MCL TENDER NO: MCL/P/Plant/WT/ME/25886/SKM/2019

DT 19.03.2019
MALABAR CEMENTS LTD INVITES OFFERS FROM REPUTED
MANUFACTURERS . FOR SUPPLY OF ITEMS MENTIONED BELOW. THE
QUOTATIONS SUBMITTED IN 2 COVERS SUPERSCRIBING OUR TENDER
NO. SHOULD REACH US BEFORE THE DUE DATE SPECIFIED IN THE
TENDER.

SL MATERIAL DESCRIPTION QTY UNIT

NO. NO.

1 56530002 CATRIDGE TYPE BAG FILTER -BW 1 No.

800MM

1. SPECIFICATIONS

ITEM SHOULD AS PER THE ATTACHED SKETCH

SUITABLE FOR FOLLOWING CONDITIONS

1) BELT WIDTH : 800MM

2) SPEED : 1.01Mt/Sec
3) MATERIAL : HOT CLINKER/GYPSOM
4) TEMPARATURE: 120 Deg Max FOR CLINKER
5) MOISTURE : 1% FOR CLINKER & 15% FOR GYPSOM

*PARTY SHALL BE MANUFACTURER OF THIS TYPE OF BAG FILTERS AND

PRESENTLY
ACTIVE IN THIS FIELD.

*PARTY SHALL SUBMIT THE PROOF OF SUPPLY AND PERFORMANCE

CERTIFICATE OF
MINIMUM 3 NOS TO OTHER CEMENT INDUSTRIES.

*PARTY SHALL ENCLOSE DETAILED TECHNICAL SPECIFICATION /SKETCHES OF

OFFERED ITEMS ALONG WITH TECHNICAL BID.

*PARTY SHALL FURNISH THE LIST OF CUSTOMERS(CEMENT INDUSTRIES)

II.CLASS OF SUPPLIER

1. MANUFACTURERS / DEALERS

III.ELIGIBILITY CONDITIONS TO QUALIFY AS A SUCCESSFUL BIDDER:

1. Company Profile viz., inclusive of type of Firm, Contact No., Contact

Person, Contact e-mail id, Contact Address.

2. Technical details of item quoted.

 3. The bidder shall have proven experience in supply of above item
documentary evidence in support of this shall be enclosed.

4. The bidder shall submit their registration details like gst,pan no ,valid
authorised dealership certificate etc.

5. If the bidder is our previous supplier, the performance will considered

for evaluation as the case may be.

6. The bidder shall enclose the tender document & tender acceptance
form as per annexure i duly filled and signed by the bidder in
technical bid - cover 1.

7. Tenderers who failed to comply with earlier contractual obligations of

MCL which resulted in short closure/cancellation of any contract, THEIR
TENDERS ARE LIABLE FOR REJECION.

9. Tenderers who are having unresolved dispute with MCL will not be
considered under any circumstances.
10. Tenders those who are not quoting FOR Walayar on door delivery basis
are liable for rejection.

IV.Part-II -Price bid of the tenderers who satisfy all the above criteria and the
technical
specification only will be opened for further consideration. Price bid of those
tenderers who do not comply to even any one of the above conditions will not
be opened.

V.COVER NO.1: TECHNICAL BID:

All documentary evidences as per eligibility conditions to qualify as a success

full bidder as mentioned above
VI.COVER NO. 2: PRICE BID
Tenderer shall submit their lowest offer as per the format in annexure ii to be
taken print in tenderers letter head without any deviation to be submitted in a
seperate cover.

VII.OTHER DETAILS
1. Quotations forwarded through Email , without 2-cover system, Quotations
received after the due date and quotation cover not having tender no
are liable for rejection.
2. Price bid of technically qualified bidders shall only be opened.
3. All the quotations shall be valid for a period of 90 days from the date of
closing the tender.
4. Materials shall be delivered by MCL respective stores on door delivery basis.
Please forward us your quotation superscribing tender no on the envelope
through Courier/Post before the due date at the Following address:

Dy. Manager Materials

Malabar Cements Ltd, Walayar 678624
Palakkad Dist., Kerlaa State, Ph-0491 2863726/2863773
Email: materials@malabarcements.com
VIII.GENERAL COMMERCIAL TERMS AND CONDITIONS
1. We are a Govt. of Kerala Undertaking DGS&D rate contract price/Govt. rate
may be quoted wherever applicable.

