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SOP B1.2 Supplies FIFO PROCEDURE

(First in First Out)

Objective: To store ingredients and materials in a rotational manner, and to prevent

contamination of ingredients, materials and product. All products will be rotated based on
the receiving date of the product.

Person Responsible: Shipper or trained designate

Frequency: Ongoing.

Procedure:
Shipper upon receipt of all supplies will:

1. Tag all skids with the receiving date before placing in storage. (The office will
supply sticker tags).
2. Skids of flour and sugar will have one bag tagged at the bottom of the skid.
3. Skids of eggs will have one bucket tagged at the bottom of the skid.
4. Skids of fruit filling will have one case or bucket tagged at the bottom of the skid.
5. All other ingredients will be tagged individually. A felt pen may be used where
applicable to record receiving date of the product. EG: on bottles.
6. Any supplies damaged during storage or movement from storage must be
recorded on the Damaged Inventory sheet. DI B1.3 form 3
7. Ensure that all areas receiving product are free of debris, (floors swept or
washed). If janitorial assistance is required notify management.
8. When storing temperature sensitive products: ensure that the cooler and freezer
temperatures are adequate. Notify management if the temperature in the freezers
or the cooler is suspect.
9. Inventory not being used in a timely manner (due to seasonal use or low volume
of product use), is to be checked for expiry date or damage, and recorded on the
Inactive Inventory sheet, form 10.
10. No ingredients will be received that are past the expiry date on the container.
Note:
Should a product be received that has an expiry date older that what is on the
shelf but is still a viable product the shipper will ensure that this product is used
first.
 Example: On the shelf is Sifto Salt. The code date on this product is
0702031 February 03, 2007, received on March 1, 2007, tag 3/1,
 (month/day). The last number in the series represents the manufacturers
shift #.
The next shipment received is on April 10, 2007, tag 4/10, (month/day).
The shipment has a code date of 0701211, January 21, 2007. In this
instance the most recent shipment should be used first.
April 30, 2007
HACCP SOP B1.2 FIFO supplies-shipping
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Corrective Action:
Product found not tagged will be isolated until the plant manager or shipper can track the
receiving date through the RR B1.1 report. A CAF form 8 will be used to log and
document corrective action. If rotational issues reoccur retraining will be carried out,
HACCP team will review with management to determine other actions IE. System
change, procedure change, and determine action to be taken.

Verification:
The plant manager will randomly do a visual check of ingredient tags and record on the
RR B1.1 (receiving report) form 1 in the “Comments” area his observations, and will
review monthly reports on BI observations & weekly reports of the Plant Pre-op check,
by the QA Manager, and the Inventory reports by the Assistant Plant Manager.

Records: Monthly Inventory reports, Plant manager verification on RR B1.1 report. QA

Manager Building Interior – Observations – monthly, weekly Plant Pre-op form 28,
Inactive Inventory sheet form 10, Damaged Inventory DI-BI 1.3 sheet, form 3, CAF 8.

April 30, 2007

HACCP B1.2 FIFO supplies-shipping
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SOP B1.2 Shipping FIFO PROCEDURE

(First in First Out)

Objective: To supply the customer with quality products that are clean, recently produced
(with-in the expiry date, or best before date), and free from contamination.

Person Responsible: Shipper or trained designate

Frequency: On all products finished products

Procedure:
Before shipping
1. Complete Products Shipped Report form 12
2. The shipper or designate will ensure that all stock is rotated according to the
production date on the product. .
3. Production date codes are reviewed to ensure that no product is shipped past its
expiry date.
4. Check that all products being shipped have a production date on the package or
case.
5. Packages and the appropriate cases are coded with a best before date.
Vehicle condition
1. Good repair (No holes, watertight)
2. No off odours (Gasoline, fish, mouldy, etc.)
3. No condensation
4. No signs of infestation
5. Temperature if applicable is checked)

Monitoring: Package Inventory sheet form 18, located at the entrance to the freezer, is
used to control stock inventory. Further product is made based on the inventory of this
sheet. The Frozen Inventory sheet – after shipping form 19, is used to control inventory
of bulk cases. Further product is made based on the inventory of this sheet. Quantity
control of freezer stock ensures that the product is used and rotated. The manager or
assistant manager will schedule daily production based on the totals of these sheets.

Corrective Action:
o Product found in the freezers past the expiry date would be brought to the
attention of the plant manager. The reason for the oversight of the product will
be investigated and recorded on the CAF –8 by the plant manager or
designate.

December 19, 2007

HACCP SOP B1.2 FIFO supplies shipping

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SOP B1.2 Shipping FIFO PROCEDURE

Corrective Action:
o Should product be held for reasons other than customer supply, it will be
recorded on the Inactive Inventory sheet, form 10. When the product has
passed the code date on the container it will be it will be brought to the
attention of the plant manager.
o Product shipped past its code date and returned to Our company Donuts, will
have a HOLD tag placed on the product. The product will be recorded on the
Return Product Form 11. The plant manager or designate will reviewed the
cause of the problem and advise on the disposition of the product.
o Retraining of the shipper may be necessary.

Verification:
 The plant manager or designate will do a random visual of the lower freezer to
ensure that all products are being rotated, and will sign at the end of the week on
the Package Inventory sheet form 18, that the product is being rotated.
 The plant manager or designate will do a random visual of the lower freezer to
ensure that all products are being rotated, and will sign at the end of the week on
the Frozen Inventory sheet form 19, that the product is being rotated.

Records
Corrective Action Form 8, Package Inventory sheet form 18,
Frozen Inventory sheet form 19
Return Product Form 11
Hold Procedure

Date
HACCP SOP B1.2 FIFO supplies shipping