Global Consult Limited

Response to
Terms of Reference
Proposing to Undertake a Baseline Survey Baseline Survey on
Protecting Women’s Labor and Economic Rights in the Tea Estates
in Kenya (Kericho Tea Zone)

SUBMITTED TO:

FIDA- Kenya

CONTACT INFORMATION:
Stephen Simiyu,
P.O. Box 18837-20100, NAKURU,
Telephone Number: +254718186988
Email: masafu98@gmail.com
Summary of Expression of Interest
Assignment Summary Table
Bidder Global Consult Ltd
Project Name Baseline Survey on Protecting Women’s Labor and
Economic Rights in the Tea Estates in Kenya (Kericho Tea
Zone).
Lead Consultants 2 (plus 2 assistants)
Lead Consultant (Sociology Eliud Okumu (PhD Candidate, Egerton Univesrity)
and Community
Development)

Co-Lead Consultant (Gender Peninah Mumbua (PhD candidate, University of Nairobi).

and Project Management)
Proposed Duration 20 Days
Total Cost (Kshs) Kshs. Six Hundred and Five Thousands Only.

ii
Table of Contents
Summary of Expression of Interest .............................................................................................................. ii
Preamble ...................................................................................................................................................................... iv
1.0 Global Consult Limited Profile ......................................................................................................................... 7
1.1 Introduction ...................................................................................................................................................... 7
1.2 Statutory Compliance .................................................................................................................................... 7
1.3 Institutional Capacity ...................................................................................................................................... 7
1.4 Clientele ............................................................................................................................................................ 8
1.5 Lead Consultants for Assignment ............................................................................................................. 10
1.6 Professional Commitment........................................................................................................................... 11
1.7 Fit for Purpose ............................................................................................................................................... 11
1.8 Availability ....................................................................................................................................................... 11
2.0 Project Description ........................................................................................................................................... 12
2.1 Overview of the Tea Sector in Kenya...................................................................................................... 12
2.2 Baseline Survey .............................................................................................................................................. 13
2.2.1 Purpose of Survey ................................................................................................................................. 13
2.2.2 Objectives Baseline Survey.................................................................................................................. 13
2.2.4 Activities .................................................................................................................................................. 13
2.2.5 Deliverables ............................................................................................................................................ 14
3.0 Methodology ....................................................................................................................................................... 15
3.1 Conceptual Framework ............................................................................................................................... 15
3.2 Research Design ............................................................................................................................................ 15
3.2.3 Data Entry and Analysis ....................................................................................................................... 21
3.2.4 Validation of Research Findings.......................................................................................................... 21
3.2.4.1 Reporting.............................................................................................................................................. 21
4.0 Work Plan ........................................................................................................................................................... 23
5.0 Budget ................................................................................................................................................................... 24
6.0 Comments on Contractual Provisions ......................................................................................................... 24
6.1 On the Terms of Reference ....................................................................................................................... 24
6.2 On the Data Collection and Facilities to be Provided by the Client ................................................ 25
6.3 Suggestions of Consultant on Mandate to Complete the Task ........................................ 25
7.0 Consultant’s Team Structure ................................................................................................................ 25
8. References ............................................................................................................................................................. 26
9.0 Annexes................................................................................................................................................................ 27
Annex 1: Gantt Chart ......................................................................................................................................... 27

iii
Preamble
This technical proposal is duly submitted in response to the terms of reference circulated by
FIDA seeking consultancy services for undertaking a baseline survey on Protecting
Women’s Labor and Economic Rights in the Tea Estates in Kenya (Kericho Tea
Zone). Having read and understood the ToR, Global Consult Ltd are persuaded that they
have the requisite competency to undertake all tasks spelt out in the ToR to the satisfaction
of the client. This expression of interest is the basis for discussions with the client on the
tasks that the consultancy entails and covers the following:

 Capability statement
 Technical proposal
 Financial Proposal
 Work plan
 Survey Budget
 References

iv
List of Tables and Figures

List of Tables

Table 1: List of Directors................................................................................................................................................. 8

Table 2: Client Profile ....................................................................................................................................................... 8
Table 3: CARE’s women’s empowerment framework ........................................................................................... 15
Table 4: Desk Review Documents .............................................................................................................................. 16
Table 5: Summary of Main Components of Baseline Survey Report .................................................................. 22
Table 6: Work Plan ......................................................................................................................................................... 23
Table 7: Summary Budget .............................................................................................................................................. 24
Table 8: Consultancy Team ........................................................................................................................................... 25

