Sap Cfolders Functional Training: Email: / PH: +91 9966003349 Skype: Kmrss - Sap

SAP cFolders Functional Training
BY
KMR Software Services
http://www.kmrsoft.com
Email : info@kmrsoft.com / kmrss.sap@gmail.com
Ph: +91 9966003349
Skype : KMRSS.SAP
SAP Trainings by KMR Software Services Pvt Ltd. Email :

info@kmrsoft.com / kmrss.sap@gmail.com
SAP cFolders Course Content
SAP Trainings by KMR Software Services Pvt Ltd.

 SAP AG 2007, ‹#›
How to enable collaboration in
product development and design
with cFolders
Note : Reference Material is from SAP

Business Process Development Collaboration
Sharing BOM and Documents
Sharing CAD Models and Product Variant Structures
Usage of Collaborative and Competitive Scenario
Standalone and Integrated Deployment Scenarios
Integration with SAP NetWeaver
New functionality in cFolders 4.00
Wrap-Up
The Importance of Collaborative Product Development
“ Doing collaborative product development across the supply

chain …. (is) becoming as important, if not more important
than the logistics and production supply chain.
As companies increasingly outsource manufacturing, the

same partners that produce parts or components for a
product are being delegated responsibility to participate in
the design of those parts and components”
From CIMdata, Measuring PLM's Business Value, September 2003
”
SAP refers with the business process Development
Collaboration to Collaborative product development

 SAP AG 2007, ‹#›
The Importance of Collaborative Product Development
“ What is clear, however, is that best-in-class companies –

those that most frequently hit their product development
targets for revenue, cost, and quality – are actively pursuing
collaboration […].
Furthermore, they have more frequently automated their

collaboration processes with PLM tools that incorporate or
enable collaboration across the product lifecycle.
From Aberdeen Group, The Product Lifecycle Collaboration Benchmark

Report – The Product Profitability “X Factor”?, June 2006
”
SAP refers with the business process Development
Collaboration to Collaborative product development

 SAP AG 2007, ‹#›
Collaborative Product Development – The Challenge
Customer
Subcontractor
OEM
Intranet
INTERNET
Email
Subcontractor

 SAP AG 2007, ‹#›
Customer’s Pain Points in Product Development
 Classical collaboration via email, phone, fax, and mail is

more likely to be error-prone
 Classical collaboration requires a lot of face-to-face
meetings and travel
 With classical collaboration, the consistency of data is
not reliable
 Classical collaboration supports, in most cases, only
unstructured data
 Classical collaboration is not able to manage the access
of external parties to product data in a secure and
economic way

 SAP AG 2007, ‹#›
Reasons Why Collaboration May Fail
I did not receive the most

recent version!
Central vault!
I did not find the relevant

information!
Structure!
Authorizations!
The document was deleted
by somebody!
I did not know whom

Status
to forward the information! Management!

 SAP AG 2007, ‹#›
Development Collaboration – How to Improve
 Working on a real-
time, consistent data
basis with customers
and suppliers
 Secure collaboration
with external supplier
and partners

 SAP AG 2007, ‹#›
cFolders on SAP PLM Application Map
 On the SAP PLM Application Map (based on business processes)
cFolders belongs to the business process Development Collaboration.
 The business process Development Collaboration focuses on cross-
company collaboration on product data (technical documents & product
structure information) during product development and sourcing.
 The business process Development Collaboration & cFolders is also
part of the SAP ERP offering and belongs to the process group Product
Development on the my SAP ERP Solution Map
(see http://service.sap.com/erp)
Product and project Idea management and Time and resource Strategic portfolio
Project planning Project execution
portfolio management concept development management management
Development Prototyping and Hand over to sales,
SAP NetWeaver
Life-cycle process Product Quality engineering
collaboration and production service, and Product costing
support development and improvement
strategic sourcing ramp-up maintenance
Service and Change and
Life-cycle data Product master and Specification and recipe
Document management maintenance structure configuration
management structure management management
management management
Hazardous tracking/product Dangerous goods/waste

Corporate services Audit management Workers health and safety
stewardship management

