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Extended Warehouse Management (EWM)


Generated on: 2019-03-30

SAP S/4HANA | 1809.001

PUBLIC

Warning

This document has been generated from the SAP Help Portal and is an incomplete version of the official SAP product
documentation. The information included in custom documentation may not re ect the arrangement of topics in the SAP Help
Portal, and may be missing important aspects and/or correlations to other topics. For this reason, it is not for productive use.

For more information, please visit the SAP Help Portal.

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Delivery Processing
Purpose
Extended Warehouse Management (EWM) has its own Delivery Processing area. This is a signi cant part of the logistics chain.
Delivery processing offers functions for executing goods receipt and goods issue activities, as well as for executing posting
changes and internal stock transfers. The following sections describe the available functions, as well as the integration with
EWM.

For an overview of the available user transactions, see User Interfaces in Delivery Processing.

Corresponding to the goods receipt and goods issue, a distinction is made in delivery processing between the inbound delivery
process and the outbound delivery process.

Inbound Delivery Process

In the inbound delivery process, delivery processing supports the following scenarios:

Deliveries from the supplier, from any ship-from party, or from any ship-from location.

Returns from the customer, from any ship-from party, or from any ship-from location.

From the purchase order, the inbound delivery process covers the inbound delivery, the goods receipt posting of the ordered
goods, and the subsequent putaway.

Information about planning is saved in the inbound delivery, the status is monitored, and all the data collected during the
inbound delivery is kept. On creation of the inbound delivery, activities such as the putaway or scheduling are triggered and the
data generated by the inbound delivery process is recorded.

Outbound Delivery Process

In the outbound delivery process, delivery processing supports the following scenarios:

Deliveries to the customer, to the warehouse, to any ship-to party, or to any ship-to location.

Returns to the supplier, to any ship-to party, or to any ship-to location.

The outbound delivery process covers all shipping activities such as picking, packing, transportation and goods issue.

Information about shipping planning is saved in the outbound delivery, the status of the shipping activities is monitored, and all
the data collected during the shipping process is recorded. On creation of the outbound delivery, shipping activities such as
picking or shipment scheduling are triggered and the data generated by the shipping processing is recorded.

Features
In delivery processing, documents are provided which represent the delivery processes in the system. Delivery processing also
provides a series of services and functions to con gure how the documents are to be processed, and to de ne the business
features of the documents in a way that best suits your business process.

The following services and functions are provided by delivery processing:

Status management

Quantity offsetting

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Text management

Field control

Validation

Connection to the Post Processing Framework (PPF)

Change documents

Archiving

Inbound Delivery
De nition
The inbound delivery is a document containing all the data required for triggering and monitoring the complete inbound delivery
process. This process starts on arrival of the goods in the yard and ends on transferal of the goods at the nal putaway,
production or outbound delivery.

Use
The inbound delivery is used as a working object in the inbound delivery process.

You use this document in delivery processing when executing the following actions:

Registering the delivery in the yard

Unloading the delivery

Canceling the “unloading of the delivery”

Posting the goods receipt

Canceling the goods receipt

Placing the delivery into stock (putaway)

Correcting the putaway

Adjusting the delivery quantity to the quantity posted in the goods receipt (in the case of overdelivery or underdelivery).

Adjusting the delivery quantity and the transferred quantity

In this case, the delivery quantity is adjusted to the quantity posted in the goods receipt. The quantity in the inbound
delivery noti cation is also adjusted and a new inbound delivery is created.

Creating items

Deleting items

You can save, validate and delete an inbound delivery.

Structure
For a description of the structure, see Documents in Delivery Processing.

Integration
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An inbound delivery is created when the S/4HANA inbound delivery or an S/4HANA outbound delivery for returns is replicated
to become a warehouse request.

Goods Receipt Posting


Use
If you receive products delivered in a goods receipt process, you must post a goods receipt for the inbound delivery. If all
necessary data is available in the inbound delivery, for example product, quantity, and supplier, you can post the goods receipt
directly in the inbound delivery.

Features
You can either post the goods receipt for the entire inbound delivery, or a partial goods receipt only. If you con rm one or more
warehouse tasks, carry out a goods receipt posting for inbound deliveries that are relevant to goods movement. The following
procedures are available to you:

You create and con rm multiple warehouse tasks.

You con rm a warehouse task in steps, meaning that you post only a portion of the items or quantities.

You can display individual partial goods receipts in the document ow for the inbound delivery using the relevant number
of existing product documents.

If you work with handling units, you may post goods receipts only for complete HUs. Extended Warehouse Management
(EWM) then posts the delivery quantity corresponding to the product quantity speci ed in the handling unit.

Activities
If you want to post a goods receipt for an inbound delivery, on the launchpad, choose Extended Warehouse
Management Delivery Processing Inbound Delivery Maintain Inbound Deliveries . Search for the inbound delivery and choose
Goods Receipt.

See also the following topics:

Goods Receipt Posting from External Procurement

Goods Receipt Posting from Production

Goods Receipt Posting from External


Procurement
Use
If you order products from an external reference source, for example from a supplier, you must execute the good receipt posting
from external procurement. The goods receipt process from external procurement can have a different process ow depending
on, for example, whether or not there is an advanced shipping noti cation (ASN).

Prerequisites
If you are working without ASNs but with the expected goods receipt function, you have carried out the following prerequisites:
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You have allowed manual creation of single delivery items in Customizing for Extended Warehouse Management under
Goods Receipt Process Inbound Delivery Manual Settings De ne Item Types for the Inbound Delivery Process .

You have de ned the document type determination and item type determination for the inbound delivery that EWM is to
create, in Customizing for Extended Warehouse Management under Goods Receipt Process Inbound Delivery , in the
following Customizing activities:

De ne Document Type Determination for Inbound Delivery Process

De ne Item Type Determination for Inbound Delivery Process

You have de ned the required pro les for the document type and item type in Customizing for Extended Warehouse
Management under Cross-Process Settings Delivery Processing .

You have de ned the integration with SAP S/4HANA in Customizing for Extended Warehouse Management under
Interfaces ERP Integration Delivery Processing .

Process
Normally, you receive the ASN from the supplier, and SAP S/4HANA creates the corresponding inbound delivery automatically.
Goods receipt posting from external procurement can also take place without an ASN. You can either create an inbound delivery
from an expected goods receipt (that is, a purchasing order or manufacturing order), or you can create the inbound delivery
manually in SAP S/4HANA or in Extended Warehouse Management (EWM).

The following is an example of a goods receipt posting from external procurement in which you use an inbound delivery in SAP
S/4HANA , and for which you receive an ASN from the supplier. Afterwards, another example shows a situation in which there is
no ASN and no inbound delivery in SAP S/4HANA .

Goods Receipt Posting with Inbound Delivery in SAP S/4HANA and ASN

The following gure provides an overview of the process ow:

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1. You order products from the supplier and create the corresponding purchase order in SAP S/4HANA .

2. The supplier sends an ASN for the purchase order.

3. SAP S/4HANA creates a corresponding inbound delivery and sends it to EWM.

4. EWM automatically creates an inbound delivery.

5. The supplier delivers the products. You unload the vehicle and transport the nished products into the warehouse, for
example into the goods receipt area.

6. You post the goods receipt for the entire inbound delivery, and put away the products.

7. EWM transmits the goods receipt posting to SAP S/4HANA . SAP S/4HANA also posts goods receipt for the related
inbound delivery. SAP S/4HANA also updates the stock in the purchase order and in the inbound delivery, due to the
goods movement.

Goods Receipt Posting Without ASN but with Expected Goods Receipt Function

The following gure provides an overview of the process ow:

1. You order products from the supplier and create the corresponding purchase order in SAP S/4HANA .

2. The supplier does not send an ASN for the open purchase order. Since SAP S/4HANA has not yet generated an inbound
delivery, you work with the expected goods receipt function in EWM.

3. The supplier delivers the products. You unload the vehicle and transport the nished products into the warehouse, for
example into the goods receipt area.

4. You can use the number of the purchase order or product to nd the expected goods receipt, and generate a
corresponding inbound delivery in EWM. For this, you use the expected goods receipt (purchase order) as a template
and, if necessary, you can adjust the quantities. For more information, see Generate Inbound Delivery from Expected
Goods Receipt.

EWM transfers the inbound delivery to SAP S/4HANA , which generates a corresponding inbound delivery.

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If the item type allows the use of stock-speci c units or measure (UoMs), you can also change the UoM.

5. You post the goods receipt and put away the products.

6. EWM transmits the goods receipt posting to SAP S/4HANA . SAP S/4HANA posts the goods receipt. SAP S/4HANA also
updates the open quantities in the purchase order and in the inbound delivery, due to the goods movement.

More Information
Goods Receipt Optimization

Goods Receipt Posting


Use
If you receive products delivered in a goods receipt process, you must post a goods receipt for the inbound delivery. If all
necessary data is available in the inbound delivery, for example product, quantity, and supplier, you can post the goods receipt
directly in the inbound delivery.

Features
You can either post the goods receipt for the entire inbound delivery, or a partial goods receipt only. If you con rm one or more
warehouse tasks, carry out a goods receipt posting for inbound deliveries that are relevant to goods movement. The following
procedures are available to you:

You create and con rm multiple warehouse tasks.

You con rm a warehouse task in steps, meaning that you post only a portion of the items or quantities.

You can display individual partial goods receipts in the document ow for the inbound delivery using the relevant number
of existing product documents.

If you work with handling units, you may post goods receipts only for complete HUs. Extended Warehouse Management
(EWM) then posts the delivery quantity corresponding to the product quantity speci ed in the handling unit.

Activities
If you want to post a goods receipt for an inbound delivery, on the launchpad, choose Extended Warehouse
Management Delivery Processing Inbound Delivery Maintain Inbound Deliveries . Search for the inbound delivery and choose
Goods Receipt.

See also the following topics:

Goods Receipt Posting from External Procurement

Goods Receipt Posting from Production

Inbound Process Using Handling Units with


Unknown Content
Use
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You have an inbound delivery with several physical handling units (HUs), but you do not know which of the product items in the
delivery is in which HU.

You use this process to enable you to create warehouse tasks for the handling units with unknown content. To do so, you group
the HUs with unknown content under a system object called a collective HU. You create a warehouse task to move the collective
HU to a work center, where you can unpack and identify the items in each HU with unknown content.

Prerequisites
You have maintained the warehouse process type for HUs with unknown content.

In Customizing for Extended Warehouse Management, choose Master Data De ne Warehouse Number Control .

You have entered the packaging material for the collective HU.

From the launchpad, choose Extended Warehouse Management Settings Assign Packing Materials - Collective HUs .

Process
1. You receive an inbound delivery with several physical HUs, but there is no information about which product items are
packed into which HU.

2. Before you post goods receipt for the delivery, you create HUs with unknown content in the system for the product items
in the inbound delivery.

The HUs with unknown content correspond to the real HUs in the delivery. The system automatically creates a collective
HU that contains all the product items that are in the HUs with unknown content.

Note
This collective HU does not physically exist. All the product items are technically packed into the collective HU
in the system, while the HUs with unknown content remain empty in the system. Each of the HUs with
unknown content has a reference to the collective HU.

Collective HUs and HUs with unknown content have a content indicator in the system to distinguish them from
normal HUs.

You cannot create collective HUs or HUs with unknown content with RF transactions.

3. You post goods receipt for the delivery.

You can post goods receipt for the entire delivery or for the collective HU. If you post goods receipt for the collective HU,
the HUs with unknown content are posted at the same time.

4. You print the labels for the HUs with unknown content.

There are two numbers on each label, as follows:

The number of the individual HU.

The number of the collective HU.

This allows you to identify the collective HU that the HU with unknown content belongs to.

5. You create the warehouse task to move the HUs with unknown content to the destination storage bin.

The system automatically creates a warehouse task for the collective HU at the same time. The destination storage bin
for the collective HU is the same as the destination storage bin for the HUs with unknown content. The system
automatically con rms the warehouse task for the collective HU.

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6. You identify the product items in each HU with unknown content and repack the items in the system from the collective
HU to the correct HU with unknown content.

The collective HU is the source HU for the repacking transaction, and the HU with unknown content is the destination
HU.

The system deletes the collective HU and removes the HU header indicator for the HUs with unknown content.

Result
You can now proceed with the inbound process as usual.

Goods Receipt Optimization


Use
The process consists of the following subareas:

1. Evaluating and reacting to the planned workload in a goods receipt

For example, you schedule more doors for inbound deliveries based on the planned workload in a goods receipt for the
next day.

