Learner Name

Trainer Name

HR Functions

Recruitment
Recruitment
Recruitment
Recruitment
Recruitment
Recruitment
Recruitment
Recruitment
Recruitment
Recruitment
Recruitment
Recruitment

Selection
Selection
Selection
Selection
Selection
Selection

New Joinee Formalities

New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities
New Joinee Formalities

Employee Confirmation
Employee Confirmation
Employee Confirmation

Training
Training
Training
Training
Training
Training
Training
Training

Leave Maintenance
Leave Maintenance
Leave Maintenance
Leave Maintenance
Leave Maintenance

Budgeting
Budgeting
Budgeting
Budgeting

Policy
Policy

Recreational
Recreational
Recreational
Recreational

Others

Personnel Development
Personnel Development
Personnel Development
Personnel Development
Personnel Development
Personnel Development

Employee Communication
Employee Communication
Employee Communication

Exit formalities
Exit formalities
Exit formalities
Exit formalities
Exit formalities
Exit formalities
Exit formalities
Exit formalities
Exit formalities
 Jade Wilson
John Smith

Tasks

Get the Job Description finalized by Person requesting the position

Get the position approved from Resource Manager
Job Posting on job portals ( Naukri,Monster, etc)
Prepare Process (First Round Interviewers, Interview Time, Second Round Interviewers)
Screening Profiles
Get profiles Shortlisted from Interviewers (if needed)
Scheduling Telephonic Interview, update recruitment sheet
Taking feedback from Interviewers,update recruitment sheet
Rescheduling / Scheduling Personal Interview,update recruitment sheet
Get Employee Information form filled by Candidate
Taking feedback from Interviewers,update recruitment sheet
If Shortlisted, Inform Seniors,update recruitment sheet

Scheduling HR Interview - Telephonic / Personal,update recruitment sheet

Taking HR Intervew - Personal / Telephonic
Offer Negotiation
Offer Letter
Follow-up on Joining - Every 15 days
Inform IT Department to arrange System 15 days before joining

Call and confirm 2 day prior joining, whether joining is coming on time
Ask IT Department about System arrangment a day prior the joinee walks-in
Collect the required documents (all documents mandatory)
Document Submission
Latest Updated Resume
Certificates
Previous Experience Letter
Last Month Salary Slip
5 Passport size Photographs
Others – Specify
Filled Forms
Employee Joining Form
Provident Form
Salary Account Opening Form
Others – Specify
Induction Presentation
Introduction to Organization
Conditions of Employment – Entrances & Exits
Policies of Companies
Provide Staff ID Pass
Work place, equipments etc
Introduction to colleagues
New Entrants New Job - Introduction to Superior
Arrange Meeting with Seniors
Ask IT Department to create Mastiff Email ID of the New Joine
Send New Joinee Introduction Mail to all Employees (To - employee, CC - New Joinee)
Send Welcome Note along with Policies link to New Joinee on Mastiff Email ID
Complete the Induction Checklist
Complete the New joinee file and hand-over to HR Associate
Input New joinee Data in Payroll
Inform Senior HR about new joinee formalities completion and get the file reviewed
Meeting with New Joinee
Appointment Letter
Send mail to Accounts Department about New joinee Salary details

Meeting with New joinee and Superior after one month

Mail for Employee Performance Status after 75 days for Confirmation
Mail to Admin for New Joinee Permanent I-Card (after taking confirmation from Senior)

Co-ordinate with seniors about training schedule

Inform Trainers about the training schedule
Get the trainers feedback form filled from Trainees
Get the trainees feedback form filled from Trainers
Co-ordination with Trainers for feedback of Trainees
Communicate the trainees about performance feedback
Employment Letter (if any)
Complete the trainee employment formalities

Daily Attendance Sheet Updation

Leave Records Maintenance
Monthly Attendance and leave Updates, send mail to employees (if leaves any)
Monthly Attendance and leave Updates (Send to Senior HR by 4th of every month)
Review the monthly leave status and send report to Accounts for Salary Release by 6th of every month

Prepare HR Budget
Maintaining expenses list
Co-ordination with accounts & Admin team
Get the Budget approved from GM

Policy reviewing
Reviewing Salary Band / Salary survey (annually or bi-annually as per corporate policy)

Sending Birthday Mails

Monthly townhall party organising, co-ordinate with engagement committee & Admin
Approving Budget for the party and suggestions
Preparing Write-up about the event to be posted on Mastiff Blog

Sending Salary slips to Employees

Campus Recruitment
Quaterly Performance Evaluation
Standardize Training Process
Organisation Structure
Salary Band review based on skill matrix
Prepare Competitor Companies List for market analysis

Communicating with employees on daily basis (if any issues inform Seniors)
Communicating with employees throurgh notice boards
Communicating with employees on daily basis / weekly / monthly basis with newsletter

Talk to Employee about Resignation

Talk to his Senior/Manager about his issue
If relieving is confirmed, finalize his last date, notice period, mail the employee abt his last date and other formalities
On relieving day, conduct exit interview, get the exit form filled
Issue necessary documents - Relieving Letter/Experience Letter/Salary Slips (if required)
Collect company assets which are with him/her -library books, I-Card, others etc.
Calculate his leaves, any deductions, any amount due towards the employee, and inform the accounts to settle the employees accounts (i
Inform IT Department to deactivate his Company Email Account
Document his exit documents in his employment file
Task learning date Signature of trainer Signature of learner
date and other formalities

he accounts to settle the employees accounts (if relieving formalities are duly completed)