + SO Slip)  Click on Workplace
 T_code :ZFI_CASHDENO  Click on Inbox

 Enter Document number  Click on Workflow

 Enter Year  Select the Notification(Double Click)

 Enter Denomination Details  Save

 Enter Details of Cheques Sent :Enter Details if any. (Use Add Button  Click on Tickmark (continue / enter)
to add more cheques)  Complete Work Item (This will acknowledge Receipt)
o Cheque No (New document number is generated at HO)

Page 19 of 23
 (Note down Document Number) o GL Account : Enter Drawing from Bank Clg Maharashtra
GL Code e.g. 4867000132
To view Details of Cash sent by Office :
o D/C Field : Select Credit
 T_code :ZFI_CASHTRANSFER
o Amount : Enter amount (Cash Sending)
 Company Code : DOPI o Profit Center :Enter Profit Centre code(e.g. 2422510000 for
 Profit Centre : 10 digit code e.g. 2422510000 for Mumbai GPO Mumbai GPO)
 Date : Enter current date  Enter
 Click on Execute (F8)  Click on Simulate
(Check Details – if error – blue font will be displayed - can be modified
if required by clicking concerned line which will open detail window of
Cash Withdrawing from Bank :
that concerned transaction)
SO /HO withdraw Cash form Bank by Cheque
 Click on Save (Park) (if ok)
1. Login as TREASURER (This will Park the Document to next level i.e. HO_PM for approval)

 Transaction Code :FV50 (Document Number will be generated – Note down the same)

 Document Date : Enter Current date

2. Login as HO_PM
 Header Text : EnterRemark
 Click on SAP Business Workplace (Ctrl F12)
 Document Type: Enter DB (Drawing from Bank)
 Click on Inbox
 In FirstRow :
 Click on Workflow
o GL Account : Enter 4867100010 ( DOP Cash )
 Select the Notification(Double Click)
o D/C Field : Select Debit
 Simulate
o Amount : Enter amount (Cash Withdrawing)
 Save as Completed
o Profit Center :Enter Profit Centre code(e.g. 2422510000 for
Mumbai GPO)
 in NextRow :

Page 20 of 23
To generate Cheque to withdraw cash from Bank To take printout of Cheque Generated
Procedure :  T Code : ZFICHQ

 T Code : FCH5  Payment Document No :

 Payment Document Number :Enter Document Number  Paying Company Code : DOPI

 Company Code : DOPI  Fiscal Year : Enter Year (e.g.2016 for 2016-17)
 Fiscal Year : Enter Year e.g.2016 for 2016-17  Execute (F8)

 House Bank : Enter / Select Bank Code( e.g. MH058 for SBI PUNE)  Output Device : FRONTEND

 Account ID : Select Account ID (e.g. D00001 for A/C ID of SBI Pune)  Click Print Preview
 Check Number : Select Cheque Number (Here select last cheque no & (Cheque Printing Preview will be displayed)

change nex number (Printout of Cheque may be taken using Ctrl + P)

 Press Enter
 Enter Issuing Amount Details
Cash Remittance to Bank :
o Currency : INR
o Amount Paid : 1. Login as TREASURER
o Cash Discount Amount :
 Transaction Code :FV50
 Enter Address Details  Document Date : Enter Current date
o Title :  Header Text : Enter Remark
o Payee Name : SELF  Document Type: Enter BR (Bank Remittance)
 In FirstRow :
o Enter Other Address Details (if required) in Boxes
o GL Account : Enter 4867700131 ( for Remittance Bankclearing
o City :MUMBAI
- Maharashtra)
o Country :IN (for India) o D/C Field : Select Debit
 Save o Amount : Enter amount (Cash Remitting)
o Profit Center :Enter Profit Centre code(e.g. 2422510000 for
Mumbai GPO)

Page 21 of 23
  in NextRow :
o GL Account : Enter 4867100010 ( DOP Cash )
2. Login as HO_PM
o D/C Field : Select Credit  Click on SAP Business Workplace (Ctrl F12)
o Amount : Enter amount (Cash Remitting )  Click on Inbox
o Profit Center :Enter Profit Centre code(e.g. 2422510000 for
 Click on Workflow
Mumbai GPO)
 Enter  Select the Notification(Double Click)
 Click on Simulate  Save as Completed
(Check Details – if error – blue font will be displayed - can be modified To check whether HO Money is reduced or notT-Code :ZFBL3N
if required by clicking concerned line which will open detail window of
that concerned transaction)
 Click on Save (if ok)
(This will Park the Document to next level i.e. SO PM for approval)
(Document Number will be generated – Note down the same)

To Generate Bank Remittance Memo (ACG11 Form)

 T Code : ZMEMO_REMIT

 Document Number :
 Fiscal Year : Enter Year e.g.2016 for 2016-17
 Profit Center : Enter 10 digit code e.g. 2422510000 for Mumbai GPO
 Name of the Bank : Enter Bank Name (e.g. SBI)
 Bank Branch at : Enter Branch Name (e.g. MUMBAI)
 Dated : Enter Current Date
 Enter Details of Remittance (Denomination)
 Execute (F8)
(Print Memo, get Signature & send person to deposit cash)

Page 22 of 23
For Hands on /Practical on F & A :
HO Postmaster
Sl Office Name Profit Centre Treasurer UID
/SO UID

HO Mumbai GPO 2422510000 11003381 11003382

1
Nariman Point
SO 2422511100 11003411 11003412
SO

HO Treasurer Postmaster
Sl Office Name Profit Centre
/SO UID UID

HO Bhuawal HO 2452110000 11001826 11001827

2
SO Yawal SO 2452112600 11001856 11001857

HO Treasurer Postmaster
Sl Office Name Profit Centre
/SO UID UID

HO Nagpur HO 2432320000 11003316 11003317

3
SO Bori SO 2432324400 11003346 11003347

HO Treasurer Postmaster
Sl Office Name Profit Centre
/SO UID UID
Ichalkaranji
HO 2412010000 11003684 11003683
HO
4
SO Takali SO 2412012100 11003695 11003696

Page 23 of 23