2. Preparing the goods receipt

To do so, you can use functions suited to the tasks of the goods receipt office, such as for arriving at the checkpoint or
assigning doors.

The process supports Goods Receipt Posting from External Procurement as well as Goods Receipt Posting from
Production.

3. Performing the physical goods receipt

Optimized goods receipt supports you in the following ways:

Performing the goods receipt as quickly as possible so doors become available again for the next commercial
truck

Checking incoming products as quickly as possible based on data from the associated purchase order, if no
shipping noti cation is available

Checking inbound deliveries as quickly as possible when they only deliver a few purchase order items for a large
number of purchase orders

The process enables you to check existing inbound deliveries in Extended Warehouse Management (EWM), or create new
inbound deliveries in EWM from expected goods receipts. In this way, you can begin a goods receipt and perform it in an optimal
way when you do not have a shipment noti cation or an associated inbound delivery in SAP S/4HANA . You check or create
inbound deliveries based on the papers brought by the driver, and assign transportation units to the inbound deliveries.

Process

Note
Of the process steps mentioned in the following process description, only performing the step for unloading and the physical
goods receipt is mandatory. All other process steps are optional steps in an optimized goods receipt.

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Evaluating and Reacting to the Planned Workload in the Goods Receipt

If you want to get an overview of the planned workload in a goods receipt, you can display and evaluate the Goods Receipt
Workload for expected goods receipts. EWM shows you a results list based on your selection criteria, such as a list of inbound
deliveries due the next day. On the launchpad, choose Extended Warehouse Management Monitoring Display Workload - Goods
Reciept .

Preparing the Goods Receipt

1. The commercial truck drives into the yard.

2. The truck arrives at the checkpoint, and the driver brings the bill of lading and the other shipping documents.

3. You register the vehicle and the transportation units (see Arrival at/Departure from Checkpoint and Setting Up the
Creation of Vehicles and Transportation Units).

4. The driver leaves the checkpoint and waits in the yard. To move transportation units in the yard (see Yard Movement),
you can use Yard Management.

5. You prepare the goods receipt. On the launchpad, choose Extended Warehouse Management Delivery
Processing Inbound Delivery Prepare Goods Receipt - External Procurement or Prepare Goods Reciept - Production
(see Preparing the Goods Receipt).

6. The driver drives to the door.

Performing the Physical Goods Receipt

1. You unload the commercial truck and perform the physical goods receipt. On the launchpad, choose Extended Warehouse
Management Delivery Processing Inbound Delivery Process Goods Receipt (see Executing the Physical Goods
Receipt).

2. The driver leaves the yard and you release the door. On the launchpad, choose Extended Warehouse
Management Shipping and Receiving Plan Doors - Transportation Units .

Result
You have performed an optimized goods receipt.

Goods Receipt Workload


Use
Using this function, you can check the workload for goods receipts for a speci c period or time interval (as a warehouse
manager, for example) and, if necessary, change planning for the goods receipt process. For instance, you can display the
workload that must be completed on the current day, or the workload that is planned for the next day. Based on the planned
workload for the next day, you decide, for example, that you will change the door assignment for a goods receipt for the next
day.

Features
De ne Time Intervals

EWM uses the planned delivery date to determine delivery items for an inbound delivery and for expected goods receipts. The
system determines delivery items for the period or time interval that you specify in this function. If you specify a time that lies in

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the future, EWM shows you items from documents that are due. If you specify a time that lies in the past, EWM shows you items
from documents that are overdue.

De ne Aggregation and Units of Key Figures

EWM groups together data from incoming deliveries and expected goods receipts according to the speci cations in the
Aggregation group box.

EWM uses the following key gures to group together delivery items:

Weight

Volume

Number of delivery items

Number of highest-level handling units

You can de ne the units for volume and weight in the default values. Choose with the quick info text Default Values. For
Display Vol./Wt, choose either Unit of Warehouse or 1 Smallest Unit of Documents.

Choose Display Mode

You can de ne whether EWM displays the result for the time interval in columns or rows. Choose with the quick info text
Default Values. For the display, choose either Time Intervals in Columns or Time Intervals in Rows.

Note
If, for example, you want to see a quick overview of the total number of handling units (HUs), or the total weight during a
time interval, we recommend that you choose to display the time interval in rows.

The following table shows you a time interval displayed in rows:

From-Date From-Time To-Date To-Time Weight Unit Volume Unit of No. of HUs No. of
Volume Items

11.06.07 08:00:00 11.06.07 08:59:59 11,5 t 120 m³ 1300 120

11.06.07 09:00:00 11.06.07 09:59:59 12,0 t 135 m³ 1370 122

11.06.07 10:00:00 11.06.07 10:59:59 12,1 t 137 m³ 1372 123

11.06.07 11:00:00 11.06.07 11:59:59 11,7 t 125 m³ 1280 119

In the default values for displaying the time interval, you choose Time Intervals in Rows. EWM displays the data it determined in
rows. The number of rows depends on the speci cations in the Aggregation group box. For example, you choose Per Number of
Hours and specify one hour as the unit. EWM shows the following in the rst row:

From-Date and From-Time

To-Date and To-Time

The key gure, such as weight or volume, along with its unit

In each subsequent row, EWM displays data for each key gure by the hour. You have speci ed the time interval as the hours
from 08:00:00 to 12:00:00 of the current day. The second column contains data for 08:00:00 to 08:59:59, the third column
contains data for 09:00:00 to 09:59:59, and so on.

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The following table shows you a time interval displayed in columns:

Key Figure 11.06.07 (08:00:00 – 11.06.07 (09:00:00 – 11.06.07 (10:00:00 – 11.06.07 (11:00:00 –
08:59:59) 09:59:59) 10:59:59) 11:59:59)

weight 11.5 t 12.0 t 12.1 t 11.7 t

Volume 120 m³ 135 m³ 137 m³ 125 m³

Number of HUs 1300 1370 1372 1280

Number of Items 120 122 123 119

In the default values for displaying the time interval, you choose Time Intervals in Columns. EWM displays the data it
determined in columns. The rst column contains the key gure, such as weight or volume. Each subsequent column displays a
time unit with data for each key gure. You have speci ed the time interval as the hours from 08:00:00 to 12:00:00 of the
current day. The second column contains data for 08:00:00 to 08:59:59, the third column contains data for 09:00:00 to
09:59:59, and so on.

Business Add-Ins (BAdIs) for Goods Receipt Optimization

You can use the following Business Add-Ins (BAdIs):

If you want to prevent the system from reading HU data, to improve system performance for example, you can use the
BAdI /SCWM/EX_GRWORK_READ, BAdI: GR Workload: Control for Reading HU Data in Inbound Deliveries.

If you want to de ne your own determination instead of using standard determination for the number of HUs for inbound
deliveries or expected goods receipts, you can use the BAdI /SCWM/EX_GRWORK_HU_CALC, BAdI: GR Workload:
Determination of Number of HUs/Pallets.

If you want to de ne your own elds for the list of results, you can use the BAdI /SCWM/EX_GRWORK_HU_ENH, BAdI:
Workload GR: Enhancement of Results List with User-De ned Fields.

For more information, see the BAdI documentation in Customizing for EWM under Business Add-Ins (BAdIs) for Extended
Warehouse Management Goods Receipt Process Goods Receipt Optimization. .

Determine the Number of HUs

EWM only determines an expected number of HUs for expected goods receipts, since you cannot physically pack in HUs for
expected HUs. EWM determines the number of physical HUs for delivery items that have packed quantities. If you have
implemented your own determination using the BAdI /SCWM/EX_GRWORK_HU_CALC, BAdI: GR Workload: Determination of
Number of HUs/Pallets, EWM executes this determination. If you have not implemented your own determination, EWM uses the
palletization data of the product.

If a cross-delivery HU contains quantities from multiple delivery items, EWM only assigns this HU once. EWM assigns this HU to
the delivery item with the earliest delivery date.

Activities
On the launchpad, choose Extended Warehouse Management Monitoring Display Workload - Goods Receipt. .

Preparing the Goods Receipt


Use

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When you receive the shipping documents, preparing the goods receipt allows you to check existing inbound deliveries, or to
create new ones. In addition, you can assign the inbound deliveries to transportation units. You can carry out preparation for
external procurement as well as for production.

When the bill of lading and the other shipping documents are brought to the goods receipt office, you can prepare the goods
receipt. Extended Warehouse Management (EWM) automatically carries out the staging area determination and door
determination in the background, corresponding to Customizing. However, you can also carry out the door determination
manually. On the launchpad, choose Extended Warehouse Management Shipping and Receiving Plan Doors - Transportation
Units .

The driver of the vehicle then drives to the door, and you carry out the next steps to optimize the goods receipt.

Prerequisites
For more information, see Using Expected Goods Receipts.

If you want to work with transportation units, you have created and activated these. On the launchpad, choose Extended
Warehouse Management Shipping and Receiving Maintain Transportation Units .

Features
You can enter the transportation unit for which you want to prepare the goods receipt, and search for all purchase order
items and expected inbound delivery items that belong to this transportation unit.

If you do not want to work with transportation units, set Without TU.

If the supplier sends an advanced shipping noti cation for two purchase orders, for example, and the
corresponding inbound delivery items exist in EWM, you can search for the inbound delivery items for one of the
two purchase orders by choosing the icon with quick info text Search.

The settings under the icon with quick info text Default Values, can be used to control whether EWM searches for
the inbound delivery items in the inbound deliveries or in the expected goods receipts. For a corresponding
combination of this setting and the search criteria, EWM displays a dialog box. Here, you can cancel an unspeci c
search request for expected goods receipts with No and continue with the search. You can choose the icon with
quick info text Add Search Result to execute the search for the inbound delivery items for the second purchase
order, and add the result to the rst results list.

If you want to expand the search criteria, select Open Advanced Search. Here you can, for example, search for
the inbound delivery items for a product. You can choose the icon with quick info text Add Search Result to search
for inbound delivery items in two purchase orders simultaneously.

EWM displays all the delivery items it nds on the right hand side of the screen.

If a supplier delivers products for which he or she did not send noti cation, you can use drag and drop to create inbound
delivery items from purchase orders (see Generate Inbound Delivery from Expected Goods Receipt). You can also choose
the icon with quick info text Create Item to create a new inbound delivery item. EWM adds the new inbound delivery
items to the end of the results list.

You can assign the inbound delivery items to a transportation unit, and group the delivery items. Set Assign TU.

You can perform the following actions:

View the header data

Create batches or batch subitems

For products that require a serial number, you can display the serial numbers and change them if required (see
Integration of the Serial Number in the Delivery).

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Unpack or repack products in HUs (see Packing at the Work Center)

Change the unit of measure (UoM) of the delivery item to the UoM that was physically delivered (see Stock-
Speci c Unit of Measure)

Choose the icon with quick info text Display left <=> down to change the display item for the expected goods receipts.

Activities
On the launchpad, choose Extended Warehouse Management Delivery Processing Inbound Delivery Prepare Goods Reciept
- External Procurement or Prepare Goods Reciept - Production.

Physical Goods Receipt


Use
You can use the physical goods receipt to execute the functions that you require for the inbound delivery process and the goods
receipt posting, for example in the optimized goods receipt. In contrast to processing an inbound delivery, you can process
inbound delivery items from different deliveries in one operation.

Physical goods receipt is an option for inbound delivery items produced via external procurement as well as inbound delivery
items produced via in-house production.

If you have unloaded the products, you can carry out the following during the physical goods receipt:

Identify the products using scanners

Sort the inbound delivery items displayed by Extended Warehouse Management (EWM) based on the sequence of
shipping documents, to be able to compare the items better

Change the data of the inbound delivery item

Conduct checks, for example for the shelf life expiration date

Finally, you post the goods receipt.

Prerequisites
In the optimized goods receipt process, before the goods receipt, you have conducted a goods receipt preparation to nd or
create the inbound delivery items that are to be, for example, delivered simultaneously by truck. You have assigned these
inbound delivery items to a transportation unit.

You can also carry out the goods receipt without executing a goods receipt preparation beforehand. In this case, you must nd
the inbound delivery items directly during the goods receipt, create them manually, or create them from a purchase order or
manufacturing order.

Features
You can display a list of all inbound delivery items that belong to a transportation unit, and for which the goods receipt
posting is relevant (see Executing the Physical Goods Receipt).

