ZCSPC College Code PDF

FOREWORD
The Zamboanga City State Polytechnic College (ZCSPC) has come a long way since it
was established by Dr. Najeev Saleeby in 1905.
Graduates, who are now well-placed in leading agencies and industries here and abroad,
are testimonies of the school’s adherence to quality and relevant technical and
technological education anchored on the profound values of its founders and first
teachers, values that have been tested and strengthened through the years.
The school administrators, past and present, faithfully implement certain standards in
governance, in instruction as well as in research and extension that serve the school well
and help it move forward with dignity and pride. It is, therefore, only fitting, that the
school codifies these policies, standards, systems and procedures for the guidance of
present and future officials, employees, students and other stakeholders of the
institution.
To keep abreast with the fast-changing world of the industry and the academe,
innovations have been introduced which are reflected in this document. But the
underlying guiding principle of faithfulness to quality technological education remains
to be at its core, making students and technology flourish side by side.
This College Code, therefore, is a tribute to the men and women who have gone ahead
of us and from whom we have inherited so many noble things that make us stand tall. It
is also a guide for those who will come after us, that they may continue to uphold the
ideals that our forebears have planted at the very heart of this institution.
May the Zamboanga City State Polytechnic College continue to move forward that the
people around us may witness our greatness and be blessed by it.
DR. NORA M. PONCE, Ed.D.

President
ZAMBOANGA CITY STATE POLYTECHNIC COLLEGE
COLLEGE CODE
CONTENTS
INTRODUCTION …………………………………………………………….……………….……………………….….. 001
BOOK I. COLLEGE GOVERNMENTAL

AND ADMINISTRATIVE AFFAIRS ……………………………………………… 002
PRELIMINARY TITLE - GENERAL PROVISIONS……………………………………………………………….. 003
TITLE ONE - GOVERNANCE AND ADMINISTRATION OF THE COLLEGE ………………..…………. 009

Chapter 1 – Board of Trustees ………………………………………………………….………..……………………. 009
Chapter 2 – The College Academic Council ……………………………………………………………………… 017
Chapter 3 – The College Administrative Council …………………………………………………..…………. 020
Chapter 4 – Officers and Administration ……………………..……………………………………….…………. 022
Chapter 5 – General Functions of Administrative Services ………………………………………………. 031
TITLE TWO - THE ORGANIZATION OF INSTRUCTION AND RESEARCH ……………….…………... 032

Chapter 6 - The Departments and Institutes ………………………………………………….….…………... 032
Chapter 7 - The Department of Arts and Sciences ……………………………………………..………….. 037
Chapter 8 - The Graduate School ………………………………………………………………………….………… 038
Chapter 9 - Programs with Technical Board and Other Similar Bodies ………….……….……… 039
Chapter 10 - Institutional and Faculty Research ……………................................................... 040
Chapter 11 - Research and Presentations …………………………………………………………….….……… 041
Chapter 12 - Accreditation …………………………………………………….......................................... 042
TITLE THREE – CONDITIONS OF EMPLOYMENT …………………………………………………………… 043

Chapter 13 - General Provisions……………………………………………………………………………..……….. 043
Chapter 14 - Academic Staff…………………………………………………………………………………………….. 043
Chapter 15 - Working Hours………………………………….……………………….……………………………..... 056
Chapter 16 - Faculty Workload……………………………………………….…………............................... 057
TITLE FOUR – BUSINESS AND FINANCE ADMINISTRATION ............................................ 060

Chapter 17 - Administration of College Properties……………………………………………………..…… 060
Chapter 18 - Sale and Disposal of College Properties……..……………………..……………………….. 063
Chapter 19 - Requisitions and Purchases………………………………........................................... 063
Chapter 20 - Bids and Canvass Proposals for College Projects …………………………………..….. 065
Chapter 21 - College Budget…………………………………………………………….……………………..……... 066
Chapter 22 - Accounting and Auditing……………………………………………………………….………….... 068
Chapter 23 - Traveling Expenses……………………….…………………………………………………..………… 069
Chapter 24 - Income Generating Projects………………………………………………………………………… 070
BOOK II. ACADEMIC AFFAIRS ………………………………………………………………………… 073
TITLE ONE – ACADEMIC CALENDAR AND CLASSES ….…………………………………………………. 073

Chapter 1 – College Calendar………………………………………………………………………………………….. 073
Chapter 2 – Schedule Of Classes……………………………………………………………………….………….…. 073
Chapter 3 – Class Size………………………………..……………………………………………………………………. 074
Chapter 4 – Dismissal And Postponement Of Classes….…………………………………………......... 074
Chapter 5 – First Day Of Classes…………………………………..……………………………………………...... 075
Chapter 6 – Make-Up Classes………………………………………………………………………………………….. 075
TITLE TWO – ADMISSION AND REGISTRATION ………………………………………………………..…… 076

Chapter 1 - Entrance Requirement And Admission…………….…………………………………………… 076
Chapter 2 - Regular And Special Fees…………………………………………………………………………..…. 077
Chapter 3 - Registration……………………………………………………………………………………………..…… 077
Chapter 4 - Cross Registration…………………………………………………………………………………………. 078
Chapter 5 - Classification Of Students……………………..…….................................................... 078
Chapter 6 - Academic Load……………………………………….………….…........................................ 079
Chapter 7 - Attendance……………………………………….……………………...................................... 079
Chapter 8 - Changing, Adding And Dropping Of Subjects……………………………………………..…. 079
Chapter 9 - Refund of Fees………………………………………………………………………….………………….. 080
TITLE THREE – GRADING SYSTEM ………………………………………………………………………………… 081

Chapter 1 - Guidelines………………………………………………….………….……………………………………… 081
Chapter 2 - Incomplete Grades……………………………………………..………………………………………… 083
Chapter 3 - Dropping From The Course…………………………………………………………………………… 083
Chapter 4 - Leave Of Absence………………………………………………………..……………………………….. 084
Chapter 5 - Graduation with Honors……………………………………………………………………..……….. 084
Chapter 6 - Graduation with Outstanding Awards………………………………………………………….. 086
Chapter 7 - Rites And Rituals………………………………………………………………………………….……….. 087
Chapter 8 - Installation/Investiture of the President………………………………..…………………….. 098
BOOK III. STUDENT AFFAIRS ………………………………………………………………………….. 101
TITLE ONE – STUDENT SERVICES ………………………………………………………….……………………….. 102

Chapter 1 - Curricular Consultation Services……………..………………………………………….………… 102
Chapter 2 - Financial Aid to Students…………………………..……………………………………………….…. 102
Chapter 3 - Rental of Textbooks……………………………………………………………………………………... 103
Chapter 4 - Student Organizations and Activities……………….……………………………………..….... 103
Chapter 5 - Athletics….………………………………………………………………………………………………..….. 106
Chapter 6 - Convocations………………………..………………………………………………………………………. 107
Chapter 7 - Press Articles by Student……………………………………………………..………………………… 107
Chapter 8 - Students’ Participation in Controversial Activities……….……….………….............. 108
Chapter 9 - Rules and Regulations on Student Conduct and Discipline ……………………………. 109
CONCLUDING TITLE………………………………………………………………………..…………………..……..…… 109
Definition of Terms Used ………………………………………………………………………………..……………… 110

List of Acronyms ………………………………………………………………………………………………………….... 111
Appendices ……………………………………………………………………………………………………………………. 112
Appendix “A” - RA 9142 - An Act Creating the Zamboanga City State Polytechnic College . 113
Appendix “B: - RA 8292 - The Higher Education Modernization Act of 1997 ………………. 114
Appendix “C” - RA 9184 - An Act ……………………………………………………………………….………… 121
Appendix “D” - CHED Order No. 3. Series of 2001 …………………………………………….………….. 122
Appendix “E” - History of Zamboanga City State Polytechnic College ………………………….. 125
PRODUCTION TEAM
INTRODUCTION
This College Code, the first ever produced by the Zamboanga City State
Polytechnic College (ZCSPC) since its inception in 1905, sets the general policies,
guidelines and protocols to ensure the smooth, efficient and effective operation of
the institution along the line of its four-fold mandate: instruction, research
extension and production, and in consonance with existing pertinent laws, rules
and regulations.
The Preliminary Provisions include the College vision, mission, goals and objectives
which set the direction for the growth and development of the institution; and the
College logo and color - emblems that speak of what the College is at its core.
Book I is on Governmental and Administrative Affairs. It encompasses matters

pertaining to composition and functions of the governing body, departments,
units and committees; qualifications and conditions for employment; and financial
administration. It takes cognizance of pertinent provisions in RA No. 9142
including related issuances promulgated by the Commission on Higher Education
(CHED), Civil Service Commission (CSC), Department of Budget and Management
(DBM), Commission on Audit (COA) and other relevant agencies.
Book II provides guidelines for academic matters such as the academic calendar
and classes, admission and registration of students, and the grading system, as the
school strives to promote instruction that is at par with global demands.
Book III is on the matter of providing assistance and services to students for their
holistic growth and development that necessitates their blossoming, not only in
academics, but also in athletics, leadership and other personal skills, the arts and
other areas that unleash their talents and creativity. This section of the Code
likewise institutionalizes the granting of scholarships to financially-challenged but
deserving students. Necessarily, this section also includes student discipline.
Full text of pertinent laws and issuances are included as annexes.
ZCSPC COLLEGE CODE 1

BOOK I
COLLEGE
GOVERNMENTAL
& ADMINISTRATIVE
AFFAIRS
2 ZCSPC COLLEGE CODE

PRELIMINARY TITLE
GENERAL PROVISIONS
Section 1. Legal Basis
The Zamboanga City Polytechnic College was converted into a state college on
July 20, 1001 by virtue of RA No. 9142 as explicitly provided for in the following
sections of said law:
“Section 1. The Zamboanga City Polytechnic College in

the City of Zamboanga is hereby converted into a State
College to be known as the Zamboanga City State Polytechnic
College, hereinafter referred to as the College.”
“Section 2. The College shall primarily provide

advanced instruction and professional training in science and
technology, and other related fields, undertake research and
extension services, and provide progressive leadership in these
areas.”
“Section 3. The College shall offer undergraduate,

graduate and short-term technical courses within its areas of
specialization and according to its capabilities, as the Board of
Trustees may deem necessary to carry out its objectives,
particularly in order to meet the needs of the province and the
region.”
Section 2. Mandate
In the light of the above provisions of RA No. 9142, the Zamboanga City State
Polytechnic College adheres to its being a “Specialized College” that provides
advanced instruction and professional training in science and technology and

other related fields, undertake research and extension services, and provide
progressive leadership in these areas guided by the following vision, mission,
goals, objectives and core values:
Vision:
The Zamboanga City State Polytechnic College as the leading
provider of globally-competitive human resources who excel in
their fields of specialization.
Mission:
Provide effective and efficient services through advanced
technological studies and researches for the empowerment of the
nation’s human resources.
Goals and Objectives:
Goal 1 – Quality and Excellence

Provide quality advanced technology and maritime education, trade-
technical education, technical teacher education, engineering,
researches, and other related fields in the service area that excel
based on standards set by CHED and in accordance with global
trends on quality and excellence.
Objectives:
a. Develop a professionally competitive College environment
that continually upgrades the quality of teachers by
implementing an effective faculty development program that
includes raising awareness to the significance of research;
b. Objectively implement policies, rules and regulations on the
selection, admission and retention of students as stipulated in
CHED Memorandum Orders and Circulars and as stipulated in
this Code;

c. Attain the highest possible performance by graduates in all
licensure examinations;
d. Continuously improve school’s physical plant and facilities
through continuous acquisition of state-of-the-art equipment,
machineries and facilities based on latest trends in
technological modernization;
e. Strengthen all curricular programs through accreditation and
continuous revision to help meet national and regional
development goals, satisfy the demands of industries, and be
at par with global standards.
Goal 2 – Relevance and Responsiveness

Maintain a dynamic posture of curricular offerings to ensure the
quality of technology and maritime education, trade-technical
education, technical teacher education, engineering, researches, and
other related fields pursuant to the demands of labor, the service
sector and industries, and venture towards discovery, inventions and
innovations along local, domestic and global trends and demands.
Objectives:
a. Regularly monitor the local, domestic and global demands of
industries and the service sector as well as trends in a fast
changing technological environment;
b. As the need arises, revise the courses syllabi and instructors’
guides and regularly upgrade all instructional facilities according
domestic and global trends.
c. Conduct meaningful researches/feasibility studies based on the
College’s research agenda that are supportive of regional and
national development goals and in line with international
standards.
d. Improve the placement services of the College;

e. Expand and make the College’s extension services more
meaningful through significant extension programs that will
improve the life of the people in communities.
Goal 3 – Access and Equity

Widen access to quality advanced technology and maritime
education, trade-technical education, technical teacher education,
engineering, researches, and other related fields to more people in
the College’s service area.
Objectives:
a. Adopt and implement at proper time the socialized scheme (as
provided in RA 9142) of tuition and school fees for greater access
by poor but deserving students in any curricular program of the
College;
b. Develop measures to increase scholarship grants to deserving
students in the service area of the College;
c. Conduct extension services in technology, maritime trade-
technical skills development and other related fields for out-of-
school youths and adults;
d. Attain a more developed research capability to improve methods
and techniques in imparting knowledge and skills to the College
clientele.
Goal 4 – Efficiency and Effectiveness

Establish priorities in the delivery of advanced technology and
maritime education, trade-technical education, technical teacher
education, engineering, researches, and other related fields to
optimize the utilization of available resources of the College.
Objectives:
a. Acquire, maintain, and upgrade instructional facilities for the
efficient and effective delivery of instruction;

b. Provide more funding support for the mandated functions of the
SUCs;
c. Regularly monitor the domestic and global manpower demand
and development needs for proper adjustments in the skills
development process.
Core Values
The ZCSPC shall be guided by the following core values:
a. Love of God and Country
b. Social Responsibility
c. Commitment and Dedication to Service
d. Accountability
Section 3. The College Seal
The GEAR symbolizes the vocational/technical institution that ZCSPC is, as well as
the industries it links with in order to fulfill it vision, mission and goals.
The PYRAMID depicts the school’s workforce – management and skilled workers -
as base.

The BOOK with the TORCH represents ZCSPC as an educational institution that
enlightens and opens the minds of its students to what is true, good and
beautiful.
The SEA LION signifies maritime education, a flagship course of the College, and
its world class graduates.
The MULTI-COLORED SAIL depicts the cultural diversity of the people whom the
College serves.
The SUNRAYS speak of ZCSPC as a science and institution of higher learning.
Section 4. The College Color
The official color of the Zamboanga City State Polytechnic College shall be maroon
and yellow.

TITLE ONE
GOVERNACE AND ADMINISTRATION
OF THE COLLEGE
CHAPTER 1
BOARD OF TRUSTEES
Section 1. General Powers
Article 1. As provided for in Section 5 of RA 9142 the governance of the State

College shall be vested on the Board of Trustees (BOT), to be referred to as the
Board.
Section 2. Membership and Officers
Article 2. As further provided for in Section 5, RA 9142, the Board shall be

composed of the following:
a. The chairman of the Commission on Higher Education (CHED),

chair;
b. The president of the College, vice chair;
c. The chairman of the Committee on Education, Arts and Culture of
the Senate, member;
d. The chairperson of the Committee on Higher and Technical
Education of the House of Representatives, member;
e. The regional director of the National Economic and Development
Authority (NEDA), member;

f. The regional director of the Department of Science and
Technology (DOST), member;
g. The president of the faculty association of the College, member;
h. The president of the alumni association of the College, member;
and
i. Two (2) prominent citizens who have distinguished themselves in
their professions relative to the fields of specialization of the
College, chosen from among a list of five (5) qualified persons in
the City of Zamboanga or the Province of Zamboanga del Sur; as
recommended by the search committee constituted by the
College president, in consultation with the chairman of the CHED,
based on the normal standards and qualifications for the position,
member.
j. The term of office of the president of the faculty association, the
president of the student council and the president of the alumni
association shall be coterminous with their respective terms of
office.
k. The two prominent citizens shall serve for a term of two (2) years
each.
Section 3. The Chair
Article 3. The Chairperson of the CHED shall preside over all meetings of the BOT.
In the absence of the Chairperson of the CHED, a Commissioner of the CHED, duly
designated by him/her, shall represent him/her in the meeting with all the rights
and responsibilities of a regular member: Provided, however, that in the said
meeting, the president of the College as vice chairperson shall be the presiding
officer: Provided, further, That the preceding provision notwithstanding, the
Chairperson of the CHED is hereby authorized to designate a CHED Commissioner
as the regular chair of the Board, in which case said commissioner shall act as the
presiding officer.

