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Release strategy
We can have a lot of different strategies for different situations. For example, you
can define a release strategy that is dependent on document type, you can define
a release strategy based on the purchasing organization, purchasing group, or any
other crucial information for a purchasing document.
In most of the cases, one of the most used release strategy is based on the value
of the purchase document.
Defining a Release Strategy
Step 1) Lets define a release strategy such that will only request a manual release
for purchasing documents with value greater than 100 Eur. For example if we
have a PO of the value of 50 Eur, it will be autoreleased (will not require a release
to be processed further). A purchase order for more than 100 Eur would require a
release.
Create release groups (you assign them a class – in our case REL_PUR).
Create release codes (assigning them release groups).
Create release indicators (e.g. 1-Blocked, 2-Released).
Creating a release strategy.
Assigning a release group and release code to a release strategy.
Defining release statuses for the strategy (blocked and released).
Maintaining classification (set a NETVALUE value for which the release
strategy will apply – we can set this to >100, it means that all the
purchasing documents with value bigger than 100 Eur will be subject to this
release strategy).
You can also perform a release strategy simulation to see if it works
correctly (optional).
Afterwards, your strategy is set and ready for live system tryout.
Step 6) We can see that our purchase order is created to a value of more than 100
Eur. If we create a PO for less than 100 Eur, it will be autoreleased.
1. These two statuses mean that our PO is in release (it's subject to release
process indicating that it should be approved before further processing can
be possible). The other indicates the current status – Blocked means that it
isn't released yet.
2. Value is 24,000 Eur, which is more than 100 Eur.
Step 1)
Step 2) On the next screen, we can see the purchase orders selected by our
criteria.
Step 3) You can see in the ME23N or ME22N transaction that our purchase order
has altered statuses. "Release completed" and "Released" statuses are now
shown in the PO header data.
Process flow is the same for all of the purchase documents (RFQ, PR, quotation
etc).
Cancelling a release
Step 1) Purchasing document release has to be reversed in order for already
released document to be changed.
Cancelling a release isn't possible if your release strategy doesn't allow the
release to be reversed. This is a setting maintained on the release indicator and
release strategy level.
You can test a release strategy used by the purchasing document by clicking the
"Release Strategy" button on the above screen. You can also simulate the
strategy output with Simulate release button.