Introduction to Microsoft Word in 40 Characters

INTRODUCTION TO MICOROSOFT WORD
WHAT IS WORD PROCESSING?
W ord Processing is a concept in computing that refers

to the act of creating, editing, formatting,
enhancement and storing documented information
for use. It involves the use of electronic devices, some of which
include the word processor or computer system. In word
processing, you have facilities that can assist you in the
organization of your documents until it suits your desired
purpose. Having a printable-paged document becomes a thing
of choice and not a matter of necessity as in the use of the
typewriter.
WORD PROCESSOR
Word processor is an electronic device that is primarily
designed for word processing activities i.e. it cannot carry out
any other job than processing a words. The word processor of a
computer is always situated within the CPU (Central
Processing Unit of the Computer).
WORD WRAPPING
This is the automatic flow of text from one line to anther and
from one page to another without being controlled by the user.
This feature excludes the need to insert page(s) into a
document should the current page be full. You only use the
enter key when you have reached the end of a paragraph, in the
case, you probably have a short line or where you want to
begin a new paragraph or create a space between paragraphs.
WORD PROCESSING APPLICATIONS OR PACKAGE

These are programs written by programmers and store in the
computer for processing words. Examples of word processing
applications are:
 Microsoft word
 Word perfect
 Notepad
 Adobe page maker
 WordStar
 WordPad
 Corel Word Perfect
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INTRODUCTION TO MICROSOFT WORD
WHAT IS MICROSOFT WORD?

Microsoft word is a word processing application designed by
Microsoft Corporation of the united state of America for processing
text. It is powerful word processing program. With it you can create,
change or reorganize a document. The document can be store in the
memory, updated when required. In addition, Microsoft word allows
you to check and correct your spellings, check for words with the
same or opposite things and find or replace words as and when
required. You can also create tables with various border shades and
produce similar documents for several people without going through
the stress typing the document repeatedly. This Microsoft word
manual is base on the specifications and features of the windows
environment. It is a windows based application that can be use to
prepare office and personal documents of varied categories these
include:
 Memos
 Report
 Letters and pleadings
 Publications
 Legal pleadings
 Web pages
GETTING STARTED
Accessing Microsoft Word
Microsoft word can be accessed in several ways.
1. Double-click MS-Word icon on the desktop of your computer,
if you have the program icon on the desktop.
2. Click on the program icon on the desktop press ENTER on the
keyboard.
3. click on start button on the task bar, point to All Programs,
Click on MS-Word
4. Right-Click on the MS-Word icon on the desktop, click Open.
If you cannot find Microsoft word on your program list, check for
it by pointing to Microsoft office, (N.B: Your program location
depends on individual system settings).
FEATURES OF MICROSOFT WORD

The Micro Screen has additional tool bar features, which can be
displayed optionally along with the basic bar, features in the
windows environment. This tool bars serve as short-cut keys just
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as the standard tool bar to the various features and options that are
available le to the main menu bar options.
A typical windows program environment comes with:

 Title bar
 Menu bar
 Standard tool bar
 Status bar
 Scroll bar
 Control buttons
Additional Microsoft word tool bars include:
 FORMATTING TOOL BAR: This is use as a short cut to
the various menu options available le for changing the font
size, style, position and alignment of text etc.
 BORDERS TOOL BAR: This provides short cuts to the
various menu options available for the creating and modifying
of table borders appearance and size.
 DATABASE TOOL BAR: To arrange, organize and work
with data items, the database toolbar can be use.
 DRAWING TOOL BAR: This is use for producing lines,
shapes and graphics. You can also place your text and/or
graphics on top of each other for greater document
presentation and production.
 FORMS TOOL BAR: This is use to create and edit
documents that are produced using form formats.
 MICROSOFT TOOL BAR: This is a short-cut tool to
accessing or opening other Microsoft related programs.
 WORD FOR WINDOWS 2.0.:A short-cut tool bar for users
of word for windows 2.0.
 TIP WIZARD:An optional display that comes on as you
work to give hints on the various steps that you point to the
various icons with the mouse you can see the various
operations that this icon represent. Also there is document
layout where you can type your document. The cursor should
be blinking in this page unless you have closed your
document.
CURSOR MOVEMENT
To move around a document, we can simply move the cursor
through directional keys on the keyboard or mouse. However,
you can only move the cursor beyond any final text position
with either the space bar or the inter key (this takes you to
another line)
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Scroll or move within documents
 To move up, down, to the right or left of the screen you can
use the scroll bar.
 To move left or right, use the directional arrows on the
scroll bar at the bottom of your screen, (i.e. the bar above
your status bar)
 To move up or down, use the directional arrows on the
scroll bar to the right of your screen.
 You can also use the directional arrows on the keyboard as
follows:
Move the cursor to the right
Move the cursor to the left
PG UP moves up the cursor a page at a time
PG DN move down the cursor a page at a
time down.
USING MICROSOFT WORD

HOW TO CREATE A NEW DOCUMENT
Whenever you start Microsoft word, it will open a new
document for you, on the title bar and then gives it a name
document 1: whenever the cursor is in the document screen,
you can type your text. If you have close d the document
before or if the cursor is not blinking, then you will have to
open the document.
HOW TO OPEN A NEW DOUCMENT

Click file from the menu bar.
Click new
Click blank document.
Click ok
TO SAVE A DOCUMENT
Saving a document can be in two ways:
To save a file for the first time (i.e. a file that hasn’t being
saved)
 Click file from the menu bar
 Click on save as
 Type a name for your document in the filename
 Select drive where you want to save the document in the
look-in box.
 Click ok
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If you wish to save your document on a different drive from
that already specified, you could do so by clicking the driver’s
arrow under directories and selecting your desired drive name.
E.g. drive A:
TO SAVE SUBSEQUENT (i.e. after saving for the first time)

1. Click file from the menu bar.
2. Clicks save.
Or
3. Click the save icon on the standard tool bar
Or
4. Press Ctrl+S on the key board.
COPYING
Copy can be use to duplicate a highlighted text. To highlight
(i.e. to select) a text, posit8*ion mouse pointer at your starting
or ending text position, hold down the mouse button and drag
over the text. Release your hand from the mouse when you get
to the beginning or end of your text depending on your starting
position.
HOW TO COPY A TEXT;
1. Highlight the text.
2. Click edit from the menu bar.
3. Click copy
4. Move your cursor to where you want the text to appear
5. Click Edith
6. Click paste
HOW TO REMOVE (DELETE) A GIVEN TEXT

1. Highlight the text that you wish to delete
2. Click edit from the menu bar
3. Click clear
Or
1. Highlight the text
2. Press delete on your keyboard.
HOW TO MOVE A GIVEN TEXT
1. Highlight the text that you wish to move
3. Click cut
4. Move your cursor to where you want the text to move to
6. Click paste.
Or
7. Click cut on the standard tool bar
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HOW TO CANCEL ANY COMMAND
You may wish to undo the effect of a previously entered
command by,
1. Click edit from the menu bar.
2. Click undo. Or
3. Click undo icon on the standard tool bar
HOW TO DISPLAY/HIDE A TOOL BAR

1. Click view from the Menu Bar.
2. Point to tool Bars.
3. Click the tool bar that you want to display or remove
from display
VIEWING YOUR DOCUMENT

Microsoft Word allow you to view your document in different
ways particularly when you are working with a multiple
document set that is a group of documents with a master
document and subdocuments.
The default setting for your document view is the normal view.
HOW TO CHANGE VIEW

1. Click view.
2. Click page layout (this displays your page as it will be
printed. It allows for editing and gives a document view
with rulers to the left and top of your printable page if
your ruler view is on).
OR
3. Click Full Screen (this will make document to cover
your entire screen i.e. no bars will be displayed.
OR
4. Click Master (to view a master document with its tool
bar).
OR
5. Click Outline (To view a tool bar with subdocuments).
OR
6. Click Web Layout (Web layout will display as if you are
working in the internet page).
TO EXIT MICRSOFT WORD

When you are leaving the Microsoft Word Environment, you
can save the changes made to your document (if you haven’t
done so previously), you can close all previously opened
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documents and return to your windows environment. To exit
the program,
1. Click file.
2. Click Exit.
3. Click Yes
TO CLOSE A DOCUMENT
You can use the following steps if you want to want to close a
program without leaving the Microsoft Word environment.
1. Click File.
2. Click Close.
ALIGNING TEXT WITHIN A DOCUMENT

In other to make your document more presentable, the text
alignment command can be used to position text within documents in
a more appropriate form.
For the alignment option used, the alignment position is relative to
the text in question. Text can be aligned left, Right, Centered and
justified.
TO ALIGN ANY TEXT
1. Highlight the text that you want to align.
2. Click Format.
3. Click Paragraph
4. Click Indents and Spacing Tab (if it is not selected).
5. Click the arrow in the alignment butting
6. Click any alignment style of your choice
7. Click Ok.
OR
Simply highlight the text and click the appropriate alignment icon
on the formatting tool bar.
TO SET FONT TYPE

2. Click format on the menu bar
3. Click font
4. Click font tab (if not active)
5. Click font type button and specify the font type of your choice
6. Click on Ok
OR
7. Click on the font type button on the Formatting tool bar
8. Specify the font type of your choice.
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TO SET FONT SIZE
2. Click Format on the menu bar
3. Click font, on the dialogue box that displays.
4. Click font tab (if not active)
5. Click font size button and specify the font size of your
choice
6. Click Ok
OR
7. Click the font size button on the Formatting tool bar
8. Specify the font size of your choice.
TO CHANGE CASE OF YOUR TEXT

3. Click change case
4. Specify the case of your choice
5. Click Ok.
HOW TO COLOR YOUR TEXT

3. Click font
4. Click the font color button
5. Choose the color of your choice.
6. Click Ok.
OR
7. Click the font color button on the formatting tool bar
8. Specify the color of your choice
TO APPLY BULLETS AND NUMBERING

To have a bulleted list of items in a document, you can do the
following:
1. Highlight the texts.
2. Click Format on the menu bar
3. Click Bullets and Numbering
4. Click Bulleted tab
5. Specify the bullet type of your choice
6. Click Ok
OR
7. After selecting your text, click the Bullets icon on the
Formatting tool bar.
N.B: The last bullet type selected will be applied to your
document.
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TO REMOVE BULLETS
1. Highlight the texts

2. Click format menu
3. Click bullet
4. Click Bulleted tab
5. Click none
6. Click Ok
OR
7. After selecting your text, click Bullets icon on the formatting
tool bar to remove the bullets.
TO APPLY NAIRA SYMBOL

 Type capital N
 Highlight it
 Click Format on the menu bar
 Click font
 Click Double-Strikethrough
 Click Ok.
TO ENTER ADDRESS
 Position the cursor to the left of your page
 Type in your address (es)
 Use the Tab key to move the address (es) line by line
TO APPLY DROP CAP
 Highlight the text/letter to apply drop cap

 Click format menu
 Specify the font type
 Specify the number of lines to drop
 Specify distance from the text
 Click ok
TO REMOVE DROP CAP

 Highlight the cap
 Click drop cap
 Click none
 Click OK
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TO APPLY SUPERSCRIPT
 Highlight the text
 Click font
 Click superscript
 Click OK
TO REMOVE SUPERSCRIPT

 Click font
 Click Superscript
 Click OK
TO APPLY SUBSCRIPT
 Click font
 Click subscript
 Click OK
TO REMOVE SUBSCRIPT
 Click font
 Click subscript
 Click OK
TO INSERT SYMBOL TO YOUR DOCUMENT

 Position the cursor where you want to insert the symbol.
 Click insert menu
 Click symbol
 Click the symbol tab (if it is not active)
 Scroll and search for the symbol of your choice, and click on it
 Click insert.
TO INSERT OBJECTS
 Click insert menu
 Click Object
 Specify the type of object of your choice
 Choose from among the options
 Click OK
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TO APPLY AUTOSHAPE
 Click Insert menu
 Point to Picture
 Click AutoShapes
 Specify the AutoShape of your choice
 Click and draw in your document
OR
 Click AutoShapes on the drawing tool bar
 Specify the AutoShape of your choice
 Click and draw in your document
HOW TO ADD TEXT TO AUTOSHAPES
 Right click the AutoShape
 Click Add text
 Type in your text
 Press Enter on the keyboard (to make paragraph)
TO APPLY ARTISTIC TEXT TO DOCUMENTS

 Click WordArt
 Click on the WordArt format of your choice from the WordArt
gallery provided.
 Click OK
 Type in your text where you see message “Your Text Here”
 Edit if necessary (i.e font type and size, bold, italics etc)
 Click OK
OR
 Click WordArt icon on the Drawing tool bar
 Click on the WordArt format of your choice from the WordArt
gallery provide
 Click OK
 Edit if necessary (i.e font type and size, bold, italics etc)
 Click OK
TO APPLY SHADOW TO OBJECT/ARTISTIC TEXT

1. Click the object/artistic text to select it
2. Click the Shadow icon on the Drawing tool bar
3. Specify the shadow type of your choice
TO REMOVE SHADOW
4. Click the object/artistic text to select it
5. Click the shadow icon on the Drawing tool bar
6. Click No Shadow.
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TO COLOUR SHADOW
 Highlight the text or object
 Click the shadow icon on the Drawing tool bar
 Click shadow settings
 Click Shadow Color button
 Specify the color of your choice
TO APPLY FILL EFFECTS TO OBJECTS

 Highlight the object
 Click font color button on the Drawing tool bar
 Click Fill Effects
 Specify the effect of your choice (e.g. Gradient, Texture, etc)
 Click on the appropriate one
 Click OK
TO ARRANGE OVERLAPPING OBJECTS

 Specify the object overlapping the other
 Click Drawing tool bar
 Click Order
 Specify the order of your choice
OR
 Right click
 Point to order
 Specify the order of your choice
TO SHADE TEXT
 Highlight the text
 Click Format menu
 Click Borders and Shading
 Click Shading tab
 Click on style to specify shading percentage
 Specify the color
 Specify the pattern of fill
 Click on apply to specify whether to shade text only or
paragraph
 Click OK
TO EMBOSS TEXT
 Click on Format menu
 Click Font
 Click Emboss
 Click OK
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TO REMOVE EMBOSS TEXT
 Click font
 Click Emboss
 Click OK
TO ENGRAVE TEXT
 Click Font
 Click Engrave
 Click OK
TO REMOVE ENGRAVING
 Click on Format Menu
 Click Font
 Click Engrave
 Click OK
TO SAVE IN A DISKETTE
 Insert diskette corresponding drive
 Click on File from the menu bar
 Click Save As
 Click on the Save In box, and choose 31/2 Floppy (A :)
 Type the file name in the File name box
 Specify the Save As Type
 Click OK
TO APPLY BACKGROUND TO YOUR DOCUMENT

 Click Format menu
 Point to Background
 Choose an color
OR
 Click Fill Effects
 Specify the effect of your choice
 Choose from among the options
 Click OK
TO APPLY THEME TO YOUR DOCUMENT

 Click Themes
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 Choose a theme
 Click OK
TO DO PAGE SETUP IN MICROSOFT WORD

 Click File menu
 Click Page Setup
 Click Paper size tab
 Specify the paper size
 Click the Margins
 Specify the Margins
 Specify the Orientation
 Specify what part of the document to apply to
 Click Open
TO RETRIEVE A FILE FROM A DISKETTE

 Insert Diskette to the corresponding drive
 Click File from the menu bar
 Click Open
 Click on the Look in box, and choose 31/2 Floppy (A :)
 Click the name of the file you want to open
 Click Open
TO SAVE A FILE WITH PASSWORD

 Click on file from the menu bar
 Click Save As
 Click on the Save In box
 Specify the drive in which you want to save it
 Type the file name in the File name box
 Specify the Save As type
 Click on Tools
 Click General Option or Security Options
 Type the password to open
 Type the password to modify
 Click OK
 Reenter password to open
 Reenter password to modify
 Click OK
 Click Save
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TO OPEN A FILE SAVED WITH A PASSWORD
Click on file from the menu bar
Click Open
Specify the drive and folder where the file is
Click on the file name
Click Open
Enter password to open file
Click OK
Enter password to modify
Click OK
TO DELETE A PASSWORD
With the file already open, click File
Click Save As
Click Tools
Click General Options Or Security Options
Delete the password to open, and the password to modify
Click OK
Click Save
TO TYPE ON AN ENVELOP
Click Tools menu
Point to Letter and Mailing
Click Envelopes and Labels
Click Labels tab Or envelopes depending on the one you want
Type the Delivery and Return Addresses in the respective boxes
Click Print
OR
Click on File menu
Click Page Setup
Click paper size
Click Specify the size of envelope of your choice
Click OK
WORKING WITH TABLES

Rows and columns that make up a table can be created easily
within the Microsoft Word program. These rows and columns are
drawn with dotted lines and can only be seen faintly on the screen.
You can on your own decide on the areas of your table that will
have properly drawn lines. There are several line types and format
to choose from. You can also split or merge columns to suit your
own specifications. However, to make any change in a created
table within the program, your cursor must be within the created
table structure.
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Tables are made up of cells. A Cell is made up of one
intersecting box between a row and a column. A Cell, Row or
Column specification can Reference various operations with a
table.
TO CREATE A TABLE
 Move your cursor to where you want the table to appear
 Click Table menu.
 Click Insert table
 Type the number of columns and of rows you want (you can
use the
arrows).
 Click Ok.
TO SORT DATA IN MICROSOFT WORD

 Highlight the text you want to sort
 Click on Table menu
 Click sort
 Click Ascending or Descending
 Click Ok
OR
 Click Sort Ascending or Descending on tables and border bar
TO CALCULATE IN MICROSOFT WORD

 Position the Cursor in the cell where you want the answer
 Click table on the menu bar
 Click Formula
 Specify the formula (e.g. SUM for addition)
 Specify the direction of the cells to add with reference to the
result cell (i.e. left or right
 Click Ok.
TO FIX TEXT DIRECTIONI WITHIN A TABLE
 Select the cell

 Click format on the menu bar
 Click text direction
 Specify the direction of your choice
 Click Ok
OR
 Click text direction on tables and border bar
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DISPLAYING/HIDE TABLE GRIDLINES
When you create a table and you cannot see any dotted lines as
mentioned earlier, you can give a sequence of commands that will
display them accordingly. The command includes:
 Click tables
 Click show gridlines or hide table. (if shows and you want to
hide)
TO CREATE BORDERS IN A TABLE

Placing borders in a table is a very simple but technical exercise.
Using the menu bar options you can indicate your border position
by using the Box in the borders command. However, several short
cut tools to your border placement are available. Before you can
place a border in a table successfully when using the short cut
tools, you must be sure of your cursor position. Borders are placed
relative to the position of your cursor. To place border in several
cells, you can highlight the cells before making your selections.
Now look at the two ways of placing borders with the menu bar
options coming first.
TO PLACE BORDERS IN A TABLE

 Highlight the table
 Click format on the menu bar
 Click borders and shading
 Click border tab
 Choose a line style
 Choose color for the line style
 Choose the line thickness of your choice
 Fix the borders as appropriate
SHADINGS IN A TABLE
Shaded areas that will enhance our presentations can be placed in
tables. Various degrees of shades have been specified. We can
choose any shade that will suit our purpose. To do this,
 Click format
 Click borders and shading
 Click shading tab (if this option is not selected presently).
 Select the shade of your choice.
 Click Ok.
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TO SPLIT COLUMN CELLS
 Click table
 Click split cells.
 Specify the number of columns that you want the cell to be split
into.
 Click Ok.
NB: To split entire columns make sure the columns are sleeted.
TO MERGE COLUMN CELLS

 Select the cells that you want to merge.
 Click merge cells
TO ADD MORE ROWS TO A TABLE

 Click insert row
 Select the position where you want to insert rows (above or
below)
TO ADD MORE COLUMNS TO A TABLE

 Click table menu
 Point to insert column
 Select column to the left or column to the right
TO DELETE CELLS/ROWS/COLUMNS IN A TABLE

 Click table
 Click delete cell.
 Click the option you want
 Click ok.
TO ADJUST YOUR COLUMN WIDTH OR ROW HIGHT

 Highlight the column or row that you want to adjust.
 Click cell height and width
 Click row to change your row height or alignment options.
 Click column to change your column width
 Type the number that you want to increase or decrease to
OR
 Click auto fit to have your column automatically fitted to your
text.
 Click Ok.
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TO INCREASE OR DECREASE THE COLUMN WIDTH
MANUALLY
 Move your mouse pointer to the line you want to move until
your mouse pointer changes to sign.
 Drag to increase or reduce the column width
TO SPLIT YOUR TABLE

 Position your cursor at the point where you want to split the
table
 Click Table Menu
 Click Split Table.
TO SPLIT CELLS
 Select the cells you want to split
 Click on Split
TO MERGE CELLS
 Select the cells you will merge
 Click Table menu
 Click merge
NUMBERING PAGES
To give your page numbers,
 Click Insert menu.
 Click Page Numbers
 Select your page number position (bottom of page or Top of
page)
 Select your alignment position (as above if current setting is not
suitable for you ).
 If you want to Show Number on the first page, click Show
Number on First page (if the option is not ticked)
 Click Ok
N.B: You can change the page numbers format to become letters or
roman figure (i.e A, B, C or I, ii, iii) if you wish. To do this,
 Click on Insert menu
 Click page numbers
 Click format
 Click on number format button
 Make your necessary selection
 Click Ok
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TO CHECK YOUR SPELLINGS
The version of the Microsoft word program on windows 2000
can check your spellings as you are typing or inputting your
text. Microsoft Word has an in-built dictionary, which it uses to
check words as you input your text. Any word that is not found
in its dictionary is assumed to have been incorrectly spelt.
However, you can build your dictionary or add words of your
choice to the Microsoft word dictionary. This will reduce the
number of incorrectly spelt words that you may have in the
course of typing your text. You can check your preciously typed
document spelling by doing the following:
 Right Click the Text: When Microsoft word indicates an

incorrectly spelt document, it will display a float menu with
several options for you to choose from if your click on top or the
word. The options apply as follows:
 Ignore-: Choosing this option implies that the program should
ignore the supposedly miss-spelt word.
Ignore All-: Any occurrence of the word indicated will be
ignored if you choose this option.
 Change-: Before choosing this option, you will have to make a
choice of word from the suggestions given. This option specifies
that the incorrectly spelt word should be replaced by your
choice from the list.
 Change All-: This option is used to change every occurrence of
a word that needs to be changed. As in change, you need to
make your choice of word from the suggestions given before
you make this choice.
 Add: - This option implies that some of the incorrectly spelt
word displayed should be added to a dictionary, because it may
be correct but it is not added to the dictionary. For that, the
dictionary could be one of your choices. To specify a dictionary,
Click add to dictionary in the dialog box and type the dictionary
names or selects an already created dictionary from the list by
using the adjacent arrow.
FINDING AND REPLACING TEXT

The find command helps you to locate a particular word within
a selection and optionally change it, while the replace command
allows you to change a word directly.
To find a word (s).

 Click and highlight the text in which the word is located.
 Click Edit.
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 Click Find.
 Type the word you want to find in the box.
 Click Replace Tab.
 Type the text you want to replace with in the replace with box.
 Click Replace Button.
 Click find next (to confirm a replacement).
 Click replacement (if it is appropriate) of click find next (if it
isn’t).
 Or if the words are uniquely defined,
 Click Replace All.
N.B: You may also have to specify some additional conditions to
make your search easy. To do this for any suitable option, Click
the box beside your choice.
LOOKING UP WORDS
Looking up words is a feature of the Microsoft word processing
program that allows us to check for synonyms, Antonyms and
related words for any specified word. When you need another
word to enhance and improve your word processing
presentations this is a handy tool to rely on. The commands that
you need to carry out to check various words includes:
 Select the word to look up
 Click Tools Menu
 Point to language
 Click Thesaurus.
 Specify the word that you want to look up
 Specify the synonym or Antonym or Related word replacement.
 Click look up to see more options
 Click Replace to change word.
GRAMMAR CHECKS
Grammatical errors can also be checked and corrected in this
Microsoft word processing program. The program will criticize
your grammatical expressions and appropriate suggestions will
be given to you. You are not however compelled to accept these
suggestions. While your document grammar is being checked,
the spelling check program will also be in operation. To check
for grammatical errors without having a spelling check exercise,
you do the following:
 Click Tools.
 Click Options
 Click on Spelling and Grammar tab
 Clear the check spelling box option and click Ok.
21
The commands that are used to check grammatical errors
include:
 Click Tools.
 Click Grammar
The following are options available and their implications:
 Click change to accept a given suggestion.
 Click ignore/ignore rule, if you do not want to accept the
suggestion that you are given.
 Click next sentence, to see
 Click explain, if you do not understand why options available
to.
WORKING WITH PAGES

Within the Microsoft program environment, you can select options
to change your page settings if the default system settings do not
suit you. You can set your margins, insert page numbers, break
pages, and specify your paper size. Etc.
BREAKING PAGES
While you are working, you may wish to begin a new page before
the system set page location. To do this,
1. click insert,
2. Click Break
3. Click page break (If it isn’t selected).
4. click ok.
SETTING YOUR MARGINS

The page layout view allows you to see the effect of you page
settings. This is because as was mentioned earlier on the view
displays your document page as it will be printed. To work with your
margins.
TO SET PAPER MARGINS

1. Click File.
2. Click page setup.
3. Click margin tab (if it is not selected)
4. Use the arrows pointing up and down; change your settings as
you may wish.
5. Click ok.
22
MIRROR MARGINS
To print on both sides of a paper in your document, you can set
margins such that the facing pages will mirror each other i.e they will
correspond with one another. To create mirror margins.
1. Click file.
2. Click page setup.
3. Click the mirror margin button to select it.
4. Click ok.
FOR BINDING PURPOSES

You can use the GUTTER margins setting to add extra space to your
margin. To create a gutter margin,
1. Click file.
2. click page setup/
3. Click margins.
4. Type or select a number in the gutter on the gutter button.
5. Click ok.
USING HEADER AND FOOTERS

A header is any text or graphics that is usually printed at the top of
every page in a document while footer is any text or graphics that is
usually printed at the bottom of every page in a document. Headers
printed within the bottom margin. On the first page of a document,
you can have a unique header or have the page header omitted.
To set page Headers or Footers.
1. Click view
2. Click header and Footer.
3. Type in your Header
4. Click on the Header/Footer icon on the header/footer box.
5. Type in your footer
6. Click ok.
TO VIEW YOUR DOCUMENT PRINT

Microsoft word allows to see how your document will be printed to
ensure that your page settings are in format that you have specified.
You can magnify your page view size, view multiple pages, and
shrink to fit or view on the full screen.
Follow the steps specified below to view your print.
1. Click file.
2. Click print preview.
3. Click the multiple page icon to view more than a page.
OR
4. Click the magnify icon to magnify an aspect of the page.
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5. Move the mouse to the point that you want to magnified and
click.
OR
6. Click the shrink to fit icon to shrink your print view screen
OR
7. Click the down arrow to specify a percentage view.
8. Click close when you have finished viewing your document.
PRINTING YOUR DOCUMENT

In printing documents, you can select the printer that you want to
use, specify pages or number of copies to print etc.
1. Click on file menu.

