Академический Документы
Профессиональный Документы
Культура Документы
Operations
The focus of this topic is the strategies for effective operations management in large businesses.
Role of Operations Management
1. Role of Operations Management
Operations refers to the business processes involving transformation or production of inputs into outputs.
Businesses try to minimize production costs so retail prices are as low as possible.
Operations management is concerned with those business activities that plan, schedule and control the
business inputs that are transformed into finished goods and services.
Effective operations management adds value to businesses through increasing productivity, lowering costs &
improving quality, strategic competitive advantage through lower costs & differentiated goods
Low cost can be achieved through economies of scale: Small profit margin + high volume of sales = revenue
- Economies of scale = more units produced the cheaper each unit produced becomes
e.g. bulk buy for lower cost per unit or ↑ production with tech/machinery
Areas where low cost may be achieved:
Disadvantages
Competitors can use the same strategy to achieve lower costs as small businesses are able to reduce costs
faster.
Businesses’ products are not perceived to be equal to competitors.
Changes in technology could affect a business that has invested into low cost manufacturing.
Some businesses still cannot make profit because of failures to keep up with competitors.
(ii) Good/service Differentiation
- Offering goods or services distinguished from those of competitors
- A differentiation strategy is likely to be used successful where the market is competitive or customers have highly
specific needs for which they are willing to pay a premium. May achieve a larger market share because it is
different.
- Differentiation sources in goods:
Product features
Product quality
Varying augmented features (add-ons or additional benefits e.g. option for built in GPS in a car)
- Differentiation sources in services:
Amount of time
Qualifications or experience of service provider
Quality of materials/technology used in service delivery
- Differentiation created through cross branding or strategic alliances e.g. Woolworths-Caltex. Adds
value to products by offering consumers additional benefits from purchasing a product
Services – non-tangible
Manufacturing outputs - tangible Commented [jc1]: Tangible: Asset that has physical form
C. Interdependence with other key business functions
Marketing
- Research nature of goods consumers want
- Marketing strategies to encourage purchases
Human resources
- Provide suitable staff & organize training based on requirements of operations
- Uses leadership style + rewards to ensure quality work is done by employees in operations
Finance
- Budgets & makes funds available for inputs, equipment, repairs/ maintenance.
- Minimizes production costs to maximize profit margins
2. Influences
- A bus shows it values more than just profits by spending money to address these concerns
- Some areas of compliance that shape business conduct:
Labour - minimum wages, working hours, WHS, workers compensation
Human rights – discrimination
Environmental and public health – pollution, waste disposal
Taxation
- Regulatory differences between nations means compliance requirements differ
- Offshore outsourcing can reduce compliance costs e.g. lower tax, no WHS - ethical issue
- Differing laws/regulations between countries – can be hard to know how to be ethical
- Bus should consult with specialist interest groups or follow guidelines of international bodies e.g. International
Labour Organisation (ILO) standards
HSC BUSINESS STUDIES 2019
3. Influences
A. Inputs
- Inputs are resources used in the transformation process
Four common direct inputs: labour, energy, raw materials, machinery & technology
Transformed: inputs changed or converted in the operations process.
The resource that give the operations process its purpose or goal.
Two types of inputs:
(i) Transformed resources (ii) Transforming resources
Materials Human resources
Basic elements used in the production process, Effectiveness of HR determines how successful
consisting of raw materials and intermediate transformation & VA occurs.
goods.
Facilities
Information Refers to plant (factory/office) and machinery
Knowledge gained from research, investigation used in operations process.
and instruction, which result in increased
understanding.
external (ABS, media
reports) or internal (financial
reports, production data)
Customers
Their choices shape inputs.
Volume
- Amount of good or service to be product
- Volume flexibility = how fast transformation process can adjust to increases or decreases in demand.
- Responsiveness to required changes in volume is essential to effectively managing lead times (time taken
for order to be fulfilled)
- Lead times: the time it takes for an order to be fulfilled from the moment it is made.
- Quickly adjust to changes to avoid surplus = waste, increase inventory costs or shortfall=lost of sales.