 SAP AG 2007, ‹#›
cFolders Value Proposition
 Substitutes classic communication via e-mail, phone, fax, and

face-to-face meetings with virtual team work
 Reduces misunderstandings and communication deficiencies
and improves consistency of reliable data
 Substitutes unstructured communication with structured data
(with redlining, mark-ups, data sheets, and secure areas)
 Provides synchronous communication capabilities
(graphical information, redlining)
 You save the following:
Reduction in travel, meetings, and conference calls
Fewer errors due to improved communication with vendors and
customers
Reduced time-to-market
Increased capacity due to faster time-to-market
 SAP AG 2007, ‹#›
Authorization Concept: Object Authorization
Authorizations:
 Administration
 Write
 Read
 None
 Create/Delete
 Folder
authorizations are
passed on to
subordinated objects
 mode can be over-
written for selected
objects
Authorizations can
also be controlled
User-dependent object authorizations: automatically by using
the cFolders
 Authorizations can be assigned to application
users, user groups and roles programming interface
 SAP AG 2007, ‹#›
Backend Integration: cFolders  ECC/R/3
 Exchange of documents  Exchange of material BOMs,

between cFolders and SAP PLM product variant structures,
Document Management System CAD assemblies between
(SAP PLM DMS is part of cFolders and SAP back-end
ECC/R/3) system
Backend Systems  Data

(DMS, BOM Processing, Security:
CAD Desktop, iPPE Externals have
on SAP R/3 or ECC,...)
External
user
SAP PLM access to data
(needs only cFolders in cFolders only
Web browser)
RFC
- no access to
HTTPS
(SNC)
back-end
system
Internal User necessary for
externals
HTTPS
Internet Intranet
 SAP AG 2007, ‹#›
Status Management – Process Control
Status profile
Transition
Transitio Entry
n action action authorization
Send Send Reviewer
notification reminder
Object Status Object Status Object Status

In Process To Be Reviewed Released
Object Authorization Object Authorization Object Authorization
Authors: write Authors: read Authors: read
Reviewer: none Reviewer: read Reviewer: read
Engineering: none Engineering: none Engineering: read

 SAP AG 2007, ‹#›
cFolders Language Support
cFolders supports
the following
languages:
 Chinese
 Czech
 Danish
 Dutch
 English
 Finnish
 French
 German
 Hungarian
 Italian
 Japanese
 Korean
 Norwegian
 Polish
 Portuguese
 Russian SAP Trainings by KMR Software Services Pvt Ltd.
 Spanish Email : info@kmrsoft.com / kmrss.sap@gmail.com
 SAP AG Swedish
 2007, ‹#›
Customers using cFolders

 SAP AG 2007, ‹#›
cFolders – Main Target Groups
 Collaboration on technical documents

(Technical Specifications, Artwork, …):
Architect Engineers  Component Suppliers
Automotive OEM  Tier 1 Supplier
Automotive Tier 1 Supplier  Tier 2 Supplier
Oil Companies  Suppliers
Packaging Companies  Customers & Designers
…
 Collaboration on CAD assemblies &
product variant structures:
…
 Collaboration on materials, BOM,
manufacturer part numbers:
OEM  Contract Manufacturer in High Tech Industry
…
 SAP AG 2007, ‹#›
cFolders Adds Business Value
 Standardizes the collaboration

process by using status management
 Gives clarity on valid document
versions
 Makes the collaboration over complex
topics more transparent
 Improves communication with
external partners by allowing them to
maintain documents & BOM without
the need to expose the backend
system
 Increases development efficiency by
offering viewing & redlining
capabilities for all team members
 Optimizes collaboration with suppliers
in bidding scenarios
 Enables effective cross-enterprise
project management by tightly
integrating cProjects
 SAP AG 2007, ‹#›
Wrap-Up
Document Handling - Overview
 Direct
editing of all
file types
supported by
front end PC
 Documents
are locked
during
check in/
check out
 Integrated
2D/3D viewer
with redlining
capabilities
Note
Exchange of documents
between cFolders and SAP
R/3/ECC backend system
 Mass up-/
(release. 4.6B or higher) is download of
files from PC
possible, if at least SAP
R/3 Plug-In 2001.2, SP 2
or higher is installed
 SAP AG 2007, ‹#›
Bill of Material (BOM)
 External
users without
an R/3/ECC
system can
maintain/creat
e material
BOM
(only browser
required)
Note
 BOM can be
Exchange of material published from
BOM between
cFolders and SAP
backend to
R/3/ECC back end
system
cFolders
(Minimum
Requirements:
SAP R/3 Release 4.7
 Number of
or active
material &
4.6C SP33 + Note
546617) is possible, if
BOM attributes
at least SAP R/3 Plug-
In 2002.2 is installed)
defined in
system
 In addition Reference Designators (component location information used in
settings
High Tech Industry) can be made available
SAP Trainingsinby
BOM
KMRitem longServices
Software text in Pvt
cFolders.
Ltd.
 SAP AG 2007, ‹#›
Wrap-Up
Integration to CAD Desktop
 Export of CAD assemblies

to cFolders (originals as
documents & product
structure information as
xml-file)
 Export of CAD assemblies

from cFolders to CAD
systems of external users
can be realized by SAP CAD
partners on customer
project base
 Import of changed CAD

assemblies from CAD
systems of external users to
cFolders and reconciliation
with CAD assemblies
managed by CAD Desktop
can be realized by SAP CAD
partners on customer
project base
Integration works for ERP 6.0 (ECC 6.0), ERP 2004 (ECC 5.0), R/3 Enterprise Extension Set 110 & 200, R/3
4.6C (for all releases besides ERP 6.0 the implementation of R/3/ERP support packages released in Q2/2005
Note is necessary) SAP Trainings by KMR Software Services Pvt Ltd.
 SAP AG 2007, ‹#›
Wrap-Up
Collaborative versus Competitive Scenario
Collaborative Scenario Competitive Scenario
Supplier
Party A Party B Customer Supplier
Supplier