2. Click print.
3. Specify the name of your printer.
4. Select a suitable page range.
5. Specify the number of copies to print
6. Click pages (to specify particular page numbers)
7. Click ok
TO DRAW A SHAPE
1. Click the tool shape that you want from the drawing tool
bar.
2. Position the mouse pointer where you want your drawing to
be
3. Click and hold down the left button, drag to draw.
NB: you can use the node rounded the shape at the edge of your
drawing to change the size. To make any changes on the shape
that you have drawn, make sure the shape is selected by clicking
on the drawing.
MAIL MERGING
Often times one may need to produce a letter or document
with similar contents to several people. To avoid a situation where
you will have to type or copy the same document over and over
again for each person, you can do what is called mail merging in
word processing. This term refers to the process whereby you
produce only two documents (the data file and the main document
file) in other to build a letter or document that will be addressed to
several people.
Your main document file contains the main text of your letter or
document. It is the aspect of your letter or document that is
consistent to all recipients. The data file is the file that contains
24
any information that is not consistent amongst recipients. This
includes addresses, personalized data or reference information.
Each information in the data file is represented by a field name.
in your main document, these field names are used as general keys
to indicate the location of each individual’s information. Your are
to type each individual’s information as a record set with the
boxes that will be displayed when you have created your data file.
You can add and remove any information that you may or may not
requires as you work with your documents.
TO PRODUCE A SET OF MAIL MERGED DOCUMENTS

1. Type the body of the letter and create space for the address.
2. Click on tools menu.
3. Point to letter and mailing
4. Click on mail merged (the main document option is
highlighted).
5. Clicks create.
6. Select form letter.
7. Click the active window option from the dialogue box.
8. Click the get data option (note that the data source option is
just highlighted).
9. Select create data source (if you have not already created it)
10.From the option field names in header row, select any field
name that you do not need in your document so that it can
be removed.
N.B To add any previously removed filed name, click the field
name and click add filed name button.
11. Click Ok.
12. Click edit data source if you want to include your
records immediately.
13. Type in your records following the fields specified.
N.B: You can delete, restore and find records here if you want
to. You can also view the contents of your source file. Choose
the appropriate option for any desire operation.
OR
14. Select open data source (if the data source is already
created).
15. Select the file that contains your data
16. Click the edit document option to enable you include the
fields to be used in your main document file (if it is not
already included).
17. Position your cursor at the point where you want any
field to appear.
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18. Click the insert Merge field from the Mail Merge menu
that has appeared on your screen.
19. From the field list displayed, CLICK the filed name that
you want at that point.
N.B: Ensure that you are through with your Main Document file
and Data file before you proceed. If you are not through with
any of these files, do the following:
i. Click tools
ii. Click the edit for the file type option that you want to
make changes in.
iii. Make the necessary changes and CLICK OK, if
required=.
1. Click tools
2. Click mail merge
3. Click merge
4. Click merge.
SELECTING A NEWSPAPER COLUMN

You may wish to divide your screen into columns that suit the
settings of a newspaper. To do this you need to specify the
number of columns that you want so that you can have a
newspaper pattern. Follow the steps below to achieve this result.
1. Click Format.
2. Click columns.
3. Select the number of columns that your want to divided your
screen into.
4. Set the margin for your columns
5. Specify what section to apply to
6. Click Ok.
HOW TO PREPARE A RESUME

There are two ways to prepare a resume in Microsoft Word. This
may be either by:
 Using a blank document
 Using the resume wizard
PREPARING A RESUME USING BLANK DOCUMENT

To prepare a resume using a blank document, all that needs to be
done is to specify the heading and appropriate subheadings that suits
the purpose of the resume and the specifications required, as well as
26
the taste of the owner. For example, a resume to be submitted in
application for a job may include:
TITLE Resume/Curriculum Vitae

PERSONAL DATA Surname, Other names, State, Data of
Birth
SCHOOLS ATTENDED State the names with dates
QUALIFICATIONS State your qualification beginning
with the latest
WORK EXPERIENCE State your work experience with
post held and date
REFERENCES State your references and their
addresses.
ETC
PREPARING A RESUME USING A RESUME WIZARD

1. Click on file menu
2. Click on new
3. Click on other documents
4. Click on resume wizard
5. Click on Ok
6. This opens leads you to the resume wizard
7. Click on next and specify the style of resume e.g.
contemporary, Elegant, or Professional.
8. Click on next to specify whether entry level, functional , etc
9. Click on next to add your names, address, phone number, e-
mail, etc
10. Click on next to add more headings or remove undesirable
ones
11. Click on finish
12. Click the appropriate boxes and fill in the required
information.
27
M.S EXCEL PROGRAMME
SPREADSHEET
A spreadsheet can be defined as any documentable work area
consisting of rows and columns suitable for any form of data
analysis. It consists of cells organized into rows and columns.
EXAMPLES OF SPREEDSHEET APPLICATIONS

 Microsoft Excel
 Corel Quattro
 Symphony
 Supper scale
 As Easy As
 Lotus 1-2-3
 Multiplex
SPREADSHEET CONCEPTS
COLUMNS
A column is made up of a series of boxes (cells) arranged
vertically in a workbook. There are 256 columns in a
worksheet, labeled A-IV ROWS
A row is made up of a series of boxes (cells) arranged
horizontally in a workbook. There a total 65536 rows in
worksheet. Rows are numbered from 1 to 65536.
CELL
A cell is the intersection of a row and a column. A cell is the
basic unit of a worksheet in which data can be stored. It is
identified by a label known as the cell address.
WORKBOOK
A workbook is the file in which you work and store your data.
It is the spreadsheet equivalent of documents. It keeps pages
(sheets) together in a single file. Because each workbook can
contain many sheets, you can organize various kinds of related
information in a single file.
WORKSHEET
What known as page in Microsoft word is called sheet in
Microsoft excel. Thus, a single workbook would consist of a
number of sheets. I other word, worksheet is actual work is
done in Microsoft Excel. The worksheet is made up of row
and columns.
28
Sheet Tabs The names of the sheets appear on tabs at the
bottom of the workbook window. To move from sheet, click
the sheet tabs. The sheet tab is at eh bottom of the worksheet.
VALID ENTRIES
A valid is any entry that is acceptable by the computer when
entered into a worksheet. There are three types of valid entries:
Label Entries: These are entries made using the alphabets i.3e.
A-Z
Value Entries: These are entries made using the numerals i.e.
0-9
Formula Entries: These entries that contain both alphabets and

numerals but in specified syntax.
TO ACCESS MICROSOFT EXCEL

1. Double-click Microsoft Excel icon on the desktop
2. Right-click the icon and click open
3. Click the icon and press Enter key
4. Click on Start on the Task bar point to programs
5. Click on Microsoft Excel
FEATURES OF MICROSOFT EXCEL

 Title Bar
 Menu Bar
 Standard Tool Bar
 Status Bar
 Scroll Bar
 Control Menu
 Control Buttons
Microsoft Excel has additional toolbars like
 Formatting Tool Bar
This is use as a short cut to the various menu options available
for changing the size, style, position and alignment of text.
 Query and Pivot Tool Bar
This provides short-cut to the various menu options available
for creating, modifying of interactive tables and filtering lists
that summarize data from various data sources
 Chart
This is use to create, format and draw various graphical
formats as a short cuts to menu options.
29
 Drawing Toll Bar
This is used for producing lines, shapes and graphics. You can
also place your text and/or graphics on top of each other for
greater document presentation and production.
 Forms Tools Bar
This is used to create and edit documents that are produced
using form formats.
 Tip Wizard
An optional display that comes on as you work to give hints on
the various steps that you could take to obtaining or achieving
your desire results.
- Visual Basic Tool Bar
This gives the short-cut keys to creating and modifying Visual
Basic Language codes as well as macros.
TO MAKE ENTRIES IN MICROSOFT EXCEL

Position the cell pointer in the cell where you want to make
your entry Type your text.
Note: You may as well click on the formula bar and type your
text after positioning the cell pointer.
TO EDIT ENTRIES
 Double click the cell and make your corrections
 Position the cell pointer in the where you want to make
your correction and do any of the following.
 Click on the formula bar and make your corrections
OR
 Press F2 and make your corrections
TO SELECT A CELL
 Click on the cell
TO SELECT A ROW
 Click on the row header
TO SELECT A COLUMN
 Click the column header
TO SELECT A RANGE OF CELLS
 Click on the first cell and drag to the last cell while holding
down the left mouse button.
TO SELECT AN ENTIRE WORKSHEET

 Click on the topmost left button
30
TO DELETE A ROW
 Select the row
 Click on Edit menu
 Click on Delete
TO DELETE A COLUMN
 Select the column
 Click on Delete
TO COPY AND PASTE

 Select the cell or range of cells from where you want to copy an
item
 Click on Edit menu. Click Copy
 Move the cell pointer to where you want to paste it.
 Click on edit menu.
 Click Paste
Or
 Simply click on Paste icon on the Standard toolbar
TO CUT AND PASTE

 Select the cell or range of cells from where you want to cut an
item
 Move the cell pointer to where you want to paste it
 Click Paste
Or
 Simply click on Paste icon on the Standard toolbar
TO DELETE A FORMULA
 Click the cell in which you want to center the formula
 Type = (an equal sign).
 Enter the formula type, e.g. Sum, Average etc
 Specify the range of cells in closed brackets
 Press ENTER key.
Tips
 You can enter the same formula into a range of cells by

selecting the range first, typing the formula, and then pressing
CTRL+ENTER.
 You can also enter a formula into a range of cells by copying
a formula from another cell.
31
TO USE AUTOSUM
 Select the range of cells of cells containing the figures that you
want to
sum, including the cell(s) in which you want to place the
sum(s)
 Click on AutoSum icon on the Standard toolbar
TO CLEAR CONTENTS, FORMATS, OR COMMENTS FROM

CELLS
 Select the cells, rows, or columns, you want to clear
 On the edit menu,
 Point to Clear,
 Click All, Contents, Formats, or Comments. This depends on
your choice.
Notes
 If you click a cell and then press DELETE or BACKSPACE,

Microsoft Excel removes the cell contents but does not
remove any comments, or cell formats.
 If you clear a cell, Microsoft Excel removes the contents,
formats, comments, or all the three from a cell. The value of a
cleared cell is 0 (zero), and a formula that refers to that cell
will receive a value of 0.
Tip To remove all comments from a worksheet, click Go To on

the Edit menu, click Special, and then click Comments. Then
point to Clear on the Edit menu, and click Comments.
TO UNDO A COMMAND
The undo command reverses the last command or deletes the last
entry you typed. To reverse more than one action at a time, click
the arrow next to the
Icon and then click the actions you want to undo. The command
name changes to Can’t Undo if you cannot reverse the last action.
 To undo recent actions one at a time, click Undo

 To undo several actions at once, click the arrow next to
Undo and select
From the list. Microsoft Excel reverses the selected action and
all action above it.
32
 To cancel an entry in a cell or the formula bar before
you press
ENTER, press ESC.
Tip: if you change your mind, click Redo
TO REPEAT THE LAST ACTION
 On the Edit menu,

 Click Repeat.
If the last action cannot be repeated, the Repeat command changes
To Cannot Repeat.
TO SAVE A FILE FOR THE FIRST TIME

 Click on file menu
 Click on Save As
 Specify the drive in which you want to save the file
 Type the file name
 Specify the “Save as” type
 Click Save
NB: For subsequent saving, click on File and click Save, or simply
click on the save icon on the standard toolbar.
TO SET FONT TYPE

 Move the cell pointer to the cell
 Click on Format menu
 Click on Cells
 Specify the font type of your choice
 Click OK
OR
 Click on the font type icon on the formatting bar and make your
selection.
TO SET FONT SIZE

 Move the cell pointer to the cell
 Click on Cells
 Click on Font
 Specify the font size of your choice
 Click OK
OR
 Click on the font type icon on the formatting bar and make your
selection.
33
TO COLOUR TEXT
 Select the text
 Click on Cells
 Click on Font
 Click on the color and specify the color of your choice
 Click OK
OR
 Click on the font color icon on the formatting bar and make your
selection
TO CREATE BORDER
 Select the text
 Click on Cells
 Click on Font
 Specify the lines style of your choice
 Choose a color from the color box
 Fix the borders appropriately
 Click OK
TO APPLY PATTERN TO YOUR WORKSHEET

 Select the text
 Click on cells
 Click on pattern
 Click on the pattern box and choose a pattern
 Choose a color for your pattern
 Click on OK
TO APPLY COLOR TO BACKGROUND

 Select the range of cells
 Click on Cells
 Click on Pattern
 Specify the color of your choice
 Click OK
TO ALIGN TEXT IN A CELL

34
 Click on Cells
 Click on Alignment
 Click on the vertical horizontal alignment buttons and specify the
alignment of your choice
 Click OK
OR
 Select the range of cells and click on the appropriate alignment
icon on the standard toolbar.
TO SET TEXT DIRECTION/ORIENTATION
 Select the cell or range of cells

 Click on Cells
 Click on Alignment
 Specify the orientation of your choice
 Click Ok
TO ADJUST COLUMN WIDTH

 Select the column
 Click on Format
 Point to Column
 Click on column width if you have any width in mind
 Specify the width of your choice
 Click OK
 Click on AutoFit to contents
TO INSERT COLUMN
 Position your cursor where you want to column to be inserted
 Click on Insert menu
 Click on Column
TO INSERT A ROWS
 Position your cursor where you want to row to be inserted
 Click on worksheet
TO INSERT A WORKSHEET
 Move to the sheet where you want to insert another sheet
 Click on worksheet
35
TO CREATE A NEW BLANK WORKSHEET
 Click on File menu

 Click on New
 Choose General tab
 Click workbook
 Click OK
TO CREATE A NEW WORSHEET BASED ON A TEMPLATE

 Click on New
 Choose spreadsheet solutions tab
 Click the template for the type of worksheet you want
 Click OK
TO RENAME A SHEET
 Double-click the sheet tab.
 Type a new name over the current name.
TO DELETE SHEETS FROM A WORKBOOK

 Select the sheets you want to delete.
 Click on the Edit menu
 Click Delete Sheet.
TO ZOOM YOUR WORKSHEET

 Click on Zoom
 Specify the zoom percentage of your choice
 Click OK
TO SHOW/HIDE A TOOL BAR

 Click on View menu
 Point to toolbars
 Click on the toolbar you want to show/hide
TO PLOT CHART
 Click on Chart
 Specify the type of your choice
 Choose a chart sub-type
36
 Click the “Press and Hold to View sample” button and see how
your chart will look like
 Click Next and specify your data range series eg Rows/Columns
 Click Next type your chart title and category titles
 Click on Next and number your chart (optional)
 Click Finish
TO FORMAT A CHART
 Highlight the chart
 Click Format menu
 Click Selected chart Area
 Carryout your formatting
 Click Ok
TO INSERT CURRENCY SYMBOL

Currency Formats are used for general monetary values. To insert
such symbols e.g. dollar ($) symbol, follow the procedure spelt out
bellow:
 Click on cells
 Click on numbers tab
 Click on Currency from the Category section
 Specify the currency type from the symbol section
 Specify the number of decimal places
 Click OK
TO USE THE PASTE FUNCTION

 Click on Function
 Specify the Function category Statistical or Math & Trig.
 Specify the function name
 Click ok
 Fix in the numbers
 Click OK
TO APPLY ARTISTIC TEXT TO YOUR WORSHEET

 Click on Picture
 Click WordArt
 Click on the WordArt Format of your choice from the WordArt
gallery provided
 Click OK
37
 Edit if necessary (i.e. font type and size, bold, italics etc)
 Click OK
TO APPLY SHADOW TO OBJECT/ARTISTIC TEXT

 Click the object or text to select it
 Click the shadow icon on the Drawing tool bar
 Specify the shadow type of your choice
TO REMOVE SHADOW
 Click the object or text to select it
 Click the shadow icon on the Drawing tool bar
 Click No shadow
TO COLOR SHADOW
 Highlight the text or object
 Click the Shadow icon on the Drawing tool bar
 Click Shadow settings
 Click shadow color button
TO MOVE OF COPY SHEETS

Caution be careful when you move or copy sheets. Calculations or
charts based on data on a worksheet might become inaccurate if
you move the worksheet. Similarly, if you move a worksheet
between sheets referred to by a 3-D formula reference, data on the
worksheet might be included in the calculation.
1. To move or copy sheets to another existing workbook, open the

workbook that will receive the sheets.
Switch to the workbook that contains the sheets you want to move
or copy, and then select the sheets.
2.On the Edit menu, click Move or copy sheet.

In the Book box, click the workbook to receive the sheets. To
move or copy the selected sheets to a new workbook, click New
book. In the before sheet box, click the sheet before which you
want to insert the moved or copied sheets.
3.To copy the sheets instead of move them, select the create a copy
check box.
Tip To move sheets within the current workbook, you can drag the
selected sheets along the row of sheet tabs. To copy the sheets, hold
38
down CTRL, and then drag the sheets; release the mouse button
before you release the CTRL key.
HIDE A ROW OR COLUMN

 Select the rows or columns you want to hide.
 Click on the Format menu,
 Point to either Row or Column,
 Click Hide.
DISPLAY HIDDEN ROWS OR COLUMNS

To display hidden rows, select cells in the row above and in the
row below the hidden rows.
To display hidden columns, select cells in the column to the left
and in the column to the right of the hidden columns.
 Click on the Format menu,

 Point to either Row or Column
 Click Unhide.
Tip If the first row or column of a worksheet is hidden, click Go To

on the Edit menu Type A1 in the Reference box and click OK. Point
to Row or Column on the format menu, and then click Unhide.
TO PROTECT A WORKSHEET
 Click on Tools Menu
 Point to Protection
 Click on Sheet
 Specify what you want to protect the worksheet for
 Enter the password
 Reenter the password
 Click OK
TO REMOVE PROTECTION FROM A WORKSHEET
 Click the Tools menu

 Point to Protection
 Click Unprotect sheet
 Click OK
TO PROTECT A WORKBOOK
 Click on Tools menu
 Point to protection
39
 Click on Sheet
 Specify what you want to protect the worksheet for
 Reenter the password
 Click ok
TO REMOVE PROTECTION FROM WORKBOOK

 Click the Tools menu
 Point to protection
 Click Unprotect workbook
 Enter the Password
 Click OK
TO SORT DATA
 Click on Data menu
 Click on Sort
 Specify the order of your choice
 Click OK
TO JUSTIFY A RANGE OF CELLS

 Click Cells
 Click Alignment
 Click justify
 Click OK
TO INTRODUCE HEADER AND FOOTER TO WORKSHEET

 Click on Header and footer
 Choose the Header and Footer tab
 Click on Custom Header button
 Type the header in the appropriate section (Left/Center/Right)
 Click the Custom Footer Button
 Type the footer in the appropriate section (left/Center/Right)
TO SAVE A FILE WITH PASSWORD
 Click on file from the menu bar

 Click Save As
 Click on the Save in button, and specify the drive in which
you want to save it
 Type the file name in the Filename box
 Specify the Save As type
 Click General Options
40
 Type the Password to options
 Type the Password the open
 Type the Password to modify
 Click OK
 Reenter Password to open
 Click OK
 Reenter Password to modify
 Click OK
 Click Save
TO OPEN A FILE SAVED WITH A PASSWORD

 Click on File from the menu bar
 Click Open
 Specify the drive and folder in which the file is
 Click on the file name
 Click open
 Enter the Password to open
 Click OK
 Enter Password on modify
 Click OK
TO DELETE A PASS WORD

 With the file already open, click File
 Click Save As
 Click Tools
 Click General Options
 Delete the password to open, and the password to modify
 Click OK
 Click Cancel on the Save As box
 Click Save
TO DO PAGE SETUP IN MS-EXCEL

 Choose page Setup
 Choose the page tab
 Specify the Orientation of your choice
 Specify the paper size
 Click OK
TO SAVE A WORKBOOK FOR USE IN ANOTHER PROGRAM

Caution If you save a Microsoft Excel 2000 workbook in a different
file format, formats and features unique to Excel 2000 will be lost.
41
 Open the workbook you want to save for use in another program.
 Click on the File menu,
 Click Save AS.
 In the File new box, type a new name for the workbook.
 In the Save as type list, click a file format that you know you can
open in the other program.
 Click Save.
FINDING AND REPACING TEXT

The Find command helps you to locate a particular word within a
selection and optionally change it, whilst the Replace command
allows you to change a word directly.
TO FIND a word(s)
1. Chick and highlight the text in which the word is located.
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INTRODUCTION TO CORELDRAW 9.0
Corel draw is a graphical application that has high quality tools
and effects that make graphical designing very easy which let you
work efficiently to produce high-quality graphics. Corel draw is one
of the market leaders in computer drawing/Graphics Software. It is
also Desktop publishing software designed by the Corel Corporation.
CorelDraw is a comprehensive vector-based drawing program that
makes it easy to create professional artwork from simple logos to
intricate technical illustrations.
Examples of Graphics Software Are As Follows:

1. Corel Ventura
2. Cool 3D graphic
3. Corel draw
4. Lotus freelance
5. Harvard Graphics
6. Instant artist
7. Macro media
8. Paintbrush
9. Paint
10. Photoshop
11. Dream weaver
12. Flash Etc
HOW TO ACCESS CORELDRAW
 Double click on the CorelDraw program icon the windows

environment
Or
 Right click on the core Draw icon on the windows
environment
 Left click in Open
Or
 Click on start on the task bar
 Point to programs
 Point to CorelDraw 9
 Click on CorelDraw 9.0 Graphic
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HOW TO EXIT CORELDRAW 9.0

 Click on Exit
Or
 Click on the CorelDraw control on the title bar
 Click on close
Or
 Click on close icon among the control icon on the title bar
CORELDRAW FEATURES
The Program title bar: this displays the name and the title of the
program, which is opened, and the name assigned to the graphic.
The Menu bar: this is where commands can be carried out for
operations. The Standard toolbars: the standard toolbar contains
graphic buttons that represent commands. Some are shortcuts to menu
commands; others are commands that are available only as toolbar
buttons.
The property bar: The property bar, whose appearance is similar to
a toolbar, provides you with quick access to frequently, used
functions that are relevant to the active tool or the task you are
currently performing. For example, when you click the Text tool, the
property bar contains only text-related commands
The Toolbox: The Toolbox contains tools for creating, and
modifying objects interactively. The drawing tools let you design a
variety of objects for your drawing, and the shaping tools let you
modify your drawing. The Toolbox also contains tools that let you
apply a number of effects interactively.
Furthermore, the toolbox contains fly outs, which are toolbars that are
accessible through one tool in the toolbox. A small black arrow at the
bottom right corner of a tool indicates that it is fly out group with
other tools. You can separate fly outs from the toolbox to display
them as separate toolbars.
The Drawing Window: The large white portion of the Corel Draw
application window is the drawing window, you can draw any where
in the drawing window, but only objects that appear on the drawing
page can be print out.
The printable page: The rectangle in the center with the drop
shadow is the drawing page. These areas are enclosed by a rectangle
44
with a shadow effect. Although you can draw any where in the
drawing window, only objects on the drawing page can appear in
your print jobs.
The Ruler guides: Ensuring tools that are displayed on the left side
and along the top of the application window. The rulers help you size
and position the objects in your drawing.
The Scroll Bars: To scroll means to shift the view in the window to
see portions of a document that is outside the current viewing area.
You can scroll by using the scroll bars by the right and bottom edges
of the window.
The Color Palette: A toolbar that displays a series of color swatches,
It is used to select colors for use in Corel Draw. You can display
multiple on-screen color palettes. They can be docked or left floating
in the application window.
WING THE TOOLBAR