List of Figures

Figure 1: Organogram ................................................................................................................................... 7

Figure 2: Values of Tea and Horticulture Exports, 2012-2016 (KSh Million) ............................................ 12
Figure 3: Key Informant Interview Process ................................................................................................. 17

5
Acronyms
CEO Chief Executive Officer

FGD Focus Group Discussion

FIDA-K Federation of Women Lawyers- Kenya

GCL Global Consult Limited

GDP Gross Domestic Product

KII Key Informant Interview

KPAWU Kenya Plantation and Agriculture Workers Union

KTDA Kenya Tea Development Authority

ToR Terms of Reference

6
1.0 Global Consult Limited Profile
1.1 Introduction
Global Consult Limited (GCL) is a private service oriented consultancy firm established by a team of
professionals in diverse fields such as project management, gender, HIV, conflict management,
monitoring and evaluation, microfinance, strategic planning and management, education, resource
mobilization, entrepreneurship, human resources, administration, banking, agriculture and law. The firm
commands a solid foundation in offering research, development planning and training services to its
diverse clientele who have included individuals, educational institutions, churches, local authorities,
community based organizations, business enterprises and local and international non-governmental
organizations. Global Consult offers tailor made services to its clientele and meets exceptional standards
in transforming their aspirations into tangible results. Global Consult promotes learning, emphasizing on
innovation and the sharing of knowledge in the continuous pursuit of customer satisfaction.

1.2 Statutory Compliance

Registered in 2012 under the Companies Act in Kenya as a limited company specializing in development
and consultancy services, the firm has duly and consistently met all statutory obligations in consonance
with established laws of Kenya and international business and management standards. The firm’s
registration certificate and Kenya Revenue Authority compliance evidence are available on request.

1.3 Institutional Capacity

Global Consult has instituted sound governance, management and operational systems. The firm is
presided over at the helm by a Board of Directors who are distinguished academicians and professionals
in public and private sectors. The functions of the Board translate into day to day activities through the
Office of the Chief Executive Officer (Gender Specialist) who is responsible for implementing and
realizing the vision and objectives of the firm. The CEO oversees financial, human resources and service
delivery functions of the firm. A team of permanent and fellowship consultants drives the service
delivery commitments of the firm under the leadership of the CEO. The galaxy of professionals is drawn
from distinguished institutions of learning with impeccable experience in work performance.
Figure 1: Organogram

Global Consult Ltd has three directors as indicated in Table 1 below.

7
Table 1: List of Directors

Name Academic Qualification Professional Career

1. Peninah Mumbua PhD Candidate, Project Planning and Lecturer, Laikipia University
Development, University of Nairobi.
2. Margaret Mung’ora MBA, Jomo Kenyatta University of Banker, National Bank of Kenya
Agriculture and Technology
3. Caroline Karanja MBA, Egerton University CEO, Global Movers Ltd (MFI)

1.4 Clientele
Some of the clients that the firm has served in the recent past on gender and research related aspects
are listed in Table 2 below:
Table 2: Client Profile

Name of Client Description of Service Date

NEMA and KEITI Gender Analysis of Water Projects in Kiambu, Nyandarua, 2018
Nairobi and Machakos Counties.
Centre for Gender Analysis of Nakuru County Government 2018
Enhancing
Democracy and
Good Governance
Bomet County Training of Enforcement Officers Including Gender 2018
Government Mainstreaming
St. Vincent De Paul Needs Assessment of Five Parishes in Kiambu, Nairobi, Nyeri, 2018
Kakamega and Kitale Counties
Kipsigak High School Development of Strategic Plan 2018
Concern South Gender Analysis in Northern Bahr el Ghazal 2017-18
Sudan

Ethical Tea Partners Gender Sensitive Situational Analysis of Hired Labour in the 2017 -18
Smallholder Tea Sector / Communities in Kenya
CARE International Rapid Gender Analysis of the Drought Situation in Marsabit 2017
in Kenya County
Group for Child Protection Needs Assessment in Puntland 2017
Transcultural
Relations (GRT)
Libra Training Training Senior Civil Servants on Gender Mainstreaming in 2017
the Workplace.
Libra Training Training Senior Civil Servants on Gender Mainstreaming in 2017
the Workplace.
Trocaire Kenya Women Empowerment Baseline Study in Nairobi and Nakuru
County. 2017
Population Council Development of FGM/C Indicators for the Republic of 2017
Somaliland
MAP International Development of Gender Integration Strategy for Kilifi, Kwale 2017
and Siaya Counties

