Marvell/Cavium Integration

Global R12 Project

Accounts Payable Training Document

Author : Infosys
Creation Date : 16-Nov-2018
Last Updated : 21-Nov-2018
Updated By :
Version : 1.00

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Document Control

Change Record
2
8

Date Author Version Change Reference

16-Nov-2018 Lavanya A 1.0 Initial Version

Reviewers

Name Position

Wijogasper
Ramesh Hadli
Ramachandra

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Contents

Document Control -----------------------------------------------------------------------------------2

Manual Invoice Creation----------------------------------------------------------------------------3

Invoice Payment---------------------------------------------------------------------------------------7

PO Matched Invoice Creation----------------------------------------------------------------------8

Invoice Creation - GST-------------------------------------------------------------------------------11

Invoice Creation – Witholding Tax---------------------------------------------------------------15

Payment Process Request – ACH-----------------------------------------------------------------16

Payment Process Request – CHECK-------------------------------------------------------------22

Payment Process Request – WIRE----------------------------------------------------------------23

Create Accounting -----------------------------------------------------------------------------------24

Reconciliation -----------------------------------------------------------------------------------------26

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Manual Invoice Creation :
1. Navigate to Payables User > Invoices > Entry > Invoices

2. Enter all details at Invoice header level.

3. Go to Lines and enter amount and click on Distributions.

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4. Enter the Account details and save the Invoice header information.

5. Go to Actions and Validate the Invoice.

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 6. Account the invoice by checking ‘Create Accounting’

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7. Click on Pay in Full for paying the invoice.

8. Enter the details at Payment Header level and save the record.

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 9. Go to Actions and Run Create accounting for the payment.

PO Matched Invoice Creation:

1. Enter the details at Invoice header level including PO number and Click on Match.

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2. Cross check Match Action Option, it should be selected as ‘Receipt’ as shown below.

3. Click on Find to view PO details.

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4. Select the Receipt to be matched and save the record.

5. Once PO is matched, proceed with Invoice validation and accounting.

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Invoice creation – India GST
1. Enter Invoice header details and at Line level, drag the cursor to the end to enter GST details in
the fields.

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2. Once all the details are entered save the record and Validate the invoice.

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3. Proceed to pay the invoice.

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4. Navigate to Submit request window and run report ‘MVL MIPL GST Invoice Register’ and validate
the details in report output.

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Invoice Creation – Withholding Tax
1. Create invoice with all required details and at Lines level, specify the Withholding Tax amount
based on the Rate applicable for Supplier.

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Payment Process Request – ACH
1. Navigate to Payments > Payments Manager

2. Go to Payment Process Request Tab and click on Submit Single Request.

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3. Give Payment Process request name and select EFT template from list of values.

4. Verify the details in all tabs once and click on submit.

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5. Once Payment batch is submitted query its status and click on ‘Start Action’ when the batch is in
Invoices Pending Review state.

6. Click on Submit button.

7. Query the payment request again and once status is Pending Proposed Payment review, click on
Start Action.

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8. Give Printer details and click on Format and Print.

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9. Once the payments are confirmed, we can see payments with status Confirmed Payment.

10. Run the Payment Register concurrent request and send the register for approval.

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11. Once Request is complete, click on View Output and verify the payment details before sending
for approval.

12. Navigate to Submit Requests window and submit ‘'MVL MIPL BOFA EFD Extract’ program.

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Payment Process Request – Check
1. Give Payment Process Request name and use check Payments template for processing Check
payments.

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 2. Verify the defaulted details once template is selected and click on submit. Once payment batch is
submitted. Rest all steps are like all Process Requests, ACH, Check and Wire.

Payment Process Request – Wire

1. Give Payment Process Request name and use Wire Payments template for processing Wire
payments.

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 2. Verify the defaulted details once template is selected and click on submit. Once payment batch is
submitted. Rest all steps are like all Process Requests, ACH, Check and Wire

Create Accounting
1. Navigate to Other > Requests > Run

2. Select Create Accounting Name from the list of reports and give all required parameters and click
on OK to submit the report.

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Reconciliation
1. Run ‘Accounts Payables Trial balance’ report from Payables by giving all required parameters.

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2. Run Trial Balance – Details report from General Ledger responsibility and match the account wise
details with Accounts Payable trial balance report.

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