BSBPMG522 Undertake Project Work

Project Assessment Task 1

PART A
For this task, you are to undertake project work. To develop the project, you can choose
between your current workplace or any organisation of your choice.

This project requires you to:

 Define project scope, stakeholders and your own responsibilities.
Included in Project Plan

 Implement start-up activities through updating and confirming the project plan (key dates,
activities, resources, compliance, etc.); understanding the project stakeholders,
establishing appropriate systems, and using appropriate project management tools
Included in Project Plan

 Consultation and communication with the relevant stakeholders to generate input and
engagement in planning, implementing and reviewing the project.
Memo attached and included in Project Plan

 Monitoring the project appropriately.

Gantt chart attached
 Human resource management including ongoing support to team members and smooth
transition at the end of the project.
Included in Project Plan

 Finalise project including documentation, sign-offs and reporting.

Included in Project Plan
BSBPMG522 Undertake Project Work

Gantt Chart (Project management tool to plan, monitor and review the performance of the plan)
(Insert Gantt chart including your own Project activities or milestones with key dates)
BSBPMG522 Undertake Project Work

MEMO to Stakeholders (Communication and consultation with the stakeholders (Identify all
stakeholders involved)
(Includes scope, key dates, resources required, reporting schedule and information shared)

(Insert Memo, should be comprehensive-300 to 500 words)

BSBPMG522 Undertake Project Work

Part A: Project Plan

<PROJECT NAME>
PROJECT MANAGEMENT PLAN

<mm/dd/yyyy>
BSBPMG522 Undertake Project Work

TABLE OF CONTENTS
1.INTRODUCTION(INSERT ANSWER)
1.1 PURPOSE OF THE PLAN(INSERT ANSWER)
2. SCOPE
2.1 RATIONALE(INSERT ANSWER)
2.2 DELIVERABLE(INSERT ANSWER)
2.3PROJECT GOALS AND OBJECTIVES(INSERT ANSWER)
2.4INCLUSIONS AND EXCLUSIONS(INSERT ANSWER)
2.5 ASSUMPTIONS AND CONSTRAINTS(INSERT ANSWER)
2.6 MEASURABLE BENEFITS(INSERT ANSWER)
3.WORK BREKDOWN STRUCTURE(INSERT ANSWER)
3.1 TEAM ROLES AND RESPONSIBILITIES(INSERT ANSWER)
3.2 OWN ROLES AND RESPONSIBLITIES(INSERT ANSWER)
3.3 PERFORMANCE CRITERIA(INSERT ANSWER)
4.PROJECT CONTROL MECHANISM(INSERT ANSWER)
5.SCHEDULE/TIMELINE(INSERT ANSWER)
5.1 MILESTONES
The table below lists the milestones for this project, along with their estimated
completion timeframe.
Milestones Estimated Completion Timeframe
[Insert milestone information (e.g., Project [Insert completion timeframe (e.g.,
planned and authorized to proceed)] Two weeks after project concept is
approved)]
[Add additional rows as necessary]
BSBPMG522 Undertake Project Work

5.2 PROJECT SCHEDULE(TIMELINE)

6. COST/BUDGET(COST ESTIMATES) (INSERT ANSWER)
7.QUALITY MANAGEMENT
7.1 QUALITY PLANNING(INSERT ANSWER)
7.2 QUALITY CONTROL(INSERT ANSWER)
7.3 QUALITY ASSURANCE(INSERT ANSWER)
8. HUMAN RESOURCE MANAGEMENT(INSERT ANSWER)
8.1.HUMAN RESOURCE DEVELOPMENT(INSERT ANSWER) (ALSO INCLUDE HOW WILL
YOU MAKE SURE OF THE SMOOTH TRANSITION OF STAFF AT THE END OF THE
PROJECT) (INSERT ANSWER)
9.COMMUNICATIONS MANAGEMENT
[Insert the project’s communication management plan.]
9.1COMMUNICATION MATRIX
[Insert the project’s communication matrix]
Stakeholder Messages Vehicles Frequency Communicators Feedback
Mechanisms
BSBPMG522 Undertake Project Work

10.RISK MANAGEMENT(INSERT ANSWER)

11.PROCUREMENT MANAGEMENT(INSERT ANSWER)
11.1 REQUIRED PROJECT RESOURCES(INSERT ANSWER)
11.2 PHYSICAL RESOURCE ACQUISITION STARTEGIES(POLICIES) (INSERT ANSWER)
12. FACILITIES(INSERT ANSWER)
13.COMPLIANCE RELATED PLANNNING(INSERT ANSWER)
14.INTELLECTUAL POLICY STARTEGY(POLICY) (INSERT ANSWER)
15.PROJECT GOVERNANCE STRATEGY(ALL ASPECTS OF PROJECT GOVERNANCE
STRATEGY ARE DEFINED IN THE PROJECT PLAN ALREADY)
16.CONTRACT MANAGEMENT WITH SUPPLIERS(INSERT ANSWER)
17.PROJECT IMPLEMENTATION STRATEGY(ALL ASPECTS OF PROJECT
IMPLEMENTATION STRATEGY) ARE DEFINED IN THE PROJECT PLAN ALREADY
FOR EG. ROLES AND RESPONSIBILITIES,KPI’S ,MILSTONES AND KEY DATES)

1.1 18. CHANGE CONTROL MANAGEMENT

[Example of Change Control: If a development server for your project is
administered by another organization that is responsible for installing machine
upgrades and there are scheduled outages that will impact your project schedule.
Changes to the project will need to be made to deal with the potential impact of the
scheduled outage.]

