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BANK RECONCILIATION

Check Deposit Bank statement


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Manual Electronic Manual Electronic

Manual check deposit /manual bank statement


For each current account we have to create ¾ accounts

Account no. should with


1. Main bank account 0
2. Check issue account Open item 1
3. Check deposit A/c Open item 2
4. clearing account Open item 3
5. Bank Changes

If we have 100 Bank current accounts instead of assigning accounts 100 times –we assign only one time using
masking.
1. Main bank account +++++++++0
2. check issue account +++++++++1
3. check deposit a/c +++++++++2
4.clearing account +++++++++3

Always main bank account balance and bank statement balance will be same.

Flow:
Sales:
1. Sales invoice posting F-22

Customer A/c Dr 100000


To Sales 100000
2. Check deposit
A) Bank key
B) Bank account
C) Pay slip no.
D) Transaction type
E) Customer
F) Bill no.
G) Amount and Save

IDBI Check deposit a/c Dr 100000


To Customer with clearing 100000

3. Enter manual bank statement


A) If the check deposit credit is not there –open items in bank check deposit A/c-Checks
Deposited but not credited

B) If the check deposit credit comes in bank statement


A) Pay slip no.
B) Bank key
C) Bank account
D) Transaction type
E) Amount and save

IDBI main bank A/c Dr 100000


To IDBI Check deposit a/c 100000
(with clearing)

Purchases :
4. Purchase invoice posting F-43
Inventory RM Dr 200000
To Party A/c 200000

5 Outgoing payment with clearing F-53


Party A/c Dr with clearing 200000
To IDBI check issue A/c 200000

6. Manual check creation


Assign check no.to payment doc.no.

7. Enter manual bank statement


A) If the check debit is not there open items in bank check is issue A/c check issued but not presented.
B) If the check issue debit is there
A) Bank key
B) Bank account
C) Transaction type
D) Check number
E) Amount and save

IDBI check issue Dr with clearing 200000


To IDBI Bank a/c 200000
Bank charges direct debits

8. Enter manual bank statement


A) Bank Key
B) Bank account
C) Transaction type
D) Amount and save

Bank charges Dr 5000


To IDBI main bank a/c 5000

IDBI main bank A/c IDBI bank statement

3 10000 7 B) 20000 7 B) 20000 3 B) 100000 Cr


8) 500 8) 500 DR

IDBI check Dept A/c


2. 100000 3. 100000
IDBI Check issue A/c

7 B) 20000 5 20000

1. Creation of GL masters (FS00)

Give the GL A/c no. :200130


Company code :AML
Select with template button
Give the GL A/c no.200105 SBI A/c
Company code :AML
Enter
Change short text and GL Account long text to IDBI main bank
Save
GL A/c No. :200131
Company code :AML
Select with template button
Give the GL A/c NO.200130
Company code :AML
Enter
Change short text and GL A/c long text to IDBI check issue
Select control data tabs
Select open item management check box
Save
GL A/c No. :200132
Company code :AML
Select with template button
Give the GL A/c No. :200131
Company code :AML
Enter
Select type/description tab
Change short text and GL A/c long text to IDBI check deposit
Save
GL A/c No. :400304
Company code :AML
Select with template button
Give the GL A/c No. :400300 Rent A/c
Company code :AML
Enter
Change GL A/c short text and GL A/c long text to Bank charges
Save

Define House Bank (FI12)

Give the company code :AML


Enter
Select new entries button
House bank :IDBI
Bank country :IN
Bank key :AMLIDBI1
Save
Give the name IDBI bank limited
Street :Bank Street, Koti
City :Hyderabad
Bank branch :Main branch
Enter
Press enter to save in your request
Double click on bank accounts folder
Select new entries button
Account ID :IDBI1
Description :IDBI current no.1
Bank account no. :AMLIDBI1234
Currency :INR
GL A/c No. :200130 IDBI Main bank
Save

3. Creation of Check lots (Tr code is FCHI)

Give the paying company code :AML


House bank :IDBI
Account ID :IDBI1
Select change status button
Select create button (shift+F5) beside details button
Lot no. :1
Check no. :100001
To no. :100100
Select non-sequentional check box
Short information :IDBI bank
Purchase date :Today’s date
Enter and save

Define posting keys and posting rules for check deposit

Path :SPRO-Financial accounting –Bank accounting –Business transactions –Check deposit –Define
posting keys and posting rules for check deposit

Chart of accounts :AML


Enter
Select new entries button
Accounts symbol :AMLA
Text :Main Bank
Accounts symbol :AMLB
Text :check issue
Accounts symbol :AMLC
Text :Check deposit
Accounts symbol :AMLD
Text :Bank charges
save
press enter to save in your request
double click on assign accounts to account symbol folder
select new entries button
accounts symbol :AMLA