You can modify your work area by displaying , hiding, sizing, or
docking the toolbars. You can also dock a toolbar to any side of your
screen. When you dock a toolbar, it becomes horizontal when placed
on the top or bottom side of the application window or vertical when
placed on the left or right side.
TO DISPLAY TOOLBARS
 Click window menu
 Point to toolbars
 Specify the toolbar of your choice
 Note that when you specify any toolbar the box beside
the toolbar will be marked, that tells you that it can be
displayed
 Click ok.
TO HIDE TOOLBARS
 Click window
 Click on toolbars
 Specify the toolbar you want to remove
 Note that when you are removing a particular toolbar the
box beside the toolbar should not be marked
 Click ok.
TO DOCK TOOLBARS
Drag the title bar of the toolbar that you want to dock toward
the top of the application window or to any of the other sides.
TO SIZE TOOL BARS
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You can size only suspended toolbars; that are not lying
horizontally on the upper part of the window.
 Position the cursor over one of the toolbar’s edges and

wait until it becomes a two-sided arrow.
 Drag until the toolbar is the shape you want.
USING THE TOOLS ON THE TOOLBOX

Below describes all of the tools in the Corel Draw toolbox. As
mentioned earlier the toolbox contains fly outs, which are toolbars
that are accessible through one tool in the toolbox. A small black
arrow at the bottom right corner of a tool indicates that it is a fly
out grouped with other tools.
- THE PICK TOOL: Let you select and transform objects.
- THE SHAPE TOOL (F10): Lets you edit the shape of
objects, you can crop bitmap object using the shape tool and
node editing.
- THE KNIFE TOOL: Lets you cut through objects.
- THE ERASER TOOL:Lets you remove part of your
drawing.
- THE FREE TRANSFORM TOOLS: Lets you transform
your object by using the free rotation, angle reflection,
scale, and skew tools.
- THE ZOOM TOOL (F 2,3,4): Lets you change the
magnification level in the drawing window. It let you
reduce or magnify the view of your drawing. You can zoom
in for a more detailed view, or out for a broader view.
- THE PAN TOOL: Lets you move the display of the
drawing window.
- THE FREEHAND TOOL (F5): Lets you draw lines and
curves by dragging the mouse like a pencil on paper.
- THE BEZIER TOOL: Lets you draw curves using a
connect-the-dots style of drawing.
- THE ARTISTIC MEDIA TOOL: Provides access to the
Brush, sprayer, calligraphic, and pressure tools.
The Artistic Media tool had five modes: Preset Mode, Brush
mode, object sprayer mode, calligraphic mode, and pressure-
sensitive mode. You can also select the type of Artistic Media
stroke you want to use by clicking the appropriate button on the
property Bar. You must first click the Artistic Media tool to
display its property Bar controls.
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- THE DIMENSION TOOL: Lets you draw vertical,
horizontal, slated, or angular dimension lines.
- THE CONNECTOR TOOL: Lets you join two objects
with a line.
- THE FLOW CHARTS: Lets you join two objects with a
flow chart line.
- THE RECTANGLE TOOL (F6): Lets you draw
rectangles and squares.
- THE ELIPSE TOOL (F7): Lets you draw ellipses and
circles.
- THE POLYGON TOOL: Lets you draw polygons and
stars.
- SPIRAL TOOL: Lets you draw symmetrical and polygons
and stars.
- THE GRAPH PAPER TOOL: Lets you draw a grid of
lines similar to that on graph paper.
- THE TEXT TOOL (F8): Lets you type words directly on
the screen as Artistic text.
- THE INTERACTIVE MESH TOOL: Lets you apply a
net grid to an object.
- THE INTERACTIVE DISTORTION TOOL: Lets you
apply transparencies to objects.
- THE INTERACTIVE EXTRUDE TOOL: Lets you
apply a third dimension to objects.
- THE INTERACTIVE CONTOUR: Lets you apply a
contour to an object.
- THE EYDROPPER TOOL: Lets you fill an object on the
Drawing window after selecting a fill using the Eyedropper
Tool.
- THE OUTLINE TOOL: Opens a fly out that lets you set
the outline properties.
- THE FILL TOOL: Opens a fly out that lets you set the fill
properties.
HOW TO ENTER TEXT TO CORELDRAW GRAPHIC
 Click on the Artistic text tool on the toolbox

 Move your mouse to a blank area on the screen
 Click once to display the cursor
 Type from the keyboard.
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HOW TO HIGHLIGHT TEXT
Before you can make any effect to your  Click on the font icon
text  Specify the font style of your choice
You must highlight (select) the text  Click on Ok.
with text tool
 Click on the text tool on the tool box HOW TO UNDERLINE TEXT
 Position your pointer at the  Highlight the text you want to
beginning of the text underline
 Click once to position the cursor  Click on the text menu
 Click firmly by holding the mouse  Click on format text
button  Click on the font tab
 Drag across the text.  Click on the underline icon
 Specify the underlining style of your
TO SET FONT SIZE choice
 Highlight the text you want to set  Click on Ok.
font size with text tool
 Click on the text menu HOW TO UNDERLINE TEXT
 Click on the format text  Highlight the text you want to
 Click on the font tab underline with text tool
 Specify the font size of your choice  Click on the text menu
from the size icon.  Click on format text
 Click OK.  Click on the font tab
 Click on the underline icon
TO CHANGE FONT  Specify the underlining style of your
 Highlight text you want to change choice
font  Click on Ok.
 Click on the text menu
 Click on format text
 Click on the font tab
HOW TO APPLY NAIRA SIGN

 Highlight the text you want to apply naira sign
 Click on the text menu
 Click on format text
 Click on the font tab
 Click on the strikethrough icon
 Specify the strike through type of your choice
 Click on Ok.
TO CHANGE CASE
 Highlight the text with text tool
 Click on text menu
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 Click on edit text
 Click on the options on the edit text box
 Specify the case of your choice.
 Click on Ok.
HOW TO EDIT TEXT WITH THE EDIT TEXT DIALOG BOX
The easiest way to size objects/text is to drag the nodes of the selection box
using the mouse. Corel Draw display the object’s outline while you drag, so
that you can preview the effects of the new size.
 Type in your text with the Artistic text tool

 Observe that nodes are displayed around the text
 Hold to one of the nodes at the right side and drag out or in
 Hold on one of the nodes at the upper side and drag upward or
downward
DRAWING BASIC SHAPES

Corel Draw provides drawing tools for drawing basic shapes, such as
rectangles, ellipses, polygons, stars grids, and spirals. To draw a shape with
one of these tools, drag diagonally in any direction until the shape is the
size you want. For each tool, the status bar displays the dimensions of the
shape as you draw it.
HOW TO DRAW RECTANGLE OR A SQUARE

 Click on the rectangle tool on the toolbox
 Position the cursor where you want the rectangle to appear
 Drag diagonally to draw the rectangle.
HOW TO CURVE THE FOUR EDGES OF A RECTANGLE OR

SQUARE
 Highlight the rectangle with pick tool
 Click on the shape tool on the object toolbox
 Observe that nodes will appear around the object
 Hold to one of the nodes and drag in.
OR
 On the property specify the rounded corner of your choice by clicking
on the left rectangle corner roundness icon or right rectangle corner
roundness icon.
HOW TO CURVE AN EDGE OF AN OBJECT

 Highlight the rectangle with pick tool
 Click on the shape tool on the object toolbox
 Observe that nodes will appear around the object.
OR
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 Click once on one of the nodes
 Observe that other nodes disappears
 Click and drag the selected node inside.
HOW TO DRAW ELLIPSE

 Click on the ellipse tool on the toolbox
 Position the cursor where you want the ellipse to appear
 Drag diagonally to draw the ellipse.
HOW TO DRAW ARC WITH ELLIPSE

 Draw an ellipse
 Highlight the ellipse with pick tool
 Click on the pie icon on the property bar.
HOW TO DRAW PIE WITH ELLIPSE

 Draw an ellipse
 Highlight the ellipse with pick tool
 Click on the pie icon on the property bar.
HOW TO DRAW POLYGON

 Click on the polygon tool on the toolbox
 Position the cursor where you want the polygon to appear.
 Drag diagonally to draw the polygon
HOW TO SET THE SIDES OF POLYGON

 Draw a polygon with the polygon tool
 Highlight the polygon
 Click on the number of point on polygon on the property bar.
HOW TO CREATE STAR

 Draw a polygon with the polygon tool
 Highlight the polygon
 Click on the polygon/star icon on the property bar
 Click on the shape tool
 Observe that there are nodes around the object
 Hold to one of the nodes and drag insides.
DRAWING LINES AND CURVES

The Freehand tool lets you draw lines and curves by dragging the mouse
like a pencil on paper. You can format lines and curves as you do outlines.
HOW TO DRAW CURVE

 Click on the freehand tool on the toolbox
50
 Position the cursor where you want the curve to start
 Click and drag to draw the curve.
Note: You can erase a portion of a curve as you are drawing the curve,
without releasing the mouse button, hold down SHIFT on the keyboard and
drag backwards along the portion of the curve you want to erase. When you
are finished erasing, you can resume drawing your line by releasing the
SHIFT key and continue to drag the mouse.
HOW TO DRAW PERFECT LINES

 Open the fly out by the freehand tool
 Click on the connector line tool
 Hold down the control key on the keyboard
 Position your cursor where you want to start
 Click on drag to draw the line
 Click the mouse if you have gotten your desired line
 Release the mouse button.
Note that you can also draw lines with the freehand tool.
HOW TO SET OUTLINE THICKNESS

 Highlight the line or object you want to set its outline thickness with
pick tool
 Click on the outline tool
 Specify the point of outline thickness of your choice among the option
OR
 Highlight the line or object you want to set its outline thickness with
pick tool
 Click on outline pen dialog
 Type the new line width in the width box
 Click on Ok.
You can also adjust or set the thickness of width using the interactive fill
tool
 Highlight the object with the pick tool
 Click the interactive fill tool
 On the property Br, type a width in the outline width icon.
HOW TO COLOR OUTLINE

 Highlight the object you want to color its outline with pick tool
 Click on outline tool on the toolbox
 Click on outline pen dialog
 Click on the color icon
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 Click on Ok
OR
 Highlight object you want to color it is outline with pick tool
 Right-click on any color of your choice among the color palette.
Note: you can also drag a color from the color palette to the object’s edge.
As the mouse pointer moves over the object, it changes shapes to show
where the color will be applied.
HOW TO APPLY BEHIND FILL

 Highlight the object you want to behind fill
 Apply any color style on the object and outline
 Click on the outline pen dialog
 Click on behind fill icon
 Click on Ok.
HOW TO FIT TEXT TO PATHS

 Make sure that both the text and object are close to each other
 Highlight both the text and object
 Click on Text menu
 Click on Fit text to path.
OR
 Highlight the path you want to fit text with pick tool
 Click on text menu
 Click on fit text to path
 Type your text from the keyboard.
HOW TO SEPARATE TEXT FROM PATH

 Highlight the object with pick tool
 Click on arrange menu
 Click on separate
 Remove the highlighting
 Select the object you wish to separate and move.
HOW TO USE THE CALLOUTS

The callout tools lets you create callouts (lines used to point to components
in drawing. A callout line can consist of one or two segments) for labeling
your drawing. For callouts to be effective, they must be linked to the objects
they are labeling.
52
HOW TO DRAW A TWO-SEGMENT CALLOUT
 Open the fly out by the free hand tool
 Click on the dimension tool
 On the property bar click the callout button
 Click where you want the first part callout to start and drag
 Click once where you want the first part to end and where you want the
second part to start.
 Click once where you want to place the callout text
 Type the callout text from the key board.
HOW TO HIGHLIGHT TEXT OR OBJECT WITH PICK TOOL

 Click on the pick tool on toolbox
 Point directly to the object you wish to highlight
 Click once on the object.
HOW TO ROTATE OBJECTS

 Click on the object you want to rotate twice
 The rotation and skewing handles appears as two-way arrows
 Click a rotation handle (the corner two-way arrows) and drag in a
clockwise or counterclockwise direction to rotate.
OR
 Click on the shape tool fly out
 Click on free transform tool
 Click on the free rotation tool on the property bar
 Select the object you want to rotate
 Click and drag to rotate the object.
APPLYING COLORS TO OBJECTS

You can apply uniform fills using the uniform fill dialog box, the
interactive fill tool, or the on-screen color palette. The uniform fill dialog
box lets you exercise more control over the fill. The other on-screen
methods let you apply color more quickly and easily.
USING THE UNIFORM FILL

 Highlight the object you want to apply color
 Click on fill tool on the toolbox
 Click on uniform fill dialog
 Click on name icon below the dialog box displayed
 Specify the name of the color you want to apply
53
 Click on Ok.
USING THE INTERACTIVE FILL TOOL

 Select the object with the pick tool
 Click on the interactive fill tool on the toolbox
 Click on fill type icon on the property bar
 Click on uniform fill
 Click on uniform fill type icon
 Choose a color model
 Click on edit fill icon on the property bar
 Make your necessary selections from the displayed dialog box
 Click on Ok.
USING THE COLOR PALETTE

 Highlight the object with the pick tool.
 Click the color you want from the on-screen color palette
 To display more color on the color palette, click on the arrow at the
bottom of the color palette.
 You can also drag a color from the color palette to any object. As the
mouse pointer moves over the object, it changes shape to show where
the color will be applied.
TO MIX A COLOR USINIG THE COLOR PALETTE

 Hold down control key on the keyboard
 Specify a color from the color palette
 Release the mouse button before releasing control key.
HOW TO DISPLAY THE COLOR PALETTE

 Click on windows menu
 Point to color palette
 Specify the group of color of your choice.
TO FILL OBJECT WITH FOUNTAIN FILL

A complex fill that displays a progression between two colors that follow a
linear, radial, conical, or square path, Fountain fills are also known as
gradient or graduated fills. In the fountain fill dialogue; there are four types
of fountain you can use on your objects, these are
LINEAR:Lets you apply a linear fountain fill, which displays a progression
of colors in straight line.
54
RADIAL: Lets you apply a radial fountain fill, which displays a
progression of colors in a series of concentric circles that radiates from the
centre of the object.
CONICAL: Lets you apply a conical fountain fill, which displays a
progression of color in a circular path that radiates from the center of the
object.
SQUARE: Lets you apply as square fountain fill, which displays a
progression of colors in a series of concentric squares that radiates from the
center of the objects outwards.
TO APPLY FOUNTAIN FILL TO OBJECT

 Highlight the object you want to apply fountain fill with pick tool
 Open the fill tool fly out
 Click fountain fill dialog
 Choose one of the following fountain fill types: Liner, Radial, Conical,
and square on the color blend section
 Click on the two color
 Click on the first color icon and click the color you want at the end of
the color progression
 Click on Ok.
You can move the Mid-Point slider to set the mid-point between the two
colors. You can click one of the following buttons to set the direction: the
direct button, the clockwise path and the counterclockwise color path.
You can also click on the preset icon and specify the color of your choice.
TO APPLY FOUNTAIN FILL USING THE INTERATIVE FILL

TOOL
 Click on the interactive fill fly out
 Click on the interactive fill tool
 Click on the fill type icon on the property bar
 Click on fountain fill
 Specify the style of fill of your choice
 Click on the first fill picker icon
 Click on the second fill picker icon
 Specify the color of your choice.
TO FILL OBJECT WITH PATTERN FILL

Pattern fill are specific, regular descriptions that can be tiled. There are
three types of pattern fills: two-color, full-color, and Bitmap.
 Highlight the object you want to apply pattern fill
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 Open the fill tool fly out
 Click on pattern fill dialog
 Using two-color
 Click on 2-color
 Specify the pattern of your choice
 Click on the first color icon
 Click on the second color icon specify the color of your choice
 Click on Ok.
USING FULL COLOR

 Click on full color
 Click on the icon that shows the sample of the pattern
 Click on Ok.
USING BITMAP
 Click on Bitmap
 Click on the icon that shows the sample of the pattern
 Click on Ok.
APPLYING TEXTURE FILL TO OBJECT

A categorize generated fill, such as water, minerals, and clouds that you can
use to give your objects a natural appearance. Texture fills, unlike tiled
bitmap fills, fill a designated area with one image instead of with a series of
repeating images.
Texture fills are fills that look clouds, water, gravel, minerals, and other
natural and artificial substances. Corel Draw provides preset textures, and
each texture has a set of options that you can change.
TO APPLY TEXTURE FILL

 Highlight the object you want to apply texture fill with the pick tool
 Click on the fill tool fly out
 Click on texture fill dialog
 Click on texture library icon
 Specify sample to the texture you want
 Specify a texture from the texture list box
 The preview window in the dialog box displays the fill attributes that
are assigned to the selected object which you can use to modify the
way you want your texture to look like.
 Click on Ok.
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HOW TO REMOVE FILLS
 Click no color on the color palette.
OR
 Click on fill tool
 Click no fill.
TO OPEN A NEW GRAPHIC

Creating a new drawing causes a blank drawing window to appear.
 Click on file menu
 Click on new.
OR
 Click on new icon on the standard tool bar.
HOW TO OPEN AN EXESTING GRAPHIC

 Click file menu
 Click on open
 Click on the look in icon
 Specify the drive where the file is stored.
 Click on the filename
 Click on open.
OR
 Click on the open icon on the standard toolbar
 Click on the look in icon
 Specify the drive where the file is stored
 Click on the filename
 Click on open.
HOW TO SAVE FOR THE FIRST TIME

 Click on save as
 Click on save in icon
 Specify the drive or folder you want to save in
 Type the name for your file
 Click on save.
SUBSEQUENT SAVINGS
 Click on save.
OR
 Click on save icon on the standard tool bar
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TO START WITH COREL DRAW
To start a drawing, you’ll need to know what page size and orientation you
want to use. You can changed and customized the size, orientation, and
layout of the pages in your document according to your needs.
HOW TO INSERT PAGES

 Click on layout menu
 Click on insert pages
 A dialog box will be displayed
 Specify the number of pages you want to insert from the insert icon
 Specify the position where you want to insert your pages
 Click on Ok.
HOW TO DELETE PAGES

 Click layout menu
 Click on delete page
 Specify the number of the first page you want to delete
 Click on the through to page to be enabled
 Specify the number of the last page you want to delete
 Click on Ok.
HOW TO SET PAGE SIZE

Corel Draw provides a collection of preset page sizes to choose from,
including standard North American and European sizes, and it is also lets
you create your own custom page size. You can use these settings to design
a wide variety of publications, from small internet graphics to newsletters
or giant posters.
In a multi-page document, the page size you assign anywhere in your
document becomes the default size for all pages. Any new pages you add to
the document later are automatically assigned the same default page size.
Within a multi-page document if you wish, you can change page two, or
six, or any other individual page, to a different size, for instance legal
without affecting the rest of the document.
TO SET PAPER TYPE

 Click on page setup
 Click on paper icon
 Specify the paper of your choice
 Click on Ok.
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OR
 Click on the paper type size icon on the property bar
 Specify the paper type of your choice.
HOW TO SET THE SIZE OF A PAGE WITHIN A MULTI-PAGE
 Specify the page you want to change its size or orientation.
 Click on ‘Set Default or Current page size and orientation’ icon on the
property bar
 Click on the paper type size icon on the property bar
 Specify the paper type of your choice.
OR
 Click on landscape or portrait icon to specify the orientation of your
choice.
TO SET THE ORIENTATION OF PAGES

The default page orientation that you choose landscape or portrait
automatically applies to every page in a multi-page document. Any new
pages you add after creating the document are automatically assigned the
same orientation.
SETTING PAGE ORIENTATION

 Click on switch page orientation
 Observe that the page will be changed from landscape to portrait
OR
 Specify the orientation of your choice
 Click on Ok
OR
 Click on one of the following icon on the property bar.
Landscape: if you want the horizontal dimension of the page to be greater

than the vertical dimension.
Portrait: if you want the vertical dimension of the page to be grater than
the horizontal dimension
HOW TO GO THROUGH PAGES

When you have multi-pages on your working window and you want to
move from one page to another, Corel Draw allows you to move without
interrupting your work.
 Click on go to page
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 Specify the number of the page you want to go to
 Click on Ok.
USING THE NAVIGATOR BAR

The navigator lets you add and delete pages, lets you move through your
document quickly without interrupting your work. The navigator appears in
the bottom-left corner of the Drawing Window, immediately to the left of
the page labs. It shows the total number of page s in your drawing as well as
the number of the active page.
Your can move to a page in your document by clicking on the arrow – like
shape you can also add more pages into your document by clicking on the
Plus (+) sign. When your document contains one page, it displays 1 of 1
when your document consist of multiple pages, it displays 2 of 5 etc.
TO ADD RENAME OR DELETE A PAGE, OR CHANGE ITS SIZE

OR ORIENTATION
 Right-click the pages tab
 Click a command
TO APPLY COLOR TO THE PRINTABLE PAGE

You can color the background of the drawing page with a solid color or a
Bitmap. You can also print and export backgrounds with your drawing.
USING A SOLID COLOR
 Click on background among the category list
 Click on the solid button
 Click on the Bitmap button
 Click the Browse button.
HOW TO DISPLAY RULERS

 Click on view menu
 Click on rulers
 If a check mark appears nest to the command name, the rulers are
displayed, if no check mark appear next to the command name, the rulers
are hidden.
TO ADD STANDARD GUIDELINES

You can set up precise horizontal and vertical guidelines. You set up
horizontal and vertical guidelines based on the horizontal or vertical
distance from the 0 point on the appropriate ruler.
For more speed than precision, use the mouse to add guidelines to your
drawing, you can create horizontal and vertical guidelines by dragging from
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a ruler to the drawing window. Any guidelines you add appear on every
page of a multi-page document except for individual resized or reoriented
pages.
HOW TO ADD HORIZONTAL OR VERTICAL GUIDELINES
 Click on guidelines setup
 In the list of categories, choose horizontal or vertical
 Type a location for the guidelines in the box where you are prompted to
type
 Specify a unit from the units list box.
 Click the add button
 Click on OK.
Note: To place a guideline below or to the left of the 0 point (for Horizontal
or Vertical guidelines, respectively), type negative numbers in the box
TO ADD GUIDELINES USING THE MOUSE

 Point to the Horizontal or Vertical Ruler guides
 Click on the ruler guide and drag towards the location where you want to
place it
 Release your mouse button.
TO DISPLAY GUIDELINES
You’ll find it best to have guidelines showing when you’re drawing and
positioning objects however, you might find it useful to hide them when
you want to view your drawing how it looks like.
HOW TO DISPLAY GUIDELINES

 Click on guidelines
 Note that when the guideline command is not marked the guide lines are
hidden.
HOW TO CHANGE THE COLOR OF A GUIDELINE

 Select the guideline you want to apply color
 Right-click on a color in the color palette
Or
 Drag a color from the color palette onto the guideline
Note: you have to click outside the guideline to see the new color, since
selected guidelines are always red.
HOW TO DELETE GUIDELINES
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 Select the guide line you want to delete with pick tool
 Press delete from the keyboard.
HOW TO ZOOM
To zoom means to enlarge or reduce the viewing size of a document
onscreen, zooming has no effect on the document. Corel Draw gives you
quick access to tools that let you reduce or magnify the view of your
drawing. You can zoom in for a more detailed view, or out for a broader
view.
 Click on the tool menu

 Click on view manager
 Click on any zoom tool of your choice (zoom in zoom out)
You can display the zoom toolbar so that you always have zoom controls
available, regardless of what other tool you’re using. The zoom toolbar
provides all the tools you need to get the view you want.
 Click window
 Click on toolbars
 Specify the zoom option among the toolbar
The zoom and pan tools make it easy to change your view of a drawing.
The zoom tool lets you zoom in to get a closer look at an area of your
drawing, or out to get a view of a larger area. The pan tool lets you move
the drawing page around to get the view you want. Using the pan tool is
much like using your hand to move a piece of paper on a desk.
TO ZOOM WITH THE ZOOM TOOL

 Click on the zoom tool on the toolbox
 Click and drag diagonally in the drawing window to create a marquee
box around the area you want to magnify.
TO PREVIEW DRAWINGS
 Click on view Menu
 Click on Full-Screen Preview.
OR
 Press F9 from the keyboard
TO VIEW A FULL-SCREEN PREVIEW OF SELECTED OBJECTS

ONLY
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 Highlight the object you want to preview in full screen with pick tool
 Click view menu
 Click on the preview selected only
 Click view menu
 Click on full-screen preview.
HOW TO KNOW THE AREA THAT CAN BE PRINTED

Although you can draw anywhere in the drawing window only object
positioned in the printable area are printed.
TO DISPLAY THE PRINTABLE AREA

 Click view menu
 Click on printable area.
PRINT PREVIEW
Print preview lets you view what the work will look like when printed. You
can choose to preview a print job by choosing print preview from the file
menu. You can move from page to page, and magnify the page being
previewed.
TO PREVIES A PRINT JOB

 Click on print preview.
You can move from page to page in the print preview window by clicking
the arrow below pointing left or by clicking the arrow pointing right.
Note: the arrow buttons are accessible only when print options are set for
more than one page, not when print options are set to print the current page
only.
You can print the page that is been previewed from the preview window
directly.

