REFLECTION ON COMMUNICATION

Wise men speak because they have something to say; Fools because they have to say something,
For me communicating to other person in informal engagement is very easy, However, in connection in
my present job, communicating or speaking in a numbers of people is a challenge despite sometimes, i
says it is easy to finish a ten (10) kilometer run.

Last three (3) years ago, an indispensable tasked lies on me which I immediately accepted my
own challenge, When my Chief of Police tasked me to conduct lecture together with other heads of
office of our Local Government Unit at the barangay’s regarding the present crime situation and
possible solution in legal ways, to avoid embarrassment il prepare some lectures. And when the most
awaited time comes, I feel my brain is empty , my heart is beating past, more when I stand at the rouse
room, this it will my audience listen because they are interested or they are listening due to fear,
because the speaker is a police officer. During my lecture, an interaction made between me and my
audience, thats the time I gained my confidence, after the lecture I came near to my co speaker and ask
them to critic me for my own improvement.

For me, one way that you will learn how to communicate is through simply starting, freely
accept critic and enhance thru experience.

Prepared by:

Francis L Alipio
Police Office 3
, Being

Communication is simply the act of transferring information from one place, person or group to
another. Every communication involves (at least) one sender, a message and a recipient. This may
sound simple, but communication is actually a very complex subject.

THE 2016 REVISED

IMPLEMENTING RULES
AND REGULATIONS
OF REPUBLIC ACT NO. 9184

SEC. 51. Repeat Order. – When provided for in the Annual Procurement Plan, Repeat Order
may be allowed wherein the Procuring Entity directly procures Goods from the previous
winning bidder whenever there arises a need to replenish goods procured under a contract
previously awarded through Competitive Bidding, subject to post-qualification process
prescribed in the Bidding Documents and provided all the following conditions are present:

(a) The unit price must be equal to or lower than that provided in the original
contract;
(b) The repeat order does not result in splitting of requisitions or purchase orders;
(c) Except in special circumstances defined in the IRR, the repeat order shall be availed
of only within six (6) months from the date of the Notice to Proceed arising from the original
contract; and,
(d) The repeat order shall not exceed twenty-five percent (25%) of the quantity of each
item of the original contract.

REPEAT ORDER AS AN ALTERNATIVE METHOD OF PROCUREMENT (CONDITIONS,

PROCEDURE AND REQUIREMENTS)

Repeat Order As An Alternative Method of Procurement(Conditions, Procedure and

Requirements) In response to a situation where more goods are needed to fully accomplish
the purpose of a certain project, our procurement law prescribed.

Repeat Order as an alternative mode of procurement subject to certain conditions.

CONDITIONS (Section 54.7. Annex “H” (B) (1) of 2016 IRR of R.A. 9184)

Repeat Order is a method of procurement of goods from the previous winning bidder,
whenever there is a need to replenish goods subject to the following conditions:

a) The goods were procured under a contract previously awarded through Competitive
Bidding;
b) Unit prices must be the same as or lower than those in the original contract, provided
that such prices are still the most advantageous to the government after price verification;
c) The repeat order will not result in splitting of contracts, requisitions, or purchase
orders, as provided for in Article IV(B) of this Guidelines;
d) Except in cases duly approved by the GPPB, repeat orders shall be availed of only
within six (6) months from the date of the NTP arising from the original contract, provided that
there has been a partial delivery, inspection and acceptance of the goods within the same
period;
e) Repeat orders shall not exceed twenty-five percent (25%) of the quantity of each
item in the original contract. In order not to exceed the 25% threshold, the goods under the
original contract must be: i. Quantifiable; ii. Divisible; and iii. Consisting of at least four (4) units
per item.

PROCEDURE (Section 54.7. Annex “H” (B) (2) of 2016 IRR of R.A. 9184)

a) Upon determination of the need to replenish the goods earlier procured through
competitive bidding, the End-User unit shall prepare the necessary Purchase Request for the
procurement of additional goods, after a careful study and confirmation of the prevailing
market price of the goods to be reordered and comparing this with the price of the goods in
the original contract, accompanied by the appropriate justification why the re-ordering is being
pursued.

b) When all the conditions are present, the BAC shall recommend to the HOPE the
award of contract through Repeat Order. Award of contract shall be made in accordance with
Section IV(L) of this Guidelines.

GPPB Clarifications
In order to clarify the applicability of Repeat Order under Section 51 of R.A. 9184 and
its IRR in the procurement of consumable and non-consumable items, GPPB issued Circular
06-2015 dated July 16, 2015, which are follows:

1. The procurement is in accordance with the Annual Procurement

Plan (APP);

2. There is a need to replenish the goods which were originally

procured through public bidding;

3. Unit prices of the goods subject to repeat order must be the same
as or lower than those in the original contract, provided that such prices are still the most
advantageous to the Government of the Philippines after price verification;

4. The repeat order will not result in splitting of contracts,

requisitions, or purchase orders, as provided for in Section 54.1
of the IRR;

5. Except in cases duly approved by the GPPB, the repeat order

shall be availed of only within six (6) months from the contract
effectivity date stated in the Notice to Proceed arising from the
original contract;

6. Repeat Order is applicable to goods, whether consumable or non-consumable,

when there is a need to procure additional goods to replenish
existing insufficient stock provided that the conditions under Section 51 of
RA 9184 and its IRR are complied with.
 7. Procuring Entities are reminded to exercise due diligence by ensuring that
goods procured through public bidding are in accordance with the technical
specifications and confirm whether the performance and quality of the
goods are within the prescribed standards before resorting to Repeat Order
as an alternative mode of procurement;
8. Repeat Order may be resorted to even before final delivery of all the goods
originally procured, provided that there has been partial delivery, inspection,
and acceptance of the goods originally procured within the 6-month period;

GPPB Non-policy Opinions

In NPM No. 021-2017, GPPB issued the following opinions concerning Repeat Order:

Whether or not Repeat Order will still be allowed even if it is not covered by
contingency provided for in the Annual Procurement Plan (APP).

