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OPTICAL CHARACTER RECOGNITION Name: Aakash Kharade Roll No: 190 Present System: • Existing System: In this
world there is need for the users to convert printed documents into electronic documents to assure that the data is
secure. Hence the OCR system was invented to convert printed data into digital format or in a computer understandable
language. So by this the documents would be edited and reusable. The existing system of OCR is just an OCR without
grid functionality i.e the existing system deals with the homogenous character recognition of single languages. •
Limitations of Present system: The main limitation of the present OCR system is that it can only convert and recognize
the documents of English or a specific language only. The present OCR system is uni-lingual. PROPOSED SYSTEM: •
Proposed system: Our proposed system is OCR on a grid infrastructure which is a character recognition system that
supports recognition of the characters of multiple languages. This feature is what we call grid infrastructure which
eliminates the problem of heterogeneous character recognition and supports multiple functionalities to be performed on
the document. The multiple functionalities include editing and searching too where as the existing system supports only
editing of the document. In this context, Grid infrastructure means the infrastructure that supports group of specific set
of languages. Thus OCR on a grid infrastructure is multi-lingual. • ADVANTAGES: 1. Faster Searches: OCR software
allows one to achieve more productivity as it enables fast retrieval of data when needed. The efforts and time that the
employee used to put in to extract the relevant data can now be utilized for focusing on core competencies. 2. Reduced
Cost: Besides helping an organization in cutting down the cost of hiring manpower for data extraction, OCR also helps in
reducing several other costs like printing, copying, shipping charge, etc. 3. Reduced Errors: Several organizations are
marred by the problem of data loss and inaccuracy. OCR comes to the rescue and helps in reducing errors. 4. More
Storage Space: The lesser the documents, the larger the space. Organizations have always wanted to take the
‘Paperless’ approach and OCR just makes it possible. Also, the expenses of file cabinets are saved with OCR. 5. Ready
Availability: By scanning the information off documents through OCR, the data can be made available in several different
places. One can carry it in a USB drive and retrieve the wanted information with just a few clicks. 6. Efficient
Management: With the OCR technique, managing data of confidential documents becomes easy and effortless as
everything becomes automated. • ARCHITECTURE OF THE PROPOSED SYSTEM: The Architecture of the optical character
recognition system on a grid infrastructure consists of the three main components. They are:-  Scanner  OCR
Hardware or Software  Output OCR Architecture • Feasibility Studies: A feasibility study is a high-level capsule version
of the entire System analysis and Design Process. The study begins by classifying the problem definition. Feasibility is to
determine if it’s worth doing. Once an acceptance problem definition has been generated, the analyst develops a logical
model of the system. A search for alternatives is analysed carefully. There are 3 parts in feasibility study: 1. TECHNICAL
FEASIBILITY: Evaluating the technical feasibility is the trickiest part of a feasibility study. This is because, at this point in
time, not too many detailed design of the system, making it difficult to access issues like performance, costs on (on
account of the kind of technology to be deployed) etc. A number of issues have to be considered while doing a technical
analysis. Understand the different technologies involved in the proposed system before commencing the project we
have to be very clear about what are the technologies that are to be required for the development of the new system.
Find out whether the organization currently possesses the required technologies. Is the required technology available
with the organization? 2. OPERATIIONAL FEASIBILITY: Proposed project is beneficial only if it can be turned into
information systems that will meet the organizations operating requirements. Simply stated, this test of feasibility asks if
the system will work when it is developed and installed. Are there major barriers to Implementation? Here are questions
that will help test the operational feasibility of a 9 project:  Is there sufficient support for the project from management
from users? If the current system is well liked and used to the extent that persons will not be able to see reasons for
change, there may be resistance.  Are the current business methods acceptable to the user? If they are not, Users may
welcome a change that will bring about a more operational and useful systems.  Have the user been involved in the
planning and development of the project?  Early involvement reduces the chances of resistance to the system and in
general and increases the likelihood of successful project. Since the proposed system was to help reduce the hardships
encountered. In the existing manual system, the new system was considered to be operational feasible. 3. ECONOMIC
FEASIBILITY: Economic feasibility attempts to weigh the costs of developing and implementing a new system, against
the benefits that would accrue from having the new system in place. This feasibility study gives the top management
the economic justification for the new system. A simple economic analysis which gives the actual comparison of costs
and benefits are much more meaningful in this case. In addition, this proves to be a useful point of reference to compare
actual costs as the project progresses. There could be various types of intangible benefits on account of automation.
These could include increased customer satisfaction, improvement in product quality better decision making timeliness
of information, expediting activities, improved accuracy of operations, better documentation and record keeping, faster
retrieval of information, better employee morale. SYSTEM DOCUMENTATION • DATA FLOW DIAGRAM The DFD is also
called as bubble chart. A data-flow diagram (DFD) is a graphical representation of the "flow" of data through an
information system. DFD’s can also be used for the visualization of data processing. The flow of data in our system can
be described in the form of dataflow diagram as follows: - 1. Firstly, if the user is administrator he can initialize the
following actions: -  Document processing.  Document search.  Document editing. 2. If the user using the OCR
system is the end-user, then he can perform the following actions: -  Document Searching: - The documents which are
recognized can be searched by the user whenever required by requesting from the system database.  Document
Editing: - The recognized documents can be edited by adding the specific content to the document, deleting specific
content from the document and modifying the document. • USE CASE DIAGRAM: Use case name: Document processing
Description: The administrator is the only person who participates in the document processing. Here he scans the
documents. The scanned documents are read as images. Finally the read images are stored in the system memory.
FLOW OF EVENTS: 1. The Administrator scans the document which he wants to edit. 2. The scanned documents are read
as images. 3. Finally the images that are read are stored in system memory for the future reference. Use case name:
Neural Network training Description: The Administrator or End-user enters the specific characters required for training.
User stores them as image file and trains the system.
Sources Similarity

optical character recognition systemhttps://www.scribd.com/document/326513235/Use-Case-Description 4%