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May 15, 2015 VITALITY PHARMACY BUSINESS PLAN
A pharmacy as a business relies on its accessibility. There is at least one pharmacy in almost all regional centers however
this does not mean that all people can access a pharmacy easily during business hours. In Lindisfarnes surrounding
suburbs up to 20% of the adult population do not own a car and there is limited accessible public transport. Many
families only own one car, which is occupied during the day by one of the parents who to go to work. Additionally,
elderly patients who are still living at home, often get their family and neighbours to collect their medications for them
and never get to talk to their pharmacist face-to-face.
You can buy insurance for almost anything; through our service, we aim to provide ‘medication access insurance’ or 24-
hour access. Our 24-hour pharmacy has an out-of-hours phone number which is redirected to the proprietor pharmacist
who is ‘on call’. The pharmacist then assesses the patient via voice call or video (Skype or FaceTime) conference and
decides whether; a pharmacist call out is warranted (eg. if a ‘Pharmacist Only’/S3 medication is required/ if they can
wait until the morning) or if the patient needs to be referred on to an emergency service.
Vitality Pharmacy will be providing home deliveries with a difference. The difference being the opportunity to talk with a
pharmacist in your own home. Our service will cost a yearly subscription fee, that can be paid annually or direct debited
throughout the year, and will require our customers to leave their prescriptions on file in store. In return, our customers
will receive; a regular delivery, the ability to add on front of shop items, the opportunity to regularly engage with a
pharmacist, up to 3 additional after hours/non-regular deliveries each year and the peace of mind that they will never
be without their essential medications.
We will strive to build trusting relationships with our community which will result in our business coming to mind as the
first-port-of-call for all of their health concerns and queries. Bringing together the convenience of online ordering, direct
delivery, buying locally and being able to interact regularly with a health professional, Vitality Pharmacy will be creating
a vital ‘after hours and beyond’ service for Tasmania.
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May 15, 2015 VITALITY PHARMACY BUSINESS PLAN
The population of Australia is aging and technology is continuously improving. So, we are going to get in ahead of the
pack to bring these two facts together. In our store, there will be four pods available for free self-health monitoring of
blood pressure, blood glucose and weight/waist circumference/BMI. Each pod will have an iPad® with attachments for
measuring and recording each of these. In each pod, and on the iPads®, will also be information regarding what these
health measurements mean and when they should consult the pharmacist for further advice and information. One of
the three pods will be set-up for a pharmacist or trained assistant to facilitate blood glucose checks. All of the devices
and programs we use will be available for patients to come in to our store and use for free and will also be available for
rent, so that people can have them in their own home, through ‘Staying Connected’. Our pods can also be used for
private consultations with patients. Our delivery vehicle will always have an iPad® with the required attachments so that
blood pressure and blood glucose can be checked if required at the time of medication delivery. Our aim is to teach our
community how easy these devices are to use and record their health statistics in our pharmacy or within their own
home, as well as promote the overall importance of monitoring and taking control of one's own health.
To come into our store and use the self-health pods is free, however, each patient will need a password to gain access to
the iPads®. To get a password, each patient will first have to attend one of our information and demonstration sessions.
We will run a free morning tea on the first pension day of each month (these dates will be put on our store’s free
calendar), which will also help increase foot traffic into the pharmacy. At these morning teas, we will be demonstrating
and teaching our older community how easy and useful technology can be for their health and overall quality of life. As
many older people live away from their family, the ability to use technology and applications like Skype® and Facebook®
will also enable older Australians to better engage with their family, friends and community; improving their mental
health. As people become more familiar with the technology, we can also help them to access applications that can help
keep your brain active and thus potentially decrease the onset of dementia and associated conditions.
At each of our morning teas, we will have a representative from Integrated Living Tasmania. Integrated Living have a
program called ‘Staying Connected’ which has funding to have iPads rented out to older Australians over 65 for a small
nominal fee of $8.00 a week, including internet access.
Initially, we will focus on three health issues, being; hypertension, weight management and diabetes. We will link in with
state and national health promotions to facilitate our marketing. In the future, we aim to roll out education and training
on using our technology for many other chronic health problems including hyper/hypothyroidism, pain, asthma and
COPD, high cholesterol and depression. There is the potential that once this program is functioning well, we can
franchise the model to other pharmacies around Australia.
The main focus of our marketing campaign will be to differentiate us from other pharmacies. We will not only focus on
the benefits of shopping at Vitality Pharmacy, but also highlight the health services we offer. Consumers are often
unaware of what services a pharmacy can offer. We believe advertising them will increase their awareness and
therefore increase their use. Our varied advertising techniques will give us an advantage in the competitive market.