 Click on print this sheet now.
HOW TO CLOSE PRINT PREVIEW

 Click on close print preview.
HOW TO INSERT SYMBOLS AND SPECIAL CHARACTER

 Click on window menu
 Point to duckers
 Click on symbols and special characters
 Specify the symbols of your choice
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 Click on the symbols and drag out into your printable page
HOW TO INSERT CLIPART

Clipart are ready made images that can be imported in Corel applications
and edited if required.
 Click on import
 Click on the look in icon on the import dialog box
 Specify the drives where clip arts can be found (Drive C)
 Click on clipart
 Click on import
 Specify the clip of your choice
 Click on import
 Click on and drag on an empty space the size of the clip
HOW TO IMPORT BITMAP OBJECTS

 Click file menu
 Click on import
 Click on look in icon
 Click on my documents
 Click on files of types icon
 Specify windows Bitmap
 Observe that bitmap files are displayed in my document list
 Specify the Bitmap files of your choice
 Click the import
 Click and drag to the size of your choice.
HOW TO IMPORT OBJECT FROM ANOTHER PROGRAM TO

CORELDRAW
Through cut and paste
 Access the program where you want to import object from (e.g M.S
Word)
 Make sure that the object is displayed on the screen
 Click on edit menu
 Click on cut (or you can click on the cut icon on the standard toolbar)
 Activate Corel Draw on the task bar
 Click on the edit menu (Corel Draw)
 Click on paste (or you can click on the paste icon on the standard
toolbar)
Through Drag and Drop
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 Access the program where you want to import object from (e.g M.S
Word)
 Make sure that the object is displayed on the screen
 Tile both the windows vertically by clicking on the restore buttons
among the control icon
 Click on the object firmly and firmly drag to Corel Draw window
 Release the mouse.
HOW TO MAKE COPIES OF AN OBJECT

 Click on edit
 Click on cut
 Click on copy.
OR
 Click on copy icon on the standard tool bar
 Click on paste icon on the standard tool bar.
TO DU PLICATE OBJECTS
Duplicating objects is the quickest way to create copies of them.
 Click on duplicated
OR
 Press Ctrl + D on the keyboard
HOW TO MAKE MANY DUPICATE QUICKLY

 Hold down the spacebar on the keyboard
 Click and drag the object.
HOW TO ARRANGE OBJECT

 Highlight the object you wish to arrange either to front or to back
 Click on order
 Specify the arrangement of your choice (to back, to front, forward one
etc),
GROUPING OBJECTS
Grouping objects binds them together so that you can manipulate them as a
single unit. This is particularly effective for protecting and maintaining
connections between objects. Grouping is useful when you want to apply
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the same formatting properties, or other changes, such as resizing or
mirroring, or having multiple objects.
HOW TO GROUP OBJECT

 Highlight the objects with the pick tool
 Click arrange menu
 Click on group. (Press Ctrl + G on the keyboard)
HOW TO UNGROUP OBJECT

 Highlight the objects with the pick tool
 Click arrange menu
 Click on ungroup (press Ctrl + U on the Keyboard)
Note: you can group or ungroup objects using the group or ungroup icons
on the property bar. You can also select a single object that is part of a
grouped object by holding down CTRL while selecting.
TRANSFORMING DUPLICATES
To transform a copy of an object in Corel Draw, the first thing you must do
is to select it. You can transform (positioning, sizing, stretching, rotating
etc) all graphic and text objects to see how your original object would look
after the transformation without altering their basic shapes. If you don’t like
the effects of the transformation, simply delete the copy. Corel Draw
creates the copy while you are applying the transformation. You can
transform duplicates using the mouse, or the transformation docker.
TO TRANSFORM A DUPLICATE USING THE MOUSE

 Begin a transformation using the mouse
 Click the right mouse button during the transformation
 Release the right mouse button before you release the left mouse button.
Note: Corel Draw creates a copy of the object while you are transforming it,
leaving the original intact.
TO TRANSFORM A DUPLICATE USING THE

TRANSFORMATION DOCKER
 Highlight the object you want to apply transformation
 Click on transformation
 Specify the transformation type you want to apply to the duplicate
 Specify the value of transformation of your choice
 Click on Apply to Duplicate.
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HOW TO WELD OBJECTS
 Highlight the objects with pick tool
 Point to shaping
 Click to shaping
 Click on weld
 Specify either source object (keeps a copy of the selected object after
welding) or target object (keeps a copy of the target object (the object to
which you’re welding the selected object) after welding)
 Click on the weld to button
 Click on the object you want to be the target object
Note that the welded object takes on the fill and outline attributes of the
target object.
HOW TO TRIM OBJECTS

Trimming creates new, irregularly shaped objects by removing the areas
that overlap other selected objects. Before you trim objects, you must
decide which you want to trim and which object(s) you want to use to trim
it. The objects you use to trim must overlap or be overlapped by the target
objects
 Click on trim
 Click on either source objects or target object click on the trim button
 Click on the target object.
HOW TO INTERSECT OBJECT

 Click on intersect
 Click on either source objects or target object
 Click on the intersect with button
 Click on the target object.
HOW TO BLEND OBJECT WITH THE INTERACTIVE BLEND

TOOL
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 Display two or more objects to be blended on the screen
 Make sure that the objects are filled
 Click on the interactive blend tool from the interactive tools fly out
 Drag the end handle of one of the objects you want to blend over the
other object you want to blend.
 The end handle appears after you start dragging the object. This creates a
straight-line blend between the two objects.
You can also blend objects by holding down the ALT key on the keyboard,
and draw a freehand path from one of the objects you want to blend to the
other object you want to blend.
HOW TO APPLY DISTORTION TO AN OBJECT

You can apply push and pull distortion, zipper distortion or twister
distortion. Use the icon on the property bar to enhance the distortion effects
on the objects.
 Click the interactive tools fly out

 Click on the interactive distortion tool
 Click the push and pull distortion button or any of the distortion style of
your choice on the property bar to enable it.
 Select the object to which you want to apply the distortion, and drag the
mouse to the right.
TO REMOVE A PUSH DISTORTION

 Select the distorted object with the pick tool
 Click effects menu
 Click on clear distortion.
APPLYING ENVELOPES
You can apply an envelope to an object to shape the object. You can also
apply envelop to texts
 Open the interactive tools fly out
 Click the interactive envelope tool
 Select the object to which you want to apply an envelope
 Click one of the following buttons on the property bar to indicate the
editing mode you want: straight line, single arc, double arc etc.
 Observe grid lines of red color appears around the selected object
 Drag a node to change the shape of the envelope.
HOW TO APPLY EXRUSION TO AN OBJECT

You can apply a vector extrusion (a feature that lets you give objects a
three-dimensional (3D) look by creating the illusion of depth) to an object
or text to give it the illusion of depth.
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HOW TO APPLY
 Click on the interactive extrude tool
 Select the object you want to extrude
 Position your cursor at the edge of the object until a small arrow
appeared
 Drag the vanishing point marker (represented by “X”) to set the depth
and direction of the extrusion
Note that the vanishing point marker appears after you have dragged
 Click on extrusion type icon on the property bar bar and choose and
extrusion type
 Click on depth icon on the property bar and choose a vanishing point
option.
 Click on color icon on the property bar and specify the color of your
choice
 Click on bevel icon on the property bar and specify the bevel of your
choice.
HOW TO APPLY SHADOW TO AN OBJECT

You can add a drop shadow to most objects you create in Corel Draw. You
can also remove a drop shadow from an object or remove the object and
keep the drop shadow. An object must have a fill before you apply the drop
shadow for the drop shadow to be visible.

 Click on the interactive Drop shadow tool
 Select the object to which you want to apply a drop shadow
 Position your pointer at any side of the object
 Click on drag the pointer to position the shadow
 Use the icon on the property bar to enhance the drop shadow to your
own desire (e.g ) applying color to shadow)
HOW TO REMOVE SHADOW FROM AN OBJECT
 Click the drop shadow with pick tool
Note: clicking the drop shadow selects both the drop shadow and its parent
object. If you click the object, the drop shadow won’t be included in your
selection.
 Click on effects menu
 Click on clear drop shadow.
HOW TO SEPARATE SHADOW FROM AN OBJECT
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 Highlight the object’s drop shadow with the pick tool
 Click on separate
 Remove the highlighting
 Select the drop shadow
 Move the drop shadow from its position.
HOW TO APPLY TRANSPARENCIES TO AN OBJECT

When you apply a transparency to an object, you’re creating a grayscale
mask using the uniform, fountain, texture or pattern fill type, which applied
on top of the object. By positioning a transparent object on to p of another
object, you simulate a lens.
TO APPLY TRANSPARNECY
 Fill the object with color
 Click on interactive transparency tool on the tool box
 Click on the transparency type on the property bar
 Specify the style of the transparency’s types of your choice.
HOW TO ADD CONTOUR TO AN OBJECT

When you add contour lines to an object, you create lines that progress to
the center, to the inside, or to the outside of an object. You can specify the
number of evenly spaced lines contour lines that are added to the object, as
well as the distance between these lines.

 Click the interactive contour tool
 Position your pioneer at the edge of the object and drag to the center of
the object
 You can specify how the contour should progress by specifying either to
the center, inside, or outside icon on the property bar to enhance the
contour (e.g applying colors).
HOW TO APPLY PERSPECTIVE TO AN OBJECT

 Highlight the object or text you want to apply perspective to with the
pick tool
 Click on add perspective
 Observe that a grid box with four nodes at the corners appears around the
object. Observe that the shape tool is now highlighted
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 Hold to one of the node and drag horizontal or vertically
 You can hold down CTRL + SHIFT as you drag to move opposing
nodes the same distance in opposite directions.
HOW TO REMOVE PERSPECTIVE EFFECTS FROM AN OBJECT
 Highlight the object having perspective effect with the pick tool
 Click effects menu
 Click on clear perspective.
HOW TO CREATE A POWERCLIP OBJECT

 Select the object you want to use as the contents with pick tool
 Point to power clip
 Click on place inside container
 A horizontal pointer appears
 Select the object you want to use as the container with the pointer that
appear
 The contents objects is placed inside the container object
 The contents and container now become a single unit.
HOW TO CONVERT OBJECT BITMAP

 Highlight the object you want to convert to bitmap with the pick tool
 Click on bitmaps menu
 Click on convert to bitmap
 Specify the color icon
 Specify the color mode to be saved with the bitmap (e.g CMYK color
(32 bit)
 Specify any of the following check boxes:
Anti-Aliasing: smoothes the edges of the bitmap
Dithered: Improves the transition between colors
Transparent Background: Makes the background of the bitmap
transparent
Use Color Profile: Applies the current color profile.
TO APPLY EFFECTS TO BITMAP OBJECTS

You can apply effect to the object you just converted into bitmaps. The
effects includes applying 3D effects, blur effects, art stroke effec6ts,
creative effects, distort effects, etc.
TO APPLY ANY OF THESE EFFECTS TO ANY BITMAP
OBJECTS
 Highlight the bitmap object
 Click on bitmap menu
 Point to the option of your choice from the fly out
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 Specify the effect you want to apply to the object
 Make your necessary selections
 Click on Ok.
HOW TO CURL ONE EDGE OF AN OBJECT
 Click on Bitmaps menu
 Click on convert to Bitmap
 Specify the color mode to be saved with the bitmap (e.g CMYK color
(32 Bit)
 Point to 3D Effects
 Point to 3D Effects
 Click on page curl
 Specify the edge of the object you want to curl
 You can specify the color of your choice
 Also specify the width and the height of the curling
 Click on Ok.
USING THE SCRIPT AND PRESET MANAGER

TO OPEN THE Script and preset manager
 Click on windows menu
 Point to Dockers
 Click on script and preset manager
OR
 Click on tool menu
 Point to Corel Script
 Click on Script and preset manager
HOW TO APPLY ACCELERATE CONTORU TO AN OBJECT

 Highlight the object you want to apply the acceleration contour
 Open the script and preset manager
 Specify the script
 Click on fill out on the script and preset manager Docker and move
toward the object
 Click on the type icon to specify the type of fountains of your choice
 From the two color blend section specify the two colors of your choice
by clicking the from icon and the to icon
 Click Ok.
HOW TO CREATE CALENDAR

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 Specify script
 Click on calendar on the script and preset manager Docker and drag out
or double click and drag out
 A dialog box will be displayed on the screen
 Click on next to begin
 Specify the paper size for your calendar
 Click on next
 Specify the style you want to use for your calendar
 Click on next
 Click on choose font to format the font
 Click on ok
 Click on next
 Specify if you want pictures and border to appear in your calendar by
clicking on yes icon and make your necessary choice
 Click on next
 Select the first month and year you want to create your calendar for
 You can also specify the number of months
 Click on finish.
HOW TO APPLY NEON EFFECT TO AN OBJECT

If you select an object prior before running this wizard the effect will be
applied to the object, but if no object is selected you will be prompted to
type the text you want to generate with the neon effect.
 Specify the script
 Click on neonwiz on the script and preset manager docker and drag out
 Click on next
 Type the text you want to apply the neon effect
 Click on choose font to format your text
 Click on next
 Specify whether if you want to neon to be applied to outline or to the
entire object
 Click on next
 Click on next
 Specify how wide the neon will be
 Click on Finish.
HOW TO APPLY DROP SHADOW TO OBJECT

 Highlight the object you want to apply the shadow
 Specify script
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 Click on shadow on the script and preset manager Docker and drag out
toward the selected objecpt
 Specify the shadow location of your choice from the shadow location
section
 From the special effect section click on choose shadow color icon
 Specify the shadow color of your choice
 Click on apply
 Click Ok.
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INTRODUCTION TO MICROSOFT POWER POINT
INTRODUCTION
Microsoft power point is one of the application software designed by
Microsoft. Corporation. It is a presentation graphic software (PGS) that
allows one to prepare presentation. Note, handouts, etc. it is meant for
preparing of presentations to be delivered on seminars and conferences.
Microsoft Power Point Gives you many way to deliver your presentation.
These are:
 Onscreen Presentations:You can use all of the power point special effects
and features to make an online (electronic) presentation exciting and
complete.
 Web Presentation: You can design your presentation specifically for the
world wide Web, and then easily publish it by using the Save As Web Page
command (file menu) you can publish copies of a complete presentation, a
custom show a single slide, or a range of slides to different locations.
 Overhead Transparencies: You can create a presentation that uses
overhead transparencies by printing your slides as black and white or color
transparencies. You can design these slide in either landscape or portrait
orientation.
 Paper Printouts: You can design your presentation so that it looks great
both on the screen in color and when printed in grayscale or pure black and
white on a laser printer. For informal meetings print your presentations in
black and white.
 Note, Handouts and Outlines: To support your presentation you can give
your audience handouts smaller versions of your slides that are printed two,
three, or six slides to a page. You can also print your speaker notes for the
audience. You can also print your outline including slide title and main
points .
 35mm Slide etc.
OTHER EXAMPLES OF PRESENTATION GRAPHICS SOFTWARE

ARE:
 Lotus freelance (Designed by Lotus Smart Suite)
 Corel Presentation (Designed by Corel Perfect Office) and
 Harvard Graphics.
Microsoft power point is referred to as “DESKTOP PUBLISHING

APPLICATION” because of its capability in Graphical designing and word
processing. Few examples of desktop publishing applications are M.S
Publisher, Adobe Pagemaker 6.5m Harvard Graphics, Lotus Freelance etc.
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Microsoft Power Point can be used for the following:
 Creating of presentations: for delivery at seminars and conferences.

 Generating of speaker notes
 Generating of multi-media support
 Creating of handouts, posters, and handbills
 Drawing of graphics
HOW TO ACCESS MICROSOFT POWER POINT

o Click on Start on the Task bar
o Point to programs
o Click on Microsoft powerpoint
o Or
o Double click on the Microsoft PowerPoint program on the desktop
environment.
After accessing Microsoft power point, PowerPoint Dialog box having
presentation options will be displayed.
The Power Point Presentation options are as follows:

 Auto content Wizard:This guides you through a series of dialog boxes for
creating new presentation.
 Design Template: This is a presentation that determine a presentation
design that contain color scheme and design elements, which provides a
background for a slide but doesn’t include contents.
 Blank Presentation: This opens a presentation. Which has neither
suggested content nor design background in place.
 Open an existing presentation: Opens an open dialog box to locate a
PowerPoint file that has previously been saved.
 Don’t show this dialog box again: It disable the display of this dialog box
when you restart PowerPoint.
TO PREPARE PRESENTATION USING AUTOCONTENT WIZARD

This is the quickest way of creating a presentation in M.S PowerPoint and it
gets you started by providing suggested contents and design for you
presentation. What you have to do is to type in the necessary requirements that
has to make up your presentation following the suggestions giving by the
wizard.
TO PREPARE PRESENTAION-USING AUTO CONTENT WIZARD

FOLLOW THESE PROCESS:
 Click on Auto content Wizard on the powerpoint dialog box
 Click on Ok, A dialog box will be displayed for you to navigate through by
clicking the next or back buttons to make your presentation
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 Click on next button
 Specify from the categories of presentation (i.e. General, Corporate,
projects. Sales and Marketing etc.) by clicking on any of the buttons
 Specify from the category the type of presentation you are going to give
(Generic, Recommending a strategy etc.)
 Click next
 Specify the type of output you may want to use in making your presentation
e.g. 35mm slides
 Click on next
 Type the presentation title
NB: You can specify the items to be included on each slide.
 click on next
 click on finish.
TO CREATE PRESENTATION USING DESIGN TEMPLATE

 Click on Design Template on the Powerpoint dialog box
 Click on Ok
 Select the template of your choice
 Click on Ok
 Choose the Auto layout of your slide
 Click on Ok.
TO CREATE PRESENTATION USING BLANK PRESENTATION

 Click on Blank Presentation on the powerpoint dialog box
 Click on ok
 Choose the Auto Layout of your choice
 Click on Ok.
TO OPEN AN EXISTING PRESENTATION

 Click on Open an existing presentation on the powerpoint dialog box
 Specify the presentation to open
 Click on Ok
OR
 Click on open
 Specify the presentation to open
 Click on Ok.
HOW TO CREATE A NEW PRESENTATION

 Click on file menu on the menu bar
 Click on new
 Select the type of presentation you want to make
 Click on Ok
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 Follow the right procedures.
SOME COMMON TERMS USED IN POWER POINT

Presentation: is the term use for a set of power point slides
Slides: A slide is a working desktop area.
Template: Template is (are) slide(s) that contain formatting styles, picture,
background, color schemes etc.
THE FEATURES OF POWER POINT SCREEN

M.S Powerpoint has toolbars features which can be displayed optionally along
with the basic bar features in the windows environment.
The basic toolbar features include:
 Program/Title Bar: Which displays the name of the program you are
working on.
 Menu Bar: This provides menu options from which commands and
instructions can be carried out for program execution.
 Standard Tool Bar: It provides tools that serve as a short cut to menu
options.
 Formatting Tool Bar: It provides tools that serves as a short cut for
formatting text.
 Table and Border Toolbar: This is a tool bar use for creating and
enhancing created table.
 Animation Effect Toolbar: This is a tool bar use for applying and viewing
animation applied to objects on a slide; it serves as shortcut to slide show
menu.
 Drawing Tool Bar: This provides the features that can assit you in
designing of graphics to make your presentation look appealing and
presentable to your audience.
 Status Bar: This display the information about the program open, it also
gives necessary summary analysis for such program.
HOW TO DISPLAY THE TOOLBARS

 Click view on the menu bar
 Point to toolbars
 Specify the tool bar of your choice
OR
 Point to a blank space on the Menu Bar/standard toolbar
 Right click on the menu bar
 Specify the toolbar of your choice
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HOW TO DISPLAY THE RULER GUIDE
 Click on ruler
HOW TO DISPLAY GUIDE

Power point provides guides that will guide the user to set up a right margins
both at the right and the left sides of slide, up and the down part of the slide, it
can also allow the user to have the slide divided into two equal parts or four
equal parts. It also guide the user to be able to arrange in a line text or object.
TO DISPLAY GUIDE
 Click on guides
OR
 Press control and G on the keyboard.
HOW TO OPEN AN EXISTING PRESENTATION THROUGH THE

MENU
 Click on open
 Select the name of the file you want to open from the open dialog box
 Click on Ok.
OR
 Click on open on the standard toolbar
 Select the name of the file you want to open from the open dialog box
 Click on Ok.
HOW TO SAVE A PRESENTATION

 Click on save as
 Specify from the ‘save in’ icon where you want to save in your file
 Type in the file name in the file name box
 Click on Save
SUBSQUENT SAVINGS
 Click on save
OR
 Click on the save icon on the standard tool bar.
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TO INSERT NEW SLIDE
 Click on insert menu
 Click on new slide (Ctrl M)
 Select a layout of choice
 Click on Ok.
OR
 Click on the save icon on the standard tool bar.
TO INSERT NEW SLIDE

 Click on new slide (Ctrl M)
 Select a layout of choice
 Click on ok.
OR
 Click on Common task on the formatting toolbar
 Click on new slide
 Select a layout of your choice
 Click on Ok.
VIEWS IN POWERPOINT
Powerpoint provides different types of vies to help you while you are creating
a presentation. The views include: Slide view, outline view, normal view, slide
sorter view, and slide show view. To switch between this views click on the
buttons below the outline pane.
We are considering the normal view and slide sorter view as the main views
use in powerpoint.
NORMAL VIEW: Normal view contains three panes: these panes let you
work on all aspects of your presentation in one place. You can adjust the size
of the different panes by dragging the pane border.
THE OUTLINE PANE:This displays the slides and the content of your slides
in a list, you can use the outline pane to organize and develop the content of
your presentation.
THE SLIDE PANE: This is the position of the slide; in the slide pane you can
see how your text look on each slide. You can type all of the text of your
presentation.
THE NOTES PANE:The note pane let you add your speaker notes or
information you want to share with the audience.
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SLIDE SORTER VIEW: In slide sorter view, you can see all the slides in
your presentation on screen at the same time, displayed in miniature. This
makes it easy to add, delete, drag slide from one position to another, copy
slides. And select animated transitions for moving from slide to slide.
HOW TO DISPLAY SLIDE SORTER VIEW

 Click on slide sorter view
HOW TO SELECT SLIDE IN SLIDE SORTER VIEW

 Click on the slide
FOR MULTIPLE SLIDES

 Press and hold down the shift key on the keyboard.
 Click on the slides of choice.
HOW TO DUBLICATE SLIDES IN SLIDE SORTER VIEW

 Select the slide you want to copy
 Click on copy
 Click on paste.
Or
 Select the slide you want to copy
 Press and hold down the control key
 Click and drag the slide to the new location where they have to be copied
 Release the mouse button.
TO APPLY BACKGROUND COLOR TO YOUR SLIDE

 Select the side you want to apply background color
 Click on the color on the background dialog box
 Specify the color you want to apply as background color (from Fill
effect/More color).
 Click on Apply
TO APPLY COLOR SCHEME TO SLIDE

 Select the slide you want to apply color scheme
 Click on Slide Color scheme
 Click on custom tab on the Color scheme dialog box
 Specify the Color scheme of your choice
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 Click on Change color button for more color
 Specify any color of your choice
 Click on Ok
 Click on Apply
HOW TO ZOOM YOUR PRESENTATION

 Click on Zoom
 Specify the zooming percentage of your choice
 Click Ok.
Or
 Click on Zoom icon on the standard toolbar
 Specify the zooming percentage of your choice
USING FORMAT PAINTER

When you might have formatted a particular text (font, style, and font
color) and you want other text to have the same formatting.
 Select the text having the format property

 Click on Format painter icon on the Standard tool bar
 Specify the text you want to apply the format property.
TO APPLY COLOR SCHEME OF ONE SLIDE TO ANOTHER

SLIDE
(Using Format Painter)

 Click on Slide Sorter
 Select the slide you want to copy the background color
 Click once on the format painter icon if you want to apply to one slide or
double click on it for more than one slide
 Click on the slide (s) to which you want to apply the color scheme
 Press escape when you are through.
HOW TO ENTER TEXT INTO YOU PRESENTTATION

The foremost way to add in text in Powerpoint is to type in text into
placeholders. Placeholders are boxes with dotted outlines that appear when you
insert a new slide. These boxes are serve as placeholders for objects such as the
title text, charts, tables, organizational chart, and clip art.
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TO ENTER TEXT INTO PRESENTATION USING THE TEXT BOX
TOOL
 Click on the text box on the drawing tool bar
 Click and drag on the slide
 Type your text from the keyboard.
USING SLIDE MASTER

A slide master is a special slide which is use to define the formatting for all the
slides in a presentation. If you want some text or picture to appear on every
slide, you add it to the slide master. The slide master is use to: modify title
area, Add footer, date, time and slide number, change font and style, add
picture on all slide at the same time.
HOW TO SKIDE MASTER ON ALL SLIDES

 Click on Master
 Click on Slide master
Observe that the slide master is displayed along with the master toolbar and the
slide miniature that gives you the preview of your slide
 Use the text box to enter you text or insert any object of your choice
 Click on the Close button the Maser toolbar.
TO CREATE SPEAKER NOTES

Speaker notes are notes used by a speaker while delivering a presentation. You
add note on the note pane, which is displayed on the Normal View.
 Select the slide to add speaker note

 Click on Note page
 Type the note on one the Note page
 Click on View
 Click on Normal.
TO PRINT SPEAKER NOTE.