Variety
- Mix flexibility: mix of products made/services delivered.
- Number of different models/variations a product or service offers
- Greater the variation made, the more the operations processes need to allow for variation
low variety will allow business to produce high-volume of a standardized product for cost)
Variation in demand
- How much of the product is needed increased demand requires more inputs from supplier, increased HR,
machinery & energy consumption
- ↑ demand = ↑ inputs, labour, machinery, tech, energy use
- ↑ demand may be hard to meet if suppliers cannot supply quickly, labour is not flexible, machinery
cannot adjust to capacity, ↑ energy and power are not able to be readily sourced
- ↓ demand = ↓ staff hours, slow production to avoid inventory build-up, supplier pressure
- Businesses try to forecast demand and act accordingly e.g. xmas toy sales, heaters in winter
Visibility (customer contact)
- Visibility is the degree in which customers can see and be involved in the operations process.
- Customer feedback/preferences shapes what the business makes
HSC BUSINESS STUDIES 2019
Gantt chart bar chart that shows both the scheduled and completed work over a period of time. It is often used
in planning and tracking a project.
- Outlines the activities needed to be performed, the order in which they should be performed and how long each
activity is expected to take.
- Advantages:
Force managers to plan the steps and to specify the time required for each activity
Make it easier to monitor actual progress against planned activities
Critical path analysis (CPA) flow diagram showing the interrelationship of tasks as all tasks must be
completed for the project to be finished, the critical path is the longest path taken to complete the whole project.
*ALWAYS CHOOSE THE LONGEST ROUTE
Process layout
- Arranging machinery according to what they do product moves from department to department
- Allows for more flexibility & customization of the product
- Bus must consider the best layout to ensure:
Enough physical space for the projected volume
Effective use of equipment and tech
Adequate location of stock and warehousing
Work enviro conforms with legal requirements (WHS)
PROCESS LAYOUT
- Machines/equip grouped together by the function they perform e.g. hospital ICU maternity
- Process production: high-variety low-volume production
- Each product has a different sequence of production; machines arranged according to sequence
PRODUCTION LAYOUT
- Product production: manufacture a high volume of constant quality goods e.g. assembly line
- Equip arrangement relates to the sequence of tasks performed in manufacturing a product
- Work stations are arranged to match the sequence, work flows from station to station
OFFICE LAYOUT
- Efficient (minimal disruption), smooth workflow in a safe office environment
- Organized around workstations - desk areas with access to a computer, keyboard, phone etc
- Tailed for bus needs e.g. patients want privacy so layout of surgery reflects this
HSC BUSINESS STUDIES 2019
Control
- Assessing KPIs (key performance indicators) against predetermined targets and taking corrective action if
required.
Improvement
- Refers to the reduction of any inefficiencies and wastage, poor work processes and the elimination of any
bottlenecks
*bottleneck = aspect of operations that delays improvement usually sought in quality, speed, dependability,
flexibility, cost improvements.
Time: minimise bottlenecks, wait times etc.
Process flows: smoothness of transitions between processes
Quality: change standards, assess returns and warranty claims
Cost: review expenses, assess per unit costs of production/delivery, find cheaper ways
Efficiency: reduce waste, more output per unit input
D. Outputs
- Output: end result of business efforts – product that is provided or delivered to the customer.
- More subtle outputs that come with the good or service:
(i) Customer service
- Refers to how well the business can meet expectations of customers.
- Operations management is responsible for the provision & quality of the product, if customers are disappointed in these
things they will go elsewhere.
(ii) Warranties
- A promised made by a business to correct defects in products.
- Legally, all products must come with a guarantee it will serve its advertised purpose.
- Many businesses when selling a product over a certain value will offer written warranty valid for a period of time.
- Number of warranty claims will indicate whether transformation process requires adjustment
4. Operation Strategies
Performance Objectives
- Strategies are the actions taken by a bus to achieve its goals/performance objectives
- PO have targets and will be measured against the achievement of those targets (KPIs)
- PO may be based on past performance/objectives, competitors, industry standards
- Helps businesses becomes more efficient, productive and profitable COMPETITIVE ADVANTAGE!