Account symbol Currency GL A/c


AMLA INR +++++++++0 (9 times plus)
AMLB INR +++++++++1 (9 times plus)
AMLC INR +++++++++2 (9 times plus)
AMLD INR 400304 –Bank Charges A/c
Save
Double click create keys for posting rules folder
Select new entries button

Posing rule Text


AML1 Check receipt –Clear customer
AML2 Check deposit clearing in Bank
AML3 Check issue clearing in Bank
AML4 Bank charges direct debit by banks
Save

Double click on define posting rules folder


Select new entries button

Notes:
Check receipt –clear customer
AML1-Check receipt clear customer
IDBI check deposit Dr GL
To Customer –with clrg SL

Doc.Type DZ

Posting rule :AML1


Posting area :select 2 sub ledger accounting
Debit posting key :40
Account symbol :AMLC (check deposit)
Document type :DZ
Posting type :select 8 sub ledger a/c

Select next entry button

Posting rule :select AML2 (check deposit clearing in bank)

Notes:
AML2 :Check deposit clearing in bank

IDBI1 Main account Dr GL


To IDBI check deposit with clearing GL
Doc .type :SA

Posting area :select 1 Bank accounting


Debit posting key :40
Accounts symbol :AMLA main bank a/c
Document type :SA (GL account document)
Posting type :select 5 clear credit GL Account
Select next entry button
Posting rule :AMLB check issue clearing in bank

AML3 Check issue clearing in Bank


IDBI check issue with clrg DR GL
To IDBI main bank A/c
Doc .type :SA

Posting area :select 1 bank accounting


Debit account symbol :AMLB
Credit posting key :50
Account symbol :AMLA Main bank
Document type :SA
Posting type :select 4 clear debit GL Account
Select next entry button
Posting rule :AML4 Bank charges :Direct debit by bank

Bank charges Dr GL
To IDBI Main bank A/c GL
Doc type :SA

Posting area :select 1 Bank accounting


Debit posting key :40
Account symbol :AMLD
Credit posting key :50
Account symbol :AMLA
Document type :SA
Posting type :select 1 post to GL A/c
Save

Create and assign business transactions :

Path :Up to business transactions the path is same –Check deposit –Create and assign business
transactions (Tr code is OT53)
Select new entries button
Transaction :AML1
+/- :+
Posting rule :AML1
Text :Check receipt clear customer
Transaction :AML1
+/- :- (for posting revenues)
Posting rule :AML1
Text :Check receipt clear customer reversal
Select save button
Select cancel button
Select Yes button
Save
Press enter to save in your request

Define variants for check deposit


Same path ( Tr code is OT45)

Select create button


Variant :AML1
Name :check deposit variant for AML
Enter
From the possible fields column
Double click on reference document no.(selection)
Enter

Column Offset Length


1 3
2 20 16
3 37 4
4 52 10

Save
Select create request button
short description :Work Bench request for AML
Enter
press enter to save in your request
kept the customer on AML1
select activate button

create and assign business truncation for manual bank statement

path :up to business truncation the path is same –Payment transactions –manual bank statement –
Create and assign business transactions

select new entries button


Transaction +/- Posting rule Interpretation Text
algorithm
AML2 + AML2 Check deposit
AML2 - AML2 Check deposit
clearing in bank
reversal
AML3 - AML3 011 (Outgoing Check issue
check :Check no. clearing in Bank
different from
payment doc.no.
AML3 + AML3 11 Check issue
clearing in bank
(Reversal)
AML4 - AML4 Bank charges
direct debit by
bank
AML4 + AML4 Bank charges
direct debit by
bank (reversal)

Save
Press enter to save in your request

011- Check no. different from payment doc.no. purchases

1. Purchase invoice posting F-43

Inventory RM DR 200000
To Party A/c 200000
Doc no.1

2. Outgoing payment with clearing F-53

Party A/c DR with clearing 200000


To IDBI Check issue A/c 200000
Doc no.200001

3. Manual check creation FCH5

Assign check no. to payment doc no.


Assign check no.100001 to payment
Doc no.200001
Check no. and payment Doc no. are different

Define variants for manual bank statement

Same path (Tr cod is OT43)

Select create button


Variant :AML2
Name :Manual bank statement variant for AML
Enter
From the possible fields column double click on reference doc .number (selection)
Enter
4the column (20+16) :36
From the possible field column double click on bank reference
Enter
From the possible fields column double click on business area
Enter (53+13+4):67
Save
Press enter to save in your work bench request
Keep the cursor on AML2 :select activate button

To make text field optional field for field status groups G001 and G005 (Tr code is OBC4)
Select field status variant :AML
Double click on field status group folder
Double click on G001
Double click on general data
Text make it optional entry field
Save
Press enter to save in your request
Double click on G005
Double click on General data
Text make it optional entry field
Save