To print speaker notes for your audience
 Click on print
 Click on the print what icon
 Click on Handouts or Note pages
 Click Ok.
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HOW TO ADJUST COLOR TO PRINT OUT BEST IN BLACK/
WHITE
 Click on Black and White
 Right click on any object on the slide
 Point to black and white
 Click one the option you want
Or
 Click on Grayscale preview on the Standard tool bar
 Right click on any object on the slide
 Point to black and white
 Click on the option you want.
HOW TO CHANGE THE SIZE OF SLIDE

 Click on Page setup
 Click on the Slide sized for icon
 Specify the slide size of your choice
 Click Ok.
HOW TO SET THE ORIENTATION OF A SLIDE

 Click on Page Setup
 Specify the Orientation of your choice (Landscape/ Portrait) from the
slide section.
 Click Ok
HOW TO ADD HEADER TO SPEAKER NOTE

In PowerPoint you can only add header to your presentation if you are
creating handouts or note. Header are information such as date and time of
her presentation. Slide pate number, or the occasion for the presentation
which you would want your notes or handouts to bear in each page.

 Click on Header and Footer
 Click on Notes and Handouts on the dialog box that appear
 Click on the Header icon
 Type the required information
 Click in Apply to all.
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HOW TO ADD FOOTER TO SLIDE
Unlike the header for handouts and notes, footer is only added to slides in
PowerPoint presentation.
 Click on Header and Footer
 Click on Slide tab on the dialog box that appear
 Click on the Footer option
 Type in the required information.
 Click on Apply.
POWER POINT MARGINS

Power point doesn’t have fixed margin as in word processing programs. You
can just place the guide to guide you or text object right up to the edges of
the slide.
HOW TO CHANGE FONT IN AN ENTIRE PRESENTATION

 Click on Replace font
 Specify the font you want to replace with the former one
 Click on Replace
 Click on Close.
HOW TO APPLY COLOR TO TEXT

 Highlight the text to apply color
 Click on format menu
 Click on font
 Click on the font color icon
 Click ok
Or
 Highlight the text to apply color
 Click on Font color icon on the Drawing toolbar
 Specify the color of your choice.
HOW TO CHANGE FONT TYPE

 Highlight the text to change font type
 Click on Font
 Click on the Font of your choice
 Click Ok
Or
 Highlight the text to change font type
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 Click on Font icon on the Formatting toolbar
 Specify the Font of your choice.
HOW TO APPLY SHADOW TO TEXT

 Highlight the text to apply shadow
 Click on Font
 Click on shadow
 Click Ok.
Or
 Highlight the text to apply shadow
 Click on Text shadow icon on the Formatting toolbar.
Or
 Click on Shadow icon on the Formatting toolbar
 Specify any shadow of your own choice.
HOW TO EMOSS TEXT

 Highlight the text to emboss
 Click on Font
 Click on the emboss
 Click Ok.
HOW TO SET FONT SIZE

 Highlight the text to change font size
 Click on Font
 Click on the font size icon
 Click on the size of your choice
 Click on Ok.
OR
 Highlight the text to change font size
 Click on font size icon on the formatting toolbar.
 You can also click on the increase font icon on the formatting toolbar to
increase the size of your font or click on decrease font size the decrease
the size of your font.
HOW TO ALIGN TEXT

 Highlight the text you want to align
 Click on alignment
 Specify the alignment of your choice.
OR
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 Highlight the text to align
 Click on any of the alignment options on the standard toolbar.
HOW TO DUPLICATE TEXT

 Highlight the text you want to make a copy of it
 Click on edit menu
 Click on duplicate
HOW TO MAKE A COPY OF TEXT

 Highlight the text you want to make a copy of it
 Click on copy
 Click on paste.
OR
 Select the text you want to make of it
 Hold down the control key on the keyboard
 Click on the text placeholder and drag out.
HOW TO CHANGE CASE

 Highlight the text to change case
 Click on change case
 Specify the case of your choice (e.g. Upper case or Lower case)
 Click on Ok.
HOW TO INSERT SYMBOL OR SPECIAL CHARACTER
 Position your where you want to insert your symbol
 Click on symbol
 Click on the font icon
 Select where to insert your symbols
 Specify the symbol of your choice
 Click on insert
 Click on close.
HOW TO INSERT SLIDE NUMBER

 Position the cursor where you want to insert the slide number
 Click on insert menu
 Click on slide number
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HOW TO APPLY BULLET AND NUMBERING TO YOUR
PRESENTATION
Bullet
 Highlight the text you want to apply bullet
 Click on bulleted tab
 Specify the bullet of your choice
 Click on Ok
For more bullet if your choice is not among the options given
 Click on picture button
 Click on insert.
Numbering
 Highlight the text you want to apply numbering
 Click on bullet and numbering
 Click on numbered tab
 Specify the numbering of your choice
 Click on Ok.
HOW TO SET AUTOCORRECT

You can correct common typing error automatically as you work by using
the auto-correct command on the tools menu. This feature automatically
capitalize the first word of a sentence and names of the days, changes two
capital letters at the beginning of a word to a single letter. Corrects
capitalization errors caused by accidental use of the cap lock key and
replaces text with the appropriate one.
To set auto correct.
 Click on the tools menu
 Click on Auto correct
 Select the auto correction you want to make
 Click on ‘replace text as you type’ option
 Specify the text to replace with
 Click on Ok.
HOW TO CHECK SPELLING

 Position the cursor on the beginning of your presentation
 Click on tools menu
 Click on spelling
On the spelling dialog box, various options are displayed. The options are as
follows:
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IGNORE: A word typed might be correct but the program supposes that it is
miss-spelt word, choosing this option implies that the program should ignore
such supposedly miss-spelt word.
IGNORE ALL: Choosing this option implies that the program should
ignore the supposedly miss-spelt word
CHANGE: When you want to make a correction of spelling, from the
suggestions given in the suggestion box select the right word from among
the options given. Click on change. Choosing this option implies that the
miss-spelt word should be change to the right word of your own choice from
the list.
CHANGE ALL: Choosing this option implies that any occurrence of a
word that is miss-spelt should be changed. As in change, you need to make
your choice of word from the suggestions given before you make this choice.
ADD: Any word type that is correct but underlined by the program means
that the very word is not found in the program’s dictionary. Choosing this
option implies that the supposedly miss-spelt word by the program even
though it is correct should be added to the dictionary.
SUGGEST: Choosing suggest option implies that any word that you are not
sure of its spelling the program should suggest spellings for you.
HOW TO INSERT ARTISTIC TEXT TO PRESENTATION

Power point allows users to create stylistic text patterns having some
advanced text effects such as: text with shadowing effect, text with beautiful
formatting, text with different types of shapes, and text that lies vertically.
 Point to picture
 Click on word art
 Select a word art style
 Click on ok
 Type your text on the edit word art dialog box you can edit your text by
specifying the font of your choice, specify the font size of your choice
etc.
 Click on Ok.
OR
 Click on the insert word art icon on the Drawing toolbar
 Select a word art style
 Click on Ok
 Type your text on the edit word art dialog box click on Ok.
Observe that word art tool bar is displayed along with inserted word art the
options available on the word art toolbar are:
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INSERT WORD ART: This is used to insert a new word art if you do not
want to go through the insert menu.
EDIT TEXT: This is used to edit text such as making corrections of any
miss-spelt word adding to the text, or removing form the text etc.
WORDARTGALLERY: This is used to change the style of your word art
to different style of your own choice if you have changed your mind from
the previous style.
FORMAT WORD ART: This is used to apply beautiful color to your word
art such as using fill effects like: gradient, texture, and patter.
WORD ART SHAPE: This is used to change the shape of word art text.
HOW TO INSERT AUTOSHAPES TO PRESENTATION

 Click on auto shapes
 Specify from the group of auto shape where you want to insert your shape
from
 Click on the auto shape of your choice
 Click and drag your pointer on the slide to display
OR
 Click on auto shapes o the drawing toolbar
from
 Click and drag your pointer on the slide to display.
OR
 Click on auto shapes on the drawing toolbar
from
 Click and drag your pointer on the slide to display.
HOW TO ADD TEXT TO AUTOSHAPE

You can attach text to the auto shape to that it is seen as one with the object.
 Highlight the shape.
 Type your text directly from the keyboard
OR
 Click on the auto shape you want to add text
 Click on text object
 Type your text.
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HOW TO CHANGE AUTOSHAPES
 Select the auto shape you want to change its shape
 Click on draw menu on the drawing toolbar
 Click on change auto shape
 Specify from the group of auto shape where you want to change your
shape from
 Click on the auto shape of your choice.
HOW TO APPLY FILL EFFECT COLOR TO AUTOSHAPE

 Highlight the shape
 Click on fill color icon on the drawing toolbar
 Click on fill effect
 Specify the type of fill effect type of your choice (Gradient, Texture, and
Patter)
 Click on ok.
HOW TO DRAW WITH RECTANGLE TOOL/OVAL TOOL

 Click on any of this tool on the drawing toolbar
 Click and drag on the slide.
HOW TO DUPLICATE OBJECT

 Highlight the object
 Click on duplicate
OR
 Click on copy
 Click on paste
OR
 Hold down the control key
 Click on the object and drag to the new location.
HOW TO DRAW A PERFECT LINE USING LINE TOOL

 Click on Auto Shapes on the Drawing toolbar
 Point to lines
 Click on the line option
 Press the shift key on the keyboard
 Click and drag on the slide.
OR
 Click on the line tool on the drawing toolbar
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 Click and drag on the slide
HOW TO SET THICKNESS OF LINE OR OUTLINE

 Highlight the line or object to set thickness
 Click on the line style icon on the drawing toolbar
 Specify the point of thickness of your choice.
HOW TO COLOR LINE/OUTLINE OF AN OBJECT

 Highlight the line to apply color
 Click on line style
 Click on color icon on the line section
 Click on Ok.
OR
 Highlight the line or object to apply color
 Click on the line color icon on the drawing toolbar
HOW TO REMOVE OUTLINE FROM AN OBJECT

 Highlight the object to remove outline
 Click on line color icon
 Click on no line.
HOW TO CHANGE A STRAIGHT LINE/OUTLINE TO DOTTED OR

DASH LINE
 Highlight the line or object
 Click on dash style icon on the drawing toolbar
 Specify the type of dash style of your choice.
HOW TO USE CONNECTOR LINE

Connector line is used to connect objects. There are three types of connector
lines: line connector, elbow connector, curve connector etc.
When you rearrange objects, the connector remains attached to the object.
You can then attach it to another object.
To detach the entire connector, just drag its middle. After you have rearrange
connected objects, some connectors may might need to be rerouted to make
the most direct connections and keep connections from crossing objects.
HOW TO ADD CONNECTOR LINE

 Make sure that the objects you want to connect are displayed
 Click on auto shape on the drawing toolbar
 Point to connector
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 Click on the connector you want
 Move to the object you want to connect
 Observe that the connection sit appear as blue squares
 Click the connection sit, drag to the object you want to connect to
 Locked connector appears as red squares, unlock connectors appear as
green squares.
TO REROUTE A CONNECTOR LINE

 Select one of the connected objects
 Click on reroute connectors.
DRAWING TOOLS IN POWERPOINT

Powerpoint has some drawing tools that is used to draw curves, or any object
that looks as if it is drawn with a pen. The tools are scribble tool, free form
tool, and curve tool.
Use the scribble tool and the freeform tool to draw an object so that the
resulting shape would closely match what you want on the screen having a
more refined shape. Use the curve tool to draw curves with greater control
and accuracy.
TO DRAW WITH THIS TOOL

 Click on auto shapes on the drawing toolbar
 Point to line
 Click on any of these tools
 Click and draw on your slide.
You can enhance freeform and curves just as you can enhance auto shapes,
you can apply color or a pattern, change the line style, flip, or rotate them,
but you cannot convert freeform and curves to an auto shape.
TO CHANGE THE SHAPE OF A FREEFORM

 Highlight the freeform or curve you want to change
 Click on edit point
 Observe that vertexes appear on the outline of the object
 To reshape the object, drag one of the vertexes to your desire.
 To add vertexes to the object, click where you want to add vertexes and
drag.
 To delete vertexes, press control key from the keyboard and click on any
of the vertexes you want to delete.
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ROTATING AND FLIPPING OBJECTS
Objects can be rotated or flipped 90 degrees to the left or right or to any
other direction Objects can be flipped horizontally or vertically. Objects like
picture, graphs or organizational chart cannot be flipped or rotated because
they weren’t create in powerpoint, except if you ungroup and group the
object you might be able to flip or rotate the object.
HOW TO ROTATE AN OBJECT

 Highlight the object you want to rotate
 Point to rotate or flip
 Click on free rotate
 Observe that green nodules appear round the object
 Hold to on of the nodule and drag toward the direction of your choice
OR
 Click on free rotate tool on the drawing toolbar
 Observe that green nodules appear rounded the object
 Hold on one of the nodule and drag toward the direction of your choice.
HOW TO FLIP OBJECT

 Highlight the object to flip
 Point to rotate or flip
 Click on any flip of your choice
CLIPART/PICTURE
There are two types of picture
The Bitmaps: This picture or clipart cannot be ungrouped.
The Metafiles: This picture or clipart can be ungrouped, converted to
powerpoint object, and then edited with powerpoint tools.
TO INSERT CLIPART
 Click on clipart
 Specify the group of clipart to insert your clipart from
 Click on the clipart of your choice
 Observe that when you click on the clipart of your choice a menu appear
 Click on insert clip on the menu that appear
 Close the insert clipart Dialog box.
 Observe that picture toolbar is displayed along with the clipart
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HOW TO INSERT OBJECT FROM OTHER PROGRAMS
 Click on object
 Specify from the object type box the program where you want to insert
your object from
 Click on OK
 Display the object of your choice
 Click outside to return to powerpoint or close the program.
HOW TO CONVERT CLIPART/METAFILE OBJECTS TO

MICROSOFT OBJECT
 Highlight the clipart
 Click on Draw menu on the Drawing toolbar
 Click on Ungroup
 A question will appear asking if you want to convert it to Microsoft
Office object
 Click on Yes
 Click on Group
HOW TO RECOLOR CLIPART OR PICTURE

 Highlight the clipart
 Click on Recolor picture on the picture menu
 Make change of your color from the original color to the new color or
your choice
 Click OK
HOW TO GROUP OBJECTS

 Highlight the object to group
 Click on Group
HOW TO UNGROUP OBJECTS

 Highlight the object that was ungroup
 Click on Ungroup
HOW TO REGROUP OBJECTS

 Highlight the object that was previously grouped
 Click on Regroup
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HOW TO SEND OVERLAPPING OBJECT TO BACK
 Highlight the overlapping object
 Click on Order
 Click on Send to back
HOW TO SEND OVERLAPED OBJECT TO FRONT

 Highlight the overlapped object
 Click on Order
 Click on Bring to front.
HOW TO ALIGN OBJECTS

You can arrange (or distribute) objects so that they may have equal distance
from each other either vertically or horizontally, or in relation to the entire
slide.
 Highlight the object to align
 Click on Draw menu
 Click on Align or Distribute
 Click on Relative to slide for the alignment options to be effective
 Specify the Alignment of your choice
HOW TO APPLY SHADOW TO OBJECTS

 Highlight the object to apply shadow
 Click on the shadow icon on the Drawing toolbar
 Specify the shadow of your choice
HOW TO APPLY COLOR TO SHADOW

 Highlight the object having shadow
 Click on the shadow icon on the Drawing toolbar
 Click on Shadow setting
 The shadow setting toolbar will appear
 Click on shadow color
 Specify the shadow color of your choice.
HOW TO APPLY 3-D EFFECT TO OBJECTS

You can add 3-D effect on object like artistic texts, auto shapes, free from
objects, and on line.
Click the object to apply 3-D effect
Click on 3-D icon on the Drawing toolbar
Specify the 3-D of your choice
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HOW TO APPLY COLOR TO 3-D EFFECT
 Highlight the object having 3-D effect
 Click on 3-D icon on the Drawing toolbar
 Click on 3-D setting
 Observe that 3-D setting toolbar will be displayed
 Click on 3-D setting toolbar
When you apply color to 3-D effect, the changes affects only the 3-D effect
of the object, not the object itself. An object cannot have a shadow effect at
the same time have a 3-D effect, for instance if you apply 3-D effect to an
object that have shadow, the shadow will disappear for the 3-D effect.
In addition you can make changes to your 3-D effect such as: Tilting the 3-D
effect specifying the depth of 3-D effect, the direction of 3-D effect,
applying lightening etc.
To apply these setting do the following:

 Click on 3-D setting
 Observe that 3-D setting toolbar will be displayed
 Make your necessary effect to your 3-D
HOW TO REMOVE 3-D EFFECT FROM AN OBJECT

 Click on No 3-D
HOW TO CREATE TABLE

 Click on Microsoft word table
 Specify the number of row and columns of your choice
 Click Ok
OR
 Make sure the table and border toolbar is displayed on the screen
 Click on Table on the table and border toolbar
 Click on Insert table
 Click Ok
OR
 Click on New slide
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 Specify the table auto layout
 Click on OK
 Double on where you are asked to double click to add table
 Click Ok
You can use the Draw table icon on the Table and Border toolbar to draw or
add table or border to your table
TO FORMAT TABLE
 Highlight the table
 Click on Table on the table and border toolbar
 Click on Borders and Fill
 Make your necessary selections
 Click Ok
OR
 Double click on the table placeholder
 Click OK
HOW TO INSERT MORE COLUMNS TO YOUR TABLE

 Highlight the table
 Click on Table on the Table and border toolbar
 Specify either insert columns to the left or to the right
HOW TO SET THICKNESS OF TABLE BORDER

 Highlight the table you want to set thickness
 Click on table on the table and border toolbar
 Click on Border and Fill
 Click on the borders tab
 Specify the line style of your choice among the style options
 Click on the width icon to specify the thickness of your choice
 Click OK
HOW TO CREATE CHART

Powerpoint allows you to create professional charts.
To create chart
 Click on chart
Observe that when you start up the chart program, a data sheet with columns
and row where you can enter your figures is displayed with sample data,
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when you enter data into the data sheet view it is reflected on the chart type
been used.
Enter your text into the datasheet
Click outside the chart area.
TO EDIT CHART
To edit cart, double click on the chart you want to edit, When you double
click on the chart, the chart environment would be displayed, the chart
program displays its own menu on the Standard toolbar so you can have
access to formatting and enhancing of your chart, On completion of all these,
to exit the cart environment
Click outside the chart area.
HOW TO CHANGECHART TYPE

 Click on chart menu
 Click on chart type
 Specify the chart type
Or
 Click on chart type on the Standard toolbar
 Specify the chart type of your choice
HOW TO HIDE / UNHIDE THE DATA SHEET

 Click on view menu
 Click on Datasheet
Or
 Click to view the next slide and continue clicking till you view all.
APPLYING TRANSISTION EFFECT TO SLIDES

The transition effect determines how a slide should be displayed on the
screen and the next one is displayed by applying transition styles on each of
the slide.
TO add slide transition

 Open the presentation either on Slide sorter View or Normal View
 Select the slide you want to set transition and timing options
 Click on slide show menu
 Click on slide transition
 Click on slide transition
 Select the appropriate speed option(Slow, Medium, Fast)
 Specify if the slide should be displayed on mouse click, or automatically
 Click on the Apply button.
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APPLYING ANIMATION EFFECT
In power point an animation effect is an impression of movement of an
object that determines how an element is displayed on the slide during a
presentation. Animation effects are applied on objects or texts on a slide.
HOW TO ANIMATE TEXT OR OBJECTS ON A SLIDE

 Display the slide that you want to apply the effect
 Click on slide show menu
 Click on custom animation
 Click on the check to animate slide object box
 Click on any object you want to apply effect (make sure it is marked)
 Click on the order and time tab
 Specify the order by clicking on the arrows pointing up or down
 Specify the timing from the start animation box
 Click on the Effects tab
 Select the style of animation of choice
 Select the sound effect
 Select an action that could occur after the animation of the selected
object, in the after animation section
 The chart effects tab is use to apply animation effects to charts on a slide
 Slick on the chart effects tab
 Select the style of animation of your choice
 Select the sound effect
 Select and action that could occur after the animation of the objects on
the slide the after animation section
 Click OK
You can also use the Animation effect toolbar to animate your objects on the
slide to do that
Display the slide you want to apply the effects
Select the objects or text to apply animation effect
Specify the animation effect of your choice from the animation toolbar
USING THE PEN DURING PRESENTATION

You can use the pen during presentation to emphasize some points or
underline some topics while running a slide show.
The steps are as follows:

 Click on the Navigation menu
 Click on pointer options
 Click on pen
You can also change the pen color by clicking on pen color
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And specify the color of your choice
TO QUIT RUNNING SLIDE SHOW

Power point automatically returns back to the Normal view after the slide
show, depending on how you specify the slide transition by advance either
on mouse click or automatically by using the time you specify.
Notwithstanding, you can quit the slide show if you do not want continue
with the slide show.
To quit
 Click on the Navigation menu
 Click on End show
HOW TO SCAN PICTURE TO YOUR PRESENTATION

Make sure your scanning machine is installed to the computer and the
scanning software is also installed in your computer.
 Insert your picture into the insertion point in your scanning machine
 Click on the software of your scanning machine
 A dialog box is displayed
 Specify the program you are sending the picture
 Click on Accept
 On the next dialog box that will be displayed
 Specify if you want the entire picture or a selected part to appear
 Make your necessary choice from the dialog box
 Click on scan
OR
YOU CAN SCAN YOUR PICTURE WHILE IN POWER POINT

 In your opened program (M.S. Powerpoint)
 Make sure your scanning machine is installed to the computer
 Insert your picture into the insertion point in your scanning machine
 Click on From Scanner or Camera
 Follow the instructions that appears on the scanning dialog box Observe
that the image will be displayed on Microsoft photo Editor (a program you
can use to edit or make changes to your picture).
 Edit your picture.
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INTRODUCTION TO MICROSOFT PUBLISHER
Microsoft Publisher is application software designed by Microsoft

Corporation for designing and making of publications. It is used for creating
distinctive Newsletters, Brochures, Flyers, Web pages etc.
MS Publisher has many new and exciting features that let your:
 Browse through hundreds of publisher-designed publication .

 Choose a single publication or asset of publication with the same design.
 Try different color schemes, paper orientation, and other options,
without losing information.
 Design your own publication from the scratch using the various tools
available on the toolbox (custom shapes), color schemes, etc.
THE FEATURES OF MICROSOFT PUBLISHER SCREEN

Document/Program title bar: Which present the name of the program you
are operating on.
Menu bar: This provides menu options where instructions and commands
can be carried out for program execution.
Standard toolbar: It offers tools that provide short cut to menu options.
Formatting toolbar: It provides tools that serve as a short cut to menu
options.
The Wizard pane: It allows the user to be able to go back to make any
changes to his/her publication such as changing the format of his publication,
color scheme, personal information etc.
The Page Pane: It is where the page is located.
The Printable page: This is the working area.
Horizontal/Vertical ruler guide: It is use for measurement.
Horizontal/Vertical scroll bar: It is used to scroll along your page.
Object toolbox: This is where the tools for drawing are displayed for use.
Page control icon: It is use to move between gapes you have in your
publication.
Status bar: This exhibit the information about the program open, it also
gives necessary review analysis for such program.
HOW TO ACCESS MICROSOFT PUBLISHER.