We note that the sentence“[T]he procurement should be covered by the contingency provided
for in the APP” no longer appears in the 2016 revised Implementing Rules and Regulations
(IRR) of RA 9184. Under Section 51 of the 2016 IRR, “Repeat Order, when provided for in the
APP, may be resorted to whenever there is a need to replenish goods procured under a
contract previously awarded through Competitive Bidding.” . . .
In this light, we wish to clarify that the coverage requirement in the APP is intended to ensure
that the Repeat Order is sufficiently funded or is covered by an approved budget as reflected
in the APP. If the Repeat Order was not originally included as part of the APP, the Repeat
Order may still be allowed provided that the procuring entity make the necessary changes in
the APP, including the provision of a budget necessary for the intended Repeat Order.

When do we consider the Repeat Order as having availed within the six-month
reglementary period prescribed in Section 51 of RA 9184?

Repeat Order shall be considered as having been availed of within the six-month
reglementary period prescribed in Section 51 of RA 9184 and its IRR when the actual Repeat
Order has been made, i.e., previous winning supplier has been duly notified, that is, the re-
order has been duly communicated to the previous winning bidder before the lapse of the six
(6) month reglementary period.

Follow the rules

Under our system of government, it is not for the government functionaries, including
government procurement officials, to inquire into the wisdom of the rules issued by the duly
constituted authorities. These rules have to be followed. This is the actualization of the
republican principle that is ” a government of law not of men”. The rule of law remember?

For government procurement officials, when in doubt, may I suggest a visit at the
friendly office of the COA.
THE 2016 REVISED
IMPLEMENTING RULES
AND REGULATIONS
OF REPUBLIC ACT NO. 9184

REPEAT ORDER
1. Rationale Behind the RA 9184?

R.A.) 9184, otherwise known as the “Government Procurement Reform Act,” for the purpose of
prescribing the necessary rules and regulations for the modernization, standardization, and regulation of
the procurement activities of the Government of the Philippines (GoP).Aug 29, 2016

2. What is Repeat Order?

Repeat Order is applicable to goods, whether consumable or non- consumable, when there is a
need to procure additional goods to replenish existing insufficient stock provided that the conditions
under Section 51 of RA 9184 and its IRR are complied with.Jul 16, 2015

3. How Repeat Order Started?

a) Upon determination of the need to replenish the goods earlier procured through competitive
bidding, the End-User unit shall prepare the necessary Purchase Request for the procurement of
additional goods, after a careful study and confirmation of the prevailing market price of the goods to
be reordered and comparing this with the price of the goods in the original contract, accompanied by the
appropriate justification why the re-ordering is being pursued.

b) When all the conditions are present, the BAC shall recommend to the HOPE the award of
contract through Repeat Order. Award of contract shall be made in accordance with Section IV(L) of
this Guidelines.

4. what are the conditions? (Section 54.7. Annex “H” (B) (1) of 2016 IRR of R.A. 9184)

a) The goods were procured under a contract previously awarded through Competitive Bidding;

b) Unit prices must be the same as or lower than those in the original contract, provided that such prices
are still the most advantageous to the government after price verification;

c) The repeat order will not result in splitting of contracts, requisitions, or purchase orders, as provided
for in Article IV(B) of this Guidelines;

d) Except in cases duly approved by the GPPB, repeat orders shall be availed of only within six (6)
months from the date of the NTP arising from the original contract, provided that there has been a
partial delivery, inspection and acceptance of the goods within the same period;
e) Repeat orders shall not exceed twenty-five percent (25%) of the quantity of each item in the original
contract. In order not to exceed the 25% threshold, the goods under the original contract must be: i.
Quantifiable; ii. Divisible; and iii. Consisting of at least four (4) units per item.

5. Advantages of Repeat Order?

-In response to a situation where more goods are needed to fully accomplish the purpose of a
certain project, our procurement law prescribed Repeat Order as an alternative mode of procurement
subject to certain conditions.

6. Disadvantages of Repeat Order?

-There is possibility of corruption
-Low Quality of Goods/items

7. Recommendations/Conclusion?
-We believed that to avoid the numerated disadvantages of Repeat Order, before the project
started see to it that all the quality measures has strictly gone through with the competent personalties
involved.

Submitted By:

SPO1 Rigidon Tumolva

PO3 Alexander Baquiran
PO3 Reynald Baquiran
PO3 Francis Alipio
PO3 Jun Ramones
PO3 Valient Bustamante
PO3 Ariel Palma
PO3 Fe Sandy Paga
PO3 Pedro Zingapan
PO3 Ronal Pascual