HEALTH & SAFETY PLANNING

Quality Management System

HEALTH & SAFETY PLANNING

CONTENTS
1.0 PURPOSE & SCOPE

2.0 DEFINITIONS

3.0 FLOWCHART

4.0 PROCEDURAL TEXT

5.0 REFERENCES

6.0 ATTACHMENTS

Revision Status

Issue/Rev. Date Revision Description By Checked Checked Approved

1.0 PURPOSE AND SCOPE

The purpose of this procedure is to provide standard format for the development of
Workplace Health and Safety Plans specific to the workplace.
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2.0 DEFINITIONS
Health & Safety Plan A documented management strategy for the total Health &
Safety Management of the Workplace. The plan should
contain management systems complemented by a separate
manual of safe work procedures specific to activities.

3.0 FLOW CHART

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3.0 FLOWCHART TCI-OHS-SP012

TCI-OHS-SP012-FC3.1/A1- HEALTH AND SAFETY
Health & Safety Planning PLANNING

WORKPLACE HEALTH AND

SAFETY PLAN REQUIRED

TCI-OPS-SP001
PREPARATION OF DEFINE AND DESCRIBE
PROJECT MANAGEMENT WORKPLACE
PLANS

NOMINATE PERSONNEL AND

PROVIDE RESPONSIBILITY
STATEMENTS

ATTACH A SITE LAYOUT

PLAN

TCI-OHS-SF078
ACTIVITY / PERFORM ACTIVITY /
HAZARD
ANALYSIS
HAZARD ANALYSIS

TCI-OHS-SF030
RISK COMPLETE 'RISK
MANAGEMENT MANAGEMENT FORM'
FORM

IS ACTIVITY COMPILE A WRITTEN SAFE

YES
HIGH RISK? WORK PROCEDURE

NO

ESTABLISH EMERGENCY
RESPONSE PROCEDURES

DESCRIBE REQUIREMENTS
FOR HAZARDOUS
SUBSTANCES

DEFINE FUNCTIONS OF:

- H/S COMMITTEE
- H/S REPRESENTATIVES
- H/S OFFICER

DEFINE REQUIRED
TRAINING

TCI-OHS-SP017
PREPARATION AND
CONTROL OF JOB SAFETY
ANALYSIS-SAFE WORK IDENTIFY AND DOCUMENT
INSTRUCTIONS
SAFE WORK INSTRUCTIONS

TCI-OPS-SP003
PROCESS CONTROL

ARE IS SUBCONTRACT A
SUBCONTRACTORS YES
MAJOR PACKAGE? NO
BEING USED?

NO YES

TCI-OPS-SP010 TCI-OHS-SP012
HEALTH, SAFETY & DESCRIBE METHODS UTILISE GUIDELINES FOR HEALTH & SAFETY
ENVIRONMENTAL OF AUDITING MAJOR SUBCONTRACTORS PLANNING
MANAGEMENT AUDIT

NEGOTIATE STANDARD
LEGEND SUBMIT TO FUNCTIONAL TCI-OHS-SF141
BETWEEN WM / BM / MINOR
MANAGER FOR APPROVAL
PROCEDURE REFERENCE SUBCONTRACTOR SUBCONTRACTOR
FORM REFERENCE
PLAN

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4.0 PROCEDURAL TEXT

The Workplace Manager has the responsibility to develop a Workplace Health & Safety
plan specific to the work activities which shall address the key elements as set out
hereunder.
4.1 Workplace Details
4.1.1 Identify and describe:
i) Workplace Title/Description
ii) Contract Number
iii) Key Dates - Start, Completion
iv) Client's Name
v) Site Plan
vi) Licences/Permits
vii) Development Application Approvals
viii) Environment Impact Study (Where Required)
4.2 Key Personnel
Nominate site personnel who are responsible for health and safety and include a
responsibility statement. For example, positions requiring a statement include:

 Project Manager

 Superintendent

 Supervisors

 Health and Safety Officer

 Forepersons

 Leading Hands

 First Aid Attendants

 Emergency Team
Define any additional responsibility not already covered in the Health, Safety &
Environment Manual.
4.3 Site Layout, Facilities, Etc.
Attach a plan of the site clearly identifying the following locations:

 Site offices

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 Amenities (Crib Huts, Toilets)