There are various ways of accessing MS-Publisher. The ways are:
 Double click on the Microsoft Publisher program icon on the desktop
environment. OR
 Right click on the Microsoft Publisher program icon on the desktop
environment. OR
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 Click once on the Microsoft Publisher program icon on the desktop
environment. OR
 Press enter key from the keyboard. OR
 Click on Start on the taskbar
 Point to Program
 Click on Microsoft Publisher.
TO START WITH A PUBLICATION

When Microsoft publisher program is accessed, it display the Catalog dialog
box for the user to choose any publication format of his choice.
The Options displayed are as follows:

Publications by Wizard: This display the types of publication created by
the wizard.
Publication by Design: This display publication that has been designed to
go together as a set.
Blank Publications: This display Publication from the scratch.
Existing Publications: This display existing publications.
DIFFERENT WAYS TO CREATE PUBLICATIONS

Using a Wizard: This is usually the easiest and fastest way to create a
publication. The wizard asks for your contribution as it lays out your
publication , you can modify the result to your own needs. Once you have
stepped through the wizard you can always go back to the wizard to make
changes to your publications.
Using Design Template: A template is a kind of publication that you can

use as the foundation for creating new publication you use the template’s
basic layout or formatting, and then add the contents for your new
publication.
Using the Blank Publication: If you have your own design in mind, you
can create your publication from the scratch. You chose the page size of your
page and whether you want it folded, publisher provide you with a blank
page, and the rest is up to you.
Using Existing Publication: You can easily reuse the design and layouts of
your earlier publication, just replace the needed requirement of your choice
and save it.
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Making Publication Using Publication By Wizard.
HOW TO DESIGN NEWSLETTER

 Click on Publication by Wizard if the tab is not selected
 Click on Newsletter on the Wizard Pane
 Specify the format you want on the right pane
 Click on Start wizard
 Click on Next to step into the publisher questions
 Make your desired selections such as publication color schemes, the
number of columns, print options etc.
 Click on Finish when you are through.
TO DESIGN WEBSITES
A Website is a page or collection of pages that you have designed and
published specifically for use on the World Wide Web
 Click on Publications by Wizard if the tab is not selected
 Click on Websites on the Wizard pane
 Make your desired selections such as color scheme, the type of pages you
want to include to your Websites etc.
HOW TO DESIGN BROCHURES

 Click on Brochures on the Wizard pane
 Select the type of brochure you are designing (informational, price list,
Events etc.)
 Specify the type of format you want on the right pane
 Make your desired selections such as color scheme, customer address
etc.
HOW TO DESIGN FLYER

 Click on Flyers on the wizard pane
 Select the type of flyer you are designing (information, Special offer,
Announcement etc.)
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 Make your desired selections such as color scheme, tear off, customer
address etc.
HOW TO DESIGN POSTCARD

 Click on postcard on the Wizard pane
 Select the type of Postcard you are designing (information, Special
Offer, Tent Fold, Holiday Greeting, Invitation, Thank You etc.
 Click on Next to step into the publisher questions.
 Make your desired selections such as color schemes, size of postcard
 Print layout etc.
HOW TO DESIGN INVITATION CARD/ CREETING CARD

 Click on any of the option on the Wizard pane
 Select the type of what you are designing (party, Shower,
Celebration,)
Holiday, Congratulation, Friendship, Birthday etc.)
 Make your desired selections such as color schemes, suggested verses.
 Click on Finish when you are through
HOW TO DESIGN BUSINESS CARD

 Click on Business card on the Wizard pane
 Click on Next to step into the publisher questions.
 Make your desired selections such as color scheme, orientation, print
layout
Etc.
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HOW TO CREATE CALENDAR
 Click on Calendar on the Wizard pane
 Make your desired selections such as color scheme, orientation, kind
of
Calendar (a Full year/Monthly), to change date etc.
HOW TO OPEN NEW PUBLICATION

 Click on New
 Click on Start Wizard.
HOW TO OPEN EXISTING PUBLICATION

 Click on New
 The Catalog dialog box will be displayed
 Click on Existing publications
 Specify the publication you want to open
 Click on open OR
 Click on Open
 Click on the more files button
 Click on Open
HOW TO SAVE FOR THE FIRST FIME

 Make sure that your publication is on the screen
 Click on Save as
 Click on Save in icon
 Specify where you want to save in your file
 Type the name you are giving to your file
 Click on Save.
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SUBSEQUENT SAVINGS
 Click on Save
 Click on Save icon on the Standard toolbar
HOW TO EXIT MS PUBLISHER

 Click on Exit OR
 Click on MS Publisher program icon on Title bar
 Click on Close. OR
 Click on the Close button among the control buttons on the Title bar
OR
 Press Alt. + F4 on the keyboard
HOW TO DISPLAY THE TOOLBARS

 Point to Tool bars
 Specify the toolbar of your choice
USING FRAMES
To use any frame you have to click one of the frame on the object toolbox.
In most cases you must drag across to set the frame size.
Use the Text frame to enter text into publication, edit your text. The text
frame works like a regular word processing.
Use Table frame to display table or display text in rows and columns with
shaded areas and border.
 Use the word art frame to create text with special effects. Edit in the
word Art dialog box.
 Double click Picture tool to insert a graphic that is not part of the clip
gallery.
 Use the Drawing tools to create line, rectangle, oval, and custom
shapes.
 Use the Web tools to insert special publisher designed objects.
HOW TO ZOOM PUBLICATION

You may have opened your publication and your publication is not clearly
visible to you, use the zoom command to view your publication clearly.
 Click on View menu

 Click on Zoom
 Specify the percentage of your zooming OR
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 Click on the zoom icon lying along side with the horizontal scroll bar
 Specify the zooming percentage of your choice OR
 Press F9 key on the keyboard.
HOW TO ENTER TEXT INTO PUBLICATION
 Click on the text frame tool on the object toolbox

 Click and drag on the printable page the range you want to enter text
 Enter your text by typing from the keyboard.
HOW TO CHANGE FONT STYLE

 Highlight the text you want to change its font style
 Click on font
 Click on the font icon
 Specify the font of your choice OR
 Highlight the text you want to change its font style
 Click on the font of your choice
HOW TO COLOR TEXT

 Highlight the text you want to color
 Click on format menu
 Click on font
 Click ok OR
 Highlight the text you want to color
 Click on font color icon on the formatting toolbar
 Click on More color option

 Highlight the text you want to set its size
 Click on font
 Click on the size icon
 Specify the size of your icon
 Click on OK OR
 Highlight the text you want to set its size
 Click on the font size icon on the formatting toolbar
 Specify the size of your choice
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HOW TO BOLD TEXT
 Highlight the text you want to bold
 Click on font
 Click on font style icon
 Click on Bold
 Click on ok
HOW TO ALIGN TEXT

 Highlight the text you want to align
 Click on indents and list
 Click on normal in the indent setting
 Click on the Alignment icon
 Specify the alignment of your choice
 Click on ok OR
 Highlight the text you want to align
 Specify any of the Alignment options in the formatting toolbar
HOW TO SUPERSCRIPT TEXT

 Highlight the text to be superscripted
 Click on font
 Click on superscript
 Click on OK
HOW TO SUBSCRIPT
 Highlight the text to be subscript
 Click on font
 Click on subscript
 Click ok
HOW TO CHECK SPELLING

 Position your cursor at the beginning or your publication
 Click on tools menu
 Click on spelling
HOW TO APPLY BULLET AND NUMBERING

 Highlight the text you want to apply bullet
 Click on bullet list under indents setting
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 Click on the type of bullet of your choice
 Click on ok
 Click on new bullet if your choice is not among the options
 Click on font icon
 Select the font type to insert your bullet
 Specify the bullet of your choice
 Click on insert
 Click on OK
NUMBERING
 Highlight the text you want to apply numbering
 Click on numbering list under indents setting
 Click on format icon
 Specify the type of numbering format
 Click on ok
HOW TO CREATE COLUME

 Click and drag on the printable page
 Click on text frame properties or text box
 Specify the number of columns of your choice from the column section
 Click on ok
HOW TO TYPE ACROSS COLUMN

 Click and drag the range you want to type
 Type from the keyboard.
WORKING WITH TABLES

You can use table to put information in columns as you would for a price list,
a resume or a table of contents for a newsletter. Table has gridline that
appears, this gridlines cannot be printed except you create borders around
every cell in the table. When typing text into your tables, after you have typed
your text into a cell press the key to move to the next cell, and to move
backward press shift and tab key. You can also change the look of your table
by changing the table format, applying color to the border, or applying
beautiful border.
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HOW TO CREATE TABLE
 Click on the table frame tool on the object toolbox
 Specify the number of rows and columns
 Click on ok
HOW TO MERGE CELLS

 Highlight the number of cells you want to merge
 Click on table menu
 Click on merge cells
HOW TO SPLIT CELLS

Publisher can only split cells that are already merged your cannot split a
Single cell except if that cell is merged,
 Highlight the of cell you want to split

 Click on split cells
HOW TO ADD MORE COLUMNS TO YOUR TABLE

 Position your cursor on a cell
 Click on insert rows or column
 Click on column on the insert section
 Type the number of column of your choice
 Specify if before or after the selected cells
 Click on Ok.
Or
 Select a column
 Click on insert column
HOW TO DELETE COLUMN

 Click on Edit menu
 Click on delete object
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HOW TO DIVIDE A CELL DIAGONALLY
 Select the cell you want to divide
 Click on Cell diagonals
 Specify the type of division of your choice
 Click on ok
HOW TO SET THICKNESS OF TABLE BORDER

 Click on line/border style
 Click on more style
 Click on the line border tab if it is not selected
 Select a side where you want to apply thickness from the select a side
section
 Specify the thickness of your choice from the choose a thickness section
 Click on ok
Or
 Right click on the table
 Click on change table
 Click on the line border tab if is not selected
 Select a side here you want to apply thickness from the select a side
section
 Specify the thickness of your choice from the choose a thickness section
 Click on ok.
HOW TO CHANGE TABLE FORMAT

 Click on table menu
 Click on table auto format
 Specify the format of your choice from the table format
 Click on ok.
HOW TO CREATE BORDER

 Click and drag on the printable page where you want to insert border
 Click on border art tab
 Specify the border of your choice
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 Specify the size for your border
 Click on apply
 Click on ok
HOW TO INSERT CUSTOM SHAPE

 Click on the custom shape frame tool on the object toolbox
 Specify the shape of your choice
HOW TO INSERT OBJECT FROM OTHER PROGRAM

 Click on objects
 Specify the program where you want to Insert your object from the
insert object dialog box
 Click on ok
 Display the object on the screen
 Click outside to return to publisher.
HOW TO INSERT OBJECT GALLERY

If you want to create a publication from the scratch, i.e you have a
format of your choice in your mind and you may need some object to
design your publication, publisher provides you to design your
publication with the design object gallery such as assign calendar to your
publication, inserting logo, table if cubebs, pull quires, picture caption
e.t.c

 Click on design Gallery object
 Click on object by categories/object by design tab
 Specify the object, of your choice
 Click on insert object
Or
 Click on Design Gallery object from the object tool box
 Click on object by categories / object by design tab
 Specify the object of your choice
 Click on insert object
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HOW TO INSERT WORD ART
 Click on the word art frame tool on the object toolbox
 The word art environment vill be display
 Type the text you want to use as word art where you are ask
to enter text
 Click outside to return to publisher
HOW TO EDIT WORD ART

 Double click on the word art
 Click on the font size icon to set the size of your text
 Click on the font type icon to specify the type of font of your choice
 Click on the bold icon to bold your text
 Click on Shadow icon to apply shadow
 Click on the outline icon to apply shadow
 Click on the outline icon to apply outline thickness and color etc
 Click our side to return to publisher.

 Point to picture
 Click on clipart
 Click on the group where you want to insert your clip from
 Click on insert clip
Or
 Click on clipart gallery tool on the object tool box
 Click and drag on the printable page the area you want to insert the
clip
 Click on the group where you want to insert your clip from
 Click on insert clip
HOW TO DELETE OBJECT

 Highlight the object you want to delete
 Click on delete object
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HOW TO DUPLICATE OBJECT
 Highlight the object you want to duplicate
 Click on copy
 Click on Edit menu
 Click on paste
Or
 Highlight the object you want to duplicate

 Click on copy on the standard toolbar
 Click on paste on the standard toolbar
HOW TO ALIGN OBJECT

Object can be manually be position or align to any area of your working
area, but Might want to have an accurate alignment or positioning of your
objects the following step will help you to achieve what you want
 Highlight the object you want to align

 Click on align objects
 Specify the alignment of your choice from the left to right section and
top to bottom section
 Click on shadow
HOW TO ROTATE OBJECT

 Highlight the object you want to rotate
 Click on Arrange menu
 Click on Rotate or Flip
 Click on Custom rotate
 Click on any of the rotation button to rotate or type in the angle
 Click on Apply
 Click on Close
Or
 Click on custom rotate on the standard toolbar
 Click on any of the rotation button to rotate or type in the angle
 Click on Apply
 Click on close
HOW TO FLIP OBJECT

 Highlight the object you want to flip
 Click on Arrange menu
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 Click on rotate or flip
 Specify the flip of your choice
Or
 Highlight the object you want to flip
 Click on any of the flip options on the formatting toolbar.
HOW TO SET LINE THICKNESS

 Highlight the object to set thickness
 Click on line border tab if it is not selected
 Specify the thickness point of line
 Click on Ok.
Or
 Click on line/borer style on the formatting toolbar
 Click on line border tab if is not selected
 Specify the thickness point of line
 Click on ok
HOW TO FILL OBJECT

 Highlight the object you want to fill with color
 Click on Fill color
 Click on fill effects
 Specify the style of fill (Tint/Shades, Pattern /Gradient)
 S0pecify the color of your choice from the color section
 Click on ok.

 Highlight the objects you want to group
 Click on Arrange menu
 Click on Group objects
Or
 Observe that an icon appear below the objects you’ve highlighted
 Click on the icon to group
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HOW TO UNGROUP
 Highlight the objects you want to ungroup
 Click on ungroup objects
Or
 Highlight the objects you want to ungroup
 Observe that an icon appear below the objects you’ve highlighted
 Click on the icon to ungroup
HOW TO ARRRANGE OBJECT TO FRONT OR BACK

Objects could be arrange to front or back if one object is overlapping
the other object, if an object is overlapping the other object which
means that you have to arrange/send the object to back or if the object
which you want it to be at the front is at the back which means you
have to send to front.
 Highlight the object you want to arrange

 Click on the any arrangement of your choice.
Or
 Click on any of the arrangement option on the standard toolbar.
HOW TO INSERT MORE PAGES TO YOUR PUBLICATION

 Click on Page
 Type the numb4er of pages you want to insert into your publication
 Specify if the new pages should come before or after the current page
 Click on ok
HOW TO NUMBER PAGE

 Click on the text frame tool on the object toolbox
 Click and select the position where you want to insert page
number
 Click on page numbers
 Observe that the pagers will automatically be inserted.
HOW TO MAKE TEXT OR OBJECT APPEAR IN ALL PAGES

If you want to insert header or footer, date or time, page numbering,
company logo etc to your publication so that it has to appear in every
pages of your publication, publication can allow you to do that, have it
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in mind that the text or object will have to be sent to the background.
The background is where you place object that will appear on every
page of your publication
 Highlight the text or object your want to insert on every page

 Position the text or object where you want it to appear on the pages
 Click on send to background
 Click on Ok.
HOW TO INSERT SPECIAL PAPLER TO YOUR PUBLICATION

Special papers are paper that have color and are patterned by the company
that produced it so that document can be printed on it, publisher has some of
this paper which when you display them it allow you to see how your
publication would be printed on special paper, but know that not as you see
the paper on the screen that it will be printed on any paper you want to use to
print your publication, you have to make sure that you have the hard copy of
the special paper on the screen, other wise if printed on a plain paper, the
printing will appear on your paper.

 Click on special paper
 Specify the special paper of your choice
 Click on Ok.
HOW TO DELETE PAGE

 Make sure that the page you want to delete is displayed
 Click on Delete page
HOW TO DELETE PAGE

 Make sure that the page you want to delete is displayed
 Click on Delete page
HOW TO USE THE LAYOUT GUIDE
Layout guides are the non-printing blue and pink lines that appear on all the
pages of your publication that serves as a guide or boundary, which helps the
user to ensure a consistent layout for his/her publication. Use this guides to
give your publication a constant layout. when you begin with any publication
the guides appears on all your pages, if you want to add more guides or
change the placement of your guide, publisher let you do that.
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The ruler guides can also help you to give a consistent layout for your
pages if you don’t want to use the layout guides.
HOW TO ADD MORE GUIDES

 Click on Layout guides
 Specify the number of columns and rows from the Grid guides section
 Click on Ok.
HOW TO CHANGE THE PLACEMENT OF GUIDE

 Click on View
 Click on go to background
 Place the mouse pointer over the guide you want to move
 Drag to the new position
 Click on view me3nu
 Click on go to foreground.
HOW TO PLACE THE RULER AS A GUIDE

 Move your mousse pointer to the ruler guide
 Drag and move to where you want to place it.
HOW TO HIDE BOUNDARIES OR GUIDE

 Click on hide boundaries or guides
HOW TO SET THE ORIENTATION OF PAPER

 Click on page setup
 Specify the orientation of your choice from the choose the orientation
section
 Click on ok.
HOW TO SET YOUR PUBLICATION LAYOUT

If you are designing your own publication from the scratch, what should
come to your mind should be the layout for your publication such as special
fold for designing greeting cards, book-fold etc Special size for designing
posters, banners etc.
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To set your publication layout
 Click on page setup
 Specify the publication layout of your choice
 Click on ok.
HOW TO CHANGE PAGE SETUP

 Click on print setup
 Click on the paper size icon
 Specify the size of your choice
 Click on ok.
HOW TO MOVE BETWEEN PAGES

You might have many pages in your publication and may want to move
or open a particular page.

 Click on go to page
 Type the page number you want to move to
 Click on ok.
Or
 Click on the page control icon on the horizontal scroll bar to move to
any page either to the left or to the right.
HOW TO INSERT DATE AND TIME

 Position your cursor where you want to insert your sate and time
 Click on date and time
 Specify the date of your choice
 Click on ok.
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INTRODUCTION TO ADOBE PAGE MAKER
6.5
Adobe PageMaker 6.5 is a program designed by the Adobe Corporation. It is
a program essentially designed for creating publications. Page maker is one
of the desktop publishing programs that have the capabilities of word
processing and enhancement features; it is used to produce Newsletters,
Books, Brochures, and other types of documents. other examples of Desktop
application are Microsoft PowerPoint, Microsoft Publisher, Harvard
Graphic,etc
HOW TO ACCESS ADOBE PAGEMAKER 6.5

 Double click on the PageMaker 6.5 program icon on the desktop
Or
 Right click on the page maker 6.5 program icon on the desktop left click
onopen
Or
 Click on start on the task bar
 Point to programs
 Click on Adobe
 Click on page maker 6.5
 Click on Adobe PageMaker 6.5
After accessing PageMaker the document setup dialog box will be displayed
on the screen for you to make your necessary selections, so far you have
already known what you have in mind to design, for instance if you want to
design a Newspaper publication, you have to bear in mind that you have to
specify the size of the paper, you have to bear in mind that you have to
specify the size of the paper, the numbers f pages you are going to use
etc.before you can proceeding making your publications. After you have
finished your selections click on ok
On the Document setup the various options are:

Page size: Click on the page size icon to specify the type of paper size you
want to use for your publication.
Dimension: The dimension shows you the size of the page you want to work
with.
Orientation:This helps you to specify if you want your publication to be in
portrait form, which is given as Tall, or landscape, which is given as wide.
Options: This provides you to specify if you want the pages to be displayed
double sided on the screen at a time or one page on the screen.
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Number of pages: this is where you specify the number of pages you want
to use in your publication.
HOW TO OPEN NEW PUBLICATION

 Click on New
Or

 Click on document setup
 Click on ok.
HOW TO EXIT PAGEMAKER

 Click on the control menu on the Title bar
 Click on close
Or
 Click on the close icon on the title bar
Or
 Click on exit
FEATUES OF PAGEMAKER 6.5

Document/ Program title bar: This display the program you are working on,
menu bar: this displays the command where most operation can be carried out.
Ruler guides: This is use to guide the user while making publication, it is
also use in measurements; the ruler guide is lying vertically and horizontally
on the screen.
Scroll bars: This enables the user to scroll through the document up/ down or
side ways when the entire document does not fit the window that was opened
for it , it appears on both the right and bottom edge of the window screen.
Printable Page:This is working area of your desktop
Toolbox: This presents the tools you use in PageMaker (Later we
will know more about the tools)
Control palette This displays the various colors where the user can easily
apply color to his/her publication more colors can be assed into the color
palette
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HOW TO SAVE A PUBLICATION
One of the most practical habits you can develop is to save your PageMaker
publication often. When you save a publication, you ensure that it remains
stored in your computer even if there is a power failure or system crash. To
avoid the frustration of rebuilding a lost publication, save your work
regularly.
 Click on file
 Click on save as
 Click on the save in icon
 Select a folder in which to store the saved file.
 Type a name for the publication ‘Click save
PageMaker saver your publication in the current location unless you specify
a different folder.
SUBSEQUENT SAVINGS
 Click on save
 Click save
HOW TO OPEN PUBLICATION.

 Click on open
 Click on look in icon
 Select the folder where you previously saved in your publication
 Click on open
HOW TO OPEN PUBLICATION RECENTLY USED

 Click on recent publications
HOW TO DISPLAY TOOL BOX

 Click on the window menu
 Click on show tools
The tool bar contains all of the PageMaker tools that the user can use to draw
objects; the objects that are displayed on the object toolbox are as follows:
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The Pick Tool: This is an arrow head like object that is use to select, move,
and resize objects, text blocks and graphics.
The Text Tool: This is a too with capital T, it is use to enter text into
publications, select text, and edit text.
The Rotating Tool: This tool is just below the pick tool it is use to rotate
objects.
The Cropping Tool: The cropping tool is lying adjacent to the rotating tool
it is use to trim imported graphics.
The Line Tool: These tools are the next that follows the rotating and
cropping tools, both tools are use to draw straight, to draw vertical or
horizontal lines in any direction.
The Rectangle Tools: Next is the rectangle tool that is displayed below the
line tools, they are use to draw rectangle and squares. The one by the right is
the rectangle frame tool use to create a rectangular or square placeholder fro
text and graphic.
The Ellipse Tool: Next below the rectangle tools is the ellipse tools use the
ellipse tool to draw ellipse and circles. The one by the right is ellipse frame
tool use to create a circular or oval placeholder for text and graphics.
The Polygon Tool: Use the polygon tool to draw basic polygons. Use the
polygon frame tool to create a polygonal placeholder for text and graphics.
The Hand Tool: Use the hand tool to scroll the page.
The Zoom Tool: Use to zoom tool to magnify or reduce an area of the page.
HOW TO HIDE TOOL BOX

 Click on hide tool box
HOW TO DISPLAY CONTROL PALLETE

 Click on window menu
 Click on show control palette
HOW TO HIDE CONTROL PALLETE

 Click on show colors.
The color palette present the colors that the user can use to apply color to
text or objects, in the color palette some of the features displayed are as
follow:
On the color palette three buttons are shown at the top of the palette
The first button is the line button use to apply color to outlines on a
rectangle, polygon, ellipse, or frame.
The second button is the fill button use to fill color to objects.
The third button is the combination of the line and fill buttons it is use to fill
a particular color to both the stroke and the fill.
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The tint icon is use to apply object-level tints of the base color applied to the
selection. The [None] is use to remove a color applied to an object The
[paper] refers to the paper color on which you are printing
HOW TO HIDE COLOR PALLETE

 Click on hide colors.
HOW TO ENTER TEXT INTO PUBLICATION

 Click on Text tool on the toolbox
 Click on the printable page to position the cursor for you to start typing
 Type from the keyboard
HOW TO ZOOM PUBLICATION

 The zoom lets you magnify or reduce the display of any area in your
publication.
TO ZOOM
 Point to zoom to
 Specify the zooming percentage of your choice.
Using the zoom tool

When you click on the zoom tool on the toolbox the pointer becomes a
magnifying glass with a plus sign in its center, indicating that the zoom tool
will magnify your view of the publication if you click. In the other way
when the zoom tool whose a minus sign in its center that indicates that the
zoom tool will the reduce the view of your publication if you click. To
switch between magnification and reduction, press the ctrl key.
TO magnify the view of your publication with zoom tool

 Click on the zoom tool on the toolbox
 Click on your publication.
USING TEMPLATE TO PREPARE PUBLICATION

A template is a publication with a rebuilt page design that you can use as the
starting point to design your own publication. PageMaker provides several
professionally designed templates stored as scripts, when you open a
template, you can work in a template created in this way just as you work in
any other publication. You can ass and remove pages, manipulate text and
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graphics, and perform any other function as you would in a publication you
created from scratch.
PageMaker comes with a variety of templates we recommend that you
experiment with the templates. In addition, modify them to suit your own
needs. The templates are designed with fonts that are installed automatically
when the templates are installed.
Using the Template

 Click on window menu
 Click on plug-in palette
 Click on show script
 Click the template section within the script palette
 If the folder is not present, it probably means templates were not
installed with the copy of PageMaker you are using
 Double-click the mane of the template you want to open
 Make your necessary entries.
HOW TO INSERT MORE PAGES

 Click on layout menu
 Click on inserts pages
 Type the number of pages of your choice
 Specify if the pages should come before or after the current page
 Click on ok.
HOW TO DELETE PAGES

 Click on remove pages
 Type the numbers of pages you want remove
 Click on ok
HOW TO MOVE FROM ONE PAGE TO ANOTHER

You can easily move from one page to another when you are working on a
publication with multiple pages. You can go directly to a specific page or
browse through pages in sequential order.