Using drag-and-drop, you can sort the inbound delivery items in the results list, for example based on the sequence in
the shipping documents.

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You can carry out a quick search within the list. You can scan, for example, the product number or the European Article
Number (EAN). EWM selects the inbound delivery item from the results list based on the scan. If you scan an EAN of the
category EAN128, EWM transfers the coded information to the inbound delivery item.

You can process an inbound delivery item before you post a goods receipt. You can perform the following functions, for
example:

Change the quantity

EWM executes a tolerance check, if required.

Complete data, for example batch, shelf life expiration date, or serial number

Pack items

You can enter process codes for inbound delivery items, and, for example, adjust the delivery quantity and document this
adjustment.

You can search for further inbound delivery items without leaving the existing results list. EWM adds the new items to
the end of the list. You can use this function in the following scenarios:

You are working without a transportation unit, and you want to process the goods receipt of multiple deliveries in
one operation.

You nd a product for which there is not yet an inbound delivery item in the results list.

When unloading, if you identify a product for which no inbound delivery item exists, you can enter the inbound delivery
item manually, or using a purchase order or manufacturing order as a template.

Activities
On the launchpad, choose Extended Warehouse Management Delivery Processing Inbound Delivery Process Goods Receipt .

Executing the Physical Goods Receipt


Use
You can use the physical goods receipt within the optimized goods receipt. For more information, see Goods Receipt
Optimization.

Prerequisites
For more information, see Physical Goods Receipt.

Note
The normal process ow, described under “Process Flow”, is dependent on the Customizing in Extended Warehouse
Management (EWM) and the default values that you can enter on the user interface if required. For example, you have
de ned in Customizing that EWM hides the delivery quantity. In this case, you must enter the delivery quantity for each
inbound delivery item in the normal process ow.

Procedure
Normal Process Flow

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The following is a description of the normal process ow in the physical goods receipt. You have prepared the goods receipt
based on the shipping documents and assigned the inbound delivery items to a transportation unit.

For more information about preparing the goods receipt, see Preparing the Goods Receipt.

1. On the launchpad, choose Extended Warehouse Management Delivery Processing Inbound Delivery Process Goods
Receipt .

2. In the Search Request group box, choose Transportation Unit from the drop-down list to the right of Find.

3. Enter a transportation unit and choose the button with the quick info text Execute Search.

4. EWM displays a list of all inbound delivery items that are relevant for the good receipt posting, and for which you have
not yet posted goods receipt. For example, text items are not items relevant for the goods receipt posting.

5. Optionally, in the Keyword Search group box, you can enter the product number or scan in a barcode, for example
European Article Number 13 (EAN13) or EAN 128. Choose the Position; other entry button. EWM automatically selects
the rst inbound delivery item in the list with this data.

6. Set the GR indicator for the inbound delivery item. In doing this, you select this inbound delivery item for goods receipt
posting.

Prerequisite for this is that the inbound delivery item is locked. Either choose the button with the quick info text Change,
or enter corresponding default values. Choose the button with the quick info text Default Values, and for Lock During
Search, select that EWM locks the inbound delivery items during the search.

7. Repeat steps ve and six for the next product.

8. To post the goods receipt for all inbound delivery items that you marked with GR, choose the button with quick info text
Post Goods Receipt.

9. EWM saves all marked inbound delivery items and posts goods receipt for these.

Special Cases

In certain cases, you can execute further functions for the physical goods receipt, for example packing at the work center. The
following is a description of some of these cases:

Check shelf life expiration date (SLED)

Choose the button with quick info text Check, so that EWM checks the shelf life expiration date (see Checking the Best-
Before Date or Expiration Date).

Reject inadequate products

For all inbound delivery items whose products are damaged, choose the button with quick info text Reject.

Set process codes

Choose the menu for the button with quick info text Set Process Codes, to set process codes with and without delivery
quantity adjustment (see Delivery Quantity Adjustment).

Implement catch weight

Choose the button with quick info CW Quantity: Unpckd, GR Not Posted to work with catch weight quantities (see Catch
Weight and Catch Weight in the Delivery).

Enter or change serial numbers

For products with mandatory serial numbers, choose the button with quick info text Serial Numbers, to enter or change
serial numbers (see Entering and Editing Serial Numbers).

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Packing items

Choose the button with quick info text Pack, to pack products in HUs or to unpack or repack HUs (see Packing at the
Work Center).

Scan data

Choose the menu for the Scan button and scan the item data or transfer the data that has already been scanned.

Accept overdelivery

If you would like to accept an overdelivery, and the product is available, you can increase the delivery quantity for the
product.

If you would like to accept an overdelivery and there is no product available, you must create the corresponding inbound
delivery items manually, or using a purchase order or manufacturing order as a template.

 Example
Copy the required inbound delivery items from an expected goods receipt.

Choose the button with quick info text Select Expected GR. EWM displays a dialog box.

Search for the purchase order or the manufacturing order. EWM displays a list of the corresponding purchase
orders or manufacturing orders. Copy the required inbound delivery items from the purchase order or
manufacturing order in the inbound delivery.

Handling Unit (HU)


De nition
A handling unit is a physical unit consisting of packaging materials (load carriers/packing material) and the goods contained
on/in it. A handling unit is always a combination of products and packaging materials. All the information contained in the
product items, for example, about batches, is retained in the handling units and is always available.

For more information, see Packaging Materials.

Handling units can be nested, and you can create a new handling unit from several other handling units.

A handling unit has a unique, scannable identi cation number that you can construct according to industry standards such as
EAN 128 or SSCC.

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Fig. 1: Example of a Handling Unit

Structure
The object “Handling Unit” contains the following attributes:

Identi cation number

Dimension

Weight

Volume

Status

Products and quantities

Packaging material

Packaging speci cation

A handling unit consists of a handling unit header and handling unit items. It receives a unique number that is used for
identi cation purposes.

Handling Unit Header

The header data of a handling unit is divided up as follows:

Weight/volume/dimension

General data

Storage-speci c data

For more information about the different detailed information, see Packing at the Work Center.

Status

The handling unit is connected to general status management. This enables you to document the various physical statuses
(such as planned or realized) and other attributes (such as, weighed, loaded, blocked, or posted for GI) for a handling unit.

If you want to use your own status, you can store a user schema for the packaging material type.

Handling Unit Item

The items of a handling unit can consist of products, auxiliary packaging materials, or other handling units, which are displayed
in an overview. For more information about this overview, see Packing at the Work Center.

Packaging Materials
De nition
Packaging materials are used to enclose or hold together the packaged goods. You can pack the packaged goods into or onto
the packaging material. The packaging material can be a load carrier. The most important packaging materials are, for example,
crates, boxes, containers, wire baskets, and pallets.

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Use
For each packaging material that you want to use, you must maintain product master data.

The gross weight and the volume that you enter in the product master are particularly important for packing. If you create a
handling unit, the master data for the packaging material is automatically adopted, and the gross weight and volume become
the tare weight and/or tare volume of the handling unit.

Note
The tare weight and tare volume refer to the gross weight and volume of the packaging material. In the case of a container,
for example, this is the tare weight of the unloaded container (the total weight of the container minus any goods and
packaging materials packed into it).

Structure
If you choose the Global Data view in the product master record, you can maintain the following data in the Packing Data
screen section (you access product maintenance from the launchpad. To do this, choose Extended Warehouse
Management Master Data Product Maintain Product ):

SectionBasic Data: Packing:

Packing group

Reference product for similarly packable products

Standard handling unit type

SectionBasic Data: Packaging Material:

Packaging material type

Handling unit type

SectionCapacities

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Maximum allowed weight

Excess weight tolerance for the handling unit

Tare weight variable

Maximum allowed volume

Excess volume tolerance for the handling unit

Packaging material is closed packaging

Maximum level (by volume)

Maximum allowed capacity for the packaging material

Excess capacity tolerance for the handling unit

Maximum packing length of a packaging material

Maximum allowed packing width for the packaging material

Maximum packing height of a packaging material

You can nd exact details about the function of the individual elds in the eld help.

Integration
Packaging materials are a special type of product that can be used for packing or transporting goods. During packing, you must
always enter a packaging material so that the system can create a handling unit. For more information, see Handling Unit .

Packaging speci cation


A packaging speci cation is master data. The packaging speci cation de nes all the necessary packing levels for a product in
order, for example, to put away or transport the product. For a product, a packaging speci cation mainly describes in which
quantities you can pack the product into which packaging materials in which sequence.

Use
In printed form, a packaging speci cation is a set of instructions for the employee in the warehouse. More speci cally,
the work steps that you enter in a packaging speci cation are intended as information for the employee. In this way you
can, for example, give the employee exact instructions as to where to place the label on a box, or how a product should
be stacked onto a pallet.

The system can determine packaging speci cations during various processes (see below). Processes that determine
packaging speci cations use only parts or speci c attributes from the packaging speci cation.

Structure

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Header

Attributes such as the name of the packaging speci cation, user name of the creation user, status, and so on.

Contents

A packaging speci cation contains a product. However, some packaging speci cations contain more than one product, or
refer to other packaging speci cations.

Level

You can map various packing levels in a packaging speci cation. Each level contains a target quantity, which de nes how
many times you can pack the previous level into this level.

Element group

For each level there is exactly one element group. However, you can reuse element groups in several packaging
speci cations.

Elements

Elements consist of a packaging material and/or a work step.

Step

A text with an identi cation, which you can use in one or more packaging speci cations.

Packaging material

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A product that is de ned with a packaging material type in the product master.

Example for a Packaging Speci cation and Its Structure:

Header: Name: PS1, Status: New

Contents: product A, 1 piece

Level 1: Target quantity one, element group EG1

Element group EG1:

Element E1: packaging material ʻSmall box’, work step ʻPlace 1 piece upright in each box’

Element E2: additional packaging material ʻLabel’, work step ʻPlace label on upper left’

Level 2: Target quantity 50, shift quantity 10, element group EG2

Element group EG2:

Element E3: packaging material ʻPallet’, work step ʻPlace boxes layer by layer onto pallet’

Integration
The following gure shows which processes use the packaging speci cation, and using which components:

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In both the Inventory Collaboration Hub (ICH) and in Extended Warehouse Management (EWM), you can use the same
packaging speci cation for an inbound delivery or an ASN that you then use for the process Automatic Packing .

Example
Palletization data in EWM

In your warehouse, you put away product A onto pallets for 50 pieces. Create a packaging speci cation with a level that contains
the main packaging material Pallet and the contents Product A. For this level, enter the target quantity 50.

In the process ʻPutaway’ for the inbound delivery, the system splits the quantity in the inbound delivery across multiple
warehouse tasks, due to this packaging speci cation For example, if a quantity of 100 pieces is delivered, then the system
creates two warehouse tasks for 50 pieces.

Functions of the Packaging Speci cation

The following functions are possible for packaging speci cations:

Create, copy, and activate (see also: Creation of Packaging Speci cations)

Search (see also Packaging Speci cation Determination)

Distribute into multiple systems.

Creation of Packaging Speci cations


Use
You create a packaging speci cation to map in the system how you should pack a product.

Prerequisites
You have made the following settings in Customizing:

De ne a Number Range for the Packaging Speci cation

De ne General Packing Parameters

De ne Group for Packaging Speci cation

SAP also recommends that you make the (optional) settings under Maintain Structure of the Packaging Speci cation and
Determination of Packaging Speci cations.

For more information, see Customizing for SCM Basis under Packing Packaging Speci cation .

Features
When you access the Maintain Packaging Speci cation transaction, the overview screen appears rst. This is divided into two
parts: the upper screen is used to search for existing packaging speci cations. The lower screen is a list in which you create new
packaging speci cations, and can display or change existing packaging speci cations.

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From the list, you can go to the Create, Change, and Display functions on the detail screen. This displays the structure of the
packaging speci cation in the left screen area (in other words, the levels, elements, and the contents). The upper right screen
area shows the most important header data for the packaging speci cation. The lower right screen area shows the detail data
for the selected sub-object of the packaging speci cation (in other words, for the level, the element, or the contents).

Activities
1. On the launchpad, choose Extended Warehouse Management Master Data Packaging Speci cation Maintain
Packaging Speci cation .

2. The overview screen appears. Here you can access existing packaging speci cations using the quick search or the
advanced search.