 First Aid

 Storage of Chemicals and Explosives

 Fire fighting equipment

 Material storage

 Access and egress routes

 Emergency evaluation areas

 Notice Boards
4.4 Hazard Identification, Risk Assessment and Controls
(Refer to “Hazard Analysis and Risk Treatment”)
An activity/hazard analysis shall be performed in order to prioritise hazards through
determining the level of risk with each activity (refer to “Hazard Analysis and Risk
Treatment”). This process should be performed in consultation with all stakeholders.
"Risk Management Form" shall be completed which describes the types of foreseeable
hazards, the level of risk and planned controls necessary to safely manage specific
workplace activities.
Written safe work instructions, designed to reduce risk to an acceptable level, shall be
formulated for all moderate to high risk activities, which should address but not limited to
activities which present the following hazards:

 Falls of persons and objects

 Fall of earth

 U.V. Radiation

 Manual handling

 Noise

 Electricity

 Mechanical Equipment

 Gases, vapours, fumes, dust

 Heat/Cold

 Vibration

 Blasting

 Traffic
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4.5 Emergency Response Procedures

Establish an emergency plan for foreseeable emergencies with the assistance of the
following services (as applicable):
Police
Fire
Ambulance
Medical clinic
Government departments
Written procedures are to be formulated for all foreseeable emergencies addressing the
following:

 Fire, gas, explosion, bomb threat, accident,

 Establishment and identification of emergency teams

 External services communication

 Provision of emergency equipment and facilities

 Sources of communication - phone, radio, etc.

 Emergency numbers displayed

 Signage

 Training
4.6 Hazardous Substances/Explosives
Describe the requirements for storage, transport, handling, use and training, associated with
hazardous substances.
4.7 Health & Safety Committees
Describe the consultative functions and requirements for:

 Health and Safety Committee

 Health and Safety Representatives

 Health and Safety Officer

4.8 Health & Safety Training
Describe the scope of training required by persons at the workplace:

 Site Specific Induction

 Task Training
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 Skills Training/Assessment

 Specific Health and Safety Training

4.9 Safe Work Instructions
Identify and document safe work instructions, in accordance with procedure “Preparation
and Control of Job Safety Environment Analysis/Safe Work Instructions”. Reference to
procedure “Process Control” is also required. Where not provided by the database of
Company Safe Work Instructions, for workplace activities that present a moderate to high
risk to employees or others at the Workplace, specific procedures are to be developed and
included in the Manual of Safe Work Procedures. The Manual of Safe Work Procedures
shall form part of the Workplace Health & Safety Plan and will be added to as required to
meet the needs to the Workplace.
Examples of safe work instructions may include:

 Housekeeping/rubbish removal

 Access provisions

 Crane Operations

 Working at heights

 Working about moving plant

 Working in confined spaces

 Personal protective equipment requirements

Safe work instructions held in the Operations Knowledge Database under Type:
Methods/SWI can be amended to suit the workplace environment provided the prescribed
standard is not reduced.
Specialist subcontractors shall be required to submit to the Workplace Manager a Health,
Safety and Environment Plan for their activities which will complement the Workplace
Health & Safety Plan, prior to the commencement of work.
The Workplace Manager shall review the subcontractor's Health Safety and Environment
Plan and include it in the Manual of Safe Work Procedures.
4.10 Auditing
Describe the methods to be adopted to monitor the Workplace Health, Safety &
Environment Plan through inspections and self auditing of the Management Systems refer
“Health, Safety & Environment Management Audit”.
4.11 Approval
The completed Workplace Health & Safety Plan shall be submitted to the Functional
Manager for approval.

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4.12 Format
The format of the Workplace Health, Safety & Environment plan is as required by the client
or as defined by the Workplace Manager. Reference to “Preparation of Project
Management (Quality) Plans” is recommended for use as a guideline to the H&S format.
An example of a H&S Plan can be viewed in the Operations Knowledge Database under
Type: Safety.
The Standard of Health, Safety & Environment Plan required for major subcontractor
packages is described in "Subcontractor’s Guidelines for the Development of a specific
Health, Safety & Environment Plan". To assist the subcontractor meet the required
standard the subcontractors safety pack should be used. Refer to the Operations
Knowledge Database under Type: Safety.
The standard of Health, Safety and Environment Plan for minor subcontract packages (less
than 5 persons) shall be negotiated between the Workplace Manager, the Business Unit
Safety Manager and the Subcontractor. As a guideline for content and format the “Minor
Subcontractor Plan” is recommended.