Section 4. The Committees
Article 4. The Board of Trustees may create such committee, standing or special, as
it may deem necessary or convenient for the proper performance of its functions.
Unless otherwise provided, the functions of the committee shall be defined by the
Board.
Section 5. Meetings and Quorum
Article 5. As stated in Section 8 of RA 9142, The Board of Trustees shall regularly

convene at least once every quarter. However, the chairperson of the Board of
Trustees, upon three (3) days prior written notice, may call a special meeting
wherever necessary.
Article 6. A quorum of the Board shall consist of majority of all members holding
office at the time of the meeting: Provided, however, That the chairperson of the
CHED, who is the chairperson of the Board or the president of the College, is
among those present in the meeting.
Article 7. The members of the Board shall not receive any salary but shall be
entitled to reimbursements for actual and necessary expenses incurred, either in
their attendance to the meetings of the Board or in connection with other official
business authorized by resolution of the Board, subject to existing pertinent laws
and regulations.
Section 6. Powers and Duties
Article 8. Section 7 of RA 9142 provides that the Board shall have the following
specific powers and duties in addition to the general powers granted to a board of
directors of a corporation under existing laws, to wit:
a. Enact rules and regulations not contrary to law as may be

necessary to carry out the purpose and functions of the College;

b. Receive and appropriate all sums as may be provided, for the
support of the College in the manner it may determine, in its
discretion, to carry out the powers and functions of the College;
c. Receive in trust legacies, gifts and donations of real and personal

properties of all kinds and to administer and dispose the same
when necessary for the benefit of the College and subject to the
limitations, directions and instructions of the donor, if any. Such
donations shall be exempt from the donor’s tax and the same
shall be considered as allowable deductions from the gross
income in the computation of the income tax of the donor, in
accordance with the provisions of the National Internal Revenue
Code, as amended: Provided, that such donation shall not be
disposed, transferred or sold;
d. Fix the tuition fees and other necessary school charges, such as
but not limited to, matriculation fees, graduation fees and
laboratory fees, as the Board may deem proper to impose, after
due consultations with the involved sectors.
Such fees and charges, including government subsidies and other

income generated by the College, shall constitute special trust
funds and shall be deposited in any authorized government
depository bank, and all interests that shall accrue there from
shall form part of the same funds for the use of the College.
Any provision of existing laws, rules and regulations to the

contrary notwithstanding, any income generated by the College
from tuition fees and other charges, as well as from the operation
of auxiliary services and land grants, shall be retained by the
College, and may be disbursed by the Board for instruction,
research, extension, or other programs/projects of the College;

Provided, That all fiduciary fees shall be disbursed for the specific
purpose for which they are collected.
If, for reason beyond its control, the College shall not be able to
pursue any project for which funds have been appropriated and
allocated under its approved program of expenditures, the Board
may authorize the use of said funds for any reasonable purpose
which, in its discretion, may be necessary and urgent for the
attainment of the objectives and goals of the College;
d. Adopt and implement a socialized scheme of tuition and school

fees for greater access to poor but deserving students;
e. Authorize the construction or repair of its buildings, machinery,

equipment and other facilities and the purchase and acquisition
of real and personal properties, including necessary supplies and
materials and equipment. Purchases and other transactions
entered into by the College through the Board of Trustees shall
be exempt from all taxes and duties;
f. Appoint, upon recommendation of the president of the College,

vice presidents, deans, directors, heads of departments and
faculty members and other officials and employees of the
College;
g. Fix and adjust salaries of faculty members and administrative

officials and employees subject to the provisions of the Revised
Compensation and Position Classification System and other
pertinent budget and compensation laws as it may deem proper;
grant them, at its discretion, leaves of absence under such
regulations as it may promulgate, any provisions of existing laws
to the contrary notwithstanding; and to remove them for cause in
accordance with the requirements of due process of law;

h. Approve the curricula, institutional programs and rules of
discipline drawn by the administrative and academic councils as
herein provided;
i. Set policies on admission and graduation of students;
j. Award honorary degrees upon persons in recognition of

outstanding contribution in the field of education, science and
technology or any field of specialization within the academic
competence of the College and to authorize the awarding of
certificate of completion for non-degree and non-traditional
courses;
k. Establish, within the City of Zamboanga, branches, centers,

stations, etc., in coordination with the CHED and in consultation
with the Department of Budget and Management (DBM), and to
offer therein programs or courses that will help promote and
carry out equal access to educational opportunities mandated by
the Constitution;
l. Establish, within the City of Zamboanga, research and extension

centers of the College where such will promote the development
of the latter;
m. Establish chairs in the College to provide fellowships for qualified

faculty members and scholarships to deserving students;
n. Delegate any of its powers and duties provided for hereinabove

to the president and/or other officials of the College as it may
deem appropriate, so as to expedite the administration of the
affairs of the College;

p. Authorize an external management audit of the institution, to be
financed by the CHED and institute reforms, including academic
and structural changes, on the basis of audit results and
recommendations;
q. Enter into joint ventures with business and industry for the
profitable development and management of the economic assets
of the College, the proceeds from which shall be used for the
development and strengthening of the same;
r. Develop consortia and other forms of linkages with local

government units, institutions and agencies, public or private,
local or foreign, in furtherance of the purpose and objectives of
the College;
s. Develop academic arrangements for institution capability building

with appropriate institutions and agencies, public or private, local
or foreign, and to appoint experts/specialists as consultants, or
visiting or exchange professors, scholars, researchers, as the case
may be;
t. Set up the adoption of modern and innovative modes of

transmitting knowledge such as the use of information
technology, the dual system, open learning, community
laboratory, etc., for the promotion of greater access to higher
education;
u. Establish policy guidelines and procedures for participative

decision-making and transparency within the College;
v. Privatize, where most advantageous to the College, management

and non-academic services such as health, food, building,
grounds or property maintenance and similar other activities; and

w. Extend the term of the president of the College beyond the age
of retirement but not later than the age of seventy (70), whose
performance has been unanimously rated as outstanding and
upon unanimous recommendation by the search committee for
the president of the College.
Section 7. The Board Secretary
Article 9. The Board shall appoint a secretary who shall serve as such for both the
Board and the College and shall keep all records and proceedings of the Board.
He/she shall communicate to each member of the Board notice of meetings.

CHAPTER 2
THE COLLEGE ACADEMIC COUNCIL
Section 1. Composition
Article 10. Section 11 of RA 9142 provides that there shall be an Academic Council
(ACCO) with the President of the College as chairperson and all the members of
the instructional staff with the rank of not lower than assistant professor as
members.
Section 2. Powers and Functions of ACCO
Article 11. The ACCO shall have the following powers and functions:
a. Prescribe the curricular offerings subject to the approval of the

Board;
b. Fix the requirements for admission to the College, as well as for

graduation and the conferring of degrees, subject to review
and/or approval by the Board through the President of the
College;
c. Exercise disciplinary power over the students and formulate

academic policies and rules and regulations on discipline. Such
policies, rules and regulations shall be approved by the Board.
Section 3. Officers
Article 12. The President of the College shall be the Presiding Officer of the
Academic Council. In his/her absence, the Vice President for Academic Affairs shall
preside and in the absence of both, any other Vice Presidents in the order of
seniority.

Article 13. The Board Secretary shall be the ex-officio Secretary of the ACCO. It
shall be his/her duty to issue notice of meetings, to keep the minutes of its
proceedings, and provide a copy of such minutes to each member of the council
whenever necessary. He/she shall also forward to each member of the Council a
copy of the order of business of every regular meeting at least three (3) days in
advance.
Section 4. Meetings
Article 14. The Academic Council shall have three (3) regular meetings - at the
start of the academic year, at the end of each semester and before the end of the
school year. The President may call a special meeting upon the request of at least
one-fifth (1/5) of the members of the Council or whenever the President deems
necessary.
Article 15. A quorum of the Academic Council shall consist of a simple majority of
the members.
Section 5. Committee
Article 16. The Academic Council shall create such committee, standing or special,
as it may deem necessary for the speedy disposition of its functions. The College
President shall be an ex-officio member of every standing or special committee of
the Council.
Article 17. The Academic Council shall create a five-member Academic Planning
Committee from among its members, the functions of which are as follows:
a. Formulate, review and analyze the statement of vision, mission,

goals and objectives of the College;

b. Formulate and suggest revisions to the College long-range plan
to make it relevant to the social, economic and technological
changes and developments;
c. Evaluate and make recommendations on faculty recruitment,
scholarships, fellowships, foreign travel and commissioned faculty
research in accordance with Civil Service rules and other related
laws; and
d. Address problems on faculty evaluation and ranking system in
accordance with NBC 461.

CHAPTER 3
THE COLLEGE ADMINISTRATIVE COUNCIL
Article 18. Section 10 of RA 9142 provides that, there shall be an Administrative

Council (ADCO) consisting of the President of the College as chairperson, the vice
president(s), deans, directors, and other officials of equal rank as members.
Section 2. Powers and functions of ADCO
Article 19. The ADCO shall have the following powers and functions:
a. Review and recommend to the Governing Board, appropriate

policies relative to the administration, management and
development of the college;
b. Assist the President in implementing policies approved by the
Board; and
c. Act as an advisory staff in matters of College administration when
the President seeks its advice.
Section 3. Officers
Article 20. The President of the College shall be the presiding officer of the ADCO.
In his/her absence, he/she may designate any of the Vice Presidents to preside in
the ADCO meeting.
Section 4. Meetings
Article 21. The College Board Secretary shall be the ex-officio secretary of the
council.

Article 22. The Administrative Council shall have two (2) regular meetings – at the
beginning of academic year and at the end of it. The President may call a special
meeting upon the request of at least one-fifth of the members of the Council or
whenever the President deems necessary.
Article 23. A quorum of the Administrative Council shall consist of a simple

majority of the members.
Section 5. Committee
Article 24. The Administrative Council shall create such committee, standing or
special, as it may deem necessary for the speedy disposition of its functions. The
College President shall be an ex-officio member of every standing or special
committee of the Council.
Article 25. The Administrative Council shall create a Financial Planning Committee
to assist the College President in the financial management of the College. It shall
be headed by the Vice President for Administration and Finance as Chairperson,
with the Vice President for Research and Extension, Vice President for Academic
Affairs, the Director for Budget and Finance and the College/Board Secretary as
members. The Financial Planning Committee shall perform the following specific
duties:
a. Advise and assist the College President in formulating the

financial plan of the College;
b. Develop and evolve financial projections based on the long-range
plan of the College;
c. Formulate premises and guidelines based on the approved
financial projections and the objectives and priorities as
contained in the plan;
d. Review annually the long-range physical and financial plan and
propose changes whenever necessary;

e. Conduct budget hearings and allocate the programmed amount
to various sectors of the College.
CHAPTER 4
OFFICERS AND ADMINISTRATION
Article 26. The Officers of the College shall be the President, the Vice President for
Academic Affairs, the Vice President for Administration and Finance, the Vice
President for Research and Extension, the College/Board Secretary, the College
Registrar and other officials of the College as the Board of Trustees may deem
necessary in the interest and exigency of public service.
Section 1. The College President
Article 27. The leadership of the College is vested in the President who shall be the
Chief Executive Officer of the College. He/she exercises general supervision and
control over all officials and employees in the performance of their functions;
Article 28. Section 9, of RA 9142 provides that, the College shall be headed by a
President who shall render full-time service. He/she shall be appointed by the
Board upon the recommendation of a duly constituted search committee. He/she
shall hold office for a term of four (4) years, extendible only for another four (4)
years.
Article 29. In case of vacancy in the office of the president by reason of death,
compulsory retirement, resignation, removal for cause or incapacity of the
president to perform the functions of his/her office, the Board shall have the
authority to designate an Officer-In-Charge of the College pending the
appointment of a new president.

Article 30. In case of vacancy of the office of the president, his/her successor shall
hold office for the un-expired term: Provided, that if such un-expired term is more
than two (2) years, then such shall be considered as one full term for the successor.
Article 31. The powers and duties of the President of the College, in addition to
those specifically provided in RA 9142, shall be those delegated by the Board and
those usually pertaining to the office of the President of similar colleges.
Article 32. General powers of the College President. The President shall:
a. have general supervision and control of all business and financial

operations of the College;
b. carry out the general policies laid down by the Board of Trustees
and shall have the power to act within the bounds of said general
policies. He/she shall direct or assign details for executive action
unless he/she otherwise delegates said power in writing;
c. be responsible in determining and preparing the agenda of all
meetings of the Board of Trustees in close coordination with the
Board Secretary: Provided, that items for inclusion in the Board
agenda shall be subject to previous consultations with the
College Academic Council when these are about academic
programs and policies and with the Administrative Council in
matters relating to administrative concerns and policies;
d. preside at commencement and other public exercises of the
College and confer such degrees and honors as are granted by
the Board of Trustees. All College diplomas and certificates issued
by the College shall be signed by him/her;
e. be the official medium of communication between the teaching
force, employees and students of the College on one hand and
the Board of Trustees on the other;
f. have the power or authority to cancel, after due hearing, a
permission or an authorization given to any person to engage in
any work or activity within any campuses of the College if such is

used by the person to arouse disloyalty to the Republic of the
Philippines or to discourage students from attending the College,
or to create, by overt act, disturbances or dissension among
students, faculty members, or employees, or to interfere directly
or indirectly with the discipline of the College. The President shall
thereafter prohibit him/her permanently from staying or
remaining in the campus. The President shall inform the Board of
Trustees of his/her action and the Board may take any action that
it may deem appropriate in connection therewith;
g. exercise such other powers and duties conferred upon him/her by
law or resolutions of the Board, in addition to these specifically
provided in this Code, which are usually pertaining to the Office
of the College President.
Article 33. Specific powers of the College President. The President shall:
a. recommend the approval of the application for retirement of

members of the faculty and other personnel;
b. grant or deny the extension of fellowships or scholarships for a
period not beyond one academic year if the budget permits, and
for reasons he/she may deem satisfactory;
c. have the authority to appoint Job Order workers, workers under
contract of service, student laborers and student assistants for a
period not exceeding six months in each case subject to
availability of funds;
d. have the authority to transfer the faculty members and
employees from one department or unit of the College to
another;
e. have the authority to grant permission for members of the faculty
to accept training grants, fellowships, assistantships, scholarships
or invitations to conferences sponsored by outside agencies or
organizations;

f. have the authority to grant temporary assignment of College
carrier vehicles to specific officials of the administration; and
g. recommend the approval of applications/requests for permission
to study by faculty members and employees who are on regular
plantilla.
Article 34. The President may be delegated by the Board the authority to enter into
and execute the following contracts with the duty to report the same to the Board
during the meeting immediately succeeding the execution thereof:
a. Donations of money, real or personal property in favor of the

College without any onerous consideration or expenditures;
b. Contracts for the reproduction, publication and distribution of

literary properties of the College;
Article 35. In addition to the powers and functions previously delegated by the
Board, the President may also be delegated to:
a. negotiate and sign contracts for the undertaking of research

projects;
b. make purchases of equipment and machineries subject to Bids

and Awards procedures and to government accounting and
auditing rules and regulations;
c. approve or disapprove leave applications of administrative

officials, personnel and faculty from the rank of Assistant
Professor and up;
d. approve or disapprove requests of deans, department and section

heads, and faculty members for part-time practice of profession
outside office hours;

e. accept resignations;
f. recommend to the Board sabbatical leave assignments; and
g. designate any member of the faculty or administrative personnel

in an acting capacity, or any officer-in-charge for any positions
without additional compensation except the honorarium attached
to said position and report the same to the Board.
Article 36. Prepare annual report of the previous year and submit to the Board of
Trustees;
Article 37. He/she shall have general responsibility for the enforcement of
discipline in the College and continuous improvement of satisfactory academic
standards in all its units;
Article 38. The President or the one whom he/she authorizes, may invite from time
to time scholars of eminence and other persons who have achieved distinctions in
some learned profession or career to deliver a lecture or a series thereof and for
this purpose authorize honoraria for such service subject to accounting and
auditing rules and regulations;
Article 39. The President is authorized, in case of his/her absence of not more than
thirty days, to designate a ranking official of the administration to act as Officer-In-
Charge of the Office of the President who shall carry out the normal operations of
College affairs except policy matters, in the name of the President, subject to the
instruction and the policies of the Board;
Article 40. The President may delegate in writing any of his/her routinary functions
to any office.