3. To create a new packaging speci cation, choose Add New Line (symbol ).

4. In the PS Group column, select a packaging speci cation.

5. Select the packaging speci cation, then choose Change to access the detail screen.

6. On the detail screen, you can rst edit the header attributes for packaging speci cation, for example, you can enter a
description or de ne the business key for the packaging speci cation (Determination tab page).

7. You can de ne the structure of a packaging speci cation in Customizing (see also Customizing for SCM Basis under
Packing Packaging Speci cation Maintain Structure of Packaging Speci cation De ne Level Set ). If you work
without level sets, then you should specify the structure of the speci cation in the packaging speci cation. You create
levels and contents in the left screen area using the context menu (right mouse button).

8. When you create a packaging speci cation that describes the packing for a product, you enter the product in the
Contents area.

9. For a level, you enter a target quantity and, where required, the minimum and layer quantity. Note that these quantities
refer to the previous levels. Target quantity 10 for level 2 means, for example, that you should pack level 1 ten times into
the main packaging material for level 2. In other words, 10 boxes onto one pallet.

10. For a level, you can either create the elements manually, or if you are working with a level set then the elements are
proposed by the system.

11. To specify the main packaging material for a level, for example, create an element with handling unit (HU) relevance
Main Packaging Material, and enter the packaging material in the relevant eld.

12. The attributes Weight, Volume, and Dimensions (tab page) for the level are automatically determined by the system for
the rst main packaging material for a level. For this, the system adopts the attributes for tare and maximum weight
(and/or volume, and/or capacity) and the dimensions from the product master for the packaging material. Choose HU
Check to make the system calculate the attributes Loading and Total Weight (and/or Volume, and/or Capacity).

13. When you save, you close a packaging speci cation in the detail area.

14. Choose Back (F3) to go back to the overview area.

15. In the overview area, you can activate one or more packaging speci cations. The prerequisite for being able to determine
the packaging speci cation in other processes is activation of the packaging speci cation. For more information, see
Packaging Speci cation Determination). If the packaging speci cation contains all the data and you can use the
packaging speci cation for the process, then you activate the packaging speci cation.

16. The overview area also offers you the functions Copy, New Version, Print Preview, and Delete.

Packaging Speci cation Determination


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Use
You can use this function to determine a packaging speci cation using the business characteristics you have de ned. The
system uses the condition technique to do this.

From the business characteristics prede ned by SAP, you select those that are suitable for your processes (for example,
product and vendor). A set of business characteristics forms a condition type. You can de ne different condition types for
different processes.

After you have speci ed a condition type, you can assign a packaging speci cation to these business characteristics. This means
that you can, for example, specify that for a product P, vendor A, and process Automatic Packing in the Inbound Delivery, the
system nds packaging speci cation PS. At the end of this process, handling units are created on the basis of the packaging
speci cation found.

Integration
The following processes use packaging speci cation determination:

In Extended Warehouse Management (EWM):

Automatic packing in the inbound delivery

Packaging material determination during warehouse order creation

Packaging material determination in the outbound delivery

Packaging material determination during deconsolidation

Packaging material determination when packing in the packing station

For an outbound delivery

For a posting change

For a stock transfer

Slotting

Internal warehouse processes (such as determination of palletization data, determination of the operative unit of
measure)

In Service Parts Planning (SPP):

ATP Sourcing Rounding Rules

MM Deployment Rounding Rules

Prerequisites
You have made the Customizing settings for packaging speci cation determination.

In the SAP standard system, Customizing settings for packaging speci cation determination have been prede ned.
However, you can make enhancements in the customer namespace. For packaging speci cation determination, you
require the following:

Condition table

Access sequence

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Condition Type

Determination procedure

You have created a packaging speci cation, and speci ed and activated determination records.

Features
For more information about condition technique, see the CA documentation for message control. Packaging speci cation
determination runs using the same principles.

Activities
The following describes how to create determination records in the system:

1. On the launchpad, choose Extended Warehouse Management Master Data Packaging Speci cation Maintain
Packaging Speci cation .

The Packaging Speci cation Overview screen appears.

2. Select an existing packaging speci cation or create a new one and switch to change mode. If you have already activated
the selected packaging speci cation, you must create a new version of this packaging speci cation rst.

3. On the Determination (Details for PS Header) tab page , enter a condition type or use the proposed condition type (see
Customizing De ne Level Set). This screen always displays all condition records that you have created for the packaging
speci cation.

4. Choose one of the proposed condition tables for which you want to create a condition record. If you have used the access
sequence to assign more than one condition table to the condition type, perform this activity. You can con gure these
combinations as you want using Customizing. Choose OK.

5. Depending on the condition table/key combination you selected, make the mandatory entries (the current packaging
speci cation number is entered automatically in the column). If necessary, change the sequence number of the condition
record, to change the sequence of the determination.

If, for example, you selected the key combination Supply Chain Unit/Product, then the subsequent mandatory entries
are the supply chain unit and the product.

If the system shows you condition records for other packaging speci cations, then any condition record that is also
displayed has the same key combination as the newly created record. Check whether there is an overlap of the two keys.

6. Save your condition record.

7. If there are no active packaging speci cations, then you activate the packaging speci cation.

If there is an active version of the packaging speci cation, then the condition records refer to the packaging speci cation
number (regardless of the version), and the system takes this packaging speci cation into account during packaging
speci cation determination.

8. You can use the Condition Maintenance transaction for activated packaging speci cations, to add new condition records,
or to change or delete existing records. Here you can also see an overview of all condition records, without reference to
speci c packaging speci cations.

Caution
If the semantic key (in other words, the condition table, all elds of the condition table, and the condition sequence)
are the same within a validity period, this results in an overlap of two condition records.

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If at least one condition record exists and it would not result in an overlap with condition records that already have
active packaging speci cations, then you can activate a packaging speci cation.

If at least one condition record for the active packaging speci cation contains an error (in other words, will not be
included in the determination), or if no condition record exists for this packaging speci cation, a yellow traffic light is
displayed in the packaging speci cation overview.

Distribution of Packaging Speci cations


Use
If you want to use packaging speci cations in multiple supply chain management (SCM) systems, you must distribute these
packaging speci cations to the other systems so that you are able to work with the same master data in all systems.

Prerequisites
You have distributed the products and locations in all systems involved.

Features
You can distribute the packaging speci cations to different SCM systems by qRFC.

Activities
In the distributing system, set up an RFC ABAP connection to them target system.

To do this, on the SAP Easy Access screen choose Tools ALE ALE Administration Runtime Settings Maintain RFC
Destinations . For more information, see Setting the RFC Destination.

1. In the distributing system, register a logical destination for the RFC ABAP connection in the qRFC Monitor. For more
information, see qRFC Monitor.

a. To do this, on the SAP Easy Access screen choose Advanced Planning and Optimization APO
Administration Integration Monitor QRFC Monitor (Outbound Queues) .

b. Enter the client and choose Execute.

c. Choose Goto QOUT – Scheduler .

d. Choose Edit Registration .

e. Enter the RFC ABAP connection in the Destination eld and copy the other proposed values.

2. In the distributing system, enter the RFC ABAP connection in Customizing for distributing the packaging speci cation.

For more information, see Customizing for SCM Basis under Packing Packaging Speci cation De ne RFC Connection
for Packaging Speci cation Distribution .

3. In the distributing system, set the distribution indicator for the packaging speci cation groups for which you want to
distribute packaging speci cations to Source System.

For more information, see Customizing for SCM Basis under Packing Packaging Speci cation De ne Group for
Packaging Speci cations .

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4. In the target system, set the distribution indicator for the packaging speci cation groups for which you want to receive
packaging speci cations from other SCM systems to Target System.

For more information, see Customizing for SCM Basis under Packing Packaging Speci cation De ne Group for
Packaging Speci cations .

5. If you do not want to work with only the distributed packaging speci cation in the target system, rather also with
packaging speci cations that you create in the target system, then you have to con gure disjunctive number ranges to
the number ranges in the source system in Customizing for the target system.

The packaging speci cations in the target system then receive different numbers and therefore cannot cause any
con icts with the distributed (or about to be distributed) packaging speci cations.

a. In the target system, create disjunctive number ranges for packaging speci cations, work steps and element
groups.

For more information, see the Customizing for SCM Basis under Packing Packaging Speci cation De ne
Number Range for Packaging Speci cation .

b. Enter the new number ranges for work steps and element groups.

For more information, see Customizing for SCM Basis under Packing Packaging Speci cation De ne General
Packaging Speci cation Parameters .

c. Create a new packaging speci cation group, assign the new number range for packaging speci cations to this
packaging speci cation group, and set the distribution indicator to Local.

For more information, see the Customizing for SCM Basis under Packing Packaging Speci cation De ne Group
for Packaging Speci cations .

Unique Identi cation of Handling Units


Use
Since a handling unit (HU) is a physical unit consisting of packaging materials (load carriers/packing material) and the goods
contained on/in it, each HU must be uniquely identi able. You can do this by assigning an identi cation number. Within a client,
this uniqueness can be ensured using a number range object. Across systems, unique identi cation is only possible by assigning
an SSCC18. For more information, see SSCC Number Assignment According to EAN128.

Prerequisites
Ensure that you have made the following Customizing settings:

1. To con gure the type of number assignment, choose the Customizing activity Assign Number Range Intervals to
Packaging Material Types.

2. To con gure number assignment of the HU identi cation using a number range interval, choose the Customizing activity
Maintain Number Range Intervals for HU Identi cation.

3. If you want to ensure unique identi cation across systems, choose the Customizing activities in the section SSCC
Number Assignment According to EAN128.

For more information, see Customizing for Extended Warehouse Management under Cross-Process Settings Handling
Units External Identi cation .

Example
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If you want to edit or display a HU, you can only select the HU if this identi cation exists only once. If you permit multiple
assignment of the same HU identi cation, then the system cannot nd the HU you require, which means, for example, that
scanner-supported processing is not possible.

SSCC Number Assignment According to


EAN128
Use
Because of global networking between manufacturers, transportation service providers, dealers, and consumers,
communication between the instances involved in the supply chain is becoming more important. The basis of efficient
processing is a common numbering standard, which is de ned by international standardization organizations (UCC, EAN
International).

The UCC/EAN128 and one of its subcomponents, the Serialized Shipping Container Code (SSCC)/Number of the Shipping Unit
(NSU), is de ned as a part of these standards, and can be used to identify the handling units transported. This means that
within the supply chain, the UCC/EAN128 and the SSCC can be used to transmit data about the handling unit from instance to
instance, for example, via EDI with EDIFACT or EANCOM standards.

You can uniquely assign SSCCs when you create handling units. SSCCs are used to identify and track handling units.

You can collate the SSCC and other parts of the UCC/EAN128 into a valid bar code chain, or extract them from a bar code chain.
The system generates the SSCC using a separate number range object.

Integration
EAN128 numbering is integrated into the packing functions.

Prerequisites
Before you can work with the EAN128 functions, you must request the basic number ILN2 (ILN = international location number)
from either the UCC or EAN International.

Features
When constructing handling units, you can use the packaging material to control that the system automatically assigns an
SSCC/NSU. The number range used for this is determined by the system using the warehouse number. For more information,
see Customizing for Extended Warehouse Management under Cross-Process Settings Handling Units External
Identi cation SSCC Number Assignment According to EAN128 Maintain SSCC Generation for Each Warehouse Number .

You can also assign the SSCC/NSU can be assigned externally, and can be checked against an external number range, which the
system nds using the same logic.

At the same levels, you can enter the basis number for ILN2 that you require to generate the SSCC.

Packing at the Work Center


Use

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At a work center, you can pack and unpack products into handling units (HU), and HUs into other HUs using the transactions
Pack Handling Units and Deconsolidate Handling Units. On the initial screen, you select your warehouse number and work
center. You can set lters, including storage bin, HU, or delivery, enabling you to optimize your worklist.

If you use a mouse, you can use simple drag and drop on the left-hand side of the screen to repack entire HUs, or to pack
products into other HUs. You can use a keyboard or a scanner - provided the necessary information is available as a bar code -
for the same purpose in the tabs on the upper right-hand side of the screen.

If your warehouse has enabled the order reduction function, and you scan a cancelled product, a message informs you that you
should exclude this product from the outbound process. For more information, see Order Reduction.

You can assign scales that are connected to your work center to transmit the exact weight to the SAP system. You can also
assign a printer for printing HU documents.

For information about other available functions at a work center, see Work Center, Kitting at a Work Center with a VAS Order,
and Kitting at a Work Center Without a VAS Order.