5.0 REFERENCES
- Risk Management Form
- Health, Safety & Environment Management Audit
- Risk Management
- Preparation and Control of JSEA -Safe Work
Instruction
- Preparation of Project Management Plans
- Process Control
- Minor Subcontractor Plan

6.0 ATTACHMENTS
- Subcontractor's Guidelines for the Development of a
Specific Health, Safety and Environmental Plan

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 THIESS CONTRACTORS INDONESIA

SUBCONTRACTORS GUIDELINES FOR THE

DEVELOPMENT OF A SPECIFIC
HEALTH, SAFETY AND ENVIRONMENT PLAN

CONTENTS

1. Introduction
2. Company Structure and General Information
3. Scope of Work
4. Staffing
5. Hazardous Substances
6. Electrical Equipment
7. Plant and Equipment
8. Risk Assessments and Safe Work Procedures
9. Health and Safety Management System
10. Environment Management Plan
11. Attachments

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1.0 INTRODUCTION
The Subcontractor, as required by the contract "Schedule of Health, Safety and
Environmental Requirement" is to submit to the Workplace Manager prior to
commencement on site, a detailed Health, Safety and Environment Plan specific to the
contracted works.
This document sets out the minimum general requirements for a subcontractor's Health,
Safety and Environment Plan.
The Plan is to be reviewed at regular intervals throughout the contract to ensure it is
maintained in an up to date condition. The Subcontractor's Plan will also form the basis on
which its management systems will be audited by Thiess Contractors.

2.0 COMPANY STRUCTURE AND GENERAL INFORMATION

For a subcontractor's Health, Safety and Environment Plan to be successful, it must be
more than a simple response to Thiess Contractor's requirements. The subcontractor's
safety plan must be structured around existing management systems and associated
procedures and controls.
This section enables the subcontractor to demonstrate that they have the management
structure, standards and control systems in place that will ensure Thiess Contractors
requirements for work method planning, training and compliance checking can be achieved
for the duration of the Contract.
The following information is required to be included in this section:

 Company management structure

 Company safety policy

 Company safety objectives (if any)

 Roles and responsibilities for workplace health and safety (include all management
levels

 Details of any existing safety and skills training program (Company inductions - skills
checking, safety training)

3.0 SCOPE OF WORK

This is to be a simple, brief description of the scope of work included in the contract. The
description should be such that a person without first hand knowledge of the contract
would gain an understanding of the type of work being carried out and under what
conditions or restrictions.
The scope of work must include, but is not limited to, the following:

 A break up of the major activities of types of work

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 List of tasks or specialist procedures that may require detailed safety work procedure
and training

 Give details of conditions in the work areas that may increase the difficulty of the work.
List things that are not normal for the type of work such as:
- Presence of the public
- Elevated work
- Work restriction (noise, work times, size of equipment)
Where required separate risk assessments and safe work practices will be required for
specialist procedures.

4.0 STAFFING
Existing legislation requires all employers to ensure that their employees have the skills and
training required to carry out their work safely. Thiess Contractors require assurance that
subcontractors have correctly skilled staff, suitable training programs and suitable
supervision for the scope of work they undertake.
Subcontractors are required to provide the following information:

 Skills required

 Details of training provided (safety and skills)

 Experience levels of staff

 List of any prescribed occupations involved and details of licence holders

 Details of supervision (who, experience, safety training)

 Details of nominated safety officer and experience

5.0 HAZARDOUS SUBSTANCES

In accordance with the requirements of the legislation and Thiess Contractors, all
subcontractors are to obtain Material Safety Data Sheets (MSDS) for all substances to be
used at the workplace. A risk assessment is then to be conducted by the subcontractor for
each substance. The risk assessment is to address:

 Identification of the hazardous substance

 The nature of the hazards to health

 The degree of risk to health

In situation where there is a high level of risk associated with the use of a substance,
subcontractors must document the reasons why an alternative substance or process cannot
be used.

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In all cases where the MSDS contains instruction for the safe use and first aid response,
these instructions must be included in any safe work practices that includes the use of the
substance.

