PREAMBLE TO BILLS OF QUANTITIES

1. Attention is directed to the Instructions to Tenderers, Form of Tender, Conditions of

Contract, Specifications, Drawings (if any) and all other documents attached to this Contract,
which shall be read in conjunction with the Bills of Quantities.
2. The following shall also be read in conjunction with the respective items in the Bills of
Quantities and Tenderers are required to make allowance in their rates/prices for complying
with the following:

3. GENERAL

3.1 Tenderers shall be held to have understood fully all matters concerning the works/services to be
carried out and/or goods/materials to be supplied under this Contract. Any query must be settled
with the Board prior to the submission of the tender. No consideration will be given to any query
raised by the successful Tenderer (hereinafter called “the Contractor”) indicating the lack of
comprehension of the works/services to be done or goods/materials to be supplied after the
acceptance of this tender.

3.2 Each individual item shall be priced as described in the Bills of Quantities. No alteration shall be
made by Tenderers to the items, quantities and/or item descriptions of the Bills of Quantities.
Amendment to the Bills of Quantities may cause the tender to be invalid.

3.3 The rate/price for every item in the Bills of Quantities shall be rounded to two (2) decimal places.

3.4 For items with quantities, Tenderers shall multiply the quoted rate with the specified quantity to
arrive at the amount for each item.

3.5 The quantities of all items in the Bills of Quantities are PROVISIONAL only, regardless of whether
the term “provisional” is used in the description of the item(s). While it is believed that the Bills of
Quantities are a reasonable representation of the works/services/goods involved in this Contract,
they shall not be considered as limiting or extending the amount of works/services/goods or
materials to be provided by the Contractor under the Contract. These quantities shall be re-
measured upon completion of the Works and payment will only be made for the works/services
actually executed and/or goods actually delivered, and no claim or compensation for items and/or
quantities not used shall be entertained.

3.6 The Bills of Quantities are not sufficiently precise to be used for the ordering of materials and the
Contractor in placing orders shall be guided by the actual requirements of the works/services/goods
as required in the Specifications and indicated in the Drawings.

3.7 All measurements, whether on behalf of the Contractor or otherwise, shall be made in
accordance with the method(s) adopted in the Bills of Quantities, notwithstanding any contrary
custom or practice whatsoever.

3.8 The rates and prices entered in the Bills of Quantities shall be deemed to be fully inclusive of the
following for the proper execution and completion of the Works, unless expressly stated otherwise:

a. All site costs, site supervision, overhead charges, profit and attendance including all other costs in
connection herewith;
b. Preliminary and temporary works/services not specifically provided for in the Bills of Quantities;

c. General obligations, liabilities, risks and expenses involved in the execution and completion of the
Works set forth or reasonably implied in the documents on which the tender is based;

d. All expenses for and in association with compliance with the Conditions of Contract, Specifications
and Drawings (if any);

e. Waste on materials, duties, insurances, levies, landing charges, transport by sea and/or land,
storage, unloading, courier/communication, labour, computer time, plans and report printing,
drawings and documents printing, statutory contributions, packing, delivery, support, hoisting,
placing, finishing, maintenance, other disbursements and incidental costs, and anything reasonably
to be inferred from the description(s) of the item(s) and/or indispensably necessary thereto.

3.9 The rate/price for every item in the Bills of Quantities shall include costs for all the above (where
applicable together with any allowance for profit thereon), except, item(s) expressly provided
separately (as separate item(s)) under the Bills of Quantities.

3.10 The rates/prices priced by the Contractor shall be held to include works/services that may be
carried out after normal working hours such as at night and during weekends and on public holidays,
the Contractor shall not be entitled to claim for extra over the items in the Bills of Quantities, unless
expressly stated otherwise.

3.11 The rates/prices priced by the Contractor shall be also held to allow for all difficulties
encountered in the execution and completion of the Works under the Contract. The Contractor shall
be required to undertake the works/services irrespective of the flow conditions, access difficulty,
restricted working space at certain portions of the work, etc. No claims will be entertained except as
provided for in the Bills of Quantities.

3.12 General directions and descriptions of works/services/goods and materials specified in the
Specifications are not necessarily repeated in the Bills of Quantities. Reference should be made to
the Specifications for information.

3.13 All the information entered in the Bills of Quantities will be binding on the Contractor and shall
not be deviated without permission by the Board.

3.14 The Contractor shall take special note of the presence of other contractors on site and make
necessary allowance in his pricing and work programme accordingly. He shall be expected from time
to time to co-ordinate his works/services with other contractors, and shall not be entitled to claim
for extra in complying with such requirement.