Prerequisites
You have made the following settings in Customizing and on the launchpad:

In Customizing, you have created a work center layout and assigned this layout to the work center. You can con gure the
packing transactions so that the user only sees the relevant tab pages for packing. For more information, see
Customizing for Extended Warehouse Management under Master Data Work Center Specify Work Center Layout .

In Customizing, you have speci ed additional information about your work center, for example, which warehouse process
type is used for packing. For more information, see Customizing for Extended Warehouse Management under Master
Data Work Center De ne Work Center .

On the launchpad, you have speci ed which storage bin is assigned to which work center. On the launchpad, choose
Extended Warehouse Management Master Data Work Center Con gure Work Center .

Optionally, you have assigned a work center to your terminal so that during packing, the system automatically lls in the
correct warehouse number and your work center. On the launchpad, choose Extended Warehouse Management Master
Data Work Center Con gure Work Center .

Optionally, you have assigned scales that are connected with your work center. On the launchpad, choose Extended
Warehouse Management Master Data Work Center De ne Scales - Work Center .

Features
The display is divided into the left and right screen areas. You use the left screen area mainly for navigation, and for quick
repacking of HUs and products using only the mouse. On the right screen area, you can edit or request detailed information
about the storage bins, HUs, products, and warehouse tasks.

When packing at a work center, you can scan the following:

HU identi cation

Stock identi cation

Serial number

Product

Warehouse task

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Storage bin

You can use the scanned data to perform the following tasks:

Create HUs

Repack HUs

Repack products

Post differences

Change HUs

Deconsolidate HUs

Exclude products from packing

Repack cancelled items

You can con gure packing at the work center in such a way that the system copies over frequently required data as default
values. You can make these settings in the Control tab.

Activities
There are two packing transactions available for work centers. The input help is restricted, depending on the type of work
center, to the data you have con gured in Customizing. To access the packing transactions for work centers, choose one of the
following menu paths:

1. On the launchpad, choose Extended Warehouse Management Execution Pack Handling Units .

2. On the launchpad, choose Extended Warehouse Management Execution Deconsolidate Handling Units .

Enter your warehouse number and work center, if you have not already assigned a work center to your terminal. Further
lters are optional.

Packing Using Drag and Drop

In the area on the left, you can pack, unpack, or repack products or HUs by dragging and dropping them into the HU, storage bin,
or separate HU respectively.

To repack just a partial quantity of a product, carry out the following:

1. Double-click a higher-level node (HU or storage bin) in the area on the left.

2. Choose the Content tab page in the area on the lower right. All the product items of the HU or storage bin are now
visible.

3. Enter the quantity that you want to repack in the Partial Quantity eld and choose Enter .

4. Drag the item from the area on the right into the target HU or target storage bin in which you want to repack these
partial quantities. To do this, click any cell in this row that is not ready for input. Then drag and drop this cell in the target
area.

Repacking Products Subject to Order Reduction

If you are in the tab Repack Product and you start processing a handling unit containing a cancelled item, a message informs
you of the order reduction. If you decide to process the order reduction, the usual outbound process is stopped and the system
cancels picking so that the stock is released from the outbound delivery order item. The delivery quantity is reduced and the

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stock can be put away again. You should pack the excess stock into a special handling unit and select Return Transfer. For more
information, see Pick Point.

If only some of the outbound delivery order item quantity is subject to order reduction, the process is split. Follow the process
described above for the reduced quantity, and follow the usual outbound process for the remaining, uncancelled quantity,
meaning it is shipped to the customer.

It is not mandatory to follow the order reduction process, as in certain situations it may not be desirable to reverse the
outbound process for an item. You can decide to continue packing and prepare to ship the item to the customer as normal.

Automatic Packing in the Inbound Delivery


Use
Your vendor sends you inbound deliveries that do not contain any packing information about handling units (HUs). You can
specify that the system automatically packs any unpacked delivery items. The packed goods can then be included in process-
oriented storage control (see Storage Control).

Prerequisites
You have met the following prerequisites:

You have created and activated a packaging speci cation (see Packaging Speci cation and Creation of Packaging
Speci cations).

You have con gured determination for the packaging speci cation for your business characteristics (for example, vendor
and product) (see Packaging Speci cation Determination).

You have con gured the determination procedure for automatic packing. For more information, see Customizing for
Extended Warehouse Management under Goods Receipt Process Inbound Delivery De ne Document Types for
Inbound Delivery Process .

Note
If you have selected the No Automatic Packing checkbox in Customizing for Extended Warehouse Management under
Goods Receipt Process Inbound Delivery De ne Document Types for Inbound Delivery Process , the system does
not perform automatic packing when it creates an inbound delivery. It does not perform automatic packing either if
you con gure no determination procedure for automatic packing.

Process
1. An inbound delivery arrives in Extended Warehouse Management through the S/4HANA interface.

2. The system simultaneously creates the HUs, where the vendor has sent you the HU data. Moreover, at this time, the
system calls packaging speci cation determination for the unpacked items, using the determination procedure you have
de ned.

3. If the system nds a packaging speci cation, it creates HUs according to the packaging speci cation. When creating
packaging speci cations, you should ensure that the HU Check function does not display any errors in the log. The
system can only perform automatic packing successfully if the packaging speci cation contains all HU-relevant data (in
particular, packaging material, target quantity, and product).

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Packing During Warehouse Task


Con rmation
Purpose
Packing during warehouse task con rmation offers you a transaction that supports you during warehouse task con rmation, in
processes that use printed documents. During picking, you can assign product warehouse tasks and handling unit warehouse
tasks to pick-handling units. You can divide a product warehouse task between several pick-handling units. The system can
assign the pick-handling unit identi cation, or you can do this manually.

Process
1. Create a new entry for the pick-handling unit in the system.

2. Enter a default packaging material.

3. If required, enter a handling unit identi cation.

4. Create a handling unit.

5. During con rmation of the warehouse task, assign the pick-handling unit as the destination handling unit.

Results
The product or handling unit is included in the pick-handling unit.

Examples
A warehouse order contains 20 product warehouse tasks, and 4 pick-handling units proposed by the system. The picker
identi es 4 boxes as pick-handling units. The picker performs picking and notes down the pick-handling unit into which he or she
places each product. When you enter data in the foreground, you assign the proposed pick-handling units to the appropriate
warehouse tasks during con rmation (for more information, see the input help).

Deconsolidation Using Radio Frequency


Use
You are able to execute deconsolidation using a Radio Frequency (RF) presentation device.

Prerequisites
You are logged on to the RF environment. For more information, see Logon.

Features
Logging on to a work center

For most of the transactions within the main menu for deconsolidation you need to log on to a certain work center to get
proposals for several input elds.

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Creating multiple handling units (HUs)

The creation of multiple empty putaway HUs can be used as preparation for deconsolidation.

Creating a single HU

The creation of a single empty putaway HU can be used as preparation for deconsolidation.

Deconsolidating HUs

Deconsolidation is the repacking/sorting of items from the deconsolidation HU into several putaway HUs. Repacking is
based on warehouse task con rmation. After the warehouse tasks have been con rmed, a new warehouse task is
created that is then used for putaway. Sorting occurs by the consolidation group which is copied from the activity area of
the nal putaway bin to the product warehouse task.

Deconsolidating HUs manually

Deconsolidation can also take place without you logging on to a work center. In this case, the system does not propose a
putaway HU. Instead, you have to enter the putaway HU manually. The system still checks if the destination HU is valid
for the selected warehouse task.

HU overview

The HU overview screen provides an overview of the deconsolidation HU that you want to deconsolidate, for example,
the number of open warehouse tasks, weight, and volume.

Creating a single HU manually

You can create a putaway HU without logging on to a work center. In this case, the system does not propose a packaging
material or a bin. The creation of a single empty putaway HU can be used as preparation for deconsolidation.

Changing HUs

In this RF transaction, you can close a putaway HU, delete an empty HU, convert a deconsolidation HU into a putaway
HU, and condense a deconsolidation HU. Whenever a putaway HU becomes full, you have to close the HU in order for it
to be ready for the next process step such as putaway. If you have created a HU in the system that you no longer need,
you can delete it. To deconsolidate nested HUs, you have to condense them rst.

Packing Using Radio Frequency


Use
You are able to execute packing using a Radio Frequency (RF) presentation device.

Prerequisites
You have logged on to the RF environment.

For more information, see Logon.

Features
Pack Station Logon

For most of the transactions within the main menu for packing, you need to log on to a work center type that is speci ed
as your packing station. Especially if you work with the functions Automatically repack HU or Automatically repack HU
item, the system will consider all handling units (HUs) located at the packing station to propose destination HUs.

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Shipping HU Creation

The creation of a single empty HU can be used as preparation for packing.

Automatic Repacking of HU

Packing HUs means consolidating several pick HUs into a destination HU. The system proposes the destination HU
based on the consolidation group for a scanned pick HU. If all repacked HUs contain the same consolidation group, the
destination HU is also assigned to that consolidation group.

Automatic Repacking of HU Items

Packing HU items means deconsolidating several pick HU items into destination HUs. The system proposes the
destination HU based on the consolidation group of the pick TO that belongs to the scanned HU item. If all repacked HU
items contain the same consolidation group, the destination HU is also assigned to that consolidation group.

Shipping HU Creation Without Logon to Packing Station

You can also create a new HU without logging on to a packing station. In this case, the system does not propose a
packaging material or a bin. The creation of a single empty shipping HU can be used as preparation for repacking HU
items or HUs.

Manual Repacking of HU

You can also repack HUs without logging on to a packing station. In this case, the system does not propose a destination
HU. Instead, you have to enter the destination HU manually. The system still validates the consolidation group of the
destination HU against the consolidation group of the pick HU.

Manual Repacking of HU Item

You can also repack HU items without logging on to a packing station. In this case, the system does not propose a
destination HU. Instead, the user scans the destination HU. The system still validates that the consolidation group of the
HU item matches the one of the destination HU

HU Maintenance

You can use HU maintenance to check and/or change the weight and volume of a HU, for example.

Manual Repacking of all HU Items

You can repack all line items for product in one step by selecting and scanning the source HU and the destination HU. You
can create a new destination HU during the process, for example, to merge and move pick HUs from one shipping HU to
another shipping HU.

Printing Handling Unit Documents


Use
Extended Warehouse Management (EWM) can use this function to automatically print lists or labels according to your
Customizing settings, when you work with handling units (HUs). The documents can contain information about the contents,
destination, owner, and data necessary for further processing of the HU.

You can use this function in the warehouse management monitor on the user interface for HUs to manually perform or repeat
printing for a HU.

Integration
Printing of HU documents is based on SAPscript texts and SAP Smart Forms as form templates.

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EWM uses the Post Processing Framework (PPF) for message control.

Additionally, EWM uses the condition technique in the schedule condition for the PPF to determine the printer, the form
type, and the spool parameters.

Note
For more information about the structure and Customizing for the PPF, see the SAP Library under SAP NetWeaver
Components SAP Web Application Server Basis Services/Communication Interface (BC-SRV) SAP
Communication: Con guration (BC-SRV) Business Workplace and Services (BC-SRV-OFC) Generic Business Tools
for Application Developers (BC-SRV-GBT) Post Processing Framework (BC-SRV-GBT) .

Prerequisites
You have made the Customizing settings for the PPF.

You have de ned the PPF action de nitions with the relevant processing types.

In Customizing for the PPF action de nition, you have de ned the following data:

Processing time

Scheduling

Determination technique

Rule type

Action merging

You have de ned the PPF conditions for the de ned PPF action de nitions.

You have made the Customizing settings for the condition technique.

You have de ned condition tables.

In Customizing, you have de ned your condition tables from the eld catalog, which SAP delivers. You have
selected elds from the eld catalog as key elds. These elds represent the condition under which the condition
technique nds the condition record. If a data record transferred by EWM matches your key elds, then condition
technique nds the matching condition record.

In Customizing, you have de ned condition types, and therefore the access sequence to the condition tables to search.

In Customizing, you have assigned your condition types to the relevant condition schemas.

The condition schema speci es the conditions that you permit for determining data (such as printer, form type) and
speci es the sequence (access sequence) in which condition technique is to consider them.

In Customizing, you have assigned the condition schema to the application object (warehouse process type, packaging
material type, work center).

In Customizing, you have de ned the condition maintenance group.

You need the condition maintenance group to create condition records. The condition maintenance group speci es the
condition tables and therefore the key elds.

You have de ned the logical conditions that you want to use in the condition records.