2. Delivery should be FOR destination (DOOR DELIVERY)basis, inclusive of cost,

insurance and freight upto destination.

3. Applicable GST should be clearly spelt with details of HSN No. ,amount of
duty OFFERS HAVING “ GST INCLUDED” TERMS WILL NOT BE ACCEPTABLE

4. Quotations received after the last date of receipt are liable to be rejected
unless otherwise extended.

5. Payment: By Cheque/RTGS/NEFT within 30 days of receipt, inspection and

acceptance of materials. For purchase in capital nature & for Guarantee
Linked purchases, payment terms is “90% payment within 30 days of receipt,
inspection and acceptance/installation of material and balance 10% against
submission of Bank Guarantee for amount valid till expiry of the guarantee
period”.

6. Delivery: Delivery period shall be essence of this contract and hence should
be clearly stated. Late despatches will be subjected to liquidated damages
at the rate of ½% of the unexecuted portion of the order value per week of
delayor part thereof, subject to maximum of 10% of the total order value.

7. Quotation: Should be valid for a period of three months from the date of
opening of tenders.
8. Transportation: Transporting of materials to our destination will be the
responsibility of the supplier and hence the prices shall be on “FOR
Walayar/MINES/CGU /Stores” basis as the case may be. If not appropriate
freight values has to be indicated in Price Bid.

9. EVALUATION AND COMPARISON OF THE TENDER OFFERS:

The tenders will be evaluated strictly as per the Tender conditions and the
subsequent corrigendum/amendments.

a)The tender offers received will be examined to determine whether they are
in complete shape, all required Data have been furnished, properly signed
and generally in order and conforms to all the terms and conditions of the
Specification without any deviation.

b)For the purpose of evaluation of tender offers, the following factors will be
taken into account for arriving the evaluated price:

• The rate of CGST, SGST, and IGST as applicable both in percentage and
amount shall be indicated in the offer along with HSN code.
• The evaluated price shall be arrived in compliance with the provisions of
GST on the Transaction value i.e. (Ex works price )-Discount + P&F + Freight
and Insurance) + GST.

c) The bidder shall quote separately the GST in Percentage, P&F & Freight.
The Evaluation will be based on LANDED COST at destination.

d) It is the responsibility of the tenderer to make sure to quote the correct

rates of GST leviable on the material at the time of tendering.

e) If the rates quoted by the Tenderer are less / higher than the current rates
prevailing at the time of tendering, the applicable GST will be taken for
the evaluation.

f) Any variation in GST due to statutory variation within the contract delivery
period shall only be considered.

g) The Lowest tenderer will be evaluated based on either item wise lowest
or lowest total basis as the case be.

10. VALIDITY:
a. The tender offer shall be kept valid for acceptance for period of 90 days
from the date of opening of offers. The offers with lesser validity period are
liable for rejection.

b. Further, the tenderer shall agree to extend the validity of the Bids without
altering the substance and prices of their Bid for further periods, if any,
required by the MCL.

11. RIGHTS OF THE Company:

1. Not withstanding anything contained in this Specification, the MCL reserves

the rights:

a) To split the Tendered Quantity and place orders on one or more than one
firm if the tendered material is so vital in nature and the failure in supply
would affect the production on 60:40 or 60:24:16 ratios.
b)To recover losses, if any, sustained by MCL, from the supplier who pleads his
inability to supply and backs out of his obligation after award of contract.
The security deposit paid shall, be forfeited and also the poor performance
will be recorded either for banning them for near future tenders or
Blacklisted with respect to severity of default.

c) To cancel the orders for not keeping up the delivery schedule and arrange
the material from alternative sources from the open market at the cost and
risk of tenderer.

d)To vary the delivery period based on the requirement and contingencies at
the time of placing the purchase order.

e)To accept the lowest eligible tender.

f) To reject any or all the tenders or cancel without assigning any reasons
therefore.

g) To relax or waive or amend any of the conditions stipulated in the tender

Specification wherever deemed necessary in the best interest of the MCL.

h) The order resulting from this Tender and tenderers bid shall be governed by
MCL terms and conditions of the Tender.MCL shall not be deemed to be
goverened by tenderers counter offer unless a specific written acceptance is
given.
2. The purchaser reserves the right to request for any additional information
and also reserves the right to reject or accept the proposal of any tenderer,
if in the opinion of the purchaser, the qualification data is incomplete or in
the opinion of the MCL the bidder is found not qualified to satisfactorily
perform the contract.