6.0 ELECTRICAL EQUIPMENT

All portable electrical equipment used at the workplace must be maintained by the
respective subcontractor and a register maintained of this equipment to show the following
details:

 Identification number

 Description of equipment

 Details of repairs

 Date of last inspection

 Date of next inspection

This register must be kept up to date and procedures established to ensure the equipment is
maintained in a safe condition.

7.0 PLANT AND EQUIPMENT GENERAL

It is the responsibility of all subcontractors to ensure that all plant and equipment used is
correctly registered (where required), tested, serviced, maintained and operated. A Thiess
Contractors "hired-in plant form" must be completed and signed prior to the use of plant on
site and at monthly intervals thereafter.

8.0 RISK ASSESSMENTS AND SAFE WORK PROCEDURES

The primary functions of the risk assessments are to:

 Identify areas where risk exists

 Determine the level of risks

For the purpose of assessing the degree of risk, Thiess Contractors recognises the
following systems of risk classification:

 Class 1 Death, permanent disability or major structure damage

 Class 2 Temporary disability or minor structure damage

 Class 3 Minor injury or incident

As Thiess Contractors’ primary goal is to eliminate Class 1 and 2 risk potential from the
workplace, these should be the primary focus of the subcontractors risk assessment and
work method development. If a Class 1 or 2 risk is identified, the subsequent work method
must show that risk has been removed, isolated, reduced to Class 3 or satisfactory
protection provided.

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The subcontractor is required to submit an "Overall Risk Assessment". This is a risk
assessment of the full scope of work to identify all abnormal risk areas where Class 1 or
serious Class 2 potential exists. Note: If a Class 3 potential effects members of the public,
it must be addressed as a Class 2.
Areas where Class 1 and 2 potential exist are to have safe work procedures/detailed work
method developed and documented.
An acceptable safe work procedure must clearly spell out the work sequence highlighting
the procedures required to remove, reduce or manage each Class 1 and Class 2 potential
risk identified in the risk assessment. All staff involved in the activity are to receive safe
work procedures training (formal briefing) and the following must be clearly stated:

 Step by step work sequence

 Safe procedures (who, when, how and why)

 Safety equipment to be used (detail who, when and how)

 Emergency procedures, if any

 Restrictions, if any

 Safety inspections and controls (who and when)

9.0 SAFETY MANAGEMENT SYSTEM

All subcontractors are to maintain a system of inspections and control to ensure compliance
with their Health, Safety and Environment Plan, safe work procedures and all relevant acts,
regulations and codes of practice.
A subcontractor's safety management system must include the following:

 A weekly report to Thiess Contractors to be tabled at the health and safety meeting.
This report is to cover:
- Safe work procedure inspection checks
- Work related injury or illnesses
- Rehabilitation details for time lost injuries
- Any additional training carried out
- Improvements/changes to work methods
- Health and safety problems or issues identified during the week (all areas)

 Details of company specific controls that will be in place including formal inspections
and audits

 Details of who is responsible for maintaining each control

 Details of what informal (non-recorded) work area or procedure inspections will be

carried out, how often and by whom

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 Details of any external compliance inspections required - by whom, when and why

 Details of equipment safety checks and maintenance procedures

10.0 ENVIRONMENT MANAGEMENT PLAN

Where any activity may result in a detrimental impact upon the environment an
Environmental Management Action Plan is to be developed to address any or all of the
following:

 Air Emissions

 Liquid Discharges

 Solid Wastes

 Hazardous Chemicals

 Vibration

 Noise

 Flora & Fauna

 Site Rehabilitation/Clean Up

11.0 ATTACHMENTS
1. TCI-OHS-SF030 Risk Management Form
2. TCI-OHS-SF031 Job Safety Environment Analysis Form
3. Environmental Management Plan Formats
i) TCI-OHS-SF066 Air Emission
ii) TCI-OHS-SF067 Liquid Discharge
iii) TCI-OHS-SF068 Solid Wastes
iv) TCI-OHS-SF069 Hazardous Substances
v) TCI-OHS-SF070 Vibration
vi) TCI-OHS-SF071 Noise
vii) TCI-OHS-SF072 Flora & Fauna
viii) TCI-OHS-SF073 Rehabilitation
4. TCI-OHS-SF079 Activity/Hazard Analysis

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