You have de ned warehouse-number-speci c print settings (in particular the spool parameters).

Features
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For printing HU documents, the following action de nitions are supported in the PPF in the application /SCWM/WME in the action
pro le /SCWM/HU.

You have created these action de nitions for each form type. This enables you to simultaneously print several different
documents, for example, printing an HU content note and printing HU labels.

An SAP Smart Form is available for each action de nition. The system only supports printing of Smart Forms. The following
table gives you an overview of the action de nitions and their corresponding Smart Form forms. You specify the assignment
between action de nition and Smart Form form in the created condition records.

Action De nition Description SmartForm form

HU_CONTENT Print HU contents document with serial /SCWM/HU_CONTENT


numbers

HU_EXPRESS /SCWM/HU_EXPRESS

HU_HAZARD Print hazardous goods label /SCWM/HU_HAZARD

HU_LABEL Print HU label /SCWM/HU_LABEL

HU_SHPLABEL Print shipping label /SCWM/HU_SHPLABEL

HU_TO Print HU warehouse tasks /SCWM/HU_TO

HU_SERIAL Print HU serial number label /SCWM/HU_SERIAL

When you save HUs or con rm a warehouse task, the system calls the PPF and starts an attempt to print. The decision whether
to print is dependent on the condition records that are found in the schedule condition. If there is a condition record in which the
PPF action de nition matches the current PPF action de nition, the PPF triggers the executing method and printing. This only
happens if the logical condition is ful lled, if one is entered in the condition record. In the work center, you can also trigger this
manually using a pushbutton.

During printing or repeat printing, you can also execute PPF action de nitions for which no condition records were created.
However, since this means that the necessary data such as printer, form name, and spool parameters cannot be determined,
you must enter this data manually.

During printing, both the application and the PPF write data into tables. You must reorganize these tables manually. To do this,
use report /SCWM/R_REORG_HU_WO_PRINT.

During printing, the PPF writes a determination log and a processing log. You can switch these logs on and off, since they can
become large. To do this, use parameter /SCWM/HU_PRT_PROT, where “X” means that the system writes the log.

Activities
EWM automatically triggers the print run from processing, or you trigger it manually.

EWM calls the PPF and transmits the application data.

The PPF determines the PPF action de nitions that you have de ned in Customizing for the PPF application /SCWM/WME
and the PPF action pro le /SCWM/HU.

The PPF calls the schedule condition that corresponds to the PPF action de nition.

In the schedule condition, the PPF calls determination in the condition technique.

Determination of the condition technique returns the relevant condition record. This determines the printer, spool
parameters, and the Smart Form form.

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The system reads the current application data.

The system determines the function module that corresponds to the Smart Form form, and calls this function module
using the application data.

PPF saves the action that was executed and the logs that were written.

Quality Management
You can use quality management (QM) in Extended Warehouse Management (EWM) to check whether delivered products or
packaging satisfy your quality criteria.

EWM is integrated into the QM component using inspection lots of origin 17. For more information about the QM component,
see Quality Management.

Prerequisites
You have an active inspection rule (see Inspection Rules).

You have maintained the inspection setup data.

An inspection lot is released.

If you want the system to update inspection lot quantities in the, for example, stock/requirements list (transaction code
MD04) or availability overview (transaction code CO09) after posting a goods receipt, recording a usage decision, or
posting a quantity difference, you must see SAP Note 2575593 .

For more information about the stock/requirements list, see http://help.sap.com/s4hana under Product
Assistance Enterprise Business Applications Sourcing and Procurement Materials Management (MM) Consumption-
Based Planning (MM-CBP) Consumption-Based Planning Evaluating the Planning Result MRP List and
Stock/Requirements List .

For more information about the availability overview, see http://help.sap.com/s4hana under Product
Assistance Enterprise Business Applications Supply Chain Materials Management (MM) Inventory Management
(MM-IM) Inventory Management and Inventory (MM-IM) Goods Issue Availability Check .

Inspection Process
The inspection process in EWM can vary depending on the type of inspection you are performing, for example, acceptance
sampling, recurring inspections, or returns inspections. However, in general, the inspection process in EWM is as follows:

1. The system determines whether a stock item is inspection relevant.

This determination starts differently for each inspection process.

2. You record the inspection results in the QM component.

3. You record the usage decision in the QM component.

Note that if you are entering a usage decision for the partial quantity of an inspection lot and are using the quality work
center in EWM, you record the usage decision in EWM.

4. You perform the logistical follow-up action in EWM.

Usage Decisions

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Usage decisions indicate what you want to happen with inspected stock items, that is, whether you want to accept or reject
them. For more information, see Enter a Usage Decision.

Complete Inspections
Once you complete an inspection, you can record the inspection result and the usage decision for the inspection lot.

Partial Inspection Decisions


You can record inspection results and usage decisions for the partial quantities of an inspection lot, when, for example, only
some of the stock items in the inspection lot are of good quality. The system then creates a partial lot. The system then triggers
follow-up actions for the partial lot quantities. For more information about partial lots, see Partial Lot.

When recording the usage decision for partial quantities on the Stock Items to Be Inspected screen, you can do the following,
for example:

Split quantities further than how split when received into the warehouse (which can be, for example, by pallet or handling
unit (HU))

Change product numbers or batch numbers

Create destination HUs

For more information, see Enter a Usage Decision.

Con gure Quality Management


Con gure quality management (QM) in Extended Warehouse Management (EWM) to enable you to check whether delivered
products or stock in your warehouse satisfy your quality criteria.

Context
EWM is integrated with the QM component using inspection lot origin 17. For more information about the QM component, see
Quality Management.

Procedure
1. Maintain usage decision codes in Customizing for Quality Management under Quality Inspection Inspection Lot
Completion Edit Code Groups and Codes for Usage Decisions .

2. Maintain code sets for decisions for full quantities (inspection lots) and code sets for decisions for partial quantities
(partial lots) in Customizing for Quality Management under Quality Inspection Inspection Lot Completion Edit
Selected Sets for Usage Decisions .

3. Assign the code sets for your warehouse in Customizing for Quality Management under Basic Settings Maintain
Settings at Plant Level .

4. Maintain follow-up actions for usage decisions and indicate that they are EWM follow-up actions in Customizing for
Extended Warehouse Management under Cross Process Settings Quality Management Result Maintain Follow-Up
Actions .

Note
SAP delivers prede ned follow-up actions for usage decisions as follows:

Inspection lot

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EWM_A: Putaway to Final Storage Bin

EWM_R: Putaway to Blocked Stock Area

Partial lot

EWM_AP: Putaway to Final Storage Bin (Partial Quantity)

EWM_RP: Putaway to Blocked Stock Area (Partial Quantity)

5. Assign functions modules to the follow-up actions in Customizing for Extended Warehouse Management under Cross-
Process Settings Quality Management Result Maintain Follow-Up Actions as follows:

Function module QFOA_EWM_LOG_FOLLOW_UP_S4 for usage decisions for full quantities (inspection lots)

Function module QTFA_EWM_LOG_FOLLOW_UP_S4 for usage decisions for partial quantities (partial lots)

If you are assigning function module QTFA_EWM_LOG_FOLLOW_UP_S4, deselect the AftrPst (Function Module Called
After Posting) checkbox.

6. If you want to create destination handling units (HUs) for inspected goods or print HU labels for destination HUs, do the
following:

a. De ne a quality inspection work center in Customizing for Extended Warehouse Management under Master
Data Work Center .

When de ning this work center, specify a work center layout for transaction type Quality Inspection and Count.

b. Assign the quality inspection work center (that you de ned previously) as the default work center in Customizing
for Extended Warehouse Management under Cross Process Settings Quality Management Result Assign
Default Work Center for Inspections .

Note
You must have only one default work center assigned when entering partial quantities in transaction QA11.

Related Information
Quality Management

Quality Management Master Data


Inspection Rules
You use inspection rules to determine whether a delivery item or stock item is inspection relevant. An inspection rule consists of
properties and arguments. The inspection relevance of a delivery item or stock item is determined based on the properties. The
arguments specify the details of the inspection, for example, inspection type, location-independent stock type, or process step
performed in the warehouse.

Use
The following options are available for de ning the inspection setup:

From the material master

You maintain the inspection type and its attributes on the Quality Management tab page of the material master by
choosing the Insp. Setup button. You then assign the inspection type maintained in the inspection rule and specify the
inspection attributes. You must activate the material and inspection type combination so that the system can process
inspection lots for this material and inspection type.
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From the inspection rule

You maintain the complete inspection setup within the arguments of the inspection rule. You do not need to also
maintain the inspection setup in the material master.

Prerequisites
You have speci ed whether the inspection lot setup data originates from the material master or from the inspection rule in
Customizing for Extended Warehouse Management under Cross-Process Settings Quality Management Basics Warehouse-
Dependent Activation of Inspection Object Type .

If the inspection lot setup originates from the material master, you must create a generic inspection rule to start the inspection
process for all materials.

Activities
You can create inspection rules on the launchpad under Extended Warehouse Management Master Data Quality
Management Maintain Inspection Rules (transaction /SCWM/QRSETUP).

You maintain the properties and the arguments of the inspection rule. In particular, you must maintain an inspection type of
inspection lot origin 17.

Inspection Rule Determination


You can simulate the determination of inspection relevance and the resulting inspection arguments of an inbound delivery item.

Use
You can simulate this for an inbound delivery item in the following scenarios:

To check if you maintained the properties of a speci c inspection rule properly

This also allows you to verify the resulting arguments of the inspection rule determination. In this scenario, you start the
inspection rule determination on the launchpad under Extended Warehouse Management Master Data Quality
Management Maintain Inspection Rules (transaction /SCWM/QRSETUP). Then choose More Inspection
Rule Determination .

To understand the determination of inspection relevance for a speci c inbound delivery item

In this scenario, you start the inspection rule determination on the launchpad under Extended Warehouse
Management Delivery Processing Inbound Delivery Maintain Inbound Deliveries (transaction /SCWM/PRDI). You
select the inbound delivery and the inbound delivery item. Then you choose and select Disp. Insp.Rule Simulation (Inb.
Insp.).

Activities
You maintain the property values for which you want to determine inspection rules in the Properties screen area. The system
then does the following:

1. Displays the determined inspection rules in the Inspection Rule Hierarchy screen area.

2. Displays the inspection relevance in the Relevance column and the lower the number, the more relevant the inspection
rule is.

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3. Displays the argument values used for the inspection rule in the Resulting Arguments screen area.

The resulting arguments are taken from the inspection rule with the most relevance. If argument values are not
speci ed in the most relevant inspection rule, the system displays argument values from an inspection rule with a lower
relevance.

Enter a Usage Decision


Enter a usage decision to indicate what you want to happen with inspected stock items, that is, whether you want to accept or
reject them. You can maintain a usage decision for complete quantities (inspection lots) and partial quantities (partial lots).

Prerequisites
The inspection lot is released.

Inspection results have been recorded for the required inspection characteristics.

Note that if the inspection lot contains inspection characteristics for which results have not been recorded, you can still
make the usage decision for the lot; however, you must forcibly close these characteristics.

There is no active status blocking the usage decision.

Context
When maintaining usage decisions for partial quantities, you can also do some of the following (depending on your Customizing
settings):

Split quantities further than how they are split when received into the warehouse (which can be, for example, by pallet or
handling unit (HU)).

Record a quantity difference between the quantity expected and the quantity received.

Change product numbers or batch numbers.

Assign serial numbers for partial quantities.

Manually trigger follow-up actions.

Repack partial quantities into new destination HUs and close HUs.

Print HU labels.

Change the layout of the Stock Items to Be Inspected screen into a vertical or horizontal split screen for improved
visibility with a large number of stock items.

You can specify what you want to be able to do when entering a decision for a split quantity in Customizing for Extended
Warehouse Management under Cross-Process Settings Quality Management Basics Warehouse-Dependent Activation of
Inspection Object Type .

Procedure
1. If you are working with the QM component, do the following:

a. On the SAP Easy Access screen, choose Quality Management Quality Inspection Inspection Lot Usage
Decision Record .

b. Select your inspection lot and record the usage decisions for complete inspection lots.

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To record usage decisions for partial quantities of inspection lots, choose EWM Inspection. Then, on the Stock
Items to Be Inspected screen, select the stock item, choose Action, and record the usage decision.

