USER STATUS CREATION

There are two statuses available for Equipment/Orders/Notification in SAP. One is system
controlled called as 'System status'. This is changed automatically by system depending upon
the transactions you do.

User Status mainly used for giving more control to Authorized person or group to run business
transaction.

'User status' is set by the user in config. Settings. The combination of System status and user
status are used to control different business transactions like order release, confirmation, TECO
etc.

User status is the status for Equipment, orders or notifications which can be set/reset by user. It
is same as system status. But in case of system status the system generate the status. User
cannot do anything to stop or to change the system status. As when you release the order the
system status will automatically be set to REL. So to get extra check or authorization user status
can be used. Under user status you define the status profile. Under this status profile you
define your user status. This user status is then assigned to order type.

So say for example, you assigned one status profile to a order type and in that profile one user
status is approved and it has the initial value. And you created one order and you want to
release it. Then the system will throw error that the user status is not approved. So an extra
check is provided in the system, You put the user status to approved. Only after that you are
able to release the order.
1. Run SPRO and go to Plant maintenance and customer service-Basic Setting-Define User Status

2. Following screen will appear then go to New status profile creation symbol.
3. Pop up screen will appear, Enter required data and enter.

4. Enter required data as shown below.

Status Number used to define the

sequence of the user statuses

Key which informs you of the current

status of an object.

Description Initial status

of Status Flag Lowest and Highest
Status Number
 Status Order Number : The status number is used to define the sequence of the user statuses in a
status profile. Statuses with a lower number are usually activated earlier than statuses with a higher
number.
 Individual status of an object