SALES

Sales invoice posting (F-22)

Give the document date :Today’s date


Type :DR
Company code :AML
Posting key :01
Reference bill no. :2345
Account :6600001
Enter
Amount :100000
Business area :AMLH
Text :Sales invoice posting
Posting key :50
Account no. :300000 Sales a/c
Enter
Amount :*
Business area :AMLH
Text :+
Document –simulate & Save

Manual check deposit

Path :Accounting –financial accounting –Banks –Incomings –check deposit –manual entry (FF68)

From the menu select settings  Specifications

Start variant :select AML1


Enter
Bank key :AMLIDBI1
Bank account ;AMLIDBI1234
Currency :INR
Group :1 (paying slip no.)
Transaction :select AML1 (check receipt clear customer )
Posting date :Today’s date
Value date :Today’s date
Currency :INR
Enter
Amount :100000
Reference no. :2345 (bill no.)
Business area :AMLH
Customer no. :6600001
Enter & save
Save once again
From the menu select System –>services  Batch input  Sessions  select session name :IDBI-IDBI1
Select process button
Select Display errors only radio button
Select process button
We get a message processing of batch in put session completed
Select exit batch input button

Go and See the customer A/c FBL5N

Give the customer no.6600001


Company code :AML
Select cleared items radio button
Select normal items check box
Execute
Double click on type DZ
Select column document overview button

Check deposit credit in bank statement

Path :Accounting –Financial accounting –Banks-Incoming –Bank statement –manual entry (Tr code is
FF67)

From the menu select settings –specifications

Start variant :select AML2


Enter
Bank key :AMLIDBI1
Bank account :AMLIDBI1234
Currency :INR
Give the statement no. :1
Statement date :Today’s date
Opening balance :0
Closing balance :100000
Posting date :Today’s date
Enter
Ignore the warning message press enter

Transaction :select AML2 check deposit in bank


Value date :Today’s date
Amount :100000
Give the reference doc no. :1 (That is paying slip no.)
Business area :AMLH
Enter & Save
Save once again
From the menu select System –Services –Batch input session
Select session name :IDBI –IDBI1
Select process button
Select display errors only radio button
Select process button
Ignore the message and exit batch input button

Go and see the IDBI check deposit A/c (FBL3N)


Give GL A/c No. :200132
Company code :AML
Select cleared items radio button
Select normal items check box
Execute
Double click credit 100000
Select call up document overview button

1. Purchases
Purchase invoice posting F-43

Give the document date :Today’s date


Type :KR
Company code :AML
Posting key :31
Account no. :4200001
Enter
Give the amount :20000
Business area :AMLH
Text :Purchase invoice posting
Posting key :40
Account no. :200120 Inventory RM
Enter
Amount :*
Business area :AMLH
Text :+
Document –Simulate and Save

2. Outgoing payment with clearing (Tr code is F-53)

Give the document date :Today’s date


Type :KZ
Company code :AML
Clearing text :Outgoing payment
Account under bank data :200131 (IDBI cheque issue date)
Business area :AMLH
Amount :20000
Text :Outgoing payment
Account under open item selection :4200001
Select process open item button
Double click on payable amount :20000
From the menu select Document --Simulate & Save

3. Manual check creation (FCH5)

Give the check no.100010


Save

4. Enter manual bank statement (FF67)

Select overview button (F8)

Keep the cursor on AML IDBI Bank Ltd


Select new statement button
Closing balance (100000-200000)=800000

Posting date :today’s date


Enter
Transaction :AML3 check issue clearing in Bank
Value date :today’s date
Amount :20000 with minus
Bank reference :100010 (cheque no.)
Business area :AMLH
Enter
Select save button , save once again
From the menu select System –Service –Batch input –Sessions
Select session name :IDBI-IDBI
Select process button
Select Display errors only radio button
Select process button
Ignore the message exit batch input button

Go and see IDBI cheque issue account (FBL3N)

Give the GL account :200131 IDBI cheque issue account


Company code :AML
Select cleared items radio button
Select normal items check box
Execute
Double click on debit 20000
Select call up document overview button

Bank charges Direct debits

Enter manual bank statement FF67


Select overview button
Keep the cursor on AML IDBI Bank Ltd

Select new statement button


Give the closing balance :79500
Posting date :Today’s date
Enter
Transaction :AML4 Bank charges direct debits
Value date :Today’s date
Amount :500-
Business area :AMLH
Enter & Save

Save once again


From the menu select System –Services –Batch input –Session
Select session name :IDBI –IDBI-1
Select process button
Select display errors only radio button
Select process button
Ignore the message and select exit batch input button

To view the document posted (FB03)


Enter
To view bank statements in SAP FF67
Select overview button
Double click on AML IDBI Bank Ltd

To view the transactions in the statement


Double click on statement no.