2. If you are working with quality work centers in the Extended Warehouse Management (EWM) component, do the
following:

a. On the launchpad, choose Extended Warehouse Management Execution Quality Work Center .

b. Search for the stock for inspection using criteria such as warehouse number, quality work center, handling unit, or
inspection lot.

c. On the Stock Items to Be Inspected screen, select the stock item, choose Action, and record the usage decision.

Related Information
Making Usage Decisions

Inspection Lot Summaries


You can group goods that need to be inspected into one single inspection lot. For example, you can group delivered products by
purchase order so that even if the products are delivered in multiple deliveries, the products are grouped into one inspection
lot.

You can summarize goods with the same material and batch number into one single inspection lot in the following ways:

By delivery item

By purchase order

By manufacturing order

You can also group products simply by material and batch number. Furthermore, you can specify your own way of grouping
products in inspection lots in Customizing for Quality Management under Environment Tools Business Add-Ins Quality
Inspection Business Add-In for Insp. Lot Summary for Extended Warehouse Insp.

Prerequisites
You have maintained an inspection rule and the inspection setup. For more information, see Inspection Rules.

Then proceed as follows based on the inspection setup:

If the inspection setup comes from the material master, on the Quality Management tab page of the material master
enter how you want to group the goods in the Insp. Lot Summary eld.

You can access the material master on the SAP Easy Access screen under Logistics Quality Management Quality
Planning Logistics Master Data Material Create (transaction MM01).

If the inspection setup comes from the inspection rule, in the inspection rule enter how you want to group the goods in
the Insp. Creation Ctrl eld.

You create inspection rules on the launchpad under Extended Warehouse Management Master Data Quality
Management Maintain Inspection Rules (transaction /SCWM/QRSETUP).

Inspections of Goods Procured Externally


Goods Receipt Control
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You can block the receipt of goods from a vendor or for a certain product from a vendor for quality reasons.

On product master-data level, you can also con gure goods receipt control during goods receipt posting. That is, you can ignore
a vendor block or the system can display a warning or an information message for a blocked vendor or product.

Con gure Goods Receipt Control


Con gure goods receipt control to enable you to block the receipt of goods from a vendor or for a certain product from a vendor
for quality reasons.

Context
On product master-data level, you can also con gure goods receipt control during goods receipt posting. That is, you can ignore
a vendor block or the system can display a warning or an information message for a blocked vendor or product.

Procedure
1. Specify Customizing settings as follows:

a. Make the following settings for inspection object type (IOT) Q-Inspection Product/Batch Inbound Del. (IOT 4) in
Customizing for Extended Warehouse Management under Cross-Process Settings Quality
Management Basics Warehouse-Dependent Activation of Inspection Object Type :

Select the GR Control checkbox.

Specify the origin of the goods receipt control as the inspection rule or the quality info record for your
vendor and product in your plant.

b. De ne a quality management (QM) control key in Customizing for Quality Management under QM in
Logistics QM in Procurement De ne Control Keys and make the following settings:

Deselect the Block Inactive checkbox.

Enter Defects in the Message Mode eld.

If you want to allow goods receipt while also warning the user during goods receipt posting, enter Warning or
Information in the Message Mode eld.

c. Select the Goods Receipt checkbox for a delivery block in Customizing for Quality Management under QM in
Logistics QM in Procurement De ne Delivery Block .

2. De ne quality management master data as follows:

a. Select the QM Proc. Active (QM in Procurement Is Active) checkbox and assign a QM control key that issues a
message in the Quality Management view in the material master.

Specify these settings on the SAP Easy Access screen under Logistics Quality Management Quality
Planning Logistics Master Data Material .

b. Choose between the following options, as required:

Block a vendor in the vendor master on the SAP Easy Access screen for Logistics under Quality
Management Quality Planning Logistics Master Data Supplier Block (transaction MK05).

Block a product for a vendor in the quality info record on the SAP Easy Access screen for Logistics under Quality
Management Quality Planning Logistics Master Data Quality Info Record: Procurement .

Set a goods receipt block in the inspection rule on the launchpad under Extended Warehouse
Management Master Data Quality Management Maintain Inspection Rules .

Related Information
Goods Receipt Control
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Con guration Summary

Con guration Summary


A helpful summary of the con guration needed to be able to block the receipt of goods from a vendor or for a certain product
from a vendor for quality reasons. Includes a summary of the con guration needed to ignore a vendor block or to enable the
system to display a warning or an information message for a blocked vendor or product.

Block a Vendor

Customizing: Control Customizing: Control Customizing: Delivery Material Master (QM Vendor Master (vendor
Key (Block Inactive Key (Message Mode Block (Goods Receipt Proc. Active checkbox blocked for goods
checkbox) eld) checkbox) and QM control key) receipt)

Checkbox not selected Defect Checkbox selected Done Done

Allow Goods Receipt for a Vendor While Displaying a Warning

Customizing: Control Customizing: Control Customizing: Delivery Material Master (QM Vendor Master (vendor
Key (Block Inactive Key (Message Mode Block (Goods Receipt Proc. Active checkbox blocked for goods
checkbox) eld) checkbox) and QM control key) receipt)

Checkbox not selected Warning or Information Checkbox selected Done Done

Block a Product of a Vendor

Customizing: Control Customizing: Control Customizing: Delivery Material Master (QM Quality Info Record
Key (Block Inactive Key (Message Mode Block (Goods Receipt Proc. Active checkbox (blocked for goods
checkbox) eld) checkbox) and QM control key) receipt)

Checkbox not selected Defect Checkbox selected Done Done

Allow Goods Receipt for a Product of a Vendor While Displaying a Warning

Customizing: Control Customizing: Control Customizing: Delivery Material Master (QM Quality Info Record
Key (Block Inactive Key (Message Mode Block (Goods Receipt Proc. Active checkbox (blocked for goods
checkbox) eld) checkbox) and QM control key) receipt)

Checkbox not selected Warning or Information Checkbox selected Done Done

Block for Properties of the Inspection Rule

Customizing: Control Customizing: Control Customizing: Delivery Material Master (QM Inspection Rule (GR
Key (Block Inactive Key (Message Mode Block (Goods Receipt Proc. Active checkbox Block for Quality eld)
checkbox) eld) checkbox) and QM control key)

Not applicable Not applicable Not applicable Not applicable 2 (Block)

Allow Goods Receipt for Properties of the Inspection Rule While Displaying a Warning

Customizing: Control Customizing: Control Customizing: Delivery Material Master (QM Inspection Rule (GR
Key (Block Inactive Key (Message Mode Block (Goods Receipt Proc. Active checkbox Block for Quality eld)
checkbox) eld) checkbox) and QM control key)

Not applicable Not applicable Not applicable Not applicable 1 (No Block - Warning)

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Acceptance Sampling
You can use acceptance sampling to inspect externally procured goods before goods receipt posting.

Use
With acceptance sampling, you can block goods receipt or allow goods receipt with or without restrictions until the usage
decision for the externally procured goods is made. If you allow a restricted goods receipt, you can de ne the stock category for
the goods receipt posting, for example, post to blocked stock, using the con guration of the follow-up action.

You can also combine acceptance sampling with inspection control after goods receipt. For example, you can decide on a
restricted goods receipt into blocked stock based on the acceptance sample result and do a more detailed inspection after
goods receipt. To combine acceptance sampling with inspection control after goods receipt, you must maintain an inspection
rule for acceptance sampling and for inspections after goods receipt (transaction /SCWM/QRSETUP).

Con gure Acceptance Sampling


Con gure acceptance sampling to enable you to inspect externally procured goods before goods receipt posting.

Procedure
1. Make the quality management prerequisite settings (see Quality Management).

2. Select the Acceptance Sampling checkbox for inspection object type (IOT) Q-Inspection Product/Batch Inbound Del.
(IOT 4) in Customizing for Extended Warehouse Management under Cross-Process Settings Quality
Management Basics Warehouse-Dependent Activation of Inspection Object Type .

Related Information
Acceptance Sampling

Inspections After Goods Receipt


You can inspect goods procured externally or goods from in-house production after receiving them into the warehouse, once the
system determines that the goods are inspection relevant.

Prerequisites
You have generated, maintained, and activated inspection object type (IOT) Q-Inspection Product/Batch Inbound Del.
(IOT 4) in Customizing for Extended Warehouse Management under Cross-Process Settings Quality
Management Basics .

You have maintained inspection rules to determine inspection-relevant inbound delivery items on the launchpad under
Extended Warehouse Management Master Data Quality Management Maintain Inspection Rules .

Process
1. The system determines inspection relevance when posting a goods receipt for an inbound delivery item.

2. If the item is inspection relevant, the system creates an inspection lot based on the inspection setup data.

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3. Once you inspect the item, you record your inspection results and make the usage decision in the QM component.

4. The system performs the logistical follow-up action, for example, putaway or scrapping, based on the usage decision.

The process above is depicted in the following gure:

You can vary the process by rst creating putaway warehouse tasks and then posting the goods receipt and con rming the
putaway warehouse tasks in one step. In this variation of the process, the system checks whether the item is inspection
relevant when creating the putaway warehouse tasks. This process variation is depicted in the following gure:

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Con gure Inspections After Goods Receipt


Con gure inspections after goods receipt to enable you to inspect goods after receiving them into the warehouse.

Procedure
1. You have generated, maintained, and activated inspection object type (IOT) Q-Inspection Product/Batch Inbound Del.
(IOT 4) in Customizing for Extended Warehouse Management under Cross-Process Settings Quality
Management Basics .

2. You have maintained follow-up actions in Customizing for Extended Warehouse Management under Cross-Process
Settings Quality Management Result Maintain Follow-Up Actions .

EWM uses follow-up actions de ned in the QM component and marked as EWM follow-up actions. You must assign
function module QFOA_EWM_LOG_FOLLOW_UP_S4 and a stock type to these follow-up actions. Furthermore, you must
assign either a putaway or scrap logistical follow-up action or specify that you want to de ne customer-speci c follow-up
actions using the In uence Stock Action After Decision (/SCWM/EX_QFU_STOCK_ACTION) Business Add-In. You can
nd this Business Add-In in Customizing for Extended Warehouse Management under Business Add-Ins (BAdIs) for
Extended Warehouse Management Cross-Process Settings Quality Management Follow-Up Actions BAdI: In uence
Stock Action After Decision .

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Related Information
Inspections After Goods Receipt

Inspections of Goods from In-House


Production
Presampling in Production
Presampling is used for internally produced goods. Inspections can start before the goods receipt posting from production to
the warehouse stock in Extended Warehouse Management (EWM). Therefore, result recording and usage decision can start as
early as possible.

Use
The system creates the inspection lot directly by the release of the manufacturing order. The result recording and usage
decision can be completed even before the inbound delivery is created in EWM.

The presampling before the inbound delivery described above is depicted in the following gure:

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You can also make the usage decision before posting the goods receipt.

Goods receipt is controlled based on the result of the usage decision. You can de ne the location-independent stock type for the
goods receipt posting, for example, post to blocked stock, using the settings in the inspection rule and the con guration of the
internal follow-up action.

The goods receipt control described above is depicted in the following gure:

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Note that in contrast to acceptance sampling for externally procured goods (see Acceptance Sampling), you cannot block the
goods receipt completely by an error message.

Con gure Presampling in Production


Con gure presampling for internally produced goods to enable you to start inspections before the goods receipt posting from
production to the warehouse stock in Extended Warehouse Management (EWM).

Procedure
1. Activate the application indicator External Inspection Production (QBEXTP) in Customizing for Quality Management
under Environment Tools Communication with Quality Inspection Engines Activation of BTE Application for
Transferring Manufacturing Order Data .

2. Generate a version of inspection object type (IOT) Q-Inspection Product/Batch Inbound Del. (IOT 4) in Customizing for
Extended Warehouse Management under Cross-Process Settings Quality Management Basics Generate Inspection
Object Types Version .

3. Activate the IOT 4 (that you generated previously) in Customizing for Extended Warehouse Management under Cross-
Process Settings Quality Management Basics Maintain Inspection Object Types Version .

4. Select the Prod. Presampling checkbox for the IOT 4 (that you generated previously) in Customizing for Extended
Warehouse Management under Cross-Process Settings Quality Management Basics Warehouse-Dependent
Activation of Inspection Object Type .

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Related Information
Presampling in Production

Inspections After Goods Receipt


You can inspect goods procured externally or goods from in-house production after receiving them into the warehouse, once the
system determines that the goods are inspection relevant.