Section 2. The College Vice Presidents
Article 41. The Board of Trustees shall provide for the creation of offices of the Vice
Presidents under the direct supervision of the Office of the President who shall
assist the President in the effective management and efficient administration of the
College. Unless otherwise provided by law or by the Board of Trustees, there is
hereby created the Office of the Vice President for Academic Affairs, Office of the
Vice President for Administration and Finance, and the Office of the Vice President
for Research and Extension.
Section 3. Vice President for Academic Affairs
Article 42. Powers and Duties. The VPAA shall have the following duties and
responsibilities:
a. adopt and develop the academic programs of the College;

b. study, develop and revise the curricula of the different units of
the College; and conduct periodic academic program reviews for
the improvement of instruction in collaboration with the
deans/directors of the various departments of the College;
c. promote and maintain the academic tone and standard of
technological programs of the College;
d. be the Chief Executive Officer of the President with respect to the
implementation of academic policies and programs of the
College;
e. submit to the President within thirty days before the end of each
fiscal year, a detailed report setting forth the progress, conditions
and needs of the academic sector of the College;
f. supervise the curricular and instructional activities in the College
in so far as academic programs and policies are concerned;
g. chair the Personnel Selection Board, Level II for the recruitment of
faculty and academic staff and other faculty personnel actions;
h. act as Vice-Chair in the Academic Council of the College;

i. perform other functions as may be requested or required by the
position.
Article 43. In addition to the afore-enumerated powers for expeditious and sound
administration, and until and unless withdrawn by the President or the Board of
Trustees, the following functions and authorities of the President are hereby
delegated to the Vice President for Academic Affairs who shall approve:
a. the teaching load of faculty members in compliance to the

College Policy on Office Hours and Faculty Workload;
b. the cross-registration permits of the students;
c. On-The-Job / Apprenticeship Training permits of the students;
and
d. all other academic related activities.
Section 4. Vice President for Administration and Finance
Article 44. Powers and Duties. The Vice President for Administration and Finance
shall primarily be responsible for the administrative and fiscal management of the
College and shall exercise the following duties and responsibilities:
a. provide leadership and assume responsibility for the

administrative and financial management of the College;
b. maintain an effective liaison with government financial and other
agencies in-charge of funding;
c. exercise supervision over the collection of all income due to the
College;
d. supervise the safekeeping of all money, securities, and other
financial documents belonging to the College pursuant to the
provisions of government accounting and auditing rules and
other pertinent laws, rules and regulation;
e. coordinate the preparation of the Annual Budget of the College
and submit the same to the President;

f. submit to the President quarterly reports on the financial status of
the College thirty days after each quarter of the fiscal year;
g. supervise the safekeeping and custody of all properties of the
College;
h. supervise the preparation of all accounting records and the
submission of all financial records, documents and statements
required by law and existing regulations;
i. provide leadership in the planning, recruitment, direction, and
supervision of personnel including their training and
development;
j. direct and supervise all activities in the campus relating to
security matters;
k. supervise the planning and implementation of campus
development, engineering and construction, transportation, water
and electrical system, property and space allocation, building
maintenance and repair thereof which are necessary for the
internal operation of the College in accordance with the policies
laid down by law and by the Board of Trustees;
l. submit to the President within thirty days before the end of the
fiscal year a detailed report, setting forth the progress, conditions
and needs of the administrative sector of the College;
m. assist the President in the preparation of development project
proposals and in searching for funding support for the College
from domestic and international sources;
n. exercise such other specific powers and functions as may be
delegated to him/her in writing by the President consistent with
the existing regulations and policies set by the Board of Trustees.
Section 5. The Vice President for Research, Extension and Production
Article 45. The Vice President for Research, Extension and Production shall be
appointed/designated by the Board of Trustees upon the recommendation of the
President. He/She shall be directly responsible to the President on matters

pertaining to research, extension and production services. He/She shall exercise
the following duties and responsibilities:
a. promote and encourage research in the College especially on

technical and technological innovations, inventions, technology
transfer and commercialization;
b. provide an avenue where the researchers will be assisted in the
conduct of their researches from conceptualization of the
research subject, evaluation of research plan, construction of the
prototype, linkages with funders and manufacturers, patenting
and commercialization;
c. draw out plans and programs for the development of research
culture in the College;
d. work to establish linkages and collaborations with other
institutions domestic and foreign;
e. endeavor to upgrade the quality of research for a globally
competitive research output;
f. provide leadership in extension programs which will contribute to
address the problems of rural communities;
g. publish research studies of high quality and strong potentials for
strategic application and develop appropriate technology transfer
program.

CHAPTER 5
GENERAL FUNCTIONS OF ADMINISTRATIVE SERVICES
Article 46. General Administration and Support Services includes general

management and supervision, financial services, human resources development
and student affairs services such as admission and registration, library, medical-
dental, and guidance and counseling.

TITLE TWO
THE ORGANIZATION OF INSTRUCTION
AND RESEARCH
CHAPTER 6
THE DEPARTMENTS AND INSTITUTES
Article 47. As mandated in its Charter, RA 9142 Sec. 3, “The College shall offer
undergraduate, graduate and short-term technical courses within its areas of
specialization and according to its capabilities, as the Board of Trustees may deem
necessary to carry out its objectives, particularly in order to meet the needs of the
province and the region.”
Article 48. As provided, further in Sec. 20(4), the College shall “Set in motion the
establishment of at least four (4) separate degree granting units, one of which is in
the arts and sciences and another, at the graduate level.”
Section 1. The Faculty
Article 49. The body of instructors of each Department, Institute, Center or College
constitutes its faculty. It shall consist of the President of the College, the Vice
Presidents, the Dean or Director, the Professors, Associate Professors, Assistant
Professors, and Instructors of the department. Provided, that the term Department
as used in this Code shall likewise mean Institute, Center, College and the like.
Article 50. A faculty member of a Department rendering instructional services in

another department may attend meetings of the latter department and shall have
the right to speak out and vote on questions involving the courses they are
teaching in the latter department, or about the students registered in said courses;

Article 51. Members of the faculty must have a mother department where they
belong for purposes of clearance, addressing of official communications,
accountability and others.
Article 52. Mother department of faculty members is that department from which
they get the highest number of loads for a particular semester.
Article 53. Each department shall hold at least one faculty meeting each semester
or term;
Article 54. Subject to the approval of the College Academic Council, each college
faculty has the power to determine the entrance requirements of the college and
courses of study to be pursued for each degree offered; to recommend to the
Academic Council qualified candidates for degrees, titles and certificates; to
administer the educational and internal affairs of the college within the limits
prescribed by the rules of the College and by the President; and to make
recommendations to the Board of Trustees through the Faculty Association and
the President;
Article 55. The procedure hereunder shall be followed in submitting proposals for
presentation in the Academic Council (ACCO), to wit:
a. The faculty or member of the council shall submit the proposal to

the Dean of his/her Department or the Director of his/her
Institute;
b. The Dean or Director may indorse the proposal with his
recommendation to the appropriate committee in the ACCO
through the appropriate Vice President; and
c. After the proposal has been deliberated on by the appropriate
committee, it shall be submitted to the Academic Council which
may in turn, forward the same to the Office of the President for
final action by the Board of Trustees.

Section 2. The Deans and Directors
Article 56. A Dean of a Department or a Director of an Institute shall be

designated by the President, based on trust and confidence, and shall become a
member of the administration’s management team.
Article 57. No faculty member, who is newly appointed or newly transferred from
another institution shall be entitled to an appointment as dean of the department
until after a year of satisfactory service as faculty member of the College;
Article 58. The term of office of all Deans and Directors, of associate deans of
departments, or of assistant directors of an institute granting degrees or
proficiency certificates shall be co-terminus with the term of the President without
prejudice to reappointment, or until their successor shall have been appointed.
However, the President during his/her term reserves the right to terminate the
designation based on lack of trust and confidence.
Article 59. Irrespective of academic rank, the Dean or Director shall receive a salary
or any additional compensation provided for in the policies and guidelines, rules
and regulations provided for by the Board of Trustees, the Department of Budget
and Management, the Commission on Higher Education and other agencies with
applicable laws;
Article 60. The Deans, Directors and their equivalent shall, among others, perform
the following responsibilities:
a. provide leadership in the special discipline of their department,

institute or unit and shall assume primary responsibility for the
initiation, development and improvement of appropriate
academic programs and the maintenance of the academic
standard of their department, institute or unit;

b. exercise immediate supervision and control over their faculty
members and evaluate the lattter’s performance including those
of non-academic staff assigned in their unit;
c. promote and encourage research activities among their faculty
members as well as extension services that benefit communities;
and
d. preside over the meetings of the faculty of their unit.
Article 61. Save as this Code or any regulation may provide the contrary, the Dean
or Director shall be an ex-officio member of all committees of his/her department;
Article 62. He/she shall supervise the admission and classification of students and
their assignments to classes;
Article 63. He/she shall oversee the orderly behavior of students, faculty members
and employees under his/her department/institute and cooperate with the Dean of
Student Affairs in the general supervision and administration of the affairs of the
students of his/her department;
Article 64. The dean or the director shall oversee and exercise control over all
official publications of his/her department or institute;
Article 65. He/she shall submit to the President within thirty (30) days before the
end of every Fiscal Year an Annual Report on the accomplishments, conditions and
needs of his/her department/institute and such other reports that the President
may require;
Article 66. Through the Vice President for Academic Affairs and in consultation
with the members of his faculty as deemed necessary, the dean or director shall
submit to the President within thirty days after the end of the academic year, a
written report on the efficiency of the members of the faculty of his/her college or
department in accordance with prescribed criteria;

Article 67. He/she may recommend to the President, through the Vice President
for Academic Affairs, the recruitment, appointment, transfer, suspension, removal
of a faculty member or recommend other disciplinary actions against such faculty
member after due process.
Section 3. The Board Secretary
Article 68. The Board Secretary shall, at the same time, act as the Executive
Secretary to the President of the College.
Article 69. The Executive Secretary to the President shall perform the following
functions in addition to his/her duties as Board Secretary:
a. Keep permanent records of documents passing through

his/her Office;
b. Receive suggestions from Deans and Directors for
transmission to the Academic Council or the
Administrative Council;
c. Provide necessary records and minutes of meetings to
the Academic Council and/or the Administrative Council;
d. Perform other related functions as may be required.
Section 4. The Department or Institute
Article 70. The President may recommend to the Board of Trustees the
organization of departments, institutes, centers, or units in the College on the basis
of study or discipline. Any group of faculty members, not less than seven,
belonging to the same or related fields, may be constituted into a Department.
Article 71. The department/institute staff shall consist of all members of the
teaching or research staff who actually teach or do research work for the
department/institute.

Article 72. The degree granting or proficiency certificate granting
department/institute shall be headed by a Dean or Director who shall assume
responsibility for the management his/her department.
CHAPTER 7
THE DEPARTMENT OF ARTS AND SCIENCES
Article 73. Section 20, Paragraph 4 of RA 9142 provides for the organization in the
College of a separate degree granting unit in arts and sciences.
Article 74. The Department of Arts and Sciences (DAS) established to improve the
foundation of liberal education, to provide students with necessary orientation in
college work and education and to guide them towards their choice of advanced
or specialized courses.
Article 75. The DAS shall take charge of studies in humanities, social sciences,
natural sciences and mathematics, and languages.
Article 76. It shall assist other departments/institutes of the College in coordinating

their courses of studies with the basic discipline of general education.

CHAPTER 8
GRADUATE SCHOOL
Article 77. Section 20, Paragraph 4 of RA 9142 provides for the organization in the
College of a separate degree granting unit in graduate studies.
Article 78. Administration, planning, supervision and the entire management of the
graduate and post-graduate programs of the Zamboanga City State Polytechnic
College rests with the Graduate School;
Article 79. The Graduate School shall provide advanced studies in technological
and other related fields identified in support of the development efforts of the
region and the nation;
Article 80. Strong coordination between the Graduate School and the Office of the
Vice President for Research and Extension shall be established in order to reach
collaborative efforts towards utilization of research results as the College’s
contribution and participation in addressing local, national and global issues and
concerns;

CHAPTER 9
PROGRAMS WITH TECHNICAL BOARD

AND OTHER SIMILAR BODIES
Article 81. Programs governed by Technical Boards/Panels organized by the

Commission on Higher Education shall be continuously assessed and updated in
accordance with the technical requirements specified;
Article 82. In view of the College autonomy and guaranteed academic freedom by
law, technical guidelines in the form of Policies and Standards, Training
Regulations and other similar issuances issued by CHED, TESDA, other similar
agencies of government as well as private agencies recognized by the government,
unless otherwise provided as absolute, shall be treated by the College as models
or prototypes. It shall not therefore preclude the enrichment of the College
programs beyond the requirements for purposes of attaining excellence and
global competitiveness.

CHAPTER 10
INSTITUTIONAL AND FACULTY RESEARCH
Article 83. For purposes of this Code, institutional research may be classified into
two categories such as:
a. Research studies commissioned by the College to be conducted

by a faculty member or group of faculty members or students in
order to develop a particular technology or to investigate a
particular problem or issue of the College, its clientele, and its
environment; and
b. Research studies proposed by a member of the faculty or group
of faculty members which are classified by the College Research
and Extension Advisory Council as institutional research;
Article 84. Faculty/student research shall be those researches proposed and

submitted by a faculty member or a student or by a group of faculty members or a
group of students, either for funding assistance or for record purposes on their
own volition;
Article 85. For purposes of prioritizing research projects for funding assistance,
institutional research shall be given preference but without prejudice to the
granting of funding assistance to faculty research proposals;
Article 86. Commissioned research/es requested by other entities shall be subject

to specific rulings and/or guidelines in the research manual.

CHAPTER 11
RESEARCH AND PRESENTATIONS
Article 87. Continuous exploration and inquiry in areas relevant to the College
mandate through active participation in research endeavors is mandated among
faculty and students of the College. Faculty members shall be provided avenues to:
a. participate in formulating the research agenda for the College;

b. generate research paradigms that enhance instruction in their
field of specialization;
c. encourage students to become creative, innovative and
productive researchers;
d. study recently published papers on basic and applied researches,
materials development, feasibility studies, and others;
e. participate actively in local and international research
conferences;
f. publish articles/monographs in recognized and refereed journals
and magazines; and
g. acquire Intellectual Property Rights for their researches with
corresponding funding support.
Article 88. Proper support to researchers in paper presentations, presentation of

scientific papers in research fora and other similar activities that will strengthen
research shall be provided by the College.
Article 89. Continuous upgrading of research quality, relevance and usefulness of

research projects in line with international standards and national priorities as
prescribed in the National Higher Education Research Agenda, shall be pursued by
the College.
Article 90. Researches for funding by the College shall pass through an objective
assessment in terms of relevance, contribution, usefulness to society and whether
these fall within the research agenda of the College.

CHAPTER 12
ACCREDITATION
Article 91. For purposes of compliance to requirements and continuous

improvements to raise the standard of the quality of instruction, the College shall
pursue continuing quality assurance through accreditation of its curricular
programs by national and international accrediting agencies.

TITLE THREE
CONDITIONS OF EMPLOYMENT
CHAPTER 13
GENERAL PROVISIONS
Article 92. The Board of Trustees shall confirm the appointment of the employees
of the College as provided for by law.
CHAPTER 14
ACADEMIC STAFF
Article 93. The academic staff of the College shall be composed of the teaching
staff and personnel performing academic-related functions.
Article 94. Members of all teaching staff shall be classified either as full-time
members of the faculty and part-time members of the faculty.
Article 95. The full-time members of the teaching staff are those whose
classification of academic rank is based primarily on the common criteria for
evaluation of SUCs which include the following:
a. College Professor
b. Professor
c. Associate Professor
d. Assistant Professor
e. Instructor

Article 96. Part-time members of the teaching staff shall consist of those who
perform special assignment relating to academic programs which include the
following:
a. Visiting Professor. They are those invited by the College from

other institutions to render services in the form of instruction,
research, extension, and the like for the duration of a particular
program. Foreign professors who are invited to speak in a forum,
symposium, or a lecture series fall under this category.
b. Professor Emeritus. This refers to retired faculty members or
administrators who hold the rank of at least Professor 6 at the
College upon their retirement and are given the title in
recognition of exceptional competence in their field of
specialization. They are likewise invited to render instructional or
research services.
c. Exchange Professors. They are those coming from the institutions,
especially foreign, and are invited to render services in the form
of instruction, research, extension, and the like in the College or
its campuses as a result of faculty exchange program for a fixed
period of time from six (6) months to two (2) years.
d. Visiting Lecturers. They are those faculty members hired on an
hourly basis, to perform instruction and/or research services to
the College.
e. Critic Teacher. They are those cooperating teachers who are
directly involved in the supervision of students performing their
off-campus practice teaching. The College may provide incentives
to the adjunct faculty and to the cooperating institution, which
can be in the form of staff development, instructional materials or
financial assistance.
Article 97. Personnel performing academic-related work shall include the

following:

a. Research Personnel – researchers, research aides, research
assistants, research associates, research fellows and others;
b. Professional Extension workers
c. Professional Librarians
d. Professional Guidance Counselors
e. Technical Specialists – training specialists, training officers,
information specialists, laboratory assistants, laboratory
technicians and others.
Section 2. Qualifications
Article 98. All appointments and designations, as it may apply according to law,
shall be made strictly on the basis of merit prescribed in the Qualification Standard
Manual of the Civil Service Commission or the NBC 461 of the Department of
Budget and Management and the Policies and Guidelines prescribed by the
Commission on Higher Education, and the internal policy guidelines prescribed by
the Board of Trustees;
Section 3. Recruitment and Appointment
Article 99. Recruitment and appointment of faculty members shall pass through a
process prescribed in the internal system of the College subject to the
recommendation of the Personnel and Selection Board to the College President;
Article 100. A Visiting Professor is equivalent to an associate or full pledge

professor in the regular teaching staff.
Article 101. An exchange professorship program may be authorized under terms

and conditions which are mutually acceptable to parties concerned upon approval
by the Board of Trustees.
Article 102. Visiting lecturers are equivalent of instructors on contract of service

which the College hires to perform teaching jobs based on their field of

specialization, for a period of one semester, without prejudice to renewal of
contract or being hired under regular plantilla item.
Article 103. No person shall be eligible for appointment or reinstatement as a

regular member of the faculty of the College during the term for which he has
been elected to any political office.
Article 104. No person who has been defeated as a candidate for any political
office in an election shall be eligible for appointment or reinstatement as regular
member of the faculty within a year after the election;
Article 105. All duly elected Presidents of the Zamboanga City State Polytechnic
College may be granted by the Board of Trustees the academic rank of College
Professor after proper evaluation.
Section 4. Compensation and Incentives
Article 106. Full and part-time members of the faculty shall receive compensation
in accordance with the policies and guidelines specified by the Department of
Budget and Management.
Article 107. A past President of the College who has been granted the academic
rank of College Professor shall receive a compensation equivalent to his/her last
salary received, provided that he/she has served as College President for at least
one term, and provided finally, that as College Professor he/she shall be required
to teach the minimum of six units in his/her chosen field of specialization, per
semester, or in lieu thereof provide consultancy and advisory services to the
College, especially in the context of fund-raising, public relations and institutional
research and development;
Article 108. A faculty member who is designated to occupy an administrative

position, whether or not such position is within the academic sphere, may receive
compensation equivalent to the salary attached to such position when such salary

is greater than his/her salary as faculty member, provided that when he/she ceases
to occupy such administrative position and returns to the faculty he/she shall
receive the salary equivalent to his/her academic rank;
Section 6. Sabbatical Leave
Article 109. The College shall devise and adopt appropriate policy guidelines on
sabbatical leave to guide faculty members who wish to go on sabbatical leave.
Article 110. Sabbatical leave may be granted to the faculty to encourage study,
investigation and research, and to improve their competency for service to the
College.
Article 111. A sabbatical leave not exceeding one year may be granted to a faculty
member with a rank of Assistant Professor and above who has served the College
for a minimum period of five (5) years. The leave includes the following privileges:
a. Full salary corresponding to his/her leave;
b. Free round-trip allowance from the ZCSPC to destination and
back;
c. Possibility of advanced payment of salary equivalent to three
months of service subject to accounting rules and regulations.
Section 7. Awards and Recognition
Article 112. The College shall develop its own recognition, awards and incentive
system accurately applicable to itself as a specialized technological education
institution guided by the policies and standards provided for by the Civil Service
Commission in the Performance Rewards and Incentive System Evaluation (PRAISE)
or its equivalent as it may be deemed revised.