 SAP AG 2007, ‹#›
Collaboration Structure
Two-scenario-
concept
 Collaborative
scenario:
One public area
for all team
members
 Competitive
scenario:
Additional
supplier work
areas with
individual
authorization
settings
 can be used
together with
SAP Bidding
Engine (SAP SRM)
 SAP AG 2007, ‹#›

Backend Integration: cFolders  ECC/R/3
 Exchange of documents  Exchange of material

between cFolders and SAP PLM BOM,
Document Management System product variant
(SAP PLM DMS is part of structures,
ECC/R/3) CAD assemblies between
cFolders and SAP back-
end system
Backend Systems  Data
(DMS, BOM Processing, Security:
CAD Desktop, iPPE
External on SAP R/3 or ECC,...) Externals have
user
SAP PLM access to data
cFolders
(needs only
Web browser)
in cFolders only
HTTPS RFC
(SNC)
- no access to
back-end
system
Internal User
necessary for
HTTPS externals
Internet Intranet
 SAP AG 2007, ‹#›
Integration into Project Management
 cFolders is
integrated into
cProjects
 cProjects is
the SAP
application for
phase-based
project
management
Export/
Import of
Document
s to/from
cProjects
from/to
cFolders

 SAP AG 2007, ‹#›
cProjects and cFolders – Sample Architecture
Design
Technical Engineers
documents
(drawings,
structure Technical
information) documents
(drawings,
structure Backend Systems
information) (DMS, BOM Processing,
CAD Desktop, iPPE
External on SAP R/3 or ECC,...)
cFolders
Partners
Links
cProjects
Project
Documents
(checklists,
Exchange of minutes of
documents meetings)
Project
Internet Managers
Intranet
 SAP AG 2007, ‹#›
Thanks
KMR Software Services
http://www.kmrsoft.com
Email : info@kmrsoft.com/
kmrss.sap@gmail.com
Ph: +91 9966003349
Skype : KMRSS.SAP


Sap Cfolders Functional Training: Email: / PH: +91 9966003349 Skype: Kmrss - Sap

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SAP cFolders Functional Training

SAP Trainings by KMR Software Services Pvt Ltd. Email :

SAP Trainings by KMR Software Services Pvt Ltd.

Note : Reference Material is from SAP

“ Doing collaborative product development across the supply

As companies increasingly outsource manufacturing, the

From CIMdata, Measuring PLM's Business Value, September 2003

SAP Trainings by KMR Software Services Pvt Ltd.

“ What is clear, however, is that best-in-class companies –

Furthermore, they have more frequently automated their

From Aberdeen Group, The Product Lifecycle Collaboration Benchmark

SAP Trainings by KMR Software Services Pvt Ltd.

SAP Trainings by KMR Software Services Pvt Ltd.

 Classical collaboration via email, phone, fax, and mail is

SAP Trainings by KMR Software Services Pvt Ltd.

I did not receive the most

I did not find the relevant

I did not know whom

SAP Trainings by KMR Software Services Pvt Ltd.

SAP Trainings by KMR Software Services Pvt Ltd.

Development Prototyping and Hand over to sales,

Hazardous tracking/product Dangerous goods/waste

SAP Trainings by KMR Software Services Pvt Ltd.

 Substitutes classic communication via e-mail, phone, fax, and

 Exchange of documents  Exchange of material BOMs,

Backend Systems  Data

Object Status Object Status Object Status

SAP Trainings by KMR Software Services Pvt Ltd.

SAP Trainings by KMR Software Services Pvt Ltd.

 Collaboration on technical documents

 Standardizes the collaboration

 Export of CAD assemblies

 Export of CAD assemblies

 Import of changed CAD

Collaborative Scenario Competitive Scenario

Party A Party B Customer Supplier

SAP Trainings by KMR Software Services Pvt Ltd.

SAP Trainings by KMR Software Services Pvt Ltd.

 Exchange of documents  Exchange of material

SAP Trainings by KMR Software Services Pvt Ltd.

SAP Trainings by KMR Software Services Pvt Ltd.

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