Vitality pharmacy is currently producing an app for various mobile devices. As well as being a valuable tool for the
consumer, this app will provide a unique avenue for us to promote our business. Once the app has been downloaded it
will be displayed on the user’s home screen. This means they will view our logo multiple times a day even when the app
itself isn’t in use. This can remind the consumer about our business as well as prompt them to return. The application
will also produce push notifications that can remind consumers of their need to collect their repeat prescriptions. This
will increase the number of returning customers. The push notifications can also be set to show the consumer unique
promotions that are only available to customers using the app.
Company Car
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May 15, 2015 VITALITY PHARMACY BUSINESS PLAN
The planned overhaul of our delivery system will lead to our company car being on the road for more hours. Our car will
be fully branded with the Vitality Pharmacy logo. It will also be painted to match the colour theme of our pharmacy. We
plan on this car becoming somewhat of a ‘novelty’ in the community to draw attention to it, this will allow our car to be
free advertisement around the areas we offer our delivery service.
Vitality Pharmacy Calendar
Vitality Pharmacy will offer our customers free calendars annually. These calendars will include the Vitality Pharmacy
logo as well as our contact details. Each month will also contain a number of our products as well as information about
the services we offer. The calendars will also display when each monthly free morning tea/pod information is. The
calendars will provide year-long advertisement for Vitality Pharmacy in the consumer’s home and serve as a prompt to
return to our pharmacy. These calendars cost just under $5.00 each and we will offset this cost by offering advertising
space for local businesses that do not compromise our pharmacies message to advertise in. These calendars will become
somewhat of a community calendar with our constant branding rather than purely pharmacy based, we want to work
with the community for the better of the wider communities health.
Vitality Bags
Since November 2013 Tasmania has been plastic bag free. This means retailers cannot provide consumers with non-
biodegradable, lightweight plastic bags. As a marketing strategy we are going to have reusable fabric bags which are
given for free to anyone who spends over $40.00 in the pharmacy or they can be purchased for $2.50.
Other Business Considerations
Our business partners have negotiated and been able to secure care of the local 190 bed nursing home Queen Victoria
Nursing Home. These patients are all on dose administration aids. To ensure we make the most of this opportunity
financially we are outsourcing the packing of these aids to ‘Dose-Aid’ at a cost of 98c/day per person. This also greatly
decreases staff requirements for the packing and we only require minimal staffing to check these packs. These packs are
also done for patients in the community and are charged at the same cost as the current concession co-payment. This
means the cost of having it packed is in line with the cost of their medicines thus making it easier for patients to follow
the cost. This means that the cost also increases with the concessional cost thus taking into account cost of inflation on
the business, unlike other models in which the same cost is charged every year.
Due to the recent PBS changes there has been a loss of gross profit, we are going to focus on gaining back the loss by
maximising our opportunities. Unfortunately we cannot guarantee any extra funding past June 30 2015 so as a business
we should not rely on this money. Should the money become available past June we will endeavor to change the
process in which we approach customers. For example a customer who is eligible for a medscheck is also likely to be a
good candidate for a home medication review as well as signing up to a dose administration aid program, it is important
to capitalise on all opportunities that present themselves for both the best case scenario for our business and thus
ensuring the best care for the patient. This frame of mind should be used when assessing all patients.
Our pharmacy will also be part of the sustainable pharmacy program as originally trialled by the Pharmacy Guild of
Australia and Seed Consulting Services. We will focus on cutting electricity costs by turning off all computer equipment
at night and considering heating requirements, especially at the end of the day. We will initially invest funds into newer
more energy efficient light fittings which will decrease energy costs year after year.
When comparing our rental costs to benchmarks of similar pharmacies around Australia we were paying almost triple
per sq. metre. It is possible that the shop is too big or that the location is particularly expensive, however we believe
that the premises is ideal and convenient for our customers, at present there are no smaller or cheaper suitable
premises in the area. We have however been able to negotiate with the landlord to sign a ten year lease agreement as
our lease is due to expire in two years. As a result of these new lease terms the landlord has agreed to decrease our rent
costs by one third.
We are bringing stock levels down to within benchmarking as stock turn for this pharmacy is 6.7 times per year which we
consider to be too low. We would aim for a stock turn between nine and 11 (in line with industry benchmarks), this
equates to a stock decrease $80,000. Most of the decrease in stock needs to come from Front of Shop stockholding, so
we will carefully monitor our purchases and range of these products. These funds can be used to reduce debt or to
invest back into the business. The stock turn of prescription items is appropriate (14 times per year).
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May 15, 2015 VITALITY PHARMACY BUSINESS PLAN
Marketing costs are significantly higher than benchmarking due to our new services being implemented. This extra
marketing funding is important, although It should subsequently
decrease after the first year.
All staff are encouraged to pursue any further education within the scope of pharmacy. The pharmacy offers any
applicable training to its employees and if they take up an opportunity we will assist them with either full or part
payment of the training. All staff are mental health first aid trained and those that drive the car have completed a
defensive driving course to ensure their safety when at work. Two of our proprietors are already consultant pharmacists
and the other two are Stage 1 accredited. We have budgeted for these proprietors to become fully accredited.