Section 8. Promotions and Advancement
Article 113. Promotion of Academic staff shall be through academic rank in

accordance with the policies and guidelines specified in pertinent DBM-CHED
issuances.
Article 114. All faculty members regardless of whether they are in campus and
teaching or on study leave, regardless further of their present program of activities
or engagements, e.g. on sabbatical leave, visiting professorship in local or foreign
institutions, shall be periodically considered for promotion every evaluation period;
Article 115. In each department, institute or center shall be created an evaluation

team composed of two members and a chairperson to perform initial review of
faculty evaluation results before submission of the same to the College Evaluation
Committee.
Article 116. As a general guideline, a faculty member shall be promoted or

advanced to a higher faculty rank or sub-rank on the basis of the extent to which
he/she meets the specific requirements and/or standards.
Basis for Promotion and Advancement:
i. Common Criteria for Evaluation (CCE)
There shall be a quantitative evaluation of the educational

qualification, experience and length of service, and the
professional development, achievement, and awards of every
faculty.
- Educational Qualification
- Experience and Professional Services
- Professional Development, Achievement and Honors

ii. Qualitative Contribution for Evaluation (QCE)
This is a qualitative evaluation of a faculty in four functional areas:

 Instruction
 Research
 Extension
 Production
Article 117. Adopting the provision of NBC 461 on Presidential discretion, the
College President may exercise his/her authority to advance/promote a faculty on
the basis of meritorious performance despite the absence of the educational
qualifications required for the position, rank or sub-rank to which a faculty shall be
finally promoted/advanced on the basis of qualitative factors other than those
specified in the said guidelines unless otherwise amended or superseded.
Article 118. Faculty Performance and Evaluation System. There shall be a Strategic
Performance Management System (SPMS) which shall be used to assess the
instructional competencies of every faculty member. Performance appraisal shall
be conducted at the end of each term, that is, every end of each semester and
summer. The result of SPMS may be used as one of the bases for QCE evaluation;
Article 119. Promotion and advancement shall be done every three years without
prejudice to interim promotions/advancement on account of degree(s) earned
during the period. However, a faculty may be promoted/advanced within a period
after the latest promotion.
Article 120. Accreditation Committee. All candidates for the rank of Professor shall
undergo screening by a Regional Accreditation Committee and shall be confirmed
by a National Accreditation Committee.
Article 121. Procedure for Promotion.

a. The Human Resource Management Office (HRMO) or its duly authorized
representative, upon the approval of the College President, shall announce the
schedule of evaluation;

b. Submission of required documents to the Department Evaluation Committee shall
be deemed as an application for a particular promotion;
c. The committee shall evaluate the credentials and other supporting documents
submitted by a candidate.
d. The documents, together with the results of the evaluation, will be forwarded to
the College Evaluation Committee which shall evaluation and review the
application and make appropriate recommendation to the President.
Article 122. Point Allocation and Salary Grade. The point allocation for each
academic sub-rank and the salary grade thereof shall be as follows:
MINIMUM
SUB- SALARY POINT
EDUCATIONAL
FACULTY RANK RANK GRADE BRACKET
QUALIFICATION
65 and
Instructor I 12
Master’s Degree below
II 13 66 – 76
III 14 77 – 87
Assistant Professor Master’s Degree I 15 88 – 96
II 16 97 – 105
III 17 106 – 114
IV 18 115 – 123
Associate Professor Master’s Degree I 19 124 – 130
II 20 131 – 137
III 21 138 – 144
IV 22 145 – 151
V 23 152 – 158
Professor I 24 159 – 164
II 25 165 – 170
III 26 171 – 176
Doctorate Degree IV 27 177 – 182
V 28 183 – 188
VI 29 189 – 194
College Professor 30 195 – 200

Article 123. Consideration, selection and recommendation to seminars, trainings,
conferences, fora and other similar activities. The College shall develop and
implement a criteria for the selection of faculty members who will be sent to
attend seminars, trainings, conferences and other fora, to include, among others,
the following considerations:
a. Attendance to conferences, trainings and other forum shall not be

used as a cause to pursue personal matters;
b. No faculty shall attend any forum successively, such that twice a
semester, except when it is a requirement of the job or part of the
contract;
c. Merit of attendance to fora shall be evaluated by the concerned
Vice President, according to necessity, and shall make the
necessary recommendation to the President;
d. Only trainings and workshops may be given considerations
without prejudice to evaluation of the merit of the forum;
e. Paper presentations in fora, with request for funding of travel,
shall be subject to evaluation by the Research and Extension
Advisory Council (REAC) as to the quality and relevance of the
paper.
Section 9. Academic Freedom
Article 124. Members of the teaching staff shall enjoy academic freedom: Provided,
however, that no instructor in the College shall inculcate sectarian tenets in any of
his/her teachings nor attempt, either directly or indirectly, under penalty of
dismissal by the Board of Trustees after due process, to influence students or
attendance at the College for or against any particular Church or religious sect or
political party;
Article 125. Academic freedom is the right of the teacher to teach the subject,
publish the result of his/her researches and express his/her convictions in his/her
field of specialization in his/her best lights, subject to the following qualifications:

a. Zamboanga City State Polytechnic College should recognize that
the teacher speaking or writing outside of the institution on a
subject beyond the scope of his/her field of study, is entitled to
the same freedom and is subject to the same responsibilities as
attached to all other citizens;
b. It is clearly understood that the Zamboanga City State Polytechnic

College assume no responsibility for views expressed by members
of its staff, and the latter, when necessary, should clarify that they
are expressing their personal opinions and that the school is in no
responsible for their declarations.
Section 10. Tenure
Article 126. The tenure of office of officers and employees of the Zamboanga City
State Polytechnic College classified under regular item in the College plantilla are
subject to Civil Service Rules and Regulation on security of tenure.
Article 127. Tenure of office of designated and appointed officials of the

Zamboanga City State Polytechnic College who serve under a specified term are
subject to special laws such as Republic Act 9142, Republic Act 8292, CHED Order
No. 3, s. 2001, policies, rules and regulations promulgated by the Board of Trustees
and those applicable laws, rules and regulations of the Civil Service Commission.
Section 11. Faculty Responsibilities
Article 128. Instruction. It is the responsibility of every faculty member to facilitate

the acquisition of knowledge and skills of the learners in order to develop their
analytical and creative faculties. It also includes other specific tasks, such as
student consultation, academic advising, and all other initiatives that facilitate the
process of learning.

Article 129. Research. Faculty of the College have the responsibility to continually
explore new areas of inquiry and cutting edge discoveries through commitments
to research endeavors. They are expected to continuously perform research
activities that will add to the body of knowledge and improve the life of humanity.
Article 130. Extension. It is the responsibility of every faculty member to

participate or to render service either in College-sponsored community extension
projects or in their own community, sectoral and/or professional organizations.
Faculty participation in these activities is regarded as part of their professional and
personal commitment to the academic profession.
Article 131. Production. Faculty members of the Zamboanga City State

Polytechnic College are encouraged to produce scholarly outputs that showcase
their expertise and scholarship. As faculty of technology, they have the
responsibility to venture into meaningful technological discoveries, inventions and
innovations which will help improve the quality life of the people in communities,
contribute to the national program for poverty alleviation, address other national
and global issues, and eventually re-establish the leadership and premiership of
the ZCSPC as a specialized technological College.
Section 12. Resignation
Article 132. No resignation presented by any member of the faculty shall be

considered unless notice thereof has been given to the President though the Dean
or Director concerned, at least thirty days before it takes effect. Failure to report
for duty within one month after the appointment, without the President’s written
permission, automatically cancels the appointment;
Article 133. The above rules shall not apply to resignations on account of serious
illness or when, in the judgment of the President, it is in the interest of the College
that the resignation shall be deemed effective.

Article 134. Courtesy resignation. Since the designation of College Officials is co-
terminus with the incumbent, all designated College officials shall automatically
tender their courtesy resignation, when a new President shall have been elected, in
order to pave the way for the new administration to choose the members of its
management team.
Section 13. Faculty Development Program through Scholarship/ Fellowship

Grants
Article 135. The Zamboanga City State Polytechnic College shall develop and
implement a College sponsored scholarship grant for the members of the faculty
which contain among others, process, criteria and rules on selection of qualifiers,
specific requirements, identification of fields of discipline for scholarship,
scholarship allowance over and above one’s basic salary and others.
Article 136. Before departure from the College the grantee shall post a
performance or fidelity bond from a reputable bonding company in the amount
equivalent to 3% of the total expenses that will be incurred by the College for all
privileges covered by the grant.
Article 137. Grantees shall, at the beginning of the semester, submit to the VPAA
their certificates of matriculation and duly certified programs of study for purposes
of monitoring underload/overload and change of program of study. At the close of
each semester, they shall submit to the same office a report of the status of their
studies for evaluation purposes;
Article 138. To maintain a level of performance consistent with accepted standards

of scholarship and performance, renewal of scholarship grant contract shall be on
the basis of highly satisfactory performance only. No grantee with a weighted
average of less than 1.75 or its equivalent shall be extended renewal;
Article 139. The scholarship or fellowship grant shall be granted for a maximum
period of three years for doctorate degree and two years for a master’s degree,

subject to annual renewal based on the performance and conduct of the grantee.
In every justifiable case, the study leave upon expiration, may be extended beyond
the stipulated period, but not exceeding one semester, during which period of
extension the grantee as faculty member of the College shall receive only his salary
from the College, if so entitled;
Article 140. No faculty member who has already enjoyed the privilege of a study
grant may be authorized to have another leave of absence, unless he has served
the College for at least two-thirds of the return service required in the original
contract;
Article 141. All candidates for scholarship or fellowship grant shall undergo
thorough physical and medical examination by a government physician;
Article 142. A faculty should not apply for scholarship grant outside of the College
without previous authority from the President.
Section 14. Return Service Requirements
Article 143. On completion of the study leave made either within the Philippines or
abroad, a grantee shall render a return service to the College on terms or
equivalents to be specified by the Board of Trustees;
Article 144. The scholarship shall be distributed among the faculty who have not
been granted such privilege, except to extremely meritorious cases for those who
have completed the return service.

CHAPTER 15
WORKING HOURS
Article 145. Sec. 5, Rule XVII of E.O 292 states that “Officers and employees of all
departments and agencies except those covered by special laws shall render not
less than eight hours of work a day for five days a week or a total of forty hours a
week, exclusive of time for lunch. As a general rule, such hours shall be from eight
o’clock in the morning to twelve o’clock noon and from one o’clock in the
afternoon on all days except Saturdays, Sundays, and Holidays.”
Article 146. Section 6, Rule XVII of E.O. 292 states also that “Flexible working hours
may be allowed subject to the discretion of the head of department or agency. In
no case shall the weekly working hours be reduced in the event the department or
agency adopts the flexi-time schedule in reporting for work.”
Article 147. The faculty shall render forty hours a week work load with his/her time
of reporting may be dependent on his/her class schedule and quasi-teaching
schedule;
Article 148. On extreme situation classes may be scheduled until Saturday but
faculty with Saturday classes shall not be required to report on regular working
hours. His official working hours shall depend on his class schedule and his quasi-
teaching schedule as reflected in his Individual Daily Program provided the total of
both, teaching and quasi-teaching hours is forty hours a week;

CHAPTER 16
FACULTY WORKLOAD
Section 1. Basis of Faculty Loading
Article 149. The following shall be used as basis for loading assignments of faculty:
a. Number of Preparations
b. Administrative Designations
c. Research Being Conducted
d. Subject Classification as either purely related subject or
Shop work laboratory
Section 2. Regular Load
Article 150. The regular teaching load for a faculty teaching purely related or tool
subjects whether such has laboratory components or none, shall be a minimum of
eighteen hours and a maximum of twenty four hours per week;
Article 151. The regular teaching load for a faculty teaching shop laboratory
courses shall be thirty hours per week;
Article 152. Teaching load beyond the regular load shall be considered overload
provided such is not within the regular office hours;
Article 153. Overload that may not be paid due to unavailability of funds may be
converted to service credits following the usual policies, rules and guidelines in
converting such;
Article 154. In view of the peculiarity of programs in the College as compared to

other SUCs, a just, fair and applicable faculty loading, without infractions of
established policies, rules and regulations, must be instituted. Faculty members
may be deloaded per week based on the following criteria:

a. Full time faculty conducting an approved research project shall be
deloaded three to six hours per week or one to two subjects
depending on the assessment made by the REAC: Provided, there
shall only be one research to be approved per faculty or group of
faculty members per semester. No additional research shall be
approved until the currently ongoing one shall have been
completed.
b. Faculty members given administrative designations shall have the
following load schedule:
b.1 Vice Presidents - 3 hours

Academic Dean or Academic Directors – 3 hours
b.2 Non-academic Deans, Support Directors and

Registrar – 6 hours
b.3 Associate Deans, Guidance Counselors, and

Linkage Officers and other similar assignments – 9 Hours
c. Load of faculty members according to the number of

preparations:
c.1. Purely related or tools subjects:

1. One preparation – 24 hours
2. Two Preparations – 21 hours
3. Three to four Preparations – 18 hours
c.2. Shop Laboratory Faculty

1. Regardless of preparations – 30 hours

Article 155. Faculty with more than one assignment enumerated in Article 149 of
this Code shall be subject to deloading based on an agreement with the Dean or
Director, but in no case shall he enjoy deloading for both assignments.
Article 156. The difference between the number of hours of actual faculty load and
the forty required working hours per week shall be devoted to quasi-teaching
assignments. For purposes of this Code, quasi-teaching work are activities of the
faculty within the eight-hour official time which are related or supportive of
teaching-learning such as students consultation hours, time consumed for the
preparation of lessons, checking of students test papers, doing research to update
lessons and other similar activities.
Article 157. The regular class size shall be thirty five to fifty students for related or
tool subjects and twenty five to thirty five for shop work laboratory subjects.

TITLE FOUR
BUSINESS AND FINANCE ADMINISTRATION
CHAPTER 17
ADMINISTRATION OF COLLEGE PROPERTIES
Article 158. In the administration and disposition of College properties the

following institutional policies are herein prescribed for implementation as
approved by the Board of Trustees, to wit:
Section 1. Names of Buildings and Structures
Article 159. ZCSPC buildings, structures, streets, and other places except those that
are already named, shall have such names as may be given by an ad hoc
committee created by the Office of the President, and approved by the Board of
Trustees.
Section 2. Supervision of Buildings and Grounds
Article 160. The ZCSPC grounds and buildings shall be under the immediate
supervision of the Director of Physical Facilities Management Services directly
under the Office of the Vice President for Administration and Finance. He/she shall
be responsible for their proper care and maintenance.
Article 161. ZCSPC is presently located along R.T. Lim Boulevard, Baliwasan,
Zamboanga City occupying two campuses, Lot 1 and Lot 2, containing 75,260
square meters and 21,954 square meters more or less, respectively.

