Project Dashboard

Project Name Report Date

Report Period

This Period
Summary

Current Month Year to Date

Budget (Cr.)

Budgeted Forecast Cost to Budgeted Forecast Cost to

Actual Cost Variance Actual Cost Variance
Cost Cost complete Cost Cost complete

₹ 100.00 ₹ 80.00 ₹ 0.00 ₹ 80.00 ₹ 20.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00

Milestones Planned Due

Activity Actual Date Var (Days)
Critical Path

(this Period only) Date

Milestones Planned Due

Activity Actual Date Var (Days)
(this Period only) Date
Non- Critical Path

Risk Category Risk description Risk Owner Mitigation Plan

Risks (Top 5)

Timeline

Budgetery

Environmental

Resource

Legal

Issue No. Issue description Issue Owner Action Plan

Issues (Top 5)
 Project
Project Risk
Risk Register
Register

Risk Register No: KPPL/ Mechanisation/1 Prepared by: Harsh Shah

Risk Reg Date (Orig) : 21.9.2017

P C
S
R T
Responsibility Risk Desciption E Risk Probability Number(RPN) Response / Mitigation Response Trigger
O R
V
B L

Construction Mechanisation work progress will be hampered due If possible make alternative arrangements such as use of Excessive rains for> 2
8 6 7 336
Manager(Vendor) to rains/ cyclones tarpaulins to cover the work area and continue the work days
Construction Resource(manpower, material, equipment) not Make comprehensive list of resources required before the start Resource non-
Manager(Vendor) available for fabrication/ erection or commissioning 7 6 3 126 of project and ensure availability. Still if not available then to availability
arrange with utmost priority.
Construction Scope Escalation(due to incorrect estimate of To flag scope change. Evaluate effect on cost and project Identification of scope
3 6 3 54
Manager(Vendor) refurbishment/ balance work) timeline. change
KPPL finance Delay in fund release can delay progress of project 3 3 2 18 To expedite release Delay >30 days
Construction Poor workmanship(quality) Rework On identification
6 5 1 30
Manager(Vendor)
Safety Officer Non compliance to safe work practices can delay the 7 4 2 56 Attend the issue and resolve On identification
KPPL/ Vendor project
Conflict with vendor can led to delay/ stoppage of Both parties should discuss and resolve the issue On identification
project 7 3 2 42

KPPL Electrical PLC and Scada software functioning not as per set 5 2 4 40 Software supplier to attend On identification
Construction parameters formight
Conveyor belt Conveyor andto
fail due Stacker
ageingReclaimer To be attended by vendor on priority On identification
7 3 4 84
Manager(Vendor)
KPPL legal Vendor can delay/ stop the works by legal action 8 6 5 240 KPPL legal to act On identification
KPPL/ Construction System not able to achieve rated capacity Vendor and KPPL team to attend On identification
6 4 4 96
manager(vendor)
KPPL/ Construction Design related issue can delay the progress Design modification On identification
6 4 4 96
manager(vendor)
KPPL/ Construction Unable to integrate the system due to battery limits Vendor to attend and KPPL to led the integration On identification
7 4 3 84
manager(vendor) of individual packages
 ROLES AND RESPONSIBILITIES MATRIX (RACI)

Project /
KPPL/ Mechanisation Date Updated ###
Department

Project Project Quality

Activity No. TASKS / DELIVERABLES Vendors
Manager Team(KPPL) Manager
1 Conflict resolution with vendors R R C -
2 Address scope/ budget escalation A R C -
3 Report project status A R C -
4 Adherence to quality A R A A
5 Follow work safety guidelines A R A -
6 Mobilisation of resources A R A -
7 Erection and commissioning of system A R A C
8 Payment release as per billing breakup A A R -

GUIDE TO ABBREVIATIONS

Responsible - the person who actually owns the project, task, or work. An example would be the
R Project Manager. There should only be one "R" for each activity, but no activity should be missing an
"R". More than one "R" is called an overlap. A missing "R" is considered a gap in responsibility.

Accountable - the person who will sign off on the work and judging its completion and how it meets
A quality standards. This could be the Project Sponsor or whomever has final sign-of authority.

Consulted - the person who has the ability of knowledge needed to complete the work. These can be
C Stakeholders, Subject matter experts, or anyone else who is key to completing the work.

I Informed - people who must be kept informed of the work, but not necessarily consulted.
 Safety Commercial
PMC Agency Edelweiss
Manager Agency
C I - -
A C - -
A C - -
C I - -
- I A -
A C - -
A C C -
R C - A
 STAKEHOLDERS ANALYSIS: POWER - INTEREST MATRIX PROJECT NAME: KPPL- Mechanisation

HIGH ENGAGEMENT TYPES:

Unaware Unaware–of project and potential impacts
Resistant Resistant–aware of project and potential impacts and resistant to change
Neutral Neither supportive nor resistant
Supportive Supportive of project and potential impacts and supportive to change

MEET THEIR NEEDS KEY PLAYER

INFLUENCE/ POWER

STAKEHOLDER CLASSIFICATION
High on power and interest Manage Closely
High on power and low interest Keep Satisfied
Low on power and high interest Keep Informed
Low on power and low interest Monitor

LEAST IMPORTANT SHOW CONSIDERATION

LOW
LOW HIGH

INTEREST
TOTAL STAKEHOLDERS: 7

↑ →
Power( Interest
Out of (Out of Outcome
Stakeholder Engagement 10) 10)
1
2 Vendors Supportive 7.0 9.0
Key players( needs to be managed closely): Investors, KPPL-top management, project team, EARC, vendors
3 Local adminisration Neutral 8.0 4.0
4 Local villagers Resistant 5.0 4.0 Meet needs: Local villagers, local administration
5 EARC Supportive 8.0 8.0
6 Project Team Supportive 6.0 8.0
7 KPPL- Top management Supportive 8.0 8.0
8 Investors Supportive 8.0 8.0
9
10
11
12
13
14
15
16
17
18
 ↑ →
Power( Interest
Out of (Out of Outcome
Stakeholder Engagement 10) 10)
19
20
 Issue Management Register
Project Name: KPPL- Mechanisation Date: 21.9.17
Date Issue
Issue Description Priority Impact Comments
# Raised Category
Payment share of KPPL and Marg to be
1 Jun-17 Budget High High To be decided
decided
2 Sep-17 Vendor Owner of MBECL equipment High High Currently under litigation
Verification of advance and retention
3 Jun-17 Budget High High E & Y to submit the report
paid to vendors

4 Jun-17 Contract Agreements to be signed with vendors High High Agreement review under progress
 COMPANY NAME FOUR WEEKS LOOK-AHEAD SCHEDULE

Date Issued: Time Now PROJECT / SECTION

WEEK 1 WEEK 2 WEEK 3 WEEK 4

Line
DESCRIPTION UOM 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28
NO.
Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri
1
ACTIVITY A 11 10 11 12 13 14 15 16 10 11 12 13 14 15 16 10 11 12 13 14 15 16 10 11 12 13 14 15 16

2
ACTIVITY B

REMARKS:
D
Prepared by: O
N
E