Sap Co Profitability Analysis Configuration Guide

R2R_PDD#_058 Configuration Document
Threshold Programme – ERP Domain
Date : 14th March 2012
Financial Recognition and Contribution Analysis 1

Confidential - Prepared for Cambridge Assessment
Document Control
Change Record
Date Author Version Change Description

14/03/2012 Sukumar 0 Initial Configuration
Reviewers
Date Name Position

Ravi Dora R2R Team Lead

Table of contents
1. Introduction .................................................................................................................................... 4
1.1 Purpose.................................................................................................................................... 4
1.2 Dependencies .......................................................................................................................... 4
2. Function Area – Controlling .......................................................................................................... 4
2.1 Profitability Analysis .............................................................................................................. 4
2.1.1 Maintain Characteristics ................................................................................................. 4
2.1.2 Maintain Operating Concern ........................................................................................... 5
2.1.3 Define Profitability Segment Characteristics .................................................................. 5
2.1.4 Characteristics Values ..................................................................................................... 7
2.1.5 Characteristics Hierarchy ................................................................................................ 7
2.1.6 Characteristics Derivation ............................................................................................... 7
2.1.7 Characteristics Groups .................................................................................................. 17
2.1.8 Assign Characteristics Groups for Entry Aid................................................................ 18
2.1.9 Activate Profitability Analysis ...................................................................................... 18
2.2 Statistical Internal Order ....................................................................................................... 19
2.2.1 Create Model Order ...................................................................................................... 19
2.2.2 Define Order Layout ..................................................................................................... 19
2.2.3 Order Types .................................................................................................................. 20
3. Non Transportable Configuration Instructions............................................................................. 22
3.1.1 Define Number Ranges Object Order ........................................................................... 22
4. Appendices ................................................................................................................................... 23

1. Introduction
1.1 Purpose
This document covers the configuration steps for processes covered by
R2R_PDD#_058_Financial Recognition and Contribution Analysis.
1.2 Dependencies
Financial Recognition and Contribution Analysis forms the basis for Legal and
Management Reporting at Cambridge Assessment. The way the Revenue & Costs are
recognised and the contribution is analysed impact the other modules in SAP. These
requirements determine what characteristics need to be captured when transactions
impacting Finance are being performed in SAP.
2. Function Area – Controlling
2.1 Profitability Analysis
2.1.1 Maintain Characteristics

Activity: Maintain Characteristics
Transaction: KEA5
Menu Path: IMG: Controlling  Profitability Analysis  Structures Define
Operating Concern  Maintain Characteristics
Rationale
Define Characteristics for Cambridge Assessment
Design
Following Standard & Custom Characteristics are defined for Cambridge Assessment:
Sl Data
No Description Characteristic Data Element Domain Type Length
Primary Characteristics
- User Input
1 Acad. Session WWSSN 2 PIQPERID PIQPERID NUMC 3
2 Acad. Year WWYR 2 PIQPERYR PIQPERYR NUMC 4
3 Product ARTNR ARTNR CHAR 18
4 Order RKAUFNR AUFNR CHAR 12
5 Profit Centre PRCTR PRCTR CHAR 10
Derived Characteristics
Standard
6 Segment SEGMENT FB_SEGMENT FB_SEGMENT CHAR 10
7 Country KMLAND LAND1_GP LAND1 CHAR 3

8 Bill-to-party KUNRE KUNRE KUNRE CHAR 10

Custom
9 Object ID WWFLY 2 HROBJID HROBJID NUMC 8
10 Program Type WWPTY 2 PIQPROGC_VAR PIQPROGC_VAR CHAR 4
11 Program of Study WWPOS 3 RKEG_WWPOS CHAR 18
12 Module Group WWMGR 3 RKEG_WWMGR CHAR 18
13 Module WWMOD 3 RKEG_WWMOD CHAR 18
14 Business Product Code WWBPC 3 RKEG_WWBPC CHAR 18
15 Financial Recog Date WWFRD 3 RKEG_WWFRD NUMC 8
16 DEC Type WWDEC 1 RKEG_WWDEC CHAR 8
17 Event Date WWEDT 3 RKEG_WWEDT NUMC 8
18 Object Type WWOTY 2 OTYPE OTYPE CHAR 2
19 Plan Version WWPLV 2 PLVAR PLVAR CHAR 2
Notes:
1. WWDEC created with internal check table.
2. Custom Characteristics created linking to the SLCM Objects/ fields
3. Custom Characteristics without check table.
Standard Fixed Characteristics in COPA are available additionally.
2.1.2 Maintain Operating Concern