Article 162. Ownership of the site belongs to the Zamboanga City government.
However, in a Memorandum of Agreement entered into on April 6, 1989 between
the City Government of Zamboanga and the Zamboanga School of Arts and
Trades, the City Government of Zamboanga granted the ZSAT perpetual use of the
present school site, composed of Lot 1 and Lot 2, in the latter’s implementation of
the Technician Education program. Specifically the Memorandum of Agreement
authorized the ZSAT, now ZCSPC, to:
a. Make perpetual use of the site composed of Lot 1 and Lot 2 in

the pursuance of its functions as educational institution;
b. Enhance its utilization for other related/academic activities; and
c. Dedicate the utilization of said site purely for the pursuit of
excellence in the academic and technical-vocational training of
the work force in the Region.
Section 3. Use of Buildings and Premises
Article 163. Only recognized college organizations may have the privilege of using
a building or its portion or any other property belonging to ZCSPC upon
application to and with prior permission from the Office of the Director of Physical
Facilities Management Services.
Article 164. Organizations and/or individuals not associated with ZCSPC shall be
allowed to use ZCSPC buildings and premises through a written request addressed
to the Office of the President for approval, and subsequently noted by the Office
of the Director of Physical Facilities Management Services.
Section 4. Property Responsibility
Article 165. ZCSPC’s movable properties shall be under the immediate custody and
responsibility of the faculty/employee with whom the Memorandum Receipt has
been issued. An inventory of all movable properties shall be maintained by the
College Property Custodian in coordination with the Supply Office.

Article 166. All properties delegated for custodianship to any ZCSPC
faculty/employee shall be scheduled for inspection by the Office of Internal
Auditing Control and the Supply Office every end of the calendar year. All keys of
every room and/or shop laboratory shall be surrendered to the Supply Office
and shall be reissued at the start of the next school year.
Section 5. Use and Operation of Motor Vehicles
Article 167. All motor vehicles, owned and operated by ZCSPC shall be parked in
the motor pool and shall be under the responsibility of the driver in-charge of the
vehicle and under the supervision of the Office of the President. The use and
operation of motor vehicles owned by ZCSPC shall be in accordance with the rules
and regulations of the College and the Commission on Audit (COA).
Article 168. The Driver in-charge of the vehicle shall be responsible for
maintenance and minor repairs. Major repairs shall be done by the mechanic.
Section 6. Solicitations
Article 169. No solicitation for funds, canvassing for the sale of merchandise,
subscriptions for securities, insurance, publications, sale of tickets, and any other
promotional or charity schemes shall be conducted in ZCSPC buildings or grounds
without the approval of the Office of the President through the Office of the
Director for Auxiliary Services.
Section 7. Posting of Streamers, Placards and Others
Article 170. Streamers, placards, and similar materials which are used to announce,
advertise or publicize events, products, or the like shall not be posted or placed in
any of the buildings or grounds of ZCSPC without the approval from the Office
of the Dean of Student Affairs and shall be posted only on designated places.

CHAPTER 18
SALE AND DISPOSAL OF COLLEGE PROPERTIES
Article 171. As an institutional policy the sale or disposal of equipment or any

property of ZCSPC shall be made through public bidding upon the approval of the
Board of Trustees, the proceeds of which shall be deposited for and in the name of
ZCSPC in an authorized depository bank.
Article 172. The approval of the Board of Trustees to sell or dispose any ZCSPC
property can be given due consideration only through a recommendation from
a committee composed of members from the Office of the Vice President for
Administration and Finance, Office of the Director of Physical Plant and
Facilities, Supply Office and the office concerned.
CHAPTER 19
REQUISITIONS AND PURCHASES
Article 173. The institutional policies on requisitions and purchases are subject to
public policies as enunciated in the Republic Act 9184 and other government
issuances, circulars and memoranda.
Section 1. Making of Purchases
Article 174. All purchases and requisitions shall be made based on the provisions
of the Implementing Rules and Regulations (IRR) of Republic Act 9184, an
Act Providing for the Modernization, Standardization and Regulation of

the Procurement Activities of the Government and other Purposes, and other
relevant laws, orders and issuances.
Section 2. Procurement Planning Committee
Article 175. There shall be a Procurement Planning Committee composed of the

Vice President for Administration and Finance as the Chair with the following
members: Supply Officer, Accountant, Director for Budget and Finance and the
concerned departments and sections, as requested. The committee shall be
responsible for drafting and consolidating the Project Procurement Management
Plan and the Annual Procurement Plan of every unit of the college based on the
needs as determined by the college deans and directors of various service units.
Section 3. Requisitions
Article 176. The Dean/Director of a department/institute or the Director of an

Office shall submit the Project Procurement Management Plan of his/her unit, for
the ensuing year, to the Procurement Planning Committee every first week of July
for evaluation and inclusion in the Annual Procurement Plan of the College.
Section 4. Amount of Requisitions
Article 177. Amount of requisitions shall be based on the approved Annual

Procurement Plan of ZCSPC. Requisitions, purchases and project implementation
are strictly prohibited without the needed Certification from the Budget Officer
and approval from the ZCSPC President.

CHAPTER 20
BIDS AND CANVASS PROPOSALS FOR COLLEGE PROJECTS
Article 178. As an institutional policy and per rules and regulations of the
Commission on Audit and the Department of Budget and Management, no
purchases involving public funds shall be allowed/approved unless the provisions
on the BAC and public bidding are strictly complied with.
Section 1. The Bids and Awards Committee
Article 179. The President shall organize the Pre-qualification, Bids and Awards
Committee consisting of a Chair, Vice Chair and three members.
Section 2. Public Biddings
Article 180. All public biddings for ZCSPC projects shall be held strictly in
accordance with the Republic Act 9184 and other governing laws, rules and
regulations.

CHAPTER 21
COLLEGE BUDGET
Article 181. All organizations operate with some form of budget. Budgets are
useful to management as tools for planning and controlling. They are expressed in
monetary units. A financial budget provides the amount of money an organization
will be spending or receiving in future period normally over a period of one year.
At the end of the financial period, the actual income and expenditures are
analyzed by comparing the amounts in the budget. The variances from the
standard budget can be calculated and examined for their causes. Budgeting
enables management to get the feedback and control at every stage; it is therefore
essential for the system or concerned offices to produce this information quickly
and accurately.
Article 182. The ZCSPC preparation of the annual/supplementary/special budget

shall be anchored on the guidelines stipulated in the budget call for the
succeeding fiscal year.
Article 183. Proposed budget being subjected to review by the Regional

Development Council (RDC) before endorsement to the Department of Budget and
Management shall be prepared in accordance with the reality of needs of various
College/Departments and units.
Section 1. Annual Budget Preparation
Article 184. Pursuant to ZCSPC institutional policy on budget preparation, the

annual budget shall be prepared by the Financial Management Committee
composed of the Vice President for Administration and Finance as Chair with the
Director for Budget and Finance, Supervising Administrative Officer, Director for
Physical Facilities, Planning, Maintenance and Infrastructure as members in
coordination with heads of various departments and units to determine realistic
yearly operational needs of the College based on identified sources of income and

revenues in accordance with the policies and guidelines of the Department of
Budget and Management.
Section 2. Budget Approval
Article 185. The annual budget of ZCSPC for the ensuing year shall be presented
by the President to the Board of Trustees for approval. The same budget shall be
forwarded to the Department of Budget and Management and the Commission on
Higher Education. Shall it be pending approval, ZCSPC shall operate using the
current operating budget. All collections shall be available for the purpose
stipulated in the provisions of the Special Trust Fund.
Section 3. Sources of Revenue
Article 186. The ZCSPC shall endeavor to strengthen its financial capability not only
from the regular funding sources such as the annual government allocations as
embodied in the General Appropriations Act passed by the Congress every year
and the Special Trust Fund;
Section 4. Other Sources
Article 187. ZCSPC shall derive fund from its Income Generating Projects, buildings
and space rentals, school fees, and other revenue-raising activities as may be
recommended by the President, and duly approved by the Board of Trustees;
Article 188. It shall also strengthen linkages with possible donors and
philanthropies through grants and collaborative works;
Section 5. Manner of Collection
Article 189. All collections and other school fees shall be of prior approval by the
Board of Trustees before these can be implemented. No collection shall be made

without the issuance of official receipts by the College Cashier or his/her
authorized representative.
Section 6. Disbursement
Article 190. All fund disbursements shall be subject to the usual accounting and
auditing rules and procedures.
Chapter 22
ACCOUNTING AND AUDITING
Section 1. The Commission on Audit
Article 191. All accounts, revenues and expenses of ZCSPC shall pass through
Internal Audit Control (IAC) prior to their being audited by the Commission on
Audit.
Article 192. All vouchers shall be submitted for approval to the President through
the Vice President for Administration and Finance with the Office of the Director
for Budget and Finance Services.
Section 2. Internal Audit Control Unit
Article 193. There shall be an Internal Auditing Control Unit which shall be in-
charge of the operational audit of the different offices of ZCSPC as to process and
compliance to auditing rules and regulations.

CHAPTER 23
TRAVELING EXPENSES
Section 1. Local Travel
Article 194. The Office of the President may authorize appropriation for traveling
expenses of personnel as may be necessary for travel within the country for
purposes of research, observation, study, extension work, and similar activities. In
case of teaching personnel, the Vice President for Academic Affairs, through the
Dean of the department or the Director of the institute concerned, shall
recommend such travel for the approval of the President.
Article 195. For non-teaching personnel, the Vice President for Administration and
Finance through the Director of the Office concerned shall recommend such travel
for the approval of the President.
Section 2. Foreign Travel
Article 196. Expenditures for foreign travels shall be governed by existing laws and
ZCSPC policies.

Chapter 24
INCOME GENERATING PROJECTS
Section 1. Internet Services
Article 197. The rate to the ZCSPC Internet services shall be approved by the
Office of the President through the recommendation of the Director for Auxiliary
Services with the confirmation of the Board of Trustees. The income derived from
such collections shall accrue to its maintenance and support.
Section 2. Cafeteria and Food Services
Article 198. As an institutional policy all cafeteria and food services of the College
shall be made to pay for the use of electricity and water.
Article 199. All privately owned cafeteria/canteens that are conducting business in
the College campus are required to pay a fixed rate per month, the approval of
which shall be through the Office of the President upon the recommendation of
the Director for Auxiliary Services.
Section 3. Commercial Jobs
Article 200. All commercial jobs, so as not to disrupt the course of instruction in
the shop laboratories, shall be accepted in the ZCSPC Entrepreneurial Center of the
College.
Article 201. All commercial jobs accepted by professors/instructors of the College

are to be subject to fixed rate per job order based on the nature of the job.
Article 202. The College shall devise a table of job nature and the corresponding
payments as guide for charging of fees to be approved by the College President.

Article 203. The nature of commercial jobs requested shall be based on the order
of the client and determined by the instructor concerned so that proper reference
can be made to the table of job nature and payments;
Article 204. All job order requests are subject to verification by the Dean/Director
concerned;
Article 205. The Director for Auxiliary Services shall approve the request for job
orders.
Article 206. As a general policy no collection shall be accepted without the

issuance of official receipt from the authorized representative of the ZCSPC
Entrepreneurial Service Center.
Section 4. Dormitory and Lodging Services
Article 207. All transients who wish to avail of the dormitory and lodging services
of the College shall pay a fixed rate for the services. The rate of the dormitory and
lodging services shall be fixed and approved by the Office of the President through
the recommendation of the Director of Auxiliary Services.
Article 208. Transients may be given privilege rates as approved by the President.

BOOK II
ACADEMIC
AFFAIRS

TITLE ONE
ACADEMIC CALENDAR AND CLASSES
CHAPTER 1
COLLEGE CALENDAR
Article 209. The general framework of the academic calendar shall be prepared by
the Vice President of the Academic Affairs and approved by the President;
Article 210. A calendar of activities of the department/institute shall be submitted

to the Dean of Student Affairs for consolidation and for approval by the President.
CHAPTER 2
SCHEDULE OF CLASSES
Article 211. Schedule of Classes shall be prepared and issued by a committee

organized for the purpose whose Chair shall be the Dean of the Department of
Arts and Sciences being the servicing college, College Registrar as Vice Chair and
Deans or Directors of the different academic departments or their representatives,
as members.
Article 212. The class schedule shall be approved by the President.

CHAPTER 3
CLASS SIZE
Article 213. An average class size for academic tools subjects is 50 while in shop
laboratory course is 35. Unless otherwise authorized by the Vice President for
Academic Affairs such class size shall remain;
Article 214. When a situation arises where the regular class size is impossible to
attain, such must be referred by the Dean or Director to the Vice President
Academic Affairs for appropriate action;
CHAPTER 4
DISMISSAL AND POSTPONEMENT OF CLASSES
Article 215. Only the President can suspend classes in the College.
Article 216. Change of class schedule and room utilization shall only be allowed
per approval of the Vice President for Academic Affairs upon the recommendation
of the Dean/Director concerned. No faculty member shall postpone the holding of
his class to any other time than that officially scheduled nor shall he meet his
students for class or consultation purposes in any unscheduled room or place
except when expressly permitted to do so by the Dean or Director of academic
units concerned.

CHAPTER 5
FIRST DAY OF CLASSES
Article 217. The first day of classes for every academic year shall be in accordance
with the memorandum issued by the Commission on Higher Education.
CHAPTER 6
MAKE-UP CLASSES
Article 218. Make-up class/es may be conducted upon the approval of the
President.
LE TWODMISSION AND REGISTRATION

TITLE TWO
ADMISSION AND REGISTRATION
CHAPTER 1
ENTRANCE REQUIREMENT AND ADMISSION
Article 219. The entrance requirements for each course shall be prescribed by the
Academic Council and approved by the President.
Article 220. Students seeking admission to the College must be high school
graduates of either the old curriculum or the new K-12 curriculum of a DepEd
recognized institution, or must have completed an equivalent education.
Article 221. Students seeking admission to any professional course or board-

requiring courses must meet the requirements prescribed by the individual
department or institute. In the case of foreign students seeking admission to the
College, they must be able to meet the requirements of the Commission on Higher
Education.

CHAPTER 2
REGULAR AND SPECIAL FEES
Article 222. The regular and other fees in the College shall be fixed by the Board
of Trustees, subject to such exemptions and reductions as may be provided for.
Article 223. The extension campuses shall adopt the approved school and other
fees of the main campus.
CHAPTER 3
REGISTRATION
Article 224. No student shall be registered in any subject after 10% of regular class
meeting have been held, unless the Dean or Director on the basis of his scholastic
records, permits his registration: Provided, that if registration is made outside the
registration period indicated in the college calendar the student shall be subject to
a fine for late registration.

CHAPTER 4
CROSS REGISTRATION
Article 225. A student of the College shall be registered in any other institution
only with the permission of the Dean and the approval of the Vice President for
Academic Affairs.
Article 226. Students from other institutions shall be admitted to the College with
a written permit from the Registrar and approved by the Vice President for
Academic Affairs. The permit shall state the total number of units for which the
student is registered and the subjects that he/she is authorized to take in the
College.
Article 227. The College shall give no credit for any course taken by the students
in other colleges or universities unless authorized.
CHAPTER 5
CLASSIFICATION OF STUDENTS
Article 228. Students are classified as follows:
a. A regular student is one who is registered for formal academic

credits and carries the full load in a given semester as required in
a curriculum;
b. An irregular student is one who is registered for formal credits
but who carries less than the full load in a given semester as
required in a curriculum; and
c. A refresher course student on audit is one who is not earning
academic credits for his/her work but is officially enrolled.

CHAPTER 6
ACADEMIC LOAD
Article 229. A student shall enroll the total number of units prescribed in the
curriculum for a particular semester.
Article 230. Only graduating students may be allowed to carry an overload of two
subjects per semester regardless of the number of units.
CHAPTER 7
ATTENDANCE
Article 231. Rules on student attendance shall be developed as applicable to

both attendance in tool subjects or shop laboratory work.
CHAPTER 8
CHANGING, ADDING AND DROPPING OF SUBJECTS
Article 232. Students may add or change the subject he has officially enrolled
within the prescribed period which is one week from the first day of classes.
Article 233. Student may officially drop the subject/s s/he has officially enrolled but
such is permitted before the mid-term examination. Subject/s not officially
dropped during the mid-term period shall automatically become 5.0.

CHAPTER 9
REFUND OF FEES
Article 234. Students who have paid their tuition fees but decided to withdraw his
enrollment may be allowed to refund fees based on the following conditions:
a. One week from first day of classes - 50%
b. Two weeks from first day of classes – 25%
c. Three weeks and above – No refund
Article 235. Students are allowed to refund only their tuition fees but not
admission, registration fees and other miscellaneous fees.
TITLE FOUR
GRADING SYSTEM

TITLE THREE
GRADING SYSTEM
CHAPTER 1
GUIDELINES
Article 236. The following grading systems are used for rating the work of students
enrolled in the college curricula:
Undergraduate
1.0 - 1.25 Excellent
1.5 - 1.75 Very Good
2.0 - 2.25 Good
2.5 - 2.75 Fair
3.0 Passed
5.0 Failed
Incomplete (Inc)
Dropped (Drp)
Graduate
1.0 Excellent
1.25 Very Good
1.5 Good
1.75 Satisfactory
2.0 Passing
2.5 Conditional
3.0 Failed
Inc Incomplete

Article 237. A graduate student may remove a conditional grade in any course or
subject by passing a re-examination. S/He shall thus receive a grade of 2.0 in the
course; if s/he does not pass in the re-examination, s/he is given a grade of 3.0
which means that s/he has to repeat the course. Only one re-examination is
allowed, and this must be taken before the opening of the next semester. A re-
examination is never given for the purpose of improving a passing grade.
Article 238. Student performance shall be assessed in accordance with the

following criteria:
Student Assessment: (Lecture/Lab)
1. Class Standing - - - - 70%

1.1. Quizzes
1.2. Class Participation
1.3. Assignments
1.4. Project/Laboratory
2. Terms Examination - - - - 30%

2.1. Midterm
2.2. Finals
Total - - - - - 100%
Student Assessment in Marine Engineering program
Article 239. The assessment of the Marine Engineering program shall follow the
Quality Standard Management System (QSMS).