4. UNPRICED ITEMS

4.1 Each item in the Bills of Quantities shall be priced. Where “nil”, ”NIL”, “N.A.”, “NA”, “Not
Applicable”, “included”, “INCL”, “INC”, “INCLD”, “]” or “-” is inserted against any item in the Bills of
Quantities or the item is left blank without any rate/price by the Contractor, it shall be deemed that
the Contractor has included the price for this item in the rates/prices for other items in the Bills of
Quantities.

4.2 If the unpriced items described in the above clause occurred for which quantity has been
provided in the Bills of Quantities, then the value of work for carrying out the specified quantity shall
be deemed to have been included by the Contractor in the rates/prices for other items. No
adjustment shall be made to the Contract Sum if the final quantity completed is the same as the
specified quantity. However, if the final quantity completed differs from the specified quantity, then
the difference in the quantities shall be treated as a variation to the contract and the amount to be
added to the Contract Sum (if the final quantity exceeds the specified quantity) or deducted from
the Contract Sum (if the final quantity is less than the specified quantity) shall be assessed by the S.O
in accordance with the method of valuation of variations specified in Clause 20 of the Standard
Conditions of Contract.

4.3 If the rate is left blank but the amount is priced by the Contractor for any of the items in the Bills
of Quantities, the rate for such item shall be derived by dividing the amount by the specified
quantity, and rounded to the nearest two (2) decimal places.

5. ERRORS ADJUSTMENT

5.1 This clause is applicable for adjustments arising from any of the following scenarios:

a. Any errors in the rates/prices and calculations of the Contractor in the Bills of Quantities
submitted by him, including but not limited to, errors in additions, reductions, multiplications and
transferring of amounts;

b. The amount for a particular item/bill exceeds the specified percentage as stated in the BoQ
Specifications, Preamble and/or Bills of Quantities;

c. The amount for a particular item/bill is less than the specified percentage as stated in the
Specifications, Preamble and/or Bills of Quantities;

d. Any other price adjustment to any items in the Bills of Quantities to comply with the requirements
specified in the tender document.

5.2 Any error adjustment shall before the signing of the Contract be so rectified and adjusted that,
when correctly calculated, the total amount shall represent the same amount as that tendered and
submitted in GeBIZ and the Form of Tender by the Contractor.

5.3 The net aggregate amount of errors will be calculated as a percentage of the Tender Sum and all
unit rates/prices throughout the Bills of Quantities shall be subject to such percentage deduction or
addition as the case may be. Provided always that Prime Cost and Provisional Sum shall be excluded
from the calculation and shall not be subject to such percentage deduction or addition.

5.4 Alternatively, if the net aggregate amount of errors arising from any of the above mentioned
scenarios is insignificant, it may be added to or deducted from any one or more lump-sum items, at
the liberty of the Board. The net aggregate amount of errors is considered insignificant if it is less
than 0.01% of the Tender Sum.

6. PRICING FOR PRELIMINARIES AND GENERAL (P&G) BILL

6.1 The Contractor shall note that the total amount for P&G Bill shall not exceed 10% of the
Tender Sum.

6.2 If the total amount for P&G Bill priced by the Contractor exceeds the above specified percentage,
the excess amount will be deducted from all the unit rates/prices throughout P&G Bill. The
deduction is done by calculating the excess amount as a percentage of the total amount for P&G Bill
and all unit rates/prices throughout P&G Bill shall be subject to such percentage deduction. Provided
always that Prime Cost and Provisional Sum shall be excluded from the calculation and shall not be
subject to such percentage deduction.
6.3 After such percentage deduction throughout P&G Bill, the excess amount will then be adjusted in
accordance with the Clause on “Errors Adjustment”. Any error adjustment resulting in the amount of
P&G exceeding the above specified percentage, the amount of P&G will not be subjected to further
reduction.

6.4 The Board reserves the right not to consider the Contractor’s tender proposal for award if the
Contractor fails to comply with the requirement on errors adjustment.

7. ADDITIONAL ITEMS INCLUDED BY TENDERER

7.1 The Bills of Quantities do not attempt to list each and every item of works/services/goods, as
described in the Specifications or shown on the Drawings or otherwise necessary for the total
completion of the Works. All items specified in the Specifications or indicated on the Drawings or
otherwise necessary for all Works under the Contract but which do not appear to be an item in the
Bills of Quantities shall be deemed to be included in the rates/prices in other items tendered by the
Contractor.

7.2 If the Contractor considers it necessary to be paid separately for any additional items, then he
shall include these items under “Others” provided in the Preliminaries and General (P&G) Bill. The
Contractor shall provide a detailed description of the additional items required. Justification for
additional items may be requested for tender evaluation.

7.3 If the Contractor includes these additional items in other bills rather than the P&G Bill, these
items shall be treated as items in the P&G Bill which is subject to the requirements stated in the
Clause on “Pricing for Preliminaries and General (P&G) Bill”.