Activity: Maintain Operating Concern
Transaction: KEA0
Operating Concern  Maintain Operating Concern
Rationale
Define the Data Structure for Cambridge Assessment
Design
All characteristics in previous section are defined as part of the data structure in the
operating concern 1000 for Cambridge Assessment.
Operating Concern generated to activate the Cross Client and Client specific parts.
2.1.3 Define Profitability Segment Characteristics

Activity: Define Profitability Segment Characteristics
Transaction: KEQ3
Profitability Segment Characteristics (Segment-Lvl Characteristics)
Rationale

Define the Data Structure for Cambridge Assessment

Design
Following characteristics are defined as part of the data structure in the operating
concern 1000. Others are flagged as not used.
Primary Characteristics
1 Session
2 Year
3 Product
4 Order
5 Profit Centre
Derived Characteristics
Standard
6 Segment
7 Cty
8 Bill to Party
Custom
9 Product Family
10 Program Type
11 Program of Study
12 Module Group
13 Module
14 Business Product Code
15 Financial Recognition Date
16 DEC Type
17 Event Date
Fixed Characteristics
18 Company Code
19 Customer
20 CO Area
21 WBS Element
22 Sales Order
23 Sales Ord. Item
24 Sales Organisation
25 Distribution Channel
26 Division
27 Plant
Technical Fields
28 Posting Date
29 Posting Period
30 Fiscal Year
31 Chart of Accounts

32 Cost Element
33 Transaction Currency
Accounting Amounts
34 Total Quantity
35 Value in CO Area Currency
36 Value in Transaction Currency
2.1.4 Characteristics Values

Activity: Maintain Characteristics Values
Transaction: KES1
Menu Path: IMG: Controlling  Profitability Analysis  Structures Master
Data Characteristics Values Maintain Characteristics Values
Rationale
Define the Master Data in COPA for Cambridge Assessment
Design
Characteristics values for WWDEC is maintained in COPA as master data.
2.1.5 Characteristics Hierarchy

Activity: Define Characteristics Hierarchy
Transaction: KES3
Data Characteristics Values Define Characteristics Hierarchy
Rationale
Define the hierarchy of Master Data in COPA for Cambridge Assessment
Design
None of the current characteristics are expected to have master data maintained in
COPA. Hence no Hierarchy is envisaged.
2.1.6 Characteristics Derivation

Activity: Define Characteristics Derivation
Transaction: KEDR
Data Define Characteristics Derivation
Rationale
Define the derivation rules for dependent characteristics from Cambridge Assessment
perspective.

Design
Following Derivation rules are created for Cambridge Assessment.
Details are as below:

1. Set Fixed Value for Object Type
2. Set Fixed Value for Plan Version

3. Derive Plant from Company Code
4. Material Master Derivation

5. Copy Material Code to Program of Study

6. Copy Material Code to Module Group
7. Copy Material Code to Module

8. Derivation from Internal Order

9. Initial Value for Session

10. Derive Year from Event Date
11. Derive Session from Event Date

12. Derive Segment from Profit Centre
13. Derive Financial Recognition Date

14. Derive Session and Year from Sales Order

2.1.7 Characteristics Groups

Activity: Maintain Characteristic Groups
Transaction: KEPA
Menu Path: IMG: Controlling  Profitability Analysis  Flow of Actual
Values Initial Steps Characteristics Groups Maintain
Characteristic Groups
Rationale
Group the characteristics from Cambridge Assessment perspective.
Design
Characteristic Group CA is created for Cambridge Assessment with following
characteristics:

2.1.8 Assign Characteristics Groups for Entry Aid
Activity: Assign Characteristic Groups for Assignment Screen
Transaction: KE4G
Values Initial Steps Characteristics Groups Assign
Characteristic Groups for Assignment Screen
Rationale
Create Central Entry Aid for Cambridge Assessment users.
Design
Following business transactions are assigned to the Characteristic Group CA:
2.1.9 Activate Profitability Analysis

Activity: Activate Profitability Analysis
Transaction: KE4G
Values  Activate Profitability Analysis
Rationale
Activate Profitability Analysis for Cambridge Assessment.
Design
Component activated for Account Based Profitability Analysis.