3. The quantities indicated in the tender are approximate and are likely to
vary at the time of placement of orders.Tenderer shall supply the ordered
quantities at the offered rate.

12. DEVIATIONS:

1. The offers of the Tenderers with Deviations in Technical Terms of the Tender
document and of the following condtions are liable for rejection.
a) From a tenderer whose past performance / Vendor rating is not
satisfactory
b) Not containing all required particulars as per Tender
c) Tender Acceptance Form is not duly filled up and properly signed by the
tenderer.
d) Documents furnished by the Tenderers along with their offer being found
to be bogus or contain false particulars.
e) The offer of bidders who have not furnished the GSTIN Number in the
offers.
f) Tenders insisting on advance payment

13.SAMPLES: Should accompany quotation by neatly packed and tagged

wherever required.Samples should have covering letter with tag nos
referring tender noand other relevant details.

14. All question/disputes arising under/out of or in connection with this

Tender shall be decided by the Managing Director of the Company, and his
decision shall be the final and binding on you .

15. Any suit or legal proceedings against the Company arising under/out of or
in connection with this Tender shall be filed or instituted only in a Court
having jurisdiction in the town of PALAKKAD Kerala
.
16. We reserve the right to accept/reject whole or part thereof the tenders
without assigning any reason whatsoever.
 ANNEXURE I

TENDER ACCEPTANCE FORM

(To be printed in Tenderer’s Letter Head as per the given below format
without any deviation)

I/We agree to all terms and conditions of the tender no. MCL/P/Plant/WT/ME/
25886/SKM/2019 and supply the items as per the specifications/drawings
provided in the tender and quote the rates in Price Bid of the tender.

SL. NO DESCRIPTION MAKE QTY UNIT

1 CATRIDGE TYPE BAG FILTER -BW 1 Nos.

800MM

Name and Full Address of the Tenderer :

CONTACT PERSON :
CONTACT EMAIL :
CONTACT NO :
WARRANTY OF THE ITEM :

Payment Terms*:90% payment within 30 days of receipt, inspection and

acceptance/installation of material and balance 10% against submission of
Bank Guarantee for amount valid till expiry of the guarantee period.

 Materal shall be dispatched on Door Delivery to Malabar Cements Ltd,

Walayar, Palakkad Dist, Kerala.
 Delivery Period: Within...............................
 Liquidated Damages Clause: If the material is not dispatched within the
stipulated delivery date LD @1/2% per week and part thereof subject to
 a maximum of 10% of the order value will be applicable for the
undelivered portion of the order.
 GST No. And details

 Bank Details:

Bank Name: Branch:

Accoount No.

IFSC Code No.

Place:

Date: Signature of the tenderer with seal

* Any deviation in these clause, Bid will be rejected.

ANNEXURE II

PRICE BID
 (To be printed in Tenderer’s Letter Head as per the given below format without any
deviation)

Dy.Manager(Materials)
Malabar Cements Limited,
Walayar P.O
Palakkad-678624

Sir,

Sub: Supply of ………………………………………………..

Ref: Tender No:……………………………………………….

We would like to submit our competent lowest offer for the subject item against above
referred tender as follows:
( All columns to be filled with figures or “Not Applicable”)

Freight Any
Sl HSN Basic Discount inclusive Other
Description P&F GST Total
No No Price (%) of Transit Charges
Insurance
1

1.Prices are valid for 90 days from the date of tender opening date.

2.Warranty/Guarantee :…..….months

3.Payment:90% payment , By Cheque /RTGS/NEFT, with 100% of taxes within 30

days of receipt ,inspection and acceptance /installation and commissioning of
materials at our work and balance 10% against submission of bank guarantee for
amount valid till expiry of the guarantee/warranty period”.
4.Delivery:………………..weeks /days .Late Deliveries will be subjected to Liquidated
Damages at the rate of ½ % of the unexecuted portion of the order value per week of
delay or part there of subject to maximum of 10% of the total order value.

We read the tender fully & understood all conditions and accepted the same without any
deviation. Yours Faithfully,

For………………………….

Authorized Signatory
NOTE: Delivery should be “For Destination Basis”, inclusive of cost ,insurance and
freight up to destination. If the tenderer not filled freight charges, MCL will assume
that the tender are not interested to quote on FOR destination on door delivery basis,
such bids are liable for rejection.