Prerequisites
You have generated, maintained, and activated inspection object type (IOT) Q-Inspection Product/Batch Inbound Del.
(IOT 4) in Customizing for Extended Warehouse Management under Cross-Process Settings Quality
Management Basics .

You have maintained inspection rules to determine inspection-relevant inbound delivery items on the launchpad under
Extended Warehouse Management Master Data Quality Management Maintain Inspection Rules .

Process
1. The system determines inspection relevance when posting a goods receipt for an inbound delivery item.

2. If the item is inspection relevant, the system creates an inspection lot based on the inspection setup data.

3. Once you inspect the item, you record your inspection results and make the usage decision in the QM component.

4. The system performs the logistical follow-up action, for example, putaway or scrapping, based on the usage decision.

The process above is depicted in the following gure:

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You can vary the process by rst creating putaway warehouse tasks and then posting the goods receipt and con rming the
putaway warehouse tasks in one step. In this variation of the process, the system checks whether the item is inspection
relevant when creating the putaway warehouse tasks. This process variation is depicted in the following gure:

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Con gure Inspections After Goods Receipt


Con gure inspections after goods receipt to enable you to inspect goods after receiving them into the warehouse.

Procedure
1. You have generated, maintained, and activated inspection object type (IOT) Q-Inspection Product/Batch Inbound Del.
(IOT 4) in Customizing for Extended Warehouse Management under Cross-Process Settings Quality
Management Basics .

2. You have maintained follow-up actions in Customizing for Extended Warehouse Management under Cross-Process
Settings Quality Management Result Maintain Follow-Up Actions .

EWM uses follow-up actions de ned in the QM component and marked as EWM follow-up actions. You must assign
function module QFOA_EWM_LOG_FOLLOW_UP_S4 and a stock type to these follow-up actions. Furthermore, you must
assign either a putaway or scrap logistical follow-up action or specify that you want to de ne customer-speci c follow-up
actions using the In uence Stock Action After Decision (/SCWM/EX_QFU_STOCK_ACTION) Business Add-In. You can
nd this Business Add-In in Customizing for Extended Warehouse Management under Business Add-Ins (BAdIs) for
Extended Warehouse Management Cross-Process Settings Quality Management Follow-Up Actions BAdI: In uence
Stock Action After Decision .

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Related Information
Inspections After Goods Receipt

Warehouse-Internal Inspections
You can perform warehouse-internal inspections not related to an inbound or outbound process for stock in the warehouse.
Internal inspections can be for selected stock or you can perform recurring inspections for batch-managed products.

To perform warehouse-internal inspections in the standard SAP system, you use inspection type EWM: Stock Transfer
Inspection (1708) for stock inspections or EWM: Recurring Inspection of Batches (1709) for recurring inspections. You then
specify the relevant inspection process in the inspection rule, that is, Stock Inspection or Recurring Inspection. You can also
con gure your own warehouse-internal inspection types.

Related Information
Stock Inspections
Recurring Inspections

Stock Inspections
You can perform internal stock inspections not related to an inbound or outbound process for stock in the warehouse.

You can create internal stock inspections in the following ways:

Manually for selected stock:

1. Go to the warehouse management monitor on the launchpad under Extended Warehouse


Management Monitoring Warehouse Monitor .

2. Choose Stock and Bin Physical Stock .

3. Select the stock you want to inspect and choose More Methods Create Insp. (IOT5) .

4. Enter exception code CRID (Create Inspection) to create the stock inspection.

Automatically:

1. In transaction SE38, use the Change Stock Type (/SCWM/R_STOCK_TYPE_CHANGE) report.

2. In the Mode eld, enter Create Inspection and Post Stock to QM S.

3. Select the stock you want to inspect.

Using a radio frequency (RF) scanner:

1. Scan the stock you want to inspect.

2. On the RF menu, choose 05 Internal Process 04 Quality Management 03 Product Inspection .

3. Create the stock inspection by scanning a handling unit number or storage bin.

4. Enter exception code CRID (Create Inspection) to create the stock inspection.

Con gure Stock Inspections


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Con gure stock inspections to enable you to perform stock inspections not related to an inbound or outbound process for stock
in the warehouse.

Procedure
1. Generate a version of inspection object type (IOT) Q-Inspection Product/Batch Whse-Internal (IOT 5) in Customizing for
Extended Warehouse Management under Cross-Process Settings Quality Management Basics Generate Inspection
Object Types Version .

2. Activate the IOT 5 (that you generated previously) in Customizing for Extended Warehouse Management under Cross-
Process Settings Quality Management Basics Maintain Inspection Object Type Version .

3. Activate the IOT 5 (that you generated previously) for your warehouse number in Customizing for Extended Warehouse
Management under Cross-Process Settings Quality Management Basics Warehouse-Dependent Activation of
Inspection Object Type .

4. Maintain relevant follow-up actions.

For more information, see Quality Management.

5. Create relevant inspection rules on the launchpad under Extended Warehouse Management Master Data Quality
Management Maintain Inspection Rules (transaction /SCWM/QRSETUP) and choose the Q-Inspection Product button.

In the inspection rule, you can enter EWM: Stock Transfer Inspection (1708) as the inspection type and Stock Inspection
as the warehouse-internal inspection process. You can also enter your own con gured inspection type. For more
information about inspection rules, see Inspection Rules.

Related Information
Stock Inspections

Recurring Inspections
You use recurring inspections for batch-managed products that need to be inspected at periodic intervals.

Features
Next inspection date

When you create a new batch, the system assigns the next inspection date as a value to the characteristic
LOBM_QNDAT. If a production date is provided, the next inspection date is the production date plus the inspection
interval. If a production date is not provided, the next inspection date is the batch creation date plus the inspection
interval.

Posting of stock into quality inspection

You can use report Change Stock Type (/SCWM/R_STOCK_TYPE_CHANGE) to retrieve stock with the next inspection
date in the past and post the stock into quality inspection. You can run this report daily and as a background process.
When the quality inspection for this stock is accepted, the system recalculates the next inspection date for the batch as
the decision date plus the inspection interval. If the quality inspection is rejected, the system does not recalculate the
next inspection date for the batch and instead executes the assigned logistical follow-up action.

Related Information
Batch Management
Quality Management

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Con gure Recurring Inspections


Con gure recurring inspections to enable you to inspect batch-managed products at periodic intervals.

Procedure
1. Generate a version of inspection object type (IOT) Q-Inspection Product/Batch Whse-Internal (IOT 5) in Customizing for
Extended Warehouse Management under Cross-Process Settings Quality Management Basics Generate Inspection
Object Types Version .

2. Activate the IOT 5 (that you generated previously) in Customizing for Extended Warehouse Management under Cross-
Process Settings Quality Management Basics Maintain Inspection Object Type Version .

3. Activate the IOT 5 (that you generated previously) for your warehouse number in Customizing for Extended Warehouse
Management under Cross-Process Settings Quality Management Basics Warehouse-Dependent Activation of
Inspection Object Type .

4. Assign a valuation class containing the standard characteristic LOBM_QNDAT (next inspection date) to your batch using
transaction CL02.

5. De ne the inspection interval in the Quality Management view of the material master relevant for recurring inspections
on the SAP Easy Access screen for Logistics under Quality Management Quality Planning Logistics Master
Data Material .

6. Create inspection rules on the launchpad under Extended Warehouse Management Master Data Quality
Management Maintain Inspection Rules (transaction /SCWM/QRSETUP) and choose the Q-Inspection Product button.

In the inspection rule, enter EWM: Recurring Inspection of Batches (1709) as the inspection type and Recurring
Inspection as the warehouse-internal inspection process. You can also enter your own con gured inspection type. For
more information about inspection rules, see Inspection Rules.

7. Schedule periodic inspections using report Change Stock Type (/SCWM/R_STOCK_TYPE_CHANGE).

Related Information
Recurring Inspections

Returns Inspections
You can manage customer return items using Advanced Returns Management with the warehouse storage processes in
Extended Warehouse Management (EWM).

You perform returns inspections using the Material Inspection in Warehouse transaction (transaction MSR_INSPWH) in
Advanced Returns Management and by recording inspection results for the full quantity or partial quantities of a returns
delivery item in EWM. The inspection for the inbound delivery created in the returns stock transfer process in Advanced Returns
Management is processed in the same way as the inspection for the returns delivery.

Process
1. Create a returns order with speci c data for Advanced Returns Management.

For more information, see http://help.sap.com/s4hana under Product Assistance Enterprise Business
Applications Sales Order and Contract Management Claims, Returns, and Refund Management Complaints and
Returns Advanced Returns Management for Customer Returns Returns Order .

The system creates the corresponding returns delivery automatically and transfers it to EWM.

2. In EWM, post the goods receipt for the returns delivery during inbound delivery processing.

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3. The system posts an initial inspection document in Advanced Returns Management, which is required to identify the
quant in EWM.

4. Record the inspection results in the Material Inspection in Warehouse transaction (transaction MSR_INSPWH).

You can also access the Material Inspection in Warehouse transaction on the SAP Easy Access screen by choosing
Logistics Central Functions Advanced Returns Management Material Inspection Enter Material Inspection in
Warehouse .

If you need to record inspection results for partial quantities of a returns delivery item, see Record Inspection Results for
Partial Quantities.

For more information about the Material Inspection in Warehouse transaction, see http://help.sap.com/s4hana under
Product Assistance Enterprise Business Applications Sales Order and Contract Management Claims, Returns, and
Refund Management Complaints and Returns Advanced Returns Management for Customer Returns Material
Inspection in the Warehouse .

5. Enter data for the logistical follow-up activity and save and con rm the inspection.

Note
If you specify a logistical follow-up activity such as Transfer to Free Available Stock or Transfer to Scrap, the system
creates a delivery for a posting change when the corresponding goods movement starts. This delivery is transferred
to EWM as well and you process it in the usual way. This is also the case for the outbound delivery that you create for
a returns purchase order or returns stock transport order.

Con gure Returns Inspections


Con gure returns inspections to be able to perform returns inspections using Advanced Returns Management and the
warehouse storage processes in Extended Warehouse Management (EWM).

Procedure
1. Make the required settings for Advanced Returns Management in Customizing for Logistics – General under Advanced
Returns Management .

2. Make the required settings for delivery processing in Customizing for Extended Warehouse Management under
Interfaces ERP Integration .

You can use the precon gured settings of BC-Set Advanced Returns Management: Integration with EWM
(/SCWM/DLV_ADVANCED_RETURNS). To activate BC sets, on the SAP Easy Access screen choose
Tools Customizing Business Con guration Sets Activation of BC Sets .

3. Activate inspection object type (IOT) Q-Inspection Returns Delivery (IOT 3) for your warehouse in Customizing for
Extended Warehouse Management under Cross-Process Settings Quality Management Basics Warehouse-Dependent
Activation of Inspection Object Type .

4. De ne warehouse process types in Customizing for Extended Warehouse Management under Cross Process
Settings Warehouse Task De ne Warehouse Process Type for the following warehouse requests:

Returns delivery process

Posting change for valuation posting

Posting change with warehouse order for putaway

Posting change with warehouse order for scrapping

Outbound delivery for returns purchase orders, returns stock transfer orders, and sending back to customers

5. Con gure the automatic determination of the de ned warehouse process types in Customizing for Extended Warehouse
Management under Cross Process Settings Warehouse Task Determine Warehouse Process Type .

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Related Information
Returns Inspections

Record Inspection Results for Partial


Quantities
You can record inspection results for partial quantities of a returns delivery item using stock-based quality inspections in
Extended Warehouse Management.

Procedure
1. Access the Material Inspection in Warehouse transaction (transaction MSR_INSPWH) and enter the selection criteria for
the customer return.

You can also access the Material Inspection in Warehouse transaction on the SAP Easy Access screen by choosing
Logistics Central Functions Advanced Returns Management Material Inspection Enter Material Inspection in
Warehouse .

2. On the Item tab page, select the returns delivery item that you want to split and choose .

The system displays the Stock-Based Q-Inspection screen.

3. Select each stock item individually as required and choose the Action button.

The system displays the Qual. Inspection tab page.

4. Select the item displayed for the material inspection and split it by entering the split quantity in the Quantity eld and
choosing the Copy button or the Create button.

The system creates another item line with the remaining quantity.

5. Enter the inspection result details (decision and optionally a default follow-up activity) for the split quantities.

You can split the quantities further as needed.

6. Save your partial inspection results.

The system transfers data back to the Material Inspection in Warehouse transaction.

Related Information
Returns Inspections

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