Appendix A: Project Management Plan Approval

The undersigned acknowledge they have reviewed the <Project Name> Project
Management Plan and agree with the approach it presents. Changes to this Project
Management Plan will be coordinated with and approved by the undersigned or their
designated representatives.
[List the individuals whose signatures are desired. Examples of such individuals are
Business Steward, Project Manager or Project Sponsor. Add additional lines for
signature as necessary. Although signatures are desired, they are not always
required to move forward with the practices outlined within this document.]

Signature: Date:
Print Name:
Title:
Role:
BSBPMG522 Undertake Project Work

Signature: Date:
Print Name:
Title:
Role:

Signature: Date:
Print Name:
Title:
Role:
BSBPMG522 Undertake Project Work

PART B
Written Review
At the completion of the project, you are to review its overall success. You are to do this by
answering the following questions:

• Did the project result in the benefits defined in your business case?

(Insert Answer at least 10 lines)

• Did it achieve the objectives outlined in the terms of reference?

(Insert Answer at least 10 lines)

• Did it operate within the scope of the terms of references?

(Insert Answer at least 10 lines)

• Did the deliverables meet the criteria defined in the quality plan?

(Insert Answer at least 10 lines)

• Was it delivered within the schedule outlined in the project plan?

(Insert Answer at least 10 lines)

• Was it delivered within the budget outlined in the financial plan?

(Insert Answer at least 10 lines)

BSBPMG522 Undertake Project Work

Written Questions Assessment Task 2

1. Explain what a GANTT Chart is, and the associated benefits to Project Management.
Please provide a sample of a Gantt chart.

Gantt Chart
(Week 2 Slide 7)
Class resource used

Associated benefits to Project management

(Insert answer and link)

Sample
BSBPMG522 Undertake Project Work

Class resource used

2. Explain what a PERT Chart is, and the associated benefits to Project Management.
Please provide a sample of a Pert chart.

PERT Chart
(Week 2 Slide 9)
Class resource used

Associated benefits to Project Management

(Insert answer and link)

Sample

Class resource used

3. List and describe 4 types of documents / information that are commonly referenced when
determining the parameters of a project. Include an outline of the information contained
within, and how it influences parameters.
BSBPMG522 Undertake Project Work

 Business Plan
(Insert answer and link)

 Budgets
(Insert answer and link)

 Mission Statement
(Insert answer and link)

 Organisational Chart
(Insert answer and link)
Include an outline of the information contained within, and how it influences parameters.
(Insert answer and link)

4.Describe the following principles / legislative requirements.

 Equal Opportunity

(Insert answer and link)

 occupational health and safety

(Insert answer and link)

 Employer rights and responsibilities

(Insert answer and link)

 anti-discrimination
(Insert answer and link)

 privacy laws

(Insert answer and link)

 Copyright
(Insert answer and link)
BSBPMG522 Undertake Project Work

5.Define the following project management terms.

 Cost Management

 Dependency
(Insert answer and link)

 Issue

(Insert answer and link)

 Business Case

(Week 2 Slide 16)

 Procurement Management

(Week 2 Slide 17)

 Project Schedule

(Insert answer and link)

 Milestone

(Insert answer and link)

 Quality Planning

(Insert answer and link)

 Request for proposal

(Insert answer and link)

 Risk Mitigation
(Week 2 Slide 19)

 Scope
BSBPMG522 Undertake Project Work

(Insert answer and link)

 Stage-Gate

(Insert answer and link)

 Terms of Reference

(Insert answer and link)

 Tender Document

(Insert answer and link)

 Deliverable

(Insert answer and link)

Class resources used

6.What is risk and risk management?

Risk
(Week 2 Slide 34)

Risk management
(Week 2 Slide 35)

Class resources used

7.List ways to identify and manage risk in a project.

Ways to identify the risk

Brainstorming
Checklists
Scenario Analysis
Direct Observations
Incident Analysis

Ways to manage the risk

Risk Avoidance
Risk Control
Risk Financing
Risk Transfer
BSBPMG522 Undertake Project Work

Class resources used

8.Explain the following terms and their relation to a project:

 Mission
Week 2 Slide 13 and 21

 Goals and objectives

Week 2 Slide 22 and 23

 Operations
Week 2 Slide 24

Class resources used

9.Explain the listed organisation’s procedures and their relevance in relation to managing a
project:
 Lines of authority
Week 2 Slide 24

 Approvals
Week 2 Slide 26

 Quality assurance
Week 2 Slide 26

 Human resources
Week 2 Slide 26

 Budgets and finances

Week 2 Slide 28
BSBPMG522 Undertake Project Work

 Recordkeeping
Week 2 Slide 29

 Reporting
Week 2 Slide 30

Class resources used