CHAPTER 2
INCOMPLETE GRADES
Article 240. Incomplete is the grade given to a student who fails to complete the
work in any course due to illness or other reasons beyond his/her control.
However, the student is allowed to make up his/her deficiency in the course by
complying the requirements within one year from the receipt of such grade;
otherwise, the grade becomes 5.0 or failure.
CHAPTER 3
DROPPING FROM THE COURSE
Article 241. A student who, due to irregular attendance or low scholastic

achievement, fails to meet the standards expected of him shall be placed on
probation or advised to shift to non-degree programs under the following
conditions:
1. Probation – A student who received a final grade of 5.0 in any two

courses or subjects at the end of the semester may be placed on
probation by the school and warned to take the courses more
seriously. The parents or guardians of the students shall be
advised by the registrar of the student’s class standing. If after the
period the student concerned does not show any improvement,
he may be dismissed from the program.
2. Dropping from the program - A student in board courses who at

the end of semester received a final grade of 5.0 in any one of his
professional or major subjects will be dismissed from the
program for poor scholarship.

CHAPTER 4
LEAVE OF ABSENCE
Article 242. Students who due to poor health, pregnancy, financial difficulty and
other valid reasons beyond his/her control may be advised to file a Leave of
Absence.
CHAPTER 5
GRADUATION WITH HONORS
Article 243. A students who completes a courses (any baccalaureate degree course)
with the following weighted average grade with no failing grade, shall graduate
with honors.
a. Summa Cum Laude - - 1.0 to 1.20

b. Magna Cum Laude - - 1.21 to 1.40
c. Cum Laude - 1.41 to 1.60
d. Dean’s List - 1.61 to 1.80
Article 244. Computation of grades of students who are candidates for graduation
with honors from courses requiring On-the Job Training/Apprenticeship Training
shall be made from first year to fourth year excluding the semester/s where the
OJT is taken. Granting of honor shall however be made after he has completed all
the requirements for the course.
Article 245. Students who are candidates for graduation with honors must have
completed in the school, at least sixty percent (60%) of the total number of units of
their major fields of specialization and tool subjects required for graduation and
must have been in continuous full-time residency therein during the last two (2)
years or last four (4) semesters of the curricula in which they were enrolled.

Article 246. Only credits obtained during the prescribed period required for
residency (last 2 years/last 4 semesters) shall be included in the computation of the
final weighted average grade of students who are candidates for graduation with
honors.
Article 247. The Selection and Awards Committee, composed of the Vice President
for Academic Affairs as Chair, with the respective Deans/Directors and Associate
Deans as members, and the College Registrar shall function for the selection of
both graduates with honors and with proficiency awards, to convene on the
second week of February to examine the scholastic records of the candidates for
graduation.
Article 248. The final list of awardees shall be recommended by the Vice President
for Academic Affairs for final approval by the President.

CHAPTER 6
GRADUATION WITH OUTSTANDING AWARDS
Article 249. Students who have completed the course with a weighted average
grade of 2.0 and above in their respective field specialization and have passed the
National Competency assessment administered by TESDA, shall graduate with
Proficiency Award.
Article 250. Students who are candidates for graduation with Proficiency Award
must have completed the total number of units/hours required by their major field
of specialization.
Article 251. Students who have the prospect of graduating with Proficiency Award
shall be recommended by the Shop Instructor/Professor during their last year in
school, using a prescribed Evaluation Criteria Form. In case none are
recommended, the members of the Selection and Awards Committee shalll
evaluate the records of the students.
Article 252. The final list of awardees shall be recommended by the Vice President
for Academic Affairs to the President for final approval.

CHAPTER 7
RITES AND RITUALS
Section 1. Honoris Causa
Article 253. Conferment of the doctorate degree 'Honoris Causa'.
Article 254. The College does not only grant earned degrees like any other higher
education institutions but will also grant the traditional doctorate degree in
'honoris causa.' The College adopts the common place tradition in the academic
world of granting the honorary degree during the commencement exercises held
at the end of the second semester of a school year.
Article 255. The honorary-degree-granting tradition will not be done yearly. A

person to be granted the honorary degree should be any of the following: a
distinguished person in the field of technology, inventions and innovations,
prominent alumnus, an important leader, a prominent businessperson, a
professional person, a civic leader, a national leader in public affairs, a statesman, a
prominent educator, or a distinguished person in sciences, arts and sports.
Following international practice, the honorary degree shall be granted to a person
to recognize his/her:
a. distinguished career, which includes, but is not limited to, his

exceptional academic achievement and academic eminence
based on a standard commensurate with that acquired for a
higher doctorate of the university;
b. outstanding service to the College beyond the level normally

expected in the execution of the person's duty; and
c. notable national (or global) contribution/impact on improving

people's quality of human life through technology, education, the
humanities, governance, the sciences, and the like.

Article 256. A Committee will be formed and will be tasked with the following:
a. Initiate the granting of an honorary degree to a person seeing to

it that it is endorsed by no less than two-thirds of the faculty.
b. Forward a successful petition/recommendation by the faculty for

the award of an honorary degree to the College President, who, in
turn, will endorse the petition/recommendation to the Board of
Trustees. The Board of Trustees is the final approving body for
the award.
c. Once approved, the Committee shall take the following steps:
I. Ensure that the required academic gown and cap

for the recipient of the degree is made to measure.
II. See to it that the plaque and the citation to be

inscribed therein are specially done. The citation in
the plaque is to be written by the President, using
the third person.
III. Ask the recipient for his/her preferred guest list.

Ascertain that these guests together with his/her
immediate family members occupy a special area in
the graduation venue, distinguishing them from all
others.
IV. Make a program for the honorary degree holder

such that special treatments are accorded him/her,
e.g., being ushered in to the President's Office
where he/she and his/her family members are
served special snacks prior to the graduation rites;
being helped by the President and the Vice
Presidents as he/she puts on the academic gown

and cap just before the processional; being treated,
along with his family and special guests to a nice
reception immediately after the graduation
ceremonies by the President (at this gathering, the
Vice Presidents, Deans and the rest of the
Administrative Council shall be present); and being
gifted with tokens aside from the plaque. At the
processional, he shall march along with the
President, the Chair of the Board of Trustees, the
Vice Presidents, and the Deans; they will be the last
to enter the graduation venue; hence the last to be
seated at the place appropriated for them on the
stage.
V. The honorary degree holder shall also be the

Commencement Speaker and Guest of Honor.
Once everybody are seated, the commencement
proper begins. After being introduced by the
President, the honorary degree holder's
commencement speech is delivered. Then, the rites
for the awarding of the doctorate degree honoris
causa follows. The President will move to the front
and the Vice Presidents will join him/her. The
President shall call the honoree and announce the
conferment rites to be performed, which he/she will
execute with the assistance of the Vice Presidents.
VI. Once the rites are over, the rest of the

Commencement program will follow.
VII. At the recessional, the President's group shall march

out first and proceed to the special reception in
honor of the recipient of the doctorate degree.

Section 2. Baccalaureate Program
Article 257. Pre-baccalaureate program. A Committee shall be formed to oversee

the implementation of the baccalaureate program, which shall consist of the
following:
a. Recommend a baccalaureate speaker. Observe the

practice of inviting speakers from all religious
denominations every year. Equally, English and Filipino
will be used alternatively for the messages every year.
The recommendation will be endorsed to the President
through the Administrative Council. The council shall, in
turn, endorse the recommendation to the President.
b. Prepare the baccalaureate program.
c. Invite the baccalaureate speakers. The program should
be included in the invitation. Ensure that there are, in
fact, baccalaureate speakers. Prepare the seating plan.
Coordinate with the Physical Facilities Management
Service unit regarding the physical requirements of the
occasion, e.g., the stage décor, seating arrangements,
lights, public address system, etc.; and
d. See to the smooth implementation of the program.
Article 258. At the Baccalaureate Program. The baccalaureate program shall be

held once a year, on the day before the annual Commencement exercises.
Article 259. The main participants and the audience at the baccalaureate program
shall be seated as they come.
Article 260. The baccalaureate program is a solemn activity, thus it shall be non-
boisterous and quiet, if need be. Therefore, care will be taken that noise is greatly
minimized.

Article 261. The basic program sequence will be as follows:
a. The doxology/invocation
b. The national anthem
c. Introduction of the baccalaureate speaker
d. Speech by the baccalaureate speaker
e. Closing Remarks
Article 262. There could be alterations to the program and its sequence as
proposed by the baccalaureate committee and approved by the President on
recommendation of the Administrative Council. The principle of "last one in, first
one out" shall be followed in the recessional.
Section 3. Graduation Ceremonies
Article 263. Solemnity and pageantry should mark graduation ceremonies at the
College. Unnecessary applause shall have no place therein. There shall be no
impromptu speeches/talks. The only persons with speaking parts are: the Master
of Ceremonies, the President, the Vice Presidents, the Deans, the Registrar, the
readers, the President of the Alumni Association, and of course, the
Commencement Speaker, at particular points in the program, in the performance
of their respective roles. The program scenario shall be followed to the letter.
Article 264. The following order of the processional will be followed:
a. Grand Marshal
b. Marshal, College of Graduates Studies (CGS)
c. The graduates of Ph.D., Ed.D and M.A. degrees and graduate
diploma/certificate programs
d. Marshal, Teacher Education Department
e. Dean, Faculty, Graduates, Teacher Education Department
f. Marshal, Department of Maritime Education
g. Dean, Faculty, Graduates, Department of Maritime Education

h. Marshal, Department of Technology Education
i. Dean, Faculty, Graduates, Department of Technology Education
j. Marshal, Department of Arts and Sciences
k. Dean, Faculty, Graduates, Department of Arts and Sciences
l. Marshal, Institute of Technical Education
m. Director, Faculty, Graduates, Institute of Technical Education
n. Administrators (Kabasalan, Vitali and Ayala Extension) and Special

Guests
o. Vice President/s
p. President, Alumni Association of the College
q. Members, Board of Trustees
r. Chairperson, Board of Trustees
s. President of the College and the Guest Speaker
Section 4. Pre-graduation activities
Article 265. At least three months before the graduation date, the committees
(along with the committees for all the other commencement exercises) responsible
for the conduct of the graduation ceremonies will be formed: the Executive
Committee, Program Scenario, Finance, Publicity and Documentation, Invitation
and Reception, Physical Arrangement, Equipment and Facilities, Refreshments,
Rehearsals and Seating Arrangement, Academic Awards, Co-curricular Awards,
Academic Gown, Ushers and Usherettes, Medals, Readers, Printing, and Security
and Discipline. The various committees shall set to work on their respective areas
of responsibility to ensure the smooth running of the overall program of the
graduation exercises. The final rehearsal will serve as the mock graduation
program, where the guests, the College officials, and the faculty may not be
present.

Section 5. At the Graduation Ceremonies
Article 266. The plans designed by the various committees will see fruition on
graduation day.
Article 267. The program scenario shall be strictly executed and shall be done with
extreme care. It is to be expected that the graduation ceremonies will be
performed with aplomb.
Article 268. As the oath taking for membership in the ZCSPC Alumni Association
will not be rehearsed, the procedure for rendering this activity will be carefully
planned, its proper execution, ensured.
Section 6. Program Protocol
Article 269. A week before the graduation exercises, rehearsals will be held which
will be presided over by the Rehearsals Committee assisted by the following
committees: Ushers and Usherettes, Seating Arrangement, and Security.
Article 270. The Master of Ceremonies (MC) shall control the program scenario.
He will constantly be on the stage so that he will have full view of everything, from
physical resources/requirements to the human factors (audience and participants).
Article 271. All those participating in the processional shall be in their respective
places at least thirty minutes before the processional. The Grand and College
Marshals will be with the graduates to ensure the proper conduct of the activity.

Article 272. At the sound of an electric bell/siren, everybody will gear up to start
the processional. The order of the processional will be as indicated in preceding
articles under this section.
Article 273. As early as during the gathering at the entrance of the graduation
venue an authorized personnel from the Registrar’s Office shall check whether the
graduates’ cards are authentic, i.e., they are the ones that have been issued by the
Registrar. No one will be allowed to march if he fails to present this card.
Article 274. Once inside the graduation venue, the Grand Marshal is to position
himself standing at the very front, facing those marching in. He shall point to
where the graduates are to go, and where they are to sit later.
Article 275. The graduates shall remain standing until the last person on the
processional has entered and has gone to his place and until the national anthem
has been sung.
Article 276. The order of the processional as indicated above in this section. (At
the Baccalaureate Program) will be followed.
Article 277. The Master of Ceremonies announces the entrance of the officials of
the College, mentioning their positions first followed by their names in the same
order as in this Section.
Article 278. When everybody has reached their respective assigned places, the
emcee will direct the audience to remain standing. Then, he will signal to the band
to play, to accompany the entrance of the colors. He does so by saying: “May the
band play as the colors march in.” As soon as the band starts, he says “Ladies and
gentlemen, the entrance of the colors.” The carriers of the colors shall proceed to
the poles and plant the colors therein.

Article 279. The emcee shall then ask everybody to sing the national anthem and
motion to the band to accompany the singing. Afterwards, the emcee directs the
audience to be seated.
Article 280. The President shall deliver the Welcome Address. After a brief pause,
he/she shall introduce the Commencement Speaker. After having been introduced,
the Speaker delivers his/her speech.
Article 281. As a token of gratitude, the Guest of Honor shall be presented gifts,
among which is a Plaque of Appreciation. One of the Vice Presidents shall read
the citation in the plaque and then, the President assisted by the Vice Presidents,
shall present it to the Speaker. The other Vice President/s shall offer the gift/s.
Article 282. The emcee will then announce the start of Commencement proper.
He will call on the College Registrar to make this pronouncement saying:
“Mr./Madam President, I have the honor to present to you the

_________ (indicate number) graduates of the various degree and non-
degree programs of the College. The graduates are from the __________
(indicate number) departments/institute:
_________ (number of graduates) from the _____________ (MC mentions

the name of departments/institute starting with the Graduate School.
Graduates stand as their Department/Institute is called. They will remain
standing until after all the Departments have been called).
Article 283. The President, in turn, shall say “By virtue of the powers vested in me
by the Board of Trustees, I hereby declare you graduates of this College/Institution,
this ___nth day of ______, 20__.” The MC shall then say to the graduates, “Please
turn your tassel from the left front to the right front side of your cap.”
Article 284. The Readers, seated in a special place, will get ready to read the
names of those graduating from a particular Department. The emcee shall call the

Reader for a Department in this fashion: “Will the reader for the Department of
_________ (name of Department) come and read the names of the graduates of that
Department.” Subsequently, he will announce, thus: “The graduates will now
receive their diplomas.” On hearing this, the graduates (by Department, by degree
and by row) will walk toward the foot of the right side of the stage and fall in line
there while waiting for their turn to go up the stage to get their diploma. As soon
as there are only ten individuals remaining in line, the next row will join the line.
Each graduate will present to the Reader the card issued by the Registrar, the same
card presented at the processional. Without this card, no one will be allowed to go
up the stage to get his/her diploma.
Article 285. For all the Departments, the first to fall in line and to be called are the
graduates of the Ph. D., Ed. D., if any and M.A. degree programs, in that order. A
special (hooding) ceremony shall be performed first before they shall be given
their diploma. The hooding ceremony shall proceed in this manner. While in line,
an M.A. or Ph. D./Ed. D. degree holder sling the hood over his/her left arm. He/she
comes forward, toward the Dean and the Department Secretary (who will readily
stand to join the President in the middle of the stage as soon as cued by the MC to
do so) He/she curtsies (if a woman graduate, otherwise, kneels on his right) in
front of the Dean and as he does so, hands over the hood to him. The graduate
removes his cap as the Dean slips the hood through the graduate’s neck. The
Department Secretary makes sure that this is done properly. The graduate puts
the cap back on after having been hooded. The Dean and the Department
Secretary makes sure that the tassel is in the right position, i.e., towards the right
front side of the cap. The President witnesses this and as soon as the hooding
ceremony is completed for every graduate, he/she awards the diploma. He/she,
together with the Dean of the Department and the Department Secretary, shakes
the graduate’s hand in congratulations. This procedure is to be followed for every
Ph. D./Ed. D. and M.A. graduate.
Article 286. Next to be called are the graduates of the various baccalaureate
programs of that Department row by row, where the graduates are seated in
alphabetical order;

Article 287. When the last graduate of a particular Department is reached, there
will be a short pause before the graduates of the next Department fall in line.
Article 288. The same procedure will be followed for all the other departments.
Article 289. After the very last graduate has received his/her diploma, the
President of the Alumni Association shall administer the alumni’s oath to the
graduates (who automatically become alumni of the Institution).
Article 290. The graduates will sing the institution’s alumni hymn, and the faculty
will sing along with them.
Article 291. The emcee will, thereafter, announce the end of the Commencement
Exercises.
Article 292. The recessional will follow. The principle of ‘last one in, first one out,’
as is done in the conduct of the baccalaureate program, will be followed.
Therefore, the College/Institution officials and guests are to go out first, followed
by the faculty. The graduates will be allowed to stay inside the graduation venue,
should they prefer to do so.
Article 293. The President may host a party or get-together, especially when a
graduation exercise coincides with the granting of a Doctorate in Teacher
Education, ‘Honoris Causa.’ In this case, the party shall be in his/her honor.

