University of San Carlos

School of Law and Governance

College of Law
Lex Circle
P. del Rosario St., Cebu City (032) 230-1000

Meeting No. 1
1PM, April 8, 2019

AGENDA
I. Labor Event
A. Event :
B. Possible Resource Speakers
 Cesario Azucena
 Salvador Poquiz
 Regional Director of the Bureau of Labor Relations Region 7
 Other suggestions:

C. Target Venue :
D. Target Date & Time :
E. Target Audience :
F. Tentative Cost & Budget :

II. Committees
Reminders:
 TN of Committee Heads’ contact information especially the C.C’s head
 TN of additional responsibilities
 All committee heads are responsible for the budget proposal & receipts to be
submitted to the Logistics Committee

A. Overall Committee
 Oversees the event; approves the plans; communicates with Atty JMM
 Number of Members:
 Committee Head:

B. Event Committee
 Responsible for the selection of the venue, the arrangement & decoration of the
venue and the theme; preparation of the participants’ kits; works hand-in-hand
with the program committee
 Number of Members:
 Committee Head/s: ____________________________
 Class Heads/Reps
402
403
404
406

C. Program Committee
 Responsible for the event’s program, the emcees, entertainers, production of
program sheets, and the PowerPoint presentation
 Number of Members:
 Committee Head/s:
 Class Heads/Reps
402
403
404
406

D. Logistics/Finance Committee
 Responsible for the generation, audit, and liquidation of the budget and
distribution of the supplies to the committees
 Number of Members:
 Committee Head/s: ____________________________
 University of San Carlos
School of Law and Governance
College of Law
Lex Circle
P. del Rosario St., Cebu City (032) 230-1000

 Class Heads/Reps
402
403
404
406

E. Communication Committee
 Responsible for the production of the letters of invitation and sponsorship,
certificates, the official list of participants & volunteers and other important
documents; distribution of the speakers’ PPTs to the participants
 Communicates with all committee heads
 Number of Members:
 Committee Head/s: ____________________________
 Class Heads/Reps
402
403
404
406

F. Invitation Committee
 Responsible for the invitation of guests and possible sponsors; responsible for
the purchasing of tokens of appreciation for the guests
 Number of Members:
 Committee Head/s: ____________________________
 Class Heads/Reps
402
403
404
406

G. Media Committee
 Responsible for the documentation of the event before, during, and after;
advertisement & promotion of the event; creation of the posters and/or flyers
 Number of Members:
 Committee Head/s: ____________________________
 Class Heads/Reps
402
403
404
406

H. Volunteer/Guests Committee
 Generally responsible for the manpower needed before, during, and after the
event
 Number of Members:
 Committee Head/s: ____________________________
 Class Heads/Reps
402
403
404
406

SUB-COMMITTEES
a) Registration (No. of Volunteers: ____)
 Head: ________________________________

b) Usher/Usherettes (No. of Volunteers: ____)

 University of San Carlos
School of Law and Governance
College of Law
Lex Circle
P. del Rosario St., Cebu City (032) 230-1000

 Head: ________________________________

c) Legal Aids (No. of Volunteers: ____)

 Head: ________________________________

d) OIC for the VIP Guests (Atty JMM & the speakers)
 Head: ________________________________

e) Promoters (No. of Volunteers: ____)

Responsible for the distribution of the flyers
 Head: ________________________________

III. Schedule of the Next Meeting

Agenda:
 Submission of list of committee members
 _________________________________
 _________________________________
 _________________________________
 _________________________________
 _________________________________

Date & Time: _______________________________________