Jenna our pharmacist in charge will be based in the dispensary and works with the dispense technician on checking
scripts, counselling patients on their medicines and looking after the nursing home patients. Chanelle, our pharmacist
and operations manager is based out the front of the dispensary and fills the role of a Maitre D pharmacist. She will help
patients who come in to use our health pods. Chanelle is in charge of KPIs to try and help raise our S2 and S3 sales. Our
on call roster that supports the 24-hour pharmacy initiative is staffed by all four proprietors as this helps reduce staff
costs.
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May 15, 2015 VITALITY PHARMACY BUSINESS PLAN
Our dispense technician’s role is to assist the workflow of scripts in and out as well as to oversee dispensary processes
and ordering. This frees up the pharmacist to reach the full potential of our redesigned pharmacy processes.
Our full time pharmacy assistant is in charge of front of house processes including stock control and point of sale service.
This assistant works in conjunction with Chanelle, our Maitre D pharmacist to best serve our customer’s needs and is
responsible for overseeing the other pharmacy assistants. All pharmacy assistants are responsible for cleaning the
pharmacy.
OPERATIONS MANAGEMENT
This Operations Management System (OMS) will be implemented to drive our pharmacy toward achieving our desired
business performance outcomes and results. We will focus on improving employee performance by aligning the business
goals with employee objectives. The OMS provides specific and measurable Key Performance Indicators (KPI’s) for all
facets of our pharmacy business model and continuous monitoring of these KPI’s will ensure employees are performing
to the expectations defined in their job descriptions. This drives the need for continuous informal and formal feedback
and identifies when new expectations and parameters need to be set. Our OMS seeks to improve our overall
productivity by aligning our business vision and mission to set KPIs so that every employee is working towards a
common goal.
Vitality Pharmacy vision
Vitality Pharmacy- equitable primary health care access for all.
Vitality Pharmacy mission
To ensure quality primary health care is accessible to all people in our community by providing a pharmacist led ‘unique
to Tasmania’ after hours delivery service.
To provide excellence in pharmacist led chronic disease management using consumer friendly technology to enhance
the current community pharmacy professional services offering.
SWOT analysis
Strengths Weaknesses
Management- All proprietors have extensive management experience Management- Potential for conflict
and hold postgraduate management qualifications. between multiple proprietors.
Staff- Adequately trained and competent. Low turnover of staff. Staff- Potential for staff not to embrace
Infrastructure- Utilising limited space in the physical pharmacy by new initiatives.
providing online purchases and delivery. Infrastructure- Current physical pharmacy
Location- Local developments and physical pharmacy in a high infrastructure limits business vision growth.
thoroughfare area.. Customers- May not embrace new
Finances- Adequate financial assets and cash flow. technology
Market opportunities- Potential for growth of our customer base with
new and exciting professional services.
Customers- Well established and loyal customer base.
Opportunities Threats
Competition- Little competition due to unique services. Internal capabilities- limited buy in power
Internal capabilities- Not restricted to a banner group. as an independent.
Technology and infrastructure- New utilisation of technology Technology and infrastructure- Ability to
Market opportunities- Room for growth in a niche market. adapt to ever Changing technology.
Demographics- Customer base has low car to person ratio, a key target Demographics- low socioeconomic area
for our unique service. that may not prioritise health.
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May 15, 2015 VITALITY PHARMACY BUSINESS PLAN
Political and economic outlook- Move towards more pharmacist led Political and economic outlook- Outcomes
chronic disease management professional services, our strategic of the 6CPA to be announced.
planning aligns with this. Financial- Significant startup cost.
Financial- Key services align with the shift in trend of government
funding from remuneration of dispensing to professional services.
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May 15, 2015 VITALITY PHARMACY BUSINESS PLAN
FINANCIAL FORECASTS
Costing the pharmacy
Goodwill at 22% capitalisation $737000
The pharmacy will be purchased for a total of $1,255,724 by the four proprietors. A total of $1,000,000 will be invested
by the proprietors initially.
Total revenue (Sales plus other income +DAA +Delivery) $2,718,847 $3,165,733 $3,267,009 $3,371,902
Expenses
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May 15, 2015 VITALITY PHARMACY BUSINESS PLAN
Overestimated Inflation of 3%
2
At $50 a year for standard month delivery, higher tiers of delivery have an increased cost
36.10/week
4 Given the unknown of the 6CPA we feel we can only safely account for income from HMRs
5Wages do not include proprietors wage. Depending on profit we will at least be drawing the Australian Fair work commission minimum wage from the business FTE
of $640.90 per week.
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May 15, 2015 VITALITY PHARMACY BUSINESS PLAN
7
98c/day
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