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Enterprise Employee Expense

Management for SAP

Exalca™ Technologies Private Limited


# 822, 24th Main, HSR Layout,
Bangalore - 560 102.
P: + 91 80 4111 5686
W: www.exalca.com
Employee Expense Claim Management for SAP 13-May-2019

Table of Contents

1. About Exalca ....................................................................................................................................... 2


1.1. Exalca Partial Customers List........................................................................................................ 3
2. Solution Features ................................................................................................................................ 4
2.1. Streamlined Expense Capture Process ......................................................................................... 4
2.2. Integrated Solution ...................................................................................................................... 4
2.3. Employee Expense Claim Process................................................................................................. 4
2.4. Employee Expense Claim Process – Mobile App .......................................................................... 5
2.5. Employee Advance Request Process ............................................................................................ 6
3. Additional Features, if required .......................................................................................................... 6
Employee Expense Claim Management for SAP 13-May-2019

1. About Exalca
Exalca Technologies is a 100% SAP focused company and an expertise solution provider in SAP and
NetWeaver areas. Exalca designs and develops enterprise software products in the SAP NetWeaver
platform and has a strong expertise in configuring and developing Integration/Process Automation
solutions in SAP Logistics, HCM, CRM, EH&S, ITIL and BI/BO.

The company's best-known products include MDM, Enterprise Talent Management Suite, EPC Process
Automation Solution Suite, and Invoice Verification Suite and HCM Enhancement products. Some of its
major clients includes ABB, GMR Group, Gabriel, KLT Automotive, Royal Enfield, Olam International,
Roots Industries, Continental, JK Cement, Wipro, CKC, MICRO Labs, Reliance and SAP.

Exalca has recently implemented its solutions for various customer including GMR, PRICOL, ABB,
Reliance, VGuard, Pricol, etc. These solutions vary from Master Data Solution for SAP, Vendor Portal
solution, Invoice Verification Solution, HR Help Desk Solution, EPC Process Automation at GMR Group,
HCM Process Enhancements - BUHR Workbench, Separation Process, and Organizational Chart.

Exalca has strong expertise in the Automobile/Manufacturing vertical. Some of the development work
includes Purchase Process and Automation process in Continental Corporation and Process Automation
in ABB, GMR, Aditya, Intex and many more.

Exalca has a strong experience and expertise in Hi-Tech Manufacturing, Retail, Automobile and
Infrastructure domains with deep expertise on horizontal practices like Enterprise Application Integration,
SOA, Business Intelligence, Supply Chain Management (SCM), Customer Relationship Management (CRM)
and Human Capital Management.

At Exalca, we passionately committed to Customer Satisfaction, through the delivery of Innovative and
High Quality Services. Exalca enjoys the trust of its customers. Exalca has continued its growth through a
series of new product developments and partnerships. Environmentalism, philanthropy and positive
employee relations have been important tenets during the growth.
Employee Expense Claim Management for SAP 13-May-2019

1.1. Exalca Partial Customers List


Employee Expense Claim Management for SAP 13-May-2019

2. Solution Features

2.1. Streamlined Expense Capture Process

- Employee reimbursement cycle time reduction by 70%

- Significant Reduction on cost per claim by automating processes and rules Validation

- Electronic Receipts Capture and Processing

2.2. Integrated Solution

- Policy Based Expense Rules & Alerts

- Employee Advance/Cash Advance Process

- Various Expense Claims, Per-Diem Expenses, Mail Capture

- Tighter integration with SAP HCM & SAP Finance

- Custom & Dynamic Approval

- AP Workbench for Eliminate Data entry at SAP

2.3. Employee Expense Claim Process

- Expense Head – GL / Budget / Advance Mapping

- Mobile App for Expense Submission

- Record Bill or Voice memo on the fly

- Escalation Notifications

- On behalf Submission

- On SAP Workflow, Fiori


Employee Expense Claim Management for SAP 13-May-2019

2.4. Employee Expense Claim Process – Mobile App


Employee Expense Claim Management for SAP 13-May-2019

2.5. Employee Advance Request Process

- Request and Approval Process is on Mobile App

- Cost Centre/Reporting Manager Wise Approval

- Flexible Workflow Feasibilities Employee

- SAP Posting Process with AP Solution

3. Additional Features, if required


1. Scan Engine with OCR for verifying the bills.
2. Approval workflow to be configured as per M&M Requirement with not more than 4 variant of
workflow
3. Additional Fields up to 10 fields with standard validation
4. 4 Medium Complex Reports (5 PDs each) and 1 medium complex Dashboard with 16 PDs of effort