CHAPTER 8
INSTALLATION/INVESTITURE OF THE PRESIDENT
Article 294. At the choice of a newly designated/appointed president, the date of

installation into/investiture with his office will be determined. Committees for said
installation/investiture will be formed and will be closely coordinated by a steering
committee to ensure the propriety of all the regalia, paraphernalia, and conduct of
the installation/investiture take place at the appointed time.
Article 295. The citation to be inscribed on the “Plaque” will address the President;
hence the second person will be used in the wording of such citation.
Article 296. The Presidential Collar will be custom-made. It will be gold-plated. Its
style will follow what has been traditionally agreed upon. However, certain
uniqueness will be allowed as long as it will not destroy the essence of the collar.
Article 297. The Guest list will be extensive. The President reserves the right to
approve this list.
Article 298. Since investitures are occasions for camaraderie, renewing friendships
and establishing possible linkages, people in the guest list would range from
dignitaries to those at the faculty level.
Article 299. Just like a graduation ceremony, the installation/investiture ceremony

shall be carried out with aplomb.
Section 1. Awarding Ceremonies
Article 300. Awards will be of two kinds: academic and co-curricular. Separate
steering committees and subcommittees will be set up for each category. Sub-
committees will each take charge of the following:

a. Setting of criteria for the selection of awardees.
b. Developing the mechanics for the awarding ceremony
c. Announcing the availability of the awards
d. Designing the awarding program
e. Executing the awards program
f. Announcing the awardees
Section 2. Protocol in Academic Activities and Gatherings
Article 301. To instill order as well as to follow the agreed-upon traditions of

courtesies in the conduct of ceremonies and gatherings, the following protocol will
be observed:
Article 302. College programs such as Commencement Exercises, Awarding

Ceremonies and the like, and programs where there is participation of outside
guests will be so designed that the welcome remarks are to be delivered by the
President, except when he/she may designates any of the Vice Presidents to do the
task for him/her. In the inability of the Vice Presidents to substitute for the
President, any of the Deans can be asked to perform the task.
Article 303. The President shall also be the one to introduce a Guest Speaker
whose position equal to or is above his/her level. The President can be the
keynote speaker, himself/herself.
Article 304. The closing remarks will be given by any of the Vice Presidents.
Article 305. At the Department-level programs, the Dean of the Department or

his/her designate delivers the welcome address and/or the keynote/inspirational
speech. The closing remarks could be by anyone of the department/college-based
center heads.

Article 306. As regards to the seating arrangements on stage, the President and
the Guest/Keynote Speaker shall sit in the middlemost portion. The Vice
Presidents will join them. No definite place in regard to who should sit to their
right or to their left need be designated. The Master of Ceremonies sits on stage,
too, nearest the microphone.
Article 307. At official parties and gatherings, the President with the Vice
Presidents, the Deans, and other College officials, standing as in a reception line,
welcome the guests and are not to sit themselves until all the guests shall have
been properly seated.
Article 308. The President, being the Head of the College, shall see to it that the
heretofore-established protocol is followed to the letter.

BOOK III
stude
STUDENT
AFFAIRS

TITLE ONE
STUDENT SERVICES
CHAPTER 1
Curricular Consultation Services
Article 309. There shall be a regular system of consultation and guidance to be

offered by the faculty to the students in connection with their registration, their
assignments, the progress of their academic work and other curricular problems
in their subjects.
Article 310. Students shall report for consultation and assistance to faculty
members for improvement of their academic work at the time and place stated in
the schedule which are prepared and approved by the Dean or Director
concerned.
CHAPTER 2
FINANCIAL AID TO STUDENTS
Article 311. Scholarship from government or private donations, grants and other
forms of financial aid for students shall be awarded in accordance with the rules
and regulations governing them.
Article 312. The President may appoint students who are not enjoying scholarship
assistance, to a job in the College with compensation commensurate to the
nature and scope of their services upon the recommendation of the Deans or
Directors of different departments based on the needs of the College.

CHAPTER 3
RENTAL OF TEXTBOOKS
Article 313. The College shall offer for rent, whenever conditions permit,
textbooks and other learning materials and equipment to bona fide students in
its departments under the rules and regulations prescribed by the College.
CHAPTER 4
STUDENT ORGANIZATIONS AND ACTIVITIES
Section 1. Student Organizations
Article 314. Students may be permitted to form voluntary organizations that will
develop their personality, desirable attitudes and values, leadership potentials,
wisdom of practical life, assistance to their studies, and services to their institution
and the community.
Article 315. The student organizations which aim to promote artistic, literary,
dramatic, civic, cultural, technological or other worthwhile goals shall be allowed
in the College subject to supervision and control by an adviser recommended by
the students in coordination with the Dean of Students Affairs and approved by
the College President.
Article 316. Organizations of students shall be subject to College policies, rules

and regulations stipulated in the Student Code.

Section 2. Field Trips, Educational Tours, Excursions and Other Similar
Activities
Article 317. Student activities such as field trips, educational tours, excursions and
other similar activities shall be included in the list of department’s/institute’s
calendar of activities for the given year. In no case where any student activity shall
be allowed if it is not in the said calendar.
Article 318. Student activities not found in the calendar may still be allowed on
condition that such activity must be a requirement of the course inadvertently
omitted in the list or a requirement of higher office or other agency for a purpose
beneficial to the students and the College in general.
Article 319. Conduct of student activities within or outside the College campus
bearing the name of the College shall be approved by the President or his duly
authorized representative. The College shall not be accountable for accidents that
may occur during activities conducted outside of the campus that do not have
the prior approval of the President or of his/her duly authorized representative.
Section 3. Student Parties, Inductions and Other Activities
Article 320. Holding of Induction ceremonies, parties and other similar activities
shall be done only with the prior approval of the President.
Article 321. Such activity shall be voluntary on the part of the students and
decisions relative to expenditures and the manner of its conduct shall pass
through the consensus of the majority of the affected students.
Section 4. Student Contribution and Other Collections
Article 322. All contributions, fees, donations, to include all other forms of
collections from the students that have something to do with the school activity,
the department or unit, the class, or the students volunteer organizations given

recognition by the College, shall be considered official and may be collected from
the students only upon the approval of the President.
Article 323. Collections or payments which form part of the school fees as
authorized by the Board of Trustees shall be paid at the Office of the Cashier or
through the authorized collector of the student organization with corresponding
official receipts issued.
Article 324. No private individual, College faculty and personnel or any college
officials and employee, in general, are allowed to collect any form of fees from
the students unless authorized by the College.
Article 325. Collection of any form of fees by any private individual or

organization is never allowed inside the College campus.

CHAPTER 5
ATHLETICS
Article 326. Every student duly registered in any of the departments of the
College shall, upon payment of the athletic fee, be a member of the College
Athletic Association. The government of this association shall be vested in a
Board of Athletic Affairs which shall be composed of five members to be
appointed by the President from among the members of the administrative and
faculty officials who shall serve for a term of two years.
Article 327. The Board of Athletic Affairs shall have for its functions the laying
down of broad athletic policies and administering the financial aspect of athletic
and similar co-curricular activities of the College.
Article 328. A Board of Athletic Affairs composed of the Dean of Students Affairs
as Chair, with the Director of the Physical Education Department and the Athletic
Coordinator as members, Affairs shall supervise all varsity athletics.

CHAPTER 6
CONVOCATIONS
Article 329. College convocations shall be held under the administration of the
different departments, institute and/or units of the College or other College
organizations upon the approval of the President.
Article 330. Any priest, Imam, preacher or minister of the gospel of any religious
denomination may be invited to speak before student groups in occasions like
interfaith/ecumenical baccalaureate ceremony and the like. Provided, that in every
case the written permission of the President shall have been previously secured;
provided further, that the speakers do not discuss questions which may provoke
the dissension in the College and or tend to undermine the faith of the people
over government and the duly constituted authorities.
CHAPTER 7
PRESS ARTICLES BY STUDENTS
Article 331. Any student of the College who publishes an article or write a letter to
the press must secure clearance from the Office of the President. If he desires to
be known as a student of ZCSPC he shall prefix the name of the school in which
he is registered with the word “student”.

CHAPTER 8
STUDENTS’ PARTICIPATION IN CONTROVERSIAL ACTIVITIES
Article 332. The participation of students in controversial activities shall be

governed by the following principles:
The College has for one of its aims the training of thoughts and
action for the general citizenry of the country. For this purpose, the
students of this institution are and have always been encouraged to
take intelligent interest in public questions. Many of these questions
could be controversial in nature. To place these issues beyond the
inquiry and consideration by the students would be to defeat this
objective. Therefore, the students of this institution are and should
be free to express their views and sympathies on any public
question, subject, however to certain a extent on evident and well
established limitations, among which are:
1. The participation of students in parades, demonstrations, mass

meetings and the like, organized or promoted by parties or
interests not authorized by the College shall not interfere with
the classes and activities at the institution;
2. Students to take part in any of the aforementioned activities
shall not exhibit any signs of any kind giving the impression that
they represent the College, their participation to be clearly
indicated as on their own individual responsibility;
3. Students at all times shall observe the pertinent laws and
regulations and shall act always with fairness, tolerance,
moderation and respect for the opinions and feelings of others
bearing in mind that education stands for broadness and views
and for appreciation and understanding of principles; and
4. Students are expected to be courteous and considerate on all
occasions as befitting men and women of refinement and good
breeding.

CHAPTER 9
RULES AND REGULATIONS ON STUDENT CONDUCT
AND DISCIPLINE
Article 333. A Students’ Code of Conduct and Discipline shall be developed and
implemented in the College.
CONCLUDING TITLE
Article 334. Save as to matters specifically provided by law, any provision in this
Code may be amended, appended, adjoined and enriched at any time as found
necessary. Such effort may emanate from the Zambonaga City State Polytechnic
College and the Board of Trustees: Provided, such effort shall pass through regular
process and approved at any regular meeting of the Board of Trustees, or in a
special meeting called for the purpose by a majority of all the members.
Article 335. Existing bodies, offices, committees, other College units, etc. shall
continue to exist and the officials and employees who are members of said bodies,
offices, committees, etc. shall continue to perform their functions and duties unless
otherwise ordered by this Code or by subsequent resolutions of the Board; and all
existing rules and regulations which are in conflict with the provisions of this Code
are hereby repealed, rescinded or revoked accordingly.

DEFINITION OF TERMS USED
Higher Education
Technical
Technological

LIST OF ACRONYMS

APPENDICES

APPENDIX “A”
RA NO. 9142
AN ACT CREATING THE ZAMBOANGA CITY
STATE POLYTECHNIC COLLEGE

APPENDIX “B”
RA NO. 8292
HIGHER EDUCATION MODERNIZATION ACT OF 1997

APPENDIX “C”
RA NO. 9184

APPENDIX “D”
CHED MEMORANDUM ORDER NO. 3, S. 2001

HIGHER EDUCATION MODERNIZATION ACT OF 2007

APPENDIX “E”
HISTORY OF THE
ZAMBOANGA CITY STATE POLYTECHNIC COLLEGE
On July 21, 1905, an intermediate trade school which was to become a

prestigious educational institution in the region in later years, was established in
1905 by Dr. Najeev M. Saleeby, Superintendent of Schools in the Moro Province,
according to a report of the Philippine Commission to the United States
Government. The report said that the school started as a shop in the Zamboanga
East Central School. Putting up the school was aimed at “introducing needed
industries and trades which are easy to acquire and practical to apply within the
needs and wants of the people.” During this period, industries were lacking in the
locality and the primitive condition of existing ones pointed to the need for
stimulus and training for more industrial activities.
The school was pioneered by American teachers or Thomasites. Mr. Hogges

became the first principal. Shortly thereafter, another shop class and a drawing
class were added under the supervision of the subsequent principal, Mr. Ash. Due
to the overwhelming enrollment in 1912, classes were transferred from the
Zamboanga East Central School area to a location which is now called Barangay
Baliwasan.
Authorities involved in instruction and education saw the fervor and interest
of both the teachers and pupils and their laudable contribution to the community.
Hence, further developments were introduced in 1912. The intermediate trade
school was transformed into a Provincial Trade School authorized, not only to offer
elementary curriculum, but secondary curriculum as well. The school was conferred
the name, Zamboanga Trade School, under the administration of Mr. Parker.

In 1924, Mr. Vicente Macairan succeeded Mr. Parker as Principal and during
the latter’s administration, a two-storey building was built in campus. Ten years
later in 1934, Mr. Vicente Enrile took over the management of the school and
during his administration, four shop buildings were constructed.
After fifteen years of offering satisfactory vocational training during the

Commonwealth Era (1935-1946), the school was placed under the administration
of the City Government of Zamboanga by virtue of Commonwealth Act No. 39
which was signed into law by President Manuel Luis Quezon on October 12, 1936.
The said statute replaced the city’s municipal name “Municipio de Zamboanga” to
“Zamboanga City,” converting it into a chartered city with power to supervise city
schools. Subsequently, the Zamboanga Trade School was converted into the
Zamboanga City Trade School under the city government’s supervision.
In 1954, the first and only Zamboangueño Senator to date, Sen. Roseller T.
Lim, sponsored a bill which was enacted into law as Republic Act No. 846 and
approved by the nationalist leader of the Philippines, President Ramon F.
Magsaysay. This law mandated the conversion of the Zamboanga City Trade
School into the Zamboanga City Regional School of Arts and Trades. The law
authorized the school to offer post-secondary courses in two-year Trade Technical
Education. Mr. Marcelo Bonilla was its first superintendent. During this period, the
PHILIPPINE COMMITTEE ON UNITED STATES AID (or PHILCUSA) assisted the
school in its rehabilitation and equipment procurement. Five (5) shop buildings
were constructed - two FOA-PHILCUSA buildings, two shops for boat-building
and auto mechanics, and one girls’ trade building.
In 1959, President Carlos P. Garcia converted the Zamboanga City Regional

School of Arts and Trades into the Zamboanga School of Arts and Trades (ZSAT)
with Mariano P. Dagdag as its new superintendent.
Three years later, in 1962, another leader emerged in the Philippines

political scene, President Diosdado P. Macapagal. His contribution to the historical
development of the institution was the approval of Republic Act No. 3268 which

authorized, for the first time, the offering of a four-year degree program, a teacher
industrial education curriculum known as the Bachelor of Science in Industrial
Education (BSIE).
Under the leadership of Mr. Mariano P. Dagdag, more improvements were

introduced to the school’s infrastructure development. These were the
construction of the Science Building, Related-Subjects Building, Gymnasium,
Administration Building and the Registrar’s Building.
The school helped industrial workers update and enhance their skills and
competencies. It also provided learning opportunities to out-of-school youths
which prompted the school to expand its program and offer the evening
Opportunity Program Classes in school year 1966-1967 known as the Two-Year
Special Trade Curriculum.
When Mr. Mariano P. Dagdag retired in 1967, Mr. Felizardo Camilon took
over as Superintendent of the school. Mr. Camilon, in turn, was succeeded by Mr.
Pedro F. Gomez, Sr. in 1971. During the latter’s term of office, the Technical
Vocational Education Project (TVEP) was established and the Technician Education
Institute (TEI) building was constructed. Because of the pressing need for industrial
technologists, the Zamboanga School of Arts and Trades was chosen by the
Department of Education, Culture and Sports (DECS) as one of the trade schools
authorized to offer the Bachelor of Science in Industrial Technology by virtue of
Department Order No.28, series of 1975. Certain edifices were constructed during
this period such as the World Food Bodega, NROTC and the pre-fab buildings.
The Industrial Arts, Drafting and Boat-building shops were likewise refurbished.
These developments prompted the Ministry of Education, Culture and Sports in
1978 to grant the school authority to offer the six-month Basic Seaman Training
Course through MECS Permit No. 5, series of 1978.
In 1982, the school was selected as one of the Technician Education

Institutes in the country authorized to offer the two-year Diploma of Technology
curriculum under the RO-ADB Technical-Vocational Education Project of the

defunct Bureau of Vocational-Technical Education (BTVE), by virtue of MECS Order
No. 38, series of 1982.
From 1983 to 1986, in view of the urgent need for teachers to handle the
technician programs of BTVE, a Master in Technician Education (MTE) program was
implemented at the Marikina Institute of Science and Technology (MIST) being the
Center for Technician Education in the country. ZSAT sent four batches of faculty
scholars to pursue their master’s degree in the center. The first batch of scholars
included three faculty members, one female and two males who specialized in
areas such as Chemistry, Electronics Technology and Refrigeration and Air-
conditioning Technology. The second batch of scholars included three male
teachers in three technology areas: Electronics Technology, Refrigeration & Air-
Conditioning Technology, and Automotive Technology and one in related subject
area, Mathematics. The third batch of scholars included three teachers, two female
and a male who specialized in areas such as Mathematics, Chemistry and Physics
and three more teachers in various technology areas, namely, Mechanical
Technology, Automotive Technology, and Electrical Technology. Finally, the fourth
batch of scholars which was made up of four faculty members took up Drawing,
English, Management, and Electrical Technology. All of the scholars successfully
finished their Master in Technician Education and were assigned to handle classes
according to their respective specializations.
In 1985, Mr. Pedro F. Gomez, Sr. retired as Superintendent and Dr. Utumama
Abdula, who was the concurrent Assistant Regional Director of the Department of
Education, Culture and Sports, Regional Office No. IX, Western Mindanao was
designated Officer-in-Charge of the school. During Dr. Abdula’s administration in
1985 to mid 1986, the Technician Programs were enriched and expanded into
three-year courses beginning school year 1986-1987 through MECS Order No.17
series of 1986.
In 1986, Dr. Jausan L. Tahil became the superintendent of the school. Under
his administration, two more programs were opened by authority of DECS Order
No. 56 series of 1987, namely, the one-year Craftsman Certificate and the two-year