 Click on go to page
 Type the page number you want to go to
 Click on ok.
HOW TO SET PAGE SETUP

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 Specify the orientation of your choice
 Click on ok
HOW TO CHANGE PAPLER SIZE

The size of paper depend on the type of publication you are making for
instance if you are designing a publication that should be on a brochure
definitely you will have to use the size of a brochure before crating your
publication

 Click on the page size icon
 Specify the page size of your choice
 Click on ok
HOW TO CHANGE FONT STYLE

 Highlight the text you want to change its font with text tool
 Click on type menu
 Click on character
 Click on the font icon
 Specify the font type of your choice
 Click on ok
Or
 Highlight the text you want to change its style with text tool
 Click on font
 Specify the font of your choice
 For more font style
 Click on more
 Click on ok
Or
 Click on the font icon on the control palette
 Specify the font style of your choice
 Click on the font icon on the control palette
 Specify the font style of your choice.
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 Highlight the text you want to set its size
 Click on size
 Specify the size of your choice
You may want to specify a particular point size to your text, (for instance
point 40 or 44) but the point size is not available among the options
displayed on the size menu;
 Click on other which is displayed at the beginning of the point

options,
 Type the font size of your choice
 Click on ok
Or
 Highlight the text you want to change its style wit text tool
 Click on the font size icon on the control palette
 Specify the font size of your choice.
HOW TO COLOR TEXT

 Highlight the text you want apply color with text tool
 Click on the color icon
 Click on ok
Or
 Highlight the text you want apply color with text tool
 Specify the color of your choice from the color palette
HOW TO BOLD TEXT

 Highlight the text with text tool
 Click on bold on the type style section
 Click on bold
Or
 Click on type style
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 Click on bold
Or
 Click on bold icon on the control palette
HOW TO UNDERLINE TEXT

 Highlight the text you want to underline with text tool
 Click on underline from the type style section
 Click on ok
Or

 Click on underline
Or
 Click on the underline icon con the control palette
HOW TO APPLY NAIRA SYMBOL

 Type capital latter N from the keyboard
 Click on strike thru from the type style section
 Click on ok
Or
 The capital letter N from the keyboard
 Click on strike thru
HOW TO TRACK TEXT
PageMaker includes five built-in tracks that decrees or increase the space
between characters to varying degrees, from very loose to very tight. You
can apply a track to any range of text. Because tracking in PageMaker is a
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character-level quality, you can apply one track to a range of text, then apply
a different track to text that’s in the same font, even the same size,
somewhere else. In a paragraph that is tracked at loose, for example, you
might apply the very loose track to word set in small caps in the middle of
the paragraph. A trick can also be applied as part of a paragraph style.
To track
 Highlight the text you want to apply tracking
 Click on the track icon
 Specify the tracking of your choice
 Click on ok
Or
 Click on Expert tracking
 Specify the tracking of your choice,
Or
 Click on the tracking icon on the control palette
 Specify the tracking of your choice
HOW TO SUPERSCRIPT TEXT

 Highlight the text to be superscripted
 Click on the position icon
 Click on superscript
 Click on Ok.
Or
 Highlight the text to be superscripted
 Click on the superscript icon on the control palette
HOW TO SUBSCRIPT TEXT

 Highlight the text to be subscripted
 Click on the position icon
 Click on subscript
 Click on Ok.
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Or
 Highlight the text to be subscripted
 Click on the subscript icon on the control palette.
HOW TO ALIGN TEXT
 Highlight the text you want to align with the text tool
 Click on paragraph
 Specify the alignment of your choice
 Click on Ok.
Or
 Highlight the text you want to align with text tool
 Point to Alignment
 Specify the alignment of your choice
Or
 Click on the paragraph () sign on the control palette
 Specify the alignment of your choice from the alignment options
HOW TO CREATE COLUMN

You create columns to control the flow of text in text block place
automatically and to help position text; page maker creates a specified
number of columns of identical widths, fitting them within, the margins of
the page. If there is align with the revised column, setup if you select adjust
layout in the Column Guides dialog box.
Columns are mostly used when making publications such like Newspaper,
Magazine etc

 Click on column Guides
 Type the number of columns you want
 Click on ok
HOW TO REMOVE COLUMN

 Click on column guides
 Type one on the number of columns
 Click on ok
HOW TO TYPE ACROSS COLUMN

 Click on the text tool on the toolbox
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 Click and drag across the column the range you want to type
 Type your text from the keyboard
HOW TO USE THE RULER GUIDE

Each publication window can include horizontal and vertical rulers that
extend along the Toppan left boarders of the window. You can display rulers
when you need them and hide them when you want more room on the screen
to view a publication. The rulers must be visible in order to manually create
ruler guides, which are nonprinting extensions of the ruler.
When you need to position text objects and graphics precisely on a page,
you can use the ruler guides.
Because you use the rulers to set up your layout, it’s a good idea to choose a
measurement system before you begin laying out pages. You can set the unit
of measure separately for each ruler. For example, you may want to measure
lines of text vertically in points, but prefer millimeters for margins, tabs, and
other horizontal measurements.
HOW TO DISPLAY RULER

 Click on show rulers
HOW TO HIDE RULERS

 Click on hide rulers
TO SET THE MEASURING UNIT OF RLER

 Point to preference
 Click on general
 Click on the measurements in icon
 Specify the measurements in icon
 Specify the measuring unit of your choice from the vertical ruler icon
 Click on ok
TO SET THE MEASURING UNIT SEPERATELY

 Right click on the horizontal ruler guide
 Specify the measuring unit of your choice
 Right click on the vertical ruler guide
 Specify the measuring unit of your choice
HOW TO ADD MORE COLOR TO COLOR PALETTE
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On the color palette color found are few, one may likely conclude that
PageMaker has very few colors but that is not the case you can add more
colors to your color palette.
 Click on utilities menu

 Click on define colors
 Click on new
 Click on libraries
 Specify the group of color of your own choice
 Click on the color of your choice
 Click on ok
 Click on ok
 Click on ok
TO CHANGE CASE
 Highlight the text you want to change case
 Point to plug-ins
 Click on change case
 Specify the case of your choice
 Click on ok
HOW TO APPLY DROP CAP

 Highlight the first letter of your publication
 Click on drop cap
 Type the number of lines you want to drop your text
 Click on apply
 Click on close
HOW TO REMOVE DROP CAP
 Highlight the text you have apply drop cap

 Click on drop cap
 Click on remove
 Click on close.
HOW TO USE BOOKLET IN YOUR PUBLICATION

The Build Booklet plug-in lets you create publications in which pages are
arranged for printing multi-page spreads. The arrangefment of pages printed
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on a single sheet or form is called an imposition. The Build Booklet plug-in
creates multiple page spreads that print on a single sheet, assume the correct
page spreads that print on a single sheet, and assume the correct page order
when folded. When you stack, bind, and trim the folded double-sided
booklets the result is a single book with correct pagination. Running Build
Booklet should be the final step before printing your publication. Build
Booklet closes the current publication and current publication and creates a
new, untitled publication with the page size equal to the size of the
imposition. Build Booklet then calculates the proper page sequence and
transfers the master and publication page items from the original publication
to the correct pages in the new publication. Build booklet can rearrange
pages in the active publication or for all publication in a book list.
The Build Booklet plug-in gives you several options to determine how the
final publication will look. You can place additional blank pages, revise the
order of pages, or delete pages. Build Booklet can also automatically adjust
the placement of the page items to account for paper thickness, increase the
space between publication pages, and invert the pages for printing. Any
change you make affects th3e publication copy, not the original publication.
Spread size values are automatically calculated when you choose an

imposition layout. Adjust these measurements to provide room for printer’s
marks if necessary. A warning appears in the messages box if the current
spread size is not large enough for the publication or it exceeds the
maximum page size.
 To add a blank page, select the page in the list box above where you want
the new blank page to appear and click Blank page.
 To select more than one page, click a page icon to select it, and then hold
down shift and click another page icon to add the page to the selection. Press
ctrl and click a page icon a page icon to select nonconsecutive pages.
 To move pages, press Alt and drag the selected pages.noneonsective
selection appear consecutively after you reposition them.
 Click invert pages to change between ascending and descending order
 To delete pages, select the pages and click delete
 To ass space between pages, type a value for Gutter space. When you specify
a Gutter space value, the spread size values automatically increase by the
appropriate amount.
 To add nonprinting ruler guides, click place Guides in Gutter.
TO USE THE BUILD BOOKLET

 Click on Utilities menu
 Click on Build booklet
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 Click on ok
HOW TO APPLY BULLET AND NUMBERING

Bullet
 Highlight the text you want to apply bullets
 Click on the utilities menu
 Click on Bullets and Numberings
 Click on the Bullets tab
 Specify the Bullet of your choice
 Click on ok
 If the bullet type you want is not displayed among the options,
 Click on edit tab
 Click on the font icon to specify the font of your choice
 Click on ok
Numberings
 Click on the utilities menu
 Click on bullets and numberings
 Click on numbers tab
 Specify the numbering style of your choice
 Click on ok
HOW TO REMOVE BULLETS AND NUMBERINGS

 Click on bullets and numberings
 Click on remove
 Click on ok
USING ADOBE PAGEMAKER TABLE

This section describes how to create and edit tables Adobe table 3.0 a
separate utility included in PageMaker 6.5 program and you can import your
table into your publications.
PageMaker table is installed as a separate application with PageMaker
To Access PageMaker Table

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 Click on Adobe
 Click on PageMaker 6.5
 Click on Adobe Table 3.0
Each time you start Adobe Table, when you click file, click on new, the
format cell dialog box appears, where you specify the number of rows and
columns you want and the height and width of the table, you can also specify
the kinds of borders you want around the table and inside it, as well as the
size of the gutter, or space, you want between text in neighboring rows and
column. You can change any of the set tings at any time while working in
Adobe Table.
To create anew table.

 Click on new
 Type the number of rows and columns you want, and the height and width of
the table
 The dimension of th4e table determines the height of the rows and the width
of the columns.
 In the table gutters section, specify the horizontal space between blocks of
text in columns and the vertical space between blocks of text in rows.
 Click more to further define border and fill attributes.
 To change the border weights, select the borders you want to specify
 Select the line weight you want
 To chang3e the color applied to all borders with widths click on the color
icon and specify the color of your choice
To Format Text in Table

You should be familiar with text formatting in PageMaker before using
Adobe Table to format text. It has the same feature with those that
PageMaker offers, with only two exceptions: the Vertical and Decimal
alignment options.
One of the simplest ways to use Table is to open it directly from

PageMaker.
 Click on insert object
 Select Adobe table from the insert object dialog box
 Create a table in Adobe table
 Click outside to return to PageMaker
HOW TO DRAW OBJECTS WITH THE OBJECT TOOLS
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 Click on any of the object tool on the toolbox
 Click and drag on the printable page the size of your choice
HOW TO APPLY COLOR TO OBJECT

 Highlight the object you want to apply color
 Click on Element menu
 Click on fill and stroke
 Click on fill icon
 Specify the fill of your choice
 Click on color icon
 Click on ok OR
 Click on the fill button on the color palette
HOW TO SET THICKNESS OF OUTLINE

 Highlight the object you want to set the outline thickness
 Point to stroke
 Specify the point of thickness of your choice OR
 Click on the stroke icon
 Specify the point of thickness of your choice
 Click on ok
HOW TO APPLY COLOR TO OUTLINE

 Highlight the object you want to apply color to outline
 Click on the color icon below the stroke icon
 Click on ok. OR
 Highlight the object you want to apply color to outline
 Click on the Outline button on the color palette
HOW TO CURVE EDGES OF RECTANGLES/SQUARE

 Highlight the object you want to curve its edges
 Click on rounded corners
 Specify the curve of your choice
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 Click on ok
HOW TO DUPLICATE TEXT AND OBJECT

 Highlight the text or object to duplicate
 Click on copy
 Click on paste OR
 Highlight the text or object to duplicate
 Click on copy
 Click on paste multiple
 Type the number of duplicate of your choice
 Click on ok

 Click on Group.
HOW TO UNGROUP
 Click on Ungroup.
HOW TO ARRANGEE OVERLAPPING OBJECTS

 Highlight the objects
 Click on Arrange
 Specify the arrangement
HOW TO ROTATE TEXT OR OBJECTS

 Highlight the text or object with pick tool
 Click on the Rotation tool on the toolbox
 Click and hold to one of the noodle
 Drag towards the direction of your choice

 Click on place
 Click on the look in icon
 Specify the drive where you want to insert your clip from (Drive C :)
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 Click on clipart
 Click on open
 Specify the clip of your choice
 Click on open
 Click and drag the printable page the size you want.
HOW TO INSERT OBJECTS FROM OTHER PROGRAM
 Click on insert objects
 Specify the program were you want to insert your object from
 Display the object
 Click outside to return to Pacemaker
HOW TO CROP OBJECT

When you import a graphing from another program or publication, you can
crop parts of the graphic that you do not want to print by adjusting the size of
its surrounding bounding box. Your crop objects like picture, clip art or any
import object.

 Click on the crop tool on the toolbox
 Hold to one of the noodles and r3esize to your choice
CHANGING THE SHAPE OF RECTANGLE

After you create a polygon, you can add, move, or delete its vertices and line
segments. After inserting your polygons created by dragging the polygon
tool, you can also change the number of sides it has and its inset value (the
angle at which the sides point toward the center of the shape)
HOW TO CHANGE THE NUMBER OF SIDES OF A POLYGON

 Click on element menu
 Cli9ck on polygon setting
 Specify the number of sides of your choice
 Click on ok
HOW TO CREATE STAR-USING POLYGON

 Click on element menu
 Click on polygon setting
 Specify the parentage of your star inset
 Click on ok
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INTRODUCTION TO DATABASE
MANAGEMENT
CONCE0PTS OF DATA, INFORMATION AND DATABASE
DATA: Data are raw facts or figures that are collected for processing.
Data are meaningless except they are processed. Data can as well be referred
to as the name given to basic facts, and figures, which have not been
processed. Example of such basic fact and figures and the name of a
customer, the number of items sold, or the numerical values used in a
mathematical formula. We can as well say that data are raw materials for
information.
INFORMATION: This is the result of data that have been processed into a
useful form. It is the finished product of data.
The words ‘data’ and ‘information’ are often used interchangeably, but there
is the distinction that data is the raw material that is processed to provide
information. In order word, information is already processed data that gives
meaningful idea.
A DATABASE is a collection of logically related and organized data, with

the duplication of data items been minimized. A database is made up of files,
which consists of one or more records.
DATABASE TABLE: A database cannot work without what is called a

database table. Thus, when working with database, a database table is the
first thing that you need to create.
A database table must have the following:
Filename: Whenever you work with a computer you must store the
information that you have entered in or the results that you
have obtained for a future date retrieval. When saving a file, it must be given
a filename. For Microsoft Access it is the first thing you do when you want
to create a database table. You can follow the file naming concepts of
Microsoft Windows 95 when you want to name any file.
A file can be given the name CUSTOMER PURCHASES.
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Character: This is the smallest element in a file, which could either be
alphabetic or numeric.
Field: This is the smallest entity of information in a database. It is a
collection of related data that is made up of characters. It determines the type
of information that will be collected for a database. For example, in the
database.
CUSTOMER PURCHASES, we could have fields such as name, Address,
Quantity purchased. The fields must be relevant to the database.
Record: A record is simply referred to as a collection of related fields. By
the time data is entered for each field described in the CUSTOMER
PURCHASES database, it becomes a record. For example entering the
record for each of the fields mentioned above for a customer as follows:
Name: Jones Adabowala O.
Address: Garki ll Abuja..
Quantity purchased: 2500
Gives us a record for the customer with the name Jones Adabowale o.
address Garke ll MAITAMA, and the Quantity purchased 2500
File: A file is referred to as a collection of two or more records. It contains
the data that is required to provide the necessary information. When 10
records (such as the one above) are collected for each customer, it becomes a
file, because, it is now a collection of two or more records.
Table: This is the method by which information is stored in a database.
Normally, a table consists of vertical columns and horizontal rows. The
columns contain information about a particular field, while the rows contains
information about a particular record. The example below is used to indicate
this:
NAME ADDRESS QUANTITY

PURCHASED
Jones Adabowala o. Garki ll MAITAMA 2500
Taiwo James LAGOS 150
SAMA.ADE
Examples of a Database are

 Staff Records
 Customer Records
 Sales Records
CHARACTERISTICS OF DATABASE
1. It must be well organized.
2. It must be easily accessible.
3. It must be exact and direct
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4. It must contain vital information that be retrieved whenever they are required
TYPES OF DATABASE
There are two basic types of database
1. Non-electronic database (Manual)
2. Electronic database (computerized)
DIFFERENCES BETWEEN ELECTRONIC AND NON-ELECTRONIC

DATABASE
The differences between electronic and non-electronic database are summarized
as in the table below:
ELECTRONIC DATABASE NON-ELECTRONIC DATABASE

1. Data are stored on disc Data are stored on paper
2. Information are very easy and Information are very allow to control
fast to control
3. Multiple copies of information Multiple copies of information are
can be easily produced difficult to produce
4. Searching for a record id very Searching for a record is very
easy difficult.
DATABASE MANAGEMENT
Database management is the act of collecting, sorting, updating, modifying
and retrieving of information in an organized manner. Managing a database
primarily involves the following:
 ADD This helps you to add new data to a database.
SORT This is used to arrange the database into some meaningful order
example: Ascending or descending order.
SEARCH This is used to search the data for types of information.
PRINT This is used to produce a hard copy of the information.
EDIT This is used to edit i.e. making correction or amendment to a
database.
DELETE this is used to delete unwanted data from a database.
DATABASE MANAGEMENT SYSTEM (DBMS)

A Database Management System is a complex software system that
constructs, expands and maintains a Database. It provides the interface
between the user and the data in any existing database.
The DBMS allocates storage to data, and maintains indices so that any
required data can be retrieved. A database is maintained and expanded by:
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 Adding new records
 Deleting old records
 Editing existing records
Examples of DBMS are:
 Microsoft Access
 Oracle
 Dbase versions lll+, lv, v for windows
 FoxBASE
 FoxPro
 Lotus approach
 Clipper
INTRODUCTION TO MICROSOFT ACCESS.
WHAT IS MICROSOFT ACCESS?

Microsoft-Access is a database application package. It was produced by
Microsoft corporation. It is a Windows-based application. Like we have seen
earlier this means it cannot be used in any system that does not have the
Window operation system.
The version of the Microsoft Access program that will be treated in this
course is the Microsoft Access for Microsoft office 98. Microsoft office is a
collection of Microsoft based application packages that assist Microsoft users
in their day to day office operations.
Like we did see in other Microsoft office packages, Microsoft Access has
additional tools bar features that can be displayed optionally. These tool bars
are additions to the tool bars in any window program window environment.
Tools bars are shortcut key to the various command available on the main
menu bar of any program window.
The following toolbar are what we see in any window program environment.
 Title bar
 Menu bar
 Standard toolbar
 Status bar
 Scroll bar
 Control menu
 Control button
The additions for Microsoft Access 98 includes
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 Formatting toolbar
This is used as a shortcut to the various menu option available for changing
the size, style, position and alignment of text within a database table.
 Table datasheet toolbar
This toolbar is used to obtain shortcut commands to the various commands
that can be carried out in the data Datasheet view of a Database Table. These
commands include those that are used for adding, deleting and editing data
 Web Tool Bar

A tool bar that is used to obtain short-cu t commands to various
operations in a web site is the Web tool bar. A Web site is a database that
contains any information that customers and clients of a company can access
from the World Wide communication link known as Internet.
 Customer Tool Bar
With this tool bar you can design or set your on tool bars for any table or
database.
TERMINOLOGIES USED IN MICROSOFT ACCESS

DATA STRUCTURE: This is the organization of data into characters,
fields, records and files before they can be processed.
DIRECTORY This is a list of closely related files.
FILE CONCEPTS IN MICROSOFT ACCESS

We shall look at the major types of files in Microsoft Access. Various file
formats are built from these files.
TABLE FILES: A file structured in rows and columns of information is
known as a Database Table File. A row specifies a record while a column
specifies a field. The Table Designer can be used to define a table structure.
Data structures in Microsoft Access are in table formats.
QUERY: This is a file that contains a selected set of information that
satisfies a given condition from a specified table. When you ask a question
about any information within a table you can build what is called a Query.
Several tables can be used at once as long as they are opened. A model of
information is built which is made up of records from the tables specified
and fields from the records specified.
REPORT: Any information from a table, form or query that is previewed on
the screen or printed on paper is known as a Report.
FORM: It is a window that contains controls for entering, displaying or
editing file. Within a form file, you can easily determine your record
numbers, location and contents for any previously built data entry exercise.
MACROS: A sequence of instructions that often executed repeatedly in the
same pattern can be saved in a Macro file. When you run this file type, the
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instructions in it will be executed for you. This file format helps to save your
time whilst you are working in the Microsoft Access environment.
MODULES: This file type could be referred to as a more complex
instruction set relative to the instructions in Macro files. When an operation
is to be carried file can be used to store the various instructions that will be
required for the operation. When the Module file is executed by the use of
the run command, the operation will be carried out.
STARTING MICROSOFT-ACCESS IN MICROSOFT WINDOWS
1. Click on the start button in the task bar.
2. Point to programs.
3. Click to Microsoft Access
When using Microsoft Access 98, a dialog box is displayed first along with
the program window. It is seeking to know if you want to create a new
database (using either a blank table or the table wizard) or open an existing
database.
DESIGNING A DATABASE
When designing a database table, the paramount things that must be
considered are:
 The purpose of the database.
This is to indicate what is to be stored in the database.
 The types of data fields required for the database:
This shows the kind of information that is required for the records to be
stored.
 The size for each field:
The number of character spaces to be declared for each data field.
 The name for each field:
The name to be given to each data field.
FIELD NAME CONCEPTS

Any field that will be used in a database must be given a name. In Microsoft
Access 97, a field name can be up to 64 characters in length and can include
spaces. This is quiet unlike many other database management packages
including some earlier versions of Microsoft Access. However, no duplicate
field names are allowed within any table.
FIELD NAME CONCEPTS

When creating a database, two views are used. The first is used for
designing the database while the other is used for making entries and editing
the data stored. The views includes:
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 DATASHEET VIEW: The Datasheet view is used to view, add,
delete, and edit data in a table. You often required a datasheet view
after you have designed your database table.
 DESIGN VIEW: The Design view is used to create and modify the
structure of a table. It allows you to specify the name, type,
description and field properties for each data field.
TYPES OF TABLE FIELDS (DATA TYPE)

The Data Type or Table Field defined determines the kind of values that a
user can store in the field. Any named field must be given a definition. This
specifies the characteristics of the data that will be stored in the field and the
type of operation that can be performed on the field.
The following are the data types in Microsoft Access.
TEXT:The contains alphanumeric characters, which includes letters (A-Z),

numbers (0-9), and other special characters, mathematical calculations
cannot be done on information in this type of field. It can contain 255
characters.
MEMO:This is used for keeping notes for some particular types of

information. It is used for fields that would require more than the amount of
space. The text field can contain. It can contain 64,000 characters. An
example of a database where memo fields are used is in a patient’s database,
one of the data fields would be the parent’s medical history. Such a field will
require more than the number of character spaces that the text field can
provide.
NUMBER:This contains only numbers ( 0-9), and mathematical operations

can be performed on information stored in this field.
DATE/TIME:This field is used in recording the date and time an event took
place, and it contains different formats of writing the date and time.
CURRENCY:This is also used for numeric fields, and it maintains a fixed

number of decimal places.
AUTO NUMBER:A field that automatically increased as the number of records

increases.
LOGICAL OR YES/ NO: This is used for situations where a yes or no answer is
requires. An example is, supply (asking if the customer account is balanced
enough to supply him goods)
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CREATING A TABLE USING THE DESIGN VIEW
The procedure is as follows:
1. Click FILE in the menu bar

2. From the options in the file menu, click NEW DATABASE.
3. Choose the de3fault select in the displayed window, and click ok
4. Type a name for the database
5. Click create
*A database window appears

1. Click on Design view
2. Name you fields, specifying the data type you intend to enter into each
field.
3. Save your table, and give it a number
4. Enter your data into the table
CREATING A TABLE USING THE TABLE WIZARD

There are two types of table in the table wizard in Microsoft Access, which
are:
1. Business: This consists of business related tables
2. personal table:This consists of personal related tables
The table wizardis a sort of magician that enables you to crate a database
table from some pre-defined table in the application. When tables are chosen
using the table wizard, it can be modified to suit the users purpose by either
adding any needed field or removing any unwanted field.
The table wizard window contains 3 boxes
1. This first box contains a list of sample tables, depending on which type (
personal or business) is chosen
2. This second box contains simple fields for the highlighted table in the first
box
3. The third box is to contain the fields to be selected for the users new table.

1. Click FILE in the menu bar
2. From the options in the file menu, Click NEW DATABASE
3. Choose the default selection in the displayed window; and click ok
4. Type a name for the database
5. Click create
* A database window appears.