A. Performance objectives (i) Quality
- Often determined by consumer expectations which are inform production
standards.
- Objectives include: quality of design, quality of conformance, quality of
service.
- Quality of design: how well the product is made or service is delivered.
- Must understand consumer expectations and preferences.
- Generally high-quality inputs and processes = high quality outputs = high
prices
- Quality of conformance: how well the product meets the standard of a
prescribed design with certain specifications e.g. toy meets low quality
specifications = high conformance
- Quality of service: how reliable, suitable (meets specific customer’s needs)
and timely it is.
- Requires changes in input levels + processing times can be made in response
to demand
-
(ii) Speed
- Time taken for production and other operations processes to respond to market
demand. It aims to satisfy customer demands as soon as possible.
- Speed goals include: reduced wait times, shorter lead times, faster processing times.
(iii) Dependability
- How long products are useful before they fail measured by warranty claims
- Consistency of service standards and reliability measured by number of complaints
(iv) Flexibility
- Refers to how quickly operations processes can adjust to changes in the market.
- Flexibility best achieved by increasing the capacity of production or for services,
increasing the number of service providers.
(v) Customization
- Refers to creation of individualized products to meet specific customer needs.
- Production of many goods now based on mass customization (process allowing
standard, mass-produced items to be customized e.g. cars)
(vi) Cost
- Minimization of expenses so operations processes ae conducted as cheap as possible.
- Can lower costs by acquiring new technologies, use inputs better and minimize
wastage, reducing supplier/inventory/distribution costs
Consumer approach – preferences and desires of consumers identified in market research determine which
products are designed and developed.
Changes and innovations in technology – enable new appealing products to be made with greater
functionality.
- Steps in product design and development:
Production,
Product
Market Prototype product
design and Product and
research, testing and launch,
prototype production
product assessment distribution,
with quality processes
concept and (and market eventually
parameters refined
specification testing) product line
decided
extension
SERVICE
- Services are mainly Customised with the client as the starting point in design e.g. lawyer
- Some are standardised - have none or limited interaction with customers e.g. petrol station
- Tech breakthroughs help deliver services e.g. surgeon uses swabs, bandages etc.
- When designing, the explicit and implicit service required must be considered
Explicit service: tangible aspect e.g. the application of time, skill, effort
Implicit service: intangible feelings experienced e.g. satisfaction
- As the service is delivered the customer should feel they have been specifically catered for
Global sourcing
- Sourcing (procurement): purchasing inputs for the transformation process
- Factors influencing choice of suppliers:
Consumer demand - volume required
Quality required
Flexibility and timeliness
Cost of supplier
- Global sourcing: purchasing supplies or services without being constrained by location
Sourcing from wherever the suppliers are that best meet the sourcing requirements
E-commerce
- Many bus use online systems (e-procurement) to manage their supply chain
- Suppliers have direct access to a business’s level of supplies so if stock falls to a predetermined point the supplier
will supply without a formal request to do so - B2B arrangements
- Many consumers are now using e-commerce effecting the supply chain
- Bus may opt to sell directly to consumers over the internet in B2C transactions
- Due to the diversity of ordering options businesses must exchange info frequently so accurate stock levels can be
presented to customers
- Cheaper, efficient, allows smaller bus to compete but can be risky
Disadvantages
- Less managerial control
- Difficulty in achieving and maintaining quality standards
- Security and confidentiality issues (e.g. if outsourcing payroll or HR)
HSC BUSINESS STUDIES 2019
Inertia
- Inertia: psychological resistance to change
- Uncertainty or fear of the unknown
- People may fear they will lose their jobs, find new tech intimidating etc
-
(ii) Economies of scale
- Refers to cost advantages that can be gained by producing on a larger scale. It becomes a
global factor when businesses sell to global markets
(iii) Scanning and learning
- Scanning the global environment and learning the best practices
- May come from management journals, conferences, industry and business associations
(iv) Research and development
- Helps businesses create leading edge technology & innovative products and processes
- Global businesses often have extensive R&D facilities in many countries
- Investment in R&D is investing in competitive advantage