Академический Документы
Профессиональный Документы
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COMPUTER SYSTEMS
CONTENTS
2.0 DEFINITIONS
3.0 FLOWCHART
5.0 REFERENCES
6.0 ATTACHMENTS
Copyright. This document is the property of PT Thiess Contractors Indonesia and all rights are
reserved in respect of it. This document may not be reproduced or disclosed in any manner
whatsoever, in whole or in part, without the prior written consent of PT Thiess Contractors
Indonesia. PT Thiess Contractors Indonesia expressly disclaims any responsibility for or liability
arising from the use of this document by any third party. Copies printed from the Thiess Management
Systems are UNCONTROLLED
Revision Status
Modification from RO
A0 October 99 RL BAM
Corporate Procedure ES
This procedure shall apply to all Business Units and Project Sites.
2.0 DEFINITIONS
IT Information Technology
IT&T Information Technology & Telecommunications
LAN Local Area Networks
WAN Wide Area Networks
CPU Central Processing Unit
RAM Random Access Memory
Gb Gigabyte – 1,000 million bytes
Mb Megabyte – 1 million bytes
Kb Kilobyte – 1,000 bytes
FLOWCHART
3.0 FLOWCHART
TCI-OPS-SP010-FC3.1/A1-
Computer Systems
TCI-OPS-SP010
COMPUTER
PURCHASE SYSTEMS
REQUIREMENT
ABORTED
RECEIVE REQUIREMENT /
REQUEST TO PURCHASE
HARDWARE OR
NO SOFTWARE
DOES
REQUIREMENT
YES EVALUATE USER NEEDS
STILL
EXIST?
DOES
DISCUSS WITH RESOURCE EXIST
NEED
PERSON REQUESTING NO YES INTERNALLY
VERIFIED?
HARDWARE / SOFTWARE ALREADY? YES
NO
OBTAIN
SELECT REPUTABLE SUPPLIERS (IT & T
INTERNALLY
DEPARTMENT SHOULD BE CONTACTED
IF
UNSURE OF SUPPLIER PERFORMANCE
HISTORY) AND GET 3 QUOTES
TCI-PRO-SP001
PROCUREMENT OF
PRODUCTS &
EXECUTE PURCHASE IN ACCORDANCE WITH SERVICES
PROCEDURES
TCI-ACC-SP005
AUTHORITY LEVELS
RECEIVE AND INSTALL COMPUTER OR IF IN
SUPPLY AGREEMENT HAVE SUPPLIER
INSTALL
LEGEND
Sitecom Register
Correspondence Register
NCR Register
Variation Register
PT Thiess Contractors Indonesia Page 5 of 8 TCI-OPS-SP010/A2
Materials Register
Procon
Procurement
Minetrac
Refer TCI-OPS-SP007 “Cost Control” for TCI-OPS-SF163 “Thiess Software
Order & Registration” form.
4.3 Control of Computer Software
Thiess has an agreement with Microsoft regarding pricing. All Microsoft products are
available from IT&T Department who license each copy ordered.
4.3.1 Software Policy
Under no circumstances will the pirating of any software be tolerated. No pirate
software is to be loaded on to any Company owned computer. No foreign software
is to be loaded onto any company owned computer unless specifically instructed by
IT&T Department Jakarta. The Project Manager is to make all his staff aware of
this mandatory Company policy.
Thiess are liable to a software audit at any time and the consequences of a
copyright breach have the implications of heavy financial fines and even jail
sentences.
4.3.2 Backup
An essential practice in management of computing systems is to regularly backup
high risk files (e.g. SITEMAN, Spreadsheets, Primavera, etc). Complete hard
drive backups are to be carried out using Norton Backup/Windows 95 backup or
similar software.
Where sites have a file and print server installed, these files should be saved onto
the servers hard drives (G: or H). The server should be backed up nightly and at
least one tape per week should be stored off site.
Due to the added risk of file losses due to power failures, etc. the frequency of
backup procedures on projects should be at least weekly.
It is recommended a backup log is kept outlining date, media, data backed-up,
person conducting back up, back-up confirmation and storage location.Often a
facility exists in packages for automatic backups to occur at preset intervals.
Software manuals should be consulted for directions on how to invoke these
facilities.
4.4 Modem Operation
Under no circumstances should modems be connected to Thiess network by anyone other
than IT&T Department staff.
4.5 Security
Security of the software stored on a machine including working files should be facilitated
by the use of password systems, where possible.
Menus and Software packages currently used by Thiess have provision to restrict
unauthorised manipulation by means of password protection.
4.6 Power Conditioning
Project sites are notorious for poor quality power supplies primarily in the form of power
spikes and power failures.
Consideration should be given to obtaining a small uninterruptable power supply (UPS)
unit to protect the computer system. This relatively inexpensive unit will not only
condition the power supply to prevent spikes but will also provide sufficient power to the
system to quickly save the current work file in the event of a power failure.
4.7 Virus Scanning
To protect the huge Thiess investment in software and working files it is imperative that
all PC users scan all new diskettes, email or files transmitted from external source arriving
on the project using the approved package available from IT&T Department.
It is important that the system and hard drive be scanned on a regular basis.
Other packages may be used however it is advisable to contact IT&T Department to
ensure compatibility issues are addressed.
4.8 Computing Support
The first point of contact should be the site Computer Systems Officer should they be
unable to respond in a timely manner then the second point of contact should be the
Jakarta IT&T department.
Thiess Contractors Indonesia has Corporate Standards for hardware suppliers and
specifications. Information is available from IT&T Department if required
5.0 REFERENCES
TCI-PRO-SP001 - Procurement of Products and Services
6.0 ATTACHMENTS
Not applicable to this procedure