A PROPOSED HIGHSCHOOL

ONLINE ENROLLMENT SYSTEM

A Research Proposal
Presented to the Faculty of the
College of Information and Communications Technology
Bataan Peninsula State University
Main Campus

In Partial Fulfillment
Of the Course Requirements in
Bachelor of Science Information Technology
Major in Network and Web

By:
Alarcon, Melvin F.
Ocampo, Christian M.
Agustin, Angel N.

February 2019

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 Chapter 1
INTRODUCTION

Background of the Study

A computerized system is a way or method that manages processes practically in all

workplaces. Computerized system is more advantageous than manual procedure or

method because it minimizes the time of gathering the files and data, thus making the

procedure fast and efficient. It reduces human errors and processing time; therefore it

can boost productivity and result in a higher quality of product produced. In Information

System, computerization is concerned with interrelating different but interdependent

transactions.

It is natural for students to assume that problems may occur during the day of

enrollment and this problem may come poor scheduling and poor management of

enrollment flow. But when the academic institutions has planned and has enough

people to render services to the high number of students, students will feel greater

satisfaction with the enrollment process.

Moreover, enrollment systems, whether manual or automated involve a process

of entering and verifying students’ information that enables a student to be officially

enrolled to a particular school. However, doing manual procedure or method may

oftentimes cause errors or mistakes on data and information which are being

processed. Thus, an Online Integrated Enrollment System is one of the best ways that

can decrease the workload and provide accurate and efficient information needed by

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the school. Perhaps this is one reason why many public and private school all over the

country and even globally use automated information system. Enrollment System tends

to reduce paper used in any transaction easier and faster. It is also tends to reduce the

amount of manpower needed and to process any transaction in regards to enrollment

transaction.

In sum, Online Enrollment System is very important in that it benefits not only the

students but the administration as a whole.

From the aforementioned premises, the researchers would like to propose a

online enrollment system for academic institutions in the hope that this would provide a

significant amount of help in producing accurate information and efficient services to the

students and thus, lessen human efforts required for the enrollment process.

Statement of the problem

The researchers developed the enrollment and billing for Mountain View Village
School.

This study is conducted to identify concern and problems during the enrollment

and billing period of the school.

Specific Problem

Specially, the study bought answer in the following question.

 Tiresome procedure in recording and gathering student and parent data

and information.

 Requires a lot of time in searching previous records.

 Unsafe storage of documents.

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  Consumes more paper if there is an error in the student’s record.

 Filing cabinets are expensive and consume a lot of office space.

 Takes a lot of time in solving and updating student accounts and it

consumes more paper.

Objectives of the study

The main objective of the study is to Developed Online Enrolment System with
Hypertext Preprocessor (PHP) that is capable of student accounts and student
information.

a. An automated system that has a database where all user and client data is

stored.

b. Minimize error since electronic data can just be easily edited.

c. Efficiency in saving,. updating and finding student records

d. Secured and reliable storage of user and client data and information.

e. The time spent on enrollment and billing process will be reduced.

f. More school resources will be saved

 Create a system using MySQL, PHP, XAMPP as a software

requirements, and Computer System for hardware
requirements.

 Test and improve the developed system in terms of portability,

reliability, and accuracy; and

 Evaluate the performance of the proposed system based on

functionality, reliability, accuracy, portability, usability and
efficiency.

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 Scope and Limitations of the Study

The researcher's intention is to create a system that will improve the

enrollment and student billing process of Mountain View Village School. This

system will accommodate enrollees and enrolled students. This system will be

used during the enrollment period of the school in the month of.

May and onwards. All information gathered from the enrollment period will

be saved and will be used if needed all year long. Because this system has a

billing feature, the billing system will be used all year long. The enrollment is

done inside the school campus particularly in the registrar’s office that has

one (1) computer. The computer is has a user profile where only the system

administrator can access. Once the computer is opened, the Student

Enrollment and Billing System can be now be opened. If the system is

running, registered users are required to login their user account and

password. Only the system administrator can add additional user with

different privileges. The system administrator privilege can update, delete,

save and add records. The teacher privilege can only view client information;

the teacher privilege cannot alter or touch data whether it is physical or

electronic data. If a teacher needs a printed copy of a client’s data the teacher

would first ask permission to the system administrator to have a copy of the

desired information. During monthly exams, the billing system will print

examination permits when the system administrator clicks the specific button.

The number of printed permits varies on the number of students that paid on

that specific examination month of.

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 Since the school applies a no permit no exam policy. If a student pays

late the system administrator will just update the student’s record in order to

have a special permit. All records will be saved in the hard disk drive of the

computer. The hard disk drive will be portioned into two (2). The first partition

(drive c:) is where all thedrive where the entire files essential to the computer

to function and run is located; while the partitioned drive(drive d:) is where all

the records from the Student Enrollment and Billing System will be located. If

the drive (drive d:) will be full, the system administrator can just request for a

new hard disk drive and install it to be used. Other option is the system

administrator can use removable storage devices, a high capacity flash disk

drive or an external hard disk drive. To maintain files and computer hardware

in a good and useful condition, the system needs an automatic voltage

regulator (AVR) and an uninterruptable power supply (UPS). This two (2)

devices is essential to prevent data loss and hardware malfunction because of

power surges and blackout.

Significance of the Study

His study is useful to the following:

School Principal.

Having the responsibility of managing the school. The principal will have

efficiency in the schools system and its employee. Never the less, by means of this

system the Mountain View Village school will get agree at boost with the help of

technology.

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School Teachers.

The system will help them minimize the need to ask the students about their

information; instead the registrar with the help of the system will print the student’s

information and send it to the teacher in need.

Parents.

The parents will have the benefit of not spending more time on the enrollment

process and upon enrolling their child the system will print a receipt with a schedule of

payments where they base the dates they will pay their school dues. If their child

graduates, it would be easier for them to get the records on the system. All they have to

do is get permission to the principal in order to have a copy of their record.

Students.

The students will have the benefit of having safe and secured records and in the

long run the system will give them ease in getting their school records.

Researchers.

This study challenged the researchers to push their selves to do their best in

developing the enrollment and student billing system. The system will serve as a basis

to further enhance their skills and expand more knowledge in areas of research and

software design and development.

Other Researchers and Software Developers.

Having the ability and expertise in designing and developing software

applications, this study will be a good basis for them to further conduct a study.

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