2.2 Statistical Internal Order
2.2.1 Create Model Order

Activity: Create Model Order
Transaction: KOM1
Menu Path: IMG: Controlling  Internal Orders  Order Master Data
Screen Layout Define Model Orders
Rationale
Define an Order to create default values while creating the order for Cambridge
Assessment
Design
Model Order $$CA_MODEL created as below:
Description : Model Order for Cambridge Assessment
Order Type : $$
Object Class : Overhead
Currency : GBP
Statistical Order : Enabled
2.2.2 Define Order Layout

Activity: Maintain Order Layout
Transaction: SPRO
Menu Path: IMG: Controlling  Internal Orders  Order Master Data 
Screen Layout Define Order Layouts
Rationale

Define default layout of Orders for Cambridge Assessment

Design
Order Layout ZORD created as below:
Tabs Period end Closing and Investments are hidden in the order layout ZORD. General
Tab is renamed as CA Custom Data Tab.
2.2.3 Order Types

Activity: Maintain Order Types
Transaction: KOT2_OPA
Menu Path: IMG: Controlling  Internal Orders  Order Master Data
Define Order Types
Rationale
Define Order Type to classify the categories of Current Element 5 codes in Cambridge
Assessment
Design
Following Order Types are created:
Order Type Description Order Category Number Range

CA00 CA Statistical Internal Orders 1 – Internal Order External

(Controlling) A-
ZZZZZZZZZZZZ
The order types will have the following specification.
Order layout ZORD is assigned to the Order Types applicable for CA.

Following changes are made to the field selection in the other Tabs:
Hidden Fields Display Only Fields
Assignment:
Business Area Object Class
Plant
Functional Area
WBS Element
Sales Order
Requesting Co Code
Responsible Cost Centre
Requesting Cost Centre
Control Data:
Plan-integrated order Order Category
Actual posted Cost Centre Indicator Statistical Order
Revenue Postings
Commitment update
General Data:
Processing group
Indicator Work approval
3. Non Transportable Configuration Instructions
3.1.1 Define Number Ranges Object Order

Activity: Define Number Range Object Order
Transaction: KONK
Menu Path: IMG: Controlling  Internal Orders  Order Master Data
Maintain Number Ranges for Orders
Rationale
Define number ranges for Internal Orders in Cambridge Assessment.
Design
Number range for Internal Order created as below:

4. Appendices
None


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R2R_PDD#_058 Configuration Document

R2R_PDD#_058 Configuration Document

Threshold Programme – ERP Domain

Date : 14th March 2012

Financial Recognition and Contribution Analysis 1

Date Author Version Change Description

Date Name Position

Financial Recognition and Contribution Analysis 2

Financial Recognition and Contribution Analysis 3

2. Function Area – Controlling

2.1 Profitability Analysis

2.1.1 Maintain Characteristics

Financial Recognition and Contribution Analysis 4

8 Bill-to-party KUNRE KUNRE KUNRE CHAR 10

2.1.2 Maintain Operating Concern

2.1.3 Define Profitability Segment Characteristics

Financial Recognition and Contribution Analysis 5

Define the Data Structure for Cambridge Assessment

Financial Recognition and Contribution Analysis 6

2.1.4 Characteristics Values

2.1.5 Characteristics Hierarchy

2.1.6 Characteristics Derivation

Financial Recognition and Contribution Analysis 7

Details are as below:

2. Set Fixed Value for Plan Version

Financial Recognition and Contribution Analysis 8

3. Derive Plant from Company Code

4. Material Master Derivation

Financial Recognition and Contribution Analysis 9

5. Copy Material Code to Program of Study

Financial Recognition and Contribution Analysis 10

6. Copy Material Code to Module Group

7. Copy Material Code to Module

Financial Recognition and Contribution Analysis 11

8. Derivation from Internal Order

Financial Recognition and Contribution Analysis 12

9. Initial Value for Session

Financial Recognition and Contribution Analysis 13

10. Derive Year from Event Date

11. Derive Session from Event Date

Financial Recognition and Contribution Analysis 14

12. Derive Segment from Profit Centre

13. Derive Financial Recognition Date

Financial Recognition and Contribution Analysis 15

14. Derive Session and Year from Sales Order

Financial Recognition and Contribution Analysis 16

2.1.7 Characteristics Groups

Financial Recognition and Contribution Analysis 17

2.1.9 Activate Profitability Analysis

Financial Recognition and Contribution Analysis 18

2.2 Statistical Internal Order

2.2.1 Create Model Order

2.2.2 Define Order Layout

Financial Recognition and Contribution Analysis 19

Define default layout of Orders for Cambridge Assessment

2.2.3 Order Types

Financial Recognition and Contribution Analysis 20

CA00 CA Statistical Internal Orders 1 – Internal Order External

Financial Recognition and Contribution Analysis 21

3. Non Transportable Configuration Instructions

3.1.1 Define Number Ranges Object Order

Financial Recognition and Contribution Analysis 22

Financial Recognition and Contribution Analysis 23