Certificate of Technology. These BTVE curricular programs were implemented by
the Technical Education Department including the two-year Trade Technical
Education Curriculum (Tech’l), Bachelor of Science in Industrial Technology (BSIT)
and the Associate in Marine Transportation, major in Marine Engineering (AMT). It
was during this period that the instruction of the school was administered by two
academic departments - the Teacher Education Department and the Technical
Education Department. The latter was renamed Technology Education Department.
BTVE, through TVEP, provided the facilities to support the four curricular
programs - Automotive Technology, Electrical Technology, Electronics Technology,
and Refrigeration and Air-Conditioning Technology. These facilities were installed
in the respective shops at the TEI building. The programs were manned by skilled
and competent instructors, each equipped with a Master of Technician Education
(MTE) degree. Other instructors were also trained at the MIST on short-term
courses according to their field of specialization. On October 11, 1988, the
Technician Education Institute building was inaugurated and the facilities were
turned over to the school.
In 1986, with the huge progress in technological instruction attained by

ZSAT, an attempt to convert the school into a state college was initiated for the
first time. Dr. Jausan L. Tahil, then Superintendent of the school, submitted in 1990
a proposed bill to then Congresswoman Maria Clara L. Lobregat. The proposed
name of the school was Western Mindanao State College of Arts and Trades.
However, the DepEd Regional Office opposed the conversion. In 1992, an act of
Congress, through the efforts of the late Congresswoman Maria Clara L. Lobregat,
changed the name of the College from Zamboanga School of Arts and Trades to
Zamboanga City Polytechnic College by virtue of Republic Act No. 7474.
As the school continued to meet the challenges of the times, the College
started to offer graduate programs in May 1991 supported by DECS Order No. 59,
series of 1991. The Graduate Studies, as a new department, offered Master of Arts
in Teaching Vocational Education (MATVE) with majors in Industrial Arts,

Vocational Guidance and Counseling, Home Economics, and Curriculum and
Instructional Development.
The Marine Engineering program of the College developed from the two-
year Trade Technical Education program major in Stationary and Marine
Engineering in 1954. It was later offered as a separate course under the title of
Associate in Marine Transportation major in Marine Engineering. Later it was
renamed, Certificate in Marine Engineering (CME).
Due to its CME program, ZSAT, in 1991, was authorized to offer Bachelor of
Science in Marine Engineering (BSMAR-E) through DECS Order No. 22, series of
1991. All of the two-year marine engineering programs were gradually phased out
before the BSMAR-E was fully implemented. In 1993, the Technology Education
Department was renamed Technology and Maritime Education Department for it
to accommodate the maritime program.
Pursuant to CHED requirement, the school applied for certification of its

Marine Engineering program by an international certifying body, the Det Norske
Veritas (DNV), a Netherlands-based International Maritime Accrediting Society. The
school was subsequently awarded the first certification in conformity with the
Quality Management Standard under ISO 9001:2000 from year 1998 to 2004. The
DNV certification paved the way for the BS in Marine Engineering (BSMAR-E) to
become one of the flagship programs of ZCSPC. The Marine Education Program
was re-certified by DNV with ISO 9001:2008 on June 18-20, 2012.
Meanwhile, from 1989 to 1990, expansion of the college program to off

campus through extension campuses, resurged. It must be noted that there was a
period in the history of the Zamboanga School of Arts and Trades when all
vocational trade schools all over the region were under its supervision to include
Siocon National Vocational School, Kabasalan National Vocational School, the
trade schools in Pagadian City and Dipolog City, Hadji Butu School of Arts and
Trades in Jolo, Sulu, and the Rizal Memorial National Vocational School now the
Jose Rizal Memorial State University (JRMSU).

During school year 1989-1990, it seemed that the school was moving
towards such direction once more. The Ayala Technical-Vocational School in
Barangay Ayala, Zamboanga City was established to offer the Two-Year Trade
Technical Education program. In 1993, the Ayala Technical-Vocational School had
its first graduation. In 1994, the administrative control of the extension program
was turned over to the new administration of Ayala Technical-Vocational School
which then became a city funded institution.
In 1991, the school became, once more, a recipient of a project of the
Philippine-Australian Technical Vocational Education Project (PATVEP) through the
BTVE. Renovations were made in the following buildings: Automotive Technology
Building, Boat Building shop (which was transformed into the Civil Technology
Building), Machine Shop Building (which was renamed Mechanical Technology
Building) and the Refrigeration & Air-Conditioning Building. These four (4)
buildings, each catering to a major course, were fully supported with tools, testing
instruments and equipment. A pick-up Mitsubishi vehicle with plate No. 214 was
given for instructional purposes. Other facilities were also provided including
funding support for supplies and materials. A PATVEP Dormitory Building was also
constructed. These developments were part of a grant from the Australian
Government.
Moreover, faculty members of the institution were sent for a ten-month

training in Australia in the areas of Automotive Technology, Civil Technology,
Mechanical Technology, Refrigeration and Air-Conditioning Technology, Welding
Technology and short term course in Computer Technology. The knowledge, skills
and the experiences the faculty acquired from the trainings were handed down to
the students.
On March 11, 1994, the Australian Embassy, in coordination with PATVEP,

inaugurated and handed over to the Philippine Government, through DECS, all the
facilities of the project to ZCPC. In the same year, the remaining budget of PATVEP
was utilized for additional projects, which included: concreting of pavements from
the TEI building to the school main gate, from the main gate to the gate of Lot-2,

and from the gate of Lot-2 towards the PATVEP dormitory building; and the repair
of the perimeter fence along R.T. Lim Boulevard.
The construction of the Teacher Education Building through a grant from

the USAID followed while the old College Building was reconstructed through the
efforts of the late Congresswoman Maria Clara L. Lobregat. Due to the untimely
demise of Dr. Jausan L. Tahil in 1996, Mr. Lionel R. Villavieja, the College Dean,
became the officer-in-charge of the school and eventually succeeded Dr. Tahil as
Superintendent in 1998.
A year earlier, in 1997, a second attempt to convert the college into a state
college was pushed by the ZCPC Faculty and Employees Association (ZSATFEA). A
proposed bill was submitted to Councilor Roberto Villares who was asked by the
late Congresswoman Maria Clara Lobregat to look into the matter when the
association had an audience with the latter in her residence in Nuñez St.,
Zamboanga City. The effort however, did not materialize.
The years from 1997 to 2001 were very challenging to the College. Republic
Act No. 8292 otherwise known as the “Higher Education Modernization Act of
1997”, with CHED Memorandum Order No. 3, s. 2001 as Implementing Guidelines,
shook the very roots of the College with the seeming imminent integration of the
school with other SUCs.
When there was a move to integrate all tertiary-level schools to State

Universities and Colleges (SUCs), the idea beckoned the Administration, of
reverting the College into a Technical Vocational School under TESDA, which could
have led to the phasing out of the degree programs, or be part of the Zamboanga
State College of Marine Sciences and Technology (ZSCMST) instead of the Western
Mindanao State University (WMSU).
However, Congressman Celso L. Lobregat stood firm in retaining the

autonomy of the College. For this reason, he was ascribed the title, “Father of the
Zamboanga City State Polytechnic College”.

On July 20, 2001, the College once again leaped to greater heights. The
efforts for conversion finally paid-off when then President of the Republic of the
Philippines, Gloria Macapagal-Arroyo signed into law Republic Act No. 9142
changing the name of the school into ZAMBOANGA CITY STATE POLYTECHNIC
COLLEGE, despite the standing moratorium for conversion. This special law,
sponsored by Congressman Celso L. Lobregat, allowed the school to pursue
advanced instruction and professional training in Science and Technology and in
the development of research in these areas.
In the year that followed, the College was once again pushed to the
limelight. The Educational Statistics Task Force (ESTF), organized by the
Professional Regulation Commission (PRC) and the Commission on Higher
Education (CHED), came out with the 2002 report titled “Compilation of Statistics
on the Performance of Schools.” The paper reflected the results of various PRC-
administered licensure examinations of graduates of Maritime Education
programs. The report cited ZAMBOANGA CITY STATE POLYTECHNNIC COLLEGE as
the highest or the No.1 Performing School in Maritime Engineering examinations
held in January and May of 2002, making it the leading marine engineering school
in the country.
On September 13, 2002, Mr. Lionel R. Villavieja, the last Superintendent,

became the first appointed President of the ZAMBOANGA CITY STATE
POLYTECHNIC COLLEGE.
Advancement in science and modern technology forced the College to

realign the five (5) major courses under the Bachelor of Science in Industrial
Technology (BSIT) program in 2004. This development led to the offering of the
new curricular programs in BS in Automotive Technology (BSAT), BS in Electrical
Technology (BSELECT), BS in Electronics Technology (BSELXT), BS in Mechanical
Technology (BSMT), and BS in Refrigeration & Air-Conditioning Technology
(BSRACT). The aforementioned initiative was made official through Board
Resolution No. 012-04, dated April 17, 2004, and was implemented in School Year

2004-2005. Moreover, evening classes and some major courses were
supplemented to the curricular offerings of the College. Board Resolution No. 12-
2004, provided for the offering of nine additional Bachelor of Science programs:
BS in Teaching Mathematics, BS in Teaching Technology & Livelihood Education,
BS in Teaching Home Economics, BS in Industrial Arts, BS in Automotive
Technology, BS in Electrical Technology, BS in Electronics Technology, BS in
Mechanical Technology, and BS in Refrigeration and Air Conditioning Technology.
A two-year Associate in Industrial Technology Program was also among these
courses. Evening classes likewise commenced in AY 2004-2005 as authorized under
Board Resolution No. 19-2004.
In line with the school’s policy to pursue quality assurance, ZCSPC

submitted its programs for accreditation. The Accrediting Agency of Chartered
Colleges and Universities of the Philippines (AACCUP) INC. Technical Review and
Board Action awarded Level I accreditation for the Industrial Technology Program
of the College of Technology, effective December 1, 2007 to November 30, 2010.
The aforementioned milestone was followed by the awarding of Level II Re-
Accredited Status for the same program from August 1, 2011 to July 31, 2015.
Likewise, the College of Education (COE) was awarded Level I accreditation and a
candidate status for the Graduate Program on October 13, 2008.
In SY 2007-2008, through Board Resolution No. 026-2006 dated April 7,

2007, the College was allowed to offer the ladderized courses for the Institute of
Non-Degree Programs (INDP). On March 19, 2008, Board Resolution No. 016-2008,
resolved to approve upon the recommendation of the ZCSPC President, the
offering of Bachelor of Science in Entrepreneurship (BS Entrep) curriculum in the
College of Technology, effective SY 2008-2009.
With the retirement of the College President Mr. Lionel Villavieja, CHED
Region IX Director, Dr. Emmylou B. Yanga was designated Officer-in-Charge of the
College by the Board of Trustees on January 3, 2009 until the new President was
elected on January 13, 2009. On March 31, 2009, Dr. Nora M. Ponce, the second
President of ZCSPC, was formally installed during a fitting Investiture Ceremony.

On March 24, 2009, within the first three months that Dr. Nora M. Ponce
was College President, a two-storey, eight-classroom elementary school building
was turned-over by the city government to the school followed by the turnover of
the Multi-Purpose Covered Court constructed through the Countryside
Development Fund of 1st District Representative Ma. Isabelle G. Climaco, on March
31, 2009.
Since the assumption of Dr. Ponce as President, more curricular programs

have been offered by the College. On September 23, 2009 through Board
Resolution No. 044-2009 the offering of Bachelor of Science in Hotel and
Restaurant Management (BSHRM) was approved effective SY 2010-2011. On June
06, 2009 through Board Resolution No. 033-2010 another program, the Bachelor
of Science in Civil Engineering, was also approved effective SY 2011-2012. On
October 14, 2010, Board Resolution No. 050-2011 approved another curricular
program, the Bachelor of Science in Information Technology (BSInfoTech), effective
SY 2012-2013. The fourth new curricular program approved by BOT was the
Bachelor of Science in Development Communication (BSDevComm) effective SY
2012-2013.
After a century of offering trade technical-vocational instruction, ZCSPC

today continues its leadership in the quest for quality technical, vocational,
maritime, and technological education. It unceasingly offers the best, the most
effective, and the most efficient services for the empowerment of the country’s
human resources.
For the first time in the history of this premiere vocational-technological

institution of higher learning in the region, efforts are being made by the
leadership to attain global competitiveness especially of its graduates. For this
initiative, the current administration will be forever remembered and honored.

PRODUCTION TEAM
DR. NORA M. PONCE, Ed.D.

President
PROF. BENJAR J. TAHIL

Vice President for Administration and Finance
Vice President for Academic Affairs (concurrent)
PROF. DAVID T. TALEON

Vice President for Research and Extension
PROF. ROY A. VALESCO

Dean of Student Affairs
Research, Encoding and Cover Design

MR. ROY A. VALESCO
Editing, Lay-out and Printing

MS. EVELYN C. LUCEÑO

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FOREWORD

DR. NORA M. PONCE, Ed.D.

BOOK I. COLLEGE GOVERNMENTAL

PRELIMINARY TITLE - GENERAL PROVISIONS……………………………………………………………….. 003

TITLE ONE - GOVERNANCE AND ADMINISTRATION OF THE COLLEGE ………………..…………. 009

TITLE TWO - THE ORGANIZATION OF INSTRUCTION AND RESEARCH ……………….…………... 032

TITLE THREE – CONDITIONS OF EMPLOYMENT …………………………………………………………… 043

TITLE FOUR – BUSINESS AND FINANCE ADMINISTRATION ............................................ 060

BOOK II. ACADEMIC AFFAIRS ………………………………………………………………………… 073

TITLE ONE – ACADEMIC CALENDAR AND CLASSES ….…………………………………………………. 073

TITLE TWO – ADMISSION AND REGISTRATION ………………………………………………………..…… 076

TITLE THREE – GRADING SYSTEM ………………………………………………………………………………… 081

BOOK III. STUDENT AFFAIRS ………………………………………………………………………….. 101

TITLE ONE – STUDENT SERVICES ………………………………………………………….……………………….. 102

CONCLUDING TITLE………………………………………………………………………..…………………..……..…… 109

Definition of Terms Used ………………………………………………………………………………..……………… 110

Book I is on Governmental and Administrative Affairs. It encompasses matters

Full text of pertinent laws and issuances are included as annexes.

ZCSPC COLLEGE CODE 1

2 ZCSPC COLLEGE CODE

Section 1. Legal Basis

“Section 1. The Zamboanga City Polytechnic College in

“Section 2. The College shall primarily provide

“Section 3. The College shall offer undergraduate,

ZCSPC COLLEGE CODE 3

Goals and Objectives:

Goal 1 – Quality and Excellence

4 ZCSPC COLLEGE CODE

Goal 2 – Relevance and Responsiveness

ZCSPC COLLEGE CODE 5

Goal 3 – Access and Equity

Goal 4 – Efficiency and Effectiveness

6 ZCSPC COLLEGE CODE

Section 3. The College Seal

ZCSPC COLLEGE CODE 7

The SUNRAYS speak of ZCSPC as a science and institution of higher learning.

Section 4. The College Color

8 ZCSPC COLLEGE CODE

Section 1. General Powers

Article 1. As provided for in Section 5 of RA 9142 the governance of the State

Section 2. Membership and Officers

Article 2. As further provided for in Section 5, RA 9142, the Board shall be

a. The chairman of the Commission on Higher Education (CHED),

ZCSPC COLLEGE CODE 9

Section 3. The Chair

10 ZCSPC COLLEGE CODE

Section 5. Meetings and Quorum

Article 5. As stated in Section 8 of RA 9142, The Board of Trustees shall regularly

Section 6. Powers and Duties

a. Enact rules and regulations not contrary to law as may be

ZCSPC COLLEGE CODE 11

c. Receive in trust legacies, gifts and donations of real and personal

Such fees and charges, including government subsidies and other

Any provision of existing laws, rules and regulations to the

12 ZCSPC COLLEGE CODE

d. Adopt and implement a socialized scheme of tuition and school

e. Authorize the construction or repair of its buildings, machinery,

f. Appoint, upon recommendation of the president of the College,

g. Fix and adjust salaries of faculty members and administrative

ZCSPC COLLEGE CODE 13

i. Set policies on admission and graduation of students;

j. Award honorary degrees upon persons in recognition of