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TABLE OF CONTENT

INTRODUCTION..............................................................................................................4
Scenario 1 .........................................................................................................................5
1. Finding Database tables for creating queries ......................................................5
2. Create a User group ..............................................................................................19
3. Create an Infoset....................................................................................................28
4. Assign Infoset to User Group ...............................................................................40
5. Create Query...........................................................................................................42
Scenario 2 .......................................................................................................................68
1. Creating an Infoset.................................................................................................69
2. Assign Infoset to User group ................................................................................90
3. Create a Query .......................................................................................................91

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INTRODUCTION

SAP Query is a very powerful tool in SAP to get reports quickly without any
programming knowledge. Thus an SAP consultant does not have to depend on
an ABAP programmer to get a report developed.

SAP Query typically can handle only simple report requirements.


All data required by a user for a report can be read from various tables.
How do you find a table in SAP where the relevant information is available?
We have explained how to go about finding the relevant tables.

We have covered two scenarios for creating SAP Query: -


1st scenario: All information is available in a single table. This kind of query is a
very simple query.

2nd scenario: Information required is spread in 2 different tables. Thus you need
to create a join between the 2 tables using a common field.

Let us get going then.

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Scenario 1

1. Finding Database tables for creating queries


We want to view the accounting data (company code segment) of the all the
customer masters in the company. Standard reports available do not give the
desired information. Therefore we feel the need to create an SAP Query.

To create an SAP query you need to know the database table where the
information exists.

How can that be obtained?

Option 1

We want to see the company code information of a customer.


Use the relevant transaction code to see the information. In this case it is
FD03

Go to the company code data

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Position the cursor on the field Recon. account and press function
key F1 on the key board to see the field help.

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Click on Technical info

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Thus you get the Transparent table name – KNB1

Here you have easily got the table.

Option 2

Sometimes the table name is not easily available as was available in option
1.

In the same transaction close all the help screens.

Click on

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Click on the field Name and now again press function key F1 on the
keyboard

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Click on

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In the above screen transparent table is not visible.

Note down the field name NAME1

In another session type in transaction code SE90 in the command field.

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Click

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Click

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Click

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Double click

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Update the following:-

Click

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Click down to find where customer table for general data appears

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We will use the table KNA1 for General data in Customer Master.

2. Create a User group


Use the following path:-

SAP menu à Tools à ABAP Workbench à Utilities à SAP Query à SQ01


Queries

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Click

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Update the following:-

Click

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Update the following:-

Click

Update the following:-

Click on

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Click

Click on

Click

Assign users to the user group. You need to assign the users of the particular
department to the user group.

Click on

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You will update the relevant users who will be using these queries.

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Click

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Click on

Click

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3. Create an Infoset
Click Environment à Infosets

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Update the following:-

Click

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Click

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Update the following:-

Click

Click

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Click

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Click

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You will notice in the above screen that some fields have T above them

This means that in this field text is also a vailable.

Now we need to select fields from the table (left hand side) to the Field
Group/data fields (right hand side).

Position the cursor on

Then position the cursor on

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Click on Insert field(s) in field group

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Click

Hold the Ctrl key on the keyboard and select other fields also

By clicking

Click

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Click

Click on

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Here you can save to the existing request or create a new request.

We will save to the same request.

Click

Click to generate the infoset

The infoset is now ready to use in the query.

Click

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4. Assign Infoset to User Group

Update the following:-

Click

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Select

Click

Click

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5. Create Query
Here we maintain the source fields which are to be updated with the data.

Click to select user group

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Select

Click

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Update the following:-

Click

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Click

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Update the following:-

Click

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Select

Click

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Update the following:-

Click

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Click

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Update the following:-

Click

Click

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Click

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Double click

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Click

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Double click

Similarly double click other fields to select

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Click

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Update the following:-

Click

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Click

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Update the following:-

Click

In the above screen shot you see that the Customer text is being showing as
Customer number. We need to change this.

Click twice

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Click

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Click the field will open up
Change it to Customer Name

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Click on

Click

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Click

Click twice

Click on

Click until you reach

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Now you can execute this query

By selecting

Click

Scenario 2

In scenario 1 we saw a simple query, where in all information required was


available in a single table.

But that is not the case always. Information which we require is not available in a
single table and is scattered across in more than one table. In such a scenario
you need to create a join between these tables through a common field between
these tables.

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In this scenario we want to have information of the customer master with name,
address and also the accounting information.

We have seen earlier that the customer address information is available in the
table KNA1 and the accounting information for the customer is available in the
table KNB1. These 2 tables can be joined based on the common field customer
number in them.

Let us proceed with creating a new query

1. Creating an Infoset

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Update the following:-

Click

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Update the following:-

Click

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Click

Update the following:-

Click

Click

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Click

Click

Click

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Select

Click on Settings à Settings

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Click

Select

Now click

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Click

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Position the cursor on

Click Undo relationship

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Click

Click

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Now Update the following:-

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Click

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Click

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Click

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Click

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Click

Click

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Click

Thereafter select all the fields you want to move on the right side.

Press the Ctrl button to select more than one field.

Click

Click

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Click until you will see

Select the following fields

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Select

Click

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Click

Click on

Click

Click

Click

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2. Assign Infoset to User group

Click

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Select

Click

Click twice

3. Create a Query

Click Other user group

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Click

Click

Click

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Uncheck

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Update the following:-

Click

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Double click

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Update the following:-

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Click

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Select

Click

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Select

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Click

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Click

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Click

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Update the following:-

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Click

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Click

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Click

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Click

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Click twice

Click on

Click thrice

To execute a query

Select

And then Click

Congrats. You are now able to create a report (Query) on your own.

Create as many queries as you want. All the best.

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