6. Click the New button
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* A new table window appears
6. Click TABLE WIZARD.
8. Specify whether business or personal type
9. Specify the sample table e.g. employees or students.
10. Specify the sample fields among the suggested options.
11. Add or remove any field of your choice into fields in my new table.
12. Rename any field you feel should be
13. Click on Next, and name your table.
14. Specify whether wizard should set a primary field for you.
15. Specify whether you want to modify the table design, enter data
directly into table, or enter data into the table using the form the wizard
creates for you.
16. Clock FINISH after completion.
17. Records can now be entered into the database.
CREATING A TABLE BY ENTERING DATA

1. Click FILE in the menu bar.
2. From the option in the file menu, click NEW DATABASE.
3. Choose the default selection in the displayed window, and click ok.
4. Type a name for the database.
5. Click Create.
*A database window appears.
6. Click the NEW button.
* A new table window appears.
7. Click on Entering Data into Datasheet.
8. Rename your columns.
9. Enter your data.
CREATING A NEW DATABASE

Let’s assume you want to create a database of names for a mailing list
system now.
We can assume that each record in the database will contain the following
information.
FIELD NAME DATA TYPE

MAIL NAME Text
MAIL INITIAL Text
SEX Text
AGE Number
STATE Text
You can create the database by following the instructions below:
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1. Click Blank Database.
2. Click ok.
3. Type a name for the new database.
4. Click Create (A database window appears with the name from step 3).
5. Click New.
6. Click Design View.
7. Click ok.
8. Type in data fields name, type, and description.
N.B. The description of a data field is optional.

9. Save the table by either clicking on the save button in the tool bar or
choosing
Save from the file menu.
10. Click ok (Because tables are often related one to another in a given
database, it is often necessary for you to create a primary key. This is a
reference code or name from the various field names defined. You can select
any field name as your primary key but it must be a field that will uniquely
identify.)
11. Click yes to define a primary key.
NOTE: Click on the close button in the control box to close the table.
Whilst a database table is being created, various field properties can be

specified to ensure the data entries to the table are correct. The field
properties includes specifying the size of a field (which depends on the field
type) and could serve as validating tools to a data entry.
The various field properties include:
. Field Size property.

Click in this field to specify the amount of memory space that you want a
field to take when it is stored.
 Format Property.
You can use the format property to customize the way numbers, dates, times,
and text are displayed and printed. For example, if you have created a price
text box, you can set its format property to Currency and its Decimal places
property to 2 or Auto. If you enter 4321.678 in the control, the number
would be displayed as $4,321.68.
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You can use one of the predefined formats or you can create a custom format
by using formatting symbols. The format property uses different formats for
different data types.
 Input Mask property
This can use to make data entry easier and to control the values users can
enter in a text box control. For example, you could create an input mask
for a phone number filed that shows you exactly how to enter a new
number: (_____) __________. It is often easier to use the input Mask
Wizard to set the property for you.
 Caption property
When you want to use a field in a form file, you can define or specify the
table that will be use in the Form format in this column.
 Default Value Property

Click on this field property box to specify a value that will be
automatically entered in the field that you are defining for new records.
For example, you can specify that a number should be given the value
zero once a record is created.
 Validation Rule Property
When a value which does not meet the condition specified in the
validation rule property is entered an error message in this box can be
displayed. Click in the validation text property to type in any message
that you may want to display to a user when there is an error in the data
entry to this field.
TO ENTER RECORDS INTO AN OPENED TABLE

Once a table has been opened, records can be entered based on the fields that
were created in the database table. When you enter a record in one field, you
can press the enter key or the tab key, to move to the next field.
The following instructions are required to enter in records:
Having closed your database table design,
Select the filename of the table that you want to open.
Click open on your database program window.
Enter the records as below:
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NAME INITIAL SEX AGE STATE
BABSON D.N. MALE 35 KANO
JACKSON M.N. MALE 28 PORT
AFOLABI V.I. FEMALE 30 IMO
CADE T.N MALE 35 OYO
ESSIEN C.I. FEMALE 27 CROSS RIVER
MONICA P.O FEMALE 30 DELTA
LEWIS N.N FEMALE 40 BENUE
When you are through with your records entry, you should store your data
with the instructions below.
TO SAVE YOUR RECORDS

1. Click records
2. Click save record.
SELECTING RECORDS
Within Microsoft Access, there are simply defend ways of selecting groups of
records in a row or column or if necessary the entire record set. However, these
selections can only be carried out if you are in the datasheet view of your table.
The following are the steps to take.
TO SELECT ALL RECORDS

Click the left most square box on your datasheet window.
TO SELECT A COLUMN
1. Click the heading of the column that you want to select
2. For several columns, click the first heading for the columns that you want
to select and drag the mouse until you get to the last heading for the
columns to be selected.
TO SELECT A ROW
1. Click the square heading for the row that you wants to select.
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2. For several columns, click the first square heading for the rows that you want
to select and drag the mouse until you get to the last square heading for the
rows to be selected.
DELETING ONE OR MORE RECORDS

To remove a record from a data set in a table, we an do the following;
1. Select the record(S) to be deleted.
2. Click the Edit command on the menu bar
3. Click cut or delete or delete records
4. Click yes.
ADDING ONE OR MORE RECORDS

To include additional records to an already existing data table,
1. Click the insert command from the menu bar.
2. Click new record.

3. Type in the records.
4. Save your records.
DUPLICATING A FILED
If you have a field that occurs several times in a table, a simple way to entering
this field will be by,
1. Select the field that contains the value to be duplicated.
2. click the edit command from the Menu bar.

3. Click the Copy command.
4. Move to the field location where the duplicate is to be inserted.
5. click Edit.
6. Click paste.
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ADJUSTING A COLUMN WIDTH
When you have created your table design, some fields may not be wide enough to
display the entire content of various columns. These columns can be increased by
the following instructions:
1. Select the column(s) that you want to adjust.
2. Click the Format command on the Menu bar.
3. Click Column.
4. Click best fit.
FORMATTING A TABLE
You can also improve on the format that can be used to display any data in a table
this format type includes changing the character style used; the character size,
display and underlining. The instructions below can be used o effect this changes:
1. Click the Format command on the menu bar.
2. Click font.
3. Make your desired changes

4. Click Ok.
CREATING EFFECTS IN YOUR CELLS

To change the lines displayed in your cell or the color of your cell background and
so on, you can give the following instructins.
1. Click format on the menu bar.

2. Click cells.
3. In the gridlines shown option, click Horizontal or vertical to mark or unmark

a choice.
4. In the cells effect options, click flat or raised or sunken to change your cell
box presentation.
5. In the gridlines color options, click the down arrow to display the colors
available to you. Make your choice of color.
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TO OPEN AN EXISTING TABLE IN AN OPENED DATABASE
1. Activate the database that contains the name of the table to be opened.
2. Select the table name.
3. Click open.
TO OPEN AN EXISTING TABLE IN AN UN-OPENED DATABASE

1. Click FILE on the menu bar.
2. From the options in the file menu, click OPEN DATABASE
3. Click on the filename to open from the displayed files.

4. Click the OPEN button
5. From the database table window displayed, click on the table you want
6. Click OPEN.
TO OPEN ANY TABLE IN DESIGN VIEW

This command is often required when one wishes to change the structure of a
previously defined table.
Follow the instructions below to open the table.
2. From the options in the file menu, click OPEN DATABASE

3. Click tables (if the table option is not active).
4. Select the name of the table.

5. Click design.
TO SAVE A DATABASE TABLE

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2. From the options in the file menu Bar, Click save.
TO CLOSE A DATABASE TABLE

2. From the options in the file menu, Click CLOSE.
ADJUSTING A TABLE DESIGN

While you created a table design, you made have made an omission or specified a
wrong filed size. Any mistake in the design of a table can be corrected by going
back to the table design view.
Whilst you are in the database that contains the table to be opened.
1. Select the table that you want to adjust.
2. Click Design on the menu bar.

OR
If the table is already opened.

3. Click view on the menu bar.
4. Click design view.
CHECKING THE SPELLING OF DATA IN DATASHEET VIEW

1. Open a Datasheet.
2. Select the records, columns fields, or text within a filed whose spelling you
want to check.
3. Click tools on the Menu bar.
4. Click spelling on the tool bar.
5. When Microsoft Access detects an incorrectly spelt documents, it will

display a dialog box with several options for you to choose from, the options
apply as follows;
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 Ignore: Choosing this option implies that the program should ignore the
supposedly miss-spelt word.
 Ignore All: Any occurrence of the word indicated will be ignored if you
choose this option.
 Change: Before choosing this options, you will have to make a choice of word
from the suggestions given. This options specifies that the incorrectly spelt
word should be replaced by your choice from the list.
 Change All: This option is used to change every occurrence of a word that
needs to be changed. As in change, you need to make your choices of word
from the suggestions given before you make this choice.
 Add: This option implies that the incorrectly, spelt word should be added to a
dictionary. The dictionary could be one of your choices. To specify a
dictionary, CLICK dictionary in the dialog box and type the dictionary name or
select an already created dictionary from the list by using the adjacent arrow.
FINDING SPECIFIC OCCURRENCES OF A VALUE IN A FIELD

You can find all occurrences of a specified value at once, or each occurrence one
at a time.
1. In form or datasheet view, select the field (Column) you want to search,
unless you want to search all fields. (Searching a single field is faster than
searching the entire table).
2. Click tools on the menu bar.
3. Click find.
4. in the find what box, type the value you want to find.
5. Set any other options you want to use in the Find dialog box.
6. To find the first occurrence of the value, click find first.
7. To find the next occurrence of the value and all subsequent occurrences
continue clicking find next.
8. Click close to close the find dialogue box.
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REPLACING SPECIFIC OCCURRENCES OF A VALUE IN A FIELD
You can replace all occurrences of the specified value at once or each occurrence
one at a time.
1. In form or datasheet view, select the field (Column) you want to search,
unless you want to search all fields. (Searching a single field is faster than
searching the entire table).
2. On the Edit menu, click replaces.
3. In the find what box, type the value that you want to find.
4. In replace with box, type the value that you want to replace it with.
5. Set any other options that you want to use in the replace dialog box.
6. To replace all occurrences of the specified value at once, click replace all.
7. To replace each occurrence on at a time, click Find Next, and then click
replace, to skip an occurrence and find the next one, click Find Next.
8. Click Close to close the replace dialogue box.
ORGANIZING A DATABASE
This refers to arranging your database in a logical order. When the records for a
database are entered, they are in what is called the Physical Order, i.e. The
records were just entered in no particular sequence. When organizing the
database, it is now arranged in a Logical Order,which could be alphabetically
(for text fields) numerically (for number fields), or chronologically (For date and
logically fields)
Create a table with the following fields:
FIELD NAME DATA TYPE

EMPLOYEE NAME Text
EMPLOYEE SALARY Number
DATE OF EMPLOYMENT Date
PROMOTION DUE Logical

COMMENT Text
Save the files as EMPLOYEE LIST TABLE
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ENTER THE FOLLOWING RECORDS:
Employee Employee Date of Promotion Comment
Name Salary Employment Due
SEGUN J.A 1673.55 06/22/89 N GOOD

BOLA A.D 3641.17 01/30/91 Y EXCELLENT
AYO F.E 2113.42 12/13/79 N AVERAGE
BAYO S.S 2167.47 08/29/72 Y SHY

BISI O.T. 3000.10 04/22/90 Y PUNCTUAL
KOLA L.A 2134.99 03/23/87 N HONEST
DALLA B.N 1997.12 05/08/80 Y RELIABLE

DELE D.D. 4617.25 06/13/85 N NEAT
AKIN S.B. 1221.79 02/26/90 Y TRUTHFUL
VERO R.M 972.22 07/12/91 N LAZY
SORTING
This is one of the advantages of making use of a database package. It enables you
to sort your records. The records are sorted in either ascending order or
descending order, depending on the user’s choice. And when sorting is to be done.
The data field for which it will be done must be specified. For example, from the
CUSTOMER database, the records can be sorted based on the dat field NAME in
either ascending or descending order.
SORTING RECORDS IN FORM OR DATASHEET VIEW

1. In form view or datasheet view, click the field you want to use for sorting
records.
2. Click tools record on the menu bar.
3. Point to sort.
4. Do one of the following:
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i. To sort in ascending order, click Sort Ascending.
ii. To sort in descending order, click sort Descending.

N.B. In a form, you can sort on only one field at a time; in a datasheet, you can
select two or more adjacent columns at the same time, and then sort them.
Microsoft Access sorts records staring with the leftmost selected columns. When
you save the from or datasheet, Microsoft Access saves the sort order.
CREATING A FILTER IN A TABLE, QUERY, FORM

Filtering is the process of selecting a group of records that satisfy a given
condition from a database table or query. There are four methods that can be used
to filter records. These includes; filter by selections, filter by form, filter for input,
and advanced filter/sort.
For the purpose of this course training we will focus on the first to avoid a too
technical environment as required by the other two.
Filter by Selection, Filter by Form, are the easy ways of filtering records. If you
can easily find and select in the form, sub form, or datasheet an instance of the
value you want the filter records to contain, use filter by selectionif you want to
choose the values you’re searching for from a list without scrolling through all the
records in a datasheet or form, or if you want to specify multiple criteria at once,
use filter by Form.
FILTERING RECORDS BY SELECTING VALUES IN FORM,

SUBFORM, OR DATA SHEET
1. In a filed on a form, sub-form, or datasheet, find one instance of the value
you want record to contain in order to be included in the filter’s result.
2. Select the value.

3. Click Records.
4. Point to filter.
5. Click filter by Selection
N.B
1. When you save a table or form, Microsoft Access the filter, You can reapply
the filterwhen you need it, the next time you open the table or form.
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2. When you save a query, Microsoft Access saves the filter, but it does not
add the filter criteria to the query design grid. You can reapply the filter after you
run the query, the next time you open it.
3. you can also filter for records that do not have a certain value. After selecting
a value, right-click it, and the click filter Excluding selection
FILITERING RECORDS BY ENTERING VALUES IN A BLANK VIEW

OF YOUR FORM OR DATASHEET
1. Open a table, query, or form in datasheet view or open a form in form
view
2. Click records.
3. point to filter.
4. click filter by form to switch to the filter by form window
5. click the field in which you want to specify the criteria that record must
meet to be included in the filtered set of records
6. Enter your criteria by selecting the value you are searching for from the list
in the field (if the includes field values), or by typing the value into the field
If you specify values in more than one field, the filter return records only if
they contain the same values you specified in each of those fields
7. To specify alternative values that records can have to be included in the
filters results, click the or tab at the bottom of the window, and enter
more criteria.
The filter returns records if they have all the values specified on the look for
tab or all the values specified on the first or tab or all the values specified
on the second or tab, and so on.
8. click filter the menu bar.
9. click apply filter/sort.
REMOVING A FILTER FROM A TABLE, QUERY, OR FORM.

To remove a filter and show the records that was displayed preciously in the
table, query, or form,
1. click records.
2. click remove.
N.B. removing a filter doesn’t delete it. You can reapply the filter by
clicking apply filter on tool bar.
WORKING WITH QUERIES.
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Queries can be used to view, change, and analyze data in different ways .
you can use queries to calculate total values for rwcords in a database table;
you can specify classes of records for calculation . you can also use them as
a source of records for forms and reports. Various types of queries can be
obtained from a database table when you specify a criterion, which should be
satisfied by any record that will form a list in query file.
The Types of queries that you can create in Microsoft Access includes:
1. Select queries.
2. Parameter queries
3. Cross tab queries
4. Action queries
5. SQL queries (make-table, delete , update, a append queries)
because table file fields are often used in the creation of a query, you need an
opened database table for a successful query file creation. Two different views
or way can be used for creating a query. This include:
 Design View.
 Query Wizard.
The Query Wizard can be used to create the following query types:
1. Simple select query
2. cross tab query
3. find duplicates query
4. find unmatched query
For the purpose of this training, we shall consider the select query type only.
WORKING WITH SELECT QUERIES

A select query is the most common type of query. It retrieves data from one or
more tables and displays the result in a datasheet where you can update the
records (with some restriction). You can also use a select query to group records
and calculate sums, counts, averages, and other types of totals.
Criteria are restriction you place on a query or an advanced filter to identify the
specific records you want to work with. For example, instead of viewing all the
supplier that your company uses, you can view just supplier from japan. To do
this, you specify a criterion that limits the results to records whose country field is
“japan”.
CREATING A SELECT QUERY.
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1. from the opened database dialogue box, click the queries tab.
2. click new.
* A new query window appears.
3. Click Design View.
4. Click ok.
5. In the show Table box, select the table that you want to work with.
6. Click ADD
* The display the list of the fields in the database table.
7. Click close.
8. Add the various data field that you want in your query by double clicking on
the filed in the field list or clicking the down arrow from a field box to select a
field.
* This is indicate the fields with which the records will be displayed
9. If you want a sorted list on any field, move to the field and click on the line of
sort.
10. Choose the arrangement order i.e. Ascending or Descending.
11. Under the field that has the condition to be satisfied, click on the line of
criteria and type the field value condition.
*This is meant for only the field(s) with conditions to be satisfied.
12. Click on query in the menu bar.
13. Click on run in the query menu bar.
TO SWITCH BETWEEN QUERY VIEWS

While a query file is displayed.
1. Click view is displayed,
2. Click Design view to change from Datasheet view.
Or
3.Click Datasheet view to change from Design view.
TO DELETE UNWANTED COLUMNS

1. Select the column to be deleted.
2. click Edit on the menu bar
3. click delete column.
TO INSERT A NEW COLUMN

1. click the new column position.
2. click insert on the menu bar
3. click column.
USING COMPARISM OPERATORS

You can retrieve records containing values between specified values using the
following operators:
162
1. Greater than - >
2. Less than - <
3. Greater than
Or Equal to - >=
4. Less than
Or Equal to - <=
5. Not Equal to - <>
TO do this,
You can follow steps 1 to10 in creating a select query above to do the following:
1. In query Design view, create a query.
2. Add the tables whose records you want to use.
3. Add the fields you want to include in the query design grid.
Now, to add the criteria using comparism operators,

4. In an expression in Criteria cell of the appropriate field, identify a range by
using any of the comparison operators above.
5. Click on query in the menu bar.
6. Click on run in the query menu bar.
THE AND OR OPERATORS

You can enter additional criteria for the same field or different fields. When
you type expressions in more than one criteria cell, Microsoft Access combines
them using either the And or the or operator. If the expression are in different
cell in the same row, Microsoft Access uses the And operator, which means
only the records that meet the criteria in all the cells will be returned. If the
expressions are in different rows of the design grid, Microsoft Access uses the
or operator, which means records that meet criteria in any of the cells will be
returned. For examples of how to use multiple criteria in the design arid, click.
CALCULATING IN QUERIES.
The are many types of calculations that you can perform in a query. For
example, you can calculate the sum or average of the values in one field,
multiply the values in two fields, or calculate the date three months from the
current date .
When you display the results of a calculation in a field, the results are not
actually stored in the underlying table. Instead, Microsoft Access reruns the
calculation each time you run the query so that the results are always based on
the most current data in the database. Therefore, you can’t manually update the
calculated results.
163
To display the results of a calculation in a field, you can use a predefined
calculation that Microsoft Access provides or custom calculation you define.
Use the predefined calculations, called “totals,” if you want to compute the
following amounts for groups of records or for all the records combined: sum,
average, count, minimum, standard deviation, or variance. You choose one
totals calculation for each field you want to calculate.
You can calculate some types of totals using the simple, Query Wizard. Or,
you can calculate all types of totals using the Total row in the query design
grid, where you select the aggregate function for the calculation you want to
perform on a field.
TO SAVE THR QUERY

2. From the options in the field menu, click SAVE.
3. Type a name for the query.
4. Click ok.
TO CLOSE THE QUERY

2. From the options in the file menu, click CLOSE.
CREATING A QUERY USING THE SIMPLE QUERY WIZARD

3. From the database, click QUERIES.
4. Click NEW.
* A mew query window appears.
5. Click simple query wizard.
6. Click ok
* A simple query window appears, which contains 3 boxes. The first
box (tables/queries) enables you to choose the table or query you want to
create a query form. The second box (Available fields) contains the available
fields from the table or query selected in the first box, while the third box
(selected fields) is to contain the fields for the new query.
7. Move the fields needed from the Available fields box to the selected fields
box. This is done by highlighting the fields required one after the other and
clicking in the single-head arrow pointing to the selected field box.
8. Click Next
9. Enter a Title or Name for the query.
10. Click Finish.
REPORT FORMS
164
A report is an effective way to present your data in a printed formant. Because
you have control over the size and appearance of every thing on a report, you
can display the information the way you want to see it.
You can create a report on your own or you can have Microsoft Access create
a report for you using a Report Wizard. A Report Wizard speeds up the process
of creating a report because it does all the basic work for you. When you use a
Report Wizard, it prompts you for information and creates a report based on
your answers. Even if you’ve created many reports, you may want to use a
Report Wizard to quickly lay out your report. Then you can switch to Design
view to customize it.
CREATING A REPORT WITHOUT A WIZARD

1. In the Database window, click the Report tab
2. click New .
3. In the new report dialog box, click the wizard that you want to use. A
description of the wizard appears in the left side of the dialog box.
4. Click the table or query that contains the data you want to base your report on.
N.B Microsoft access uses his table or query as the default record source for the
report. However, you can change the record source in the wizard and select fields
from other tables and queries.
5. Click ok.
6. If you clicked report wizard, or label wizard in step 3, follow the directions in
the wizard dialog boxes. If you click AutoReport: Tabular or auto report:
columnar, Microsoft access automatically creates your report.
N.B If the resulting report doesn’t look the way you want, you can change it in
Design view.
CREATING A REPORT USING AUTOREPORT.

Auto Report creates a report that displays all fields and records in the underlying
table or query.
1. In the Database window, click the Reports tab.
2. Click New.
3. In the New Report dialog box, click one of the following wizards:
a. Auto Report: columnar. Each field appears on a separate line with a label to
its left.
b. Auto Report: Tabular. The fields in each record appear on one line, and the
label print once at the top of each page.
4. Click the table or query that contains the data you want to base your report on.
5. Click ok.
Microsoft access applies the last auto format you used to the report. If you haven’t
created a report with a wizard before or haven’t used the Auto Format command
on the Format menu, it uses the standard auto format.
165
N.B You can also create a single-column report based on the open table or query
or on the table or query selected in the Database window.
Click Auto Report on the Insert menu, or click the arrow next to the New object
button on the toolbar, and then click Auto Report. Reports created with this
method have only detail records (no report header or page header and footer).
TO EXIT FROM THE DATABASE APPLICATION.

Click File in the menu bar.
From the options in the file menu, click EXIT.
166

Introduction to Microsoft Word in 40 Characters

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Introduction to Microsoft Word in 40 Characters

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INTRODUCTION TO MICOROSOFT WORD

WHAT IS WORD PROCESSING?

W ord Processing is a concept in computing that refers

WORD PROCESSING APPLICATIONS OR PACKAGE

WHAT IS MICROSOFT WORD?

FEATURES OF MICROSOFT WORD

A typical windows program environment comes with:

USING MICROSOFT WORD

HOW TO OPEN A NEW DOUCMENT

TO SAVE SUBSEQUENT (i.e. after saving for the first time)

HOW TO REMOVE (DELETE) A GIVEN TEXT

HOW TO DISPLAY/HIDE A TOOL BAR

VIEWING YOUR DOCUMENT

HOW TO CHANGE VIEW

TO EXIT MICRSOFT WORD

ALIGNING TEXT WITHIN A DOCUMENT

TO SET FONT TYPE

TO CHANGE CASE OF YOUR TEXT

HOW TO COLOR YOUR TEXT

TO APPLY BULLETS AND NUMBERING

1. Highlight the texts

TO APPLY NAIRA SYMBOL

TO APPLY DROP CAP

 Highlight the text/letter to apply drop cap

TO REMOVE DROP CAP

 Highlight the text

TO INSERT SYMBOL TO YOUR DOCUMENT

TO APPLY ARTISTIC TEXT TO DOCUMENTS

TO APPLY SHADOW TO OBJECT/ARTISTIC TEXT

TO APPLY FILL EFFECTS TO OBJECTS

TO ARRANGE OVERLAPPING OBJECTS

TO APPLY BACKGROUND TO YOUR DOCUMENT

TO APPLY THEME TO YOUR DOCUMENT

TO DO PAGE SETUP IN MICROSOFT WORD

TO RETRIEVE A FILE FROM A DISKETTE

TO SAVE A FILE WITH PASSWORD

WORKING WITH TABLES

TO SORT DATA IN MICROSOFT WORD

TO CALCULATE IN MICROSOFT WORD

TO FIX TEXT DIRECTIONI WITHIN A TABLE

 Select the cell

TO CREATE BORDERS IN A TABLE

TO PLACE BORDERS IN A TABLE

TO MERGE COLUMN CELLS

TO ADD MORE ROWS TO A TABLE

TO ADD MORE COLUMNS TO A TABLE

TO DELETE CELLS/ROWS/COLUMNS IN A TABLE

TO ADJUST YOUR COLUMN WIDTH OR ROW HIGHT

TO SPLIT YOUR TABLE

 Right Click the Text: When Microsoft word indicates an

FINDING AND REPLACING TEXT

To find a word (s).

WORKING WITH PAGES

SETTING YOUR MARGINS

TO SET PAPER MARGINS

FOR BINDING PURPOSES

USING HEADER AND FOOTERS

TO VIEW YOUR DOCUMENT PRINT

PRINTING YOUR DOCUMENT

1. Click on file menu.

TO PRODUCE A SET OF MAIL MERGED DOCUMENTS

SELECTING A NEWSPAPER COLUMN

HOW TO PREPARE A RESUME