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MAP International Development of Gender Integrated Strategies for Kilifi, Kwale 2017
and Siaya Counties.
MAP International Gender Analysis of the Every Child Thrives Project in Kilifi, 2017
Kwale and Siaya Counties
Population Council Development of Female Genital Mutilation/ Cutting National 2017
Indicators for Somaliland
MAP International Mainstreaming Gender into Vitamin A Supplementation and 2017
Deworming, development of gender equality ad community
engagement strategies.
UNIQUE Gender Analysis of Dairy and Renewable Energy Projects in 2017
Kenya : Takamoto Biogas, Biogas International and
Mukurweini Wakulima Dairy Ltd.
Trade Mark East Gender Mainstreaming Assessment of the Port of Mombasa. 2016
Africa (TMEA)
UNESCO GBV in Schools Situational Analysis and Training Manual 2015
Development
National AIDS Development of the Kenya AIDS Strategic Framework 2015
Control Council Gender Integration Guide
(NACC)
National AIDS Training Gender Committee on Gender Mainstreaming at the 2015
Control Council Work Place
(NACC)
USAID (FINTRAC) Mainstreaming Gender into the Kenya Agricultural Values 2015
Chains Enterprises
UNDP Study on GBV Experiences among Urban South Sudanese 2015
Refugees in Kenya
UNDP Development of Advocacy Strategy on GBV in Emergencies 2015
Heifer International Training Staff on Gender Mainstreaming in Agriculture 2015
Diakonia Gender Mainstreaming Assessment of the Somalia Rights 2014
Programme 2015-2018
Danish Refugee Development of Gender Based Violence and Prevention of 2014
Council Sexual Exploitation and Abuse Behavior Change
Communication Materials and Staff Training
Plan International in Situational Analysis of Gender Inclusion in Early Childhood 2013
Kenya and Development Education in Homa Bay, Bondo, Kisumu
and Kwale Counties
Handicap Audit of Public Primary Schools in Kibera and Dandora on 2012
International Gender, Disability and Inclusive Education

Farm Africa Capacity Assessment of Youth Agribusiness Projects 2012

Institute of Culture Baseline Survey on Women Empowerment in the light of the 2011
and Ecology new Constitution (2010)

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Jesuit Refugee Developing a Sexual and Gender Based Violence Training 2011
Services Manual for the Jesuit Refugee Services
The Netherlands Assessment of Gender Responsiveness in the Baringo and 2005
Development Elgeyo Marakwet County Councils
Organization (SNV)

1.5 Lead Consultants for Assignment

Lead Consultant: The Lead Consultant (Eliud Okumu) has over 8 years progressive experience in
Action Research, community development programming, project management and policy advocacy
gained from working at Catholic Relief Services and the Centre for Conflict Resolution. In addition, he
has over 5 years in teaching Rural Sociology, Community Development, Social Work, Social Policy and
Administration, Social Change and Development, Project Planning, Monitoring and Evaluation, Children
and Society at Egerton University. He holds an M.A. in Sociology (Community Development and Project
Management and B.A Sociology and English. His interest is in Action oriented Research, Community
Development and Policy Development Analysis.

Co-Lead: The Co-Lead (Peninah Mumbua) holds an MA in Project Planning and Management with a
specialization in Gender issues. She has been a Lecturer at Laikipia University since 2012 where she
teaches Project Planning and Management with a bias in Community Development Projects. She has
been involved in research work as a consultant and I has done several surveys for different national and
international NGOs on gender related issues. She enrolled for PhD in Project Planning and Management
at the University of Nairobi.

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1.6 Professional Commitment
i. The entire baseline survey exercise will adhere to the highest professional principles of integrity
and transparency.
ii. The baseline survey team and participants will be fully apprised of about the purpose, guidelines,
value principle and accrued benefits of the baseline survey.
iii. The independence of the survey will be clear, and any conflicts of interest or partiality must be
explicit.
iv. The survey process will respect the client’s property rights.

1.7 Fit for Purpose

The consultants will add value to this exercise by bringing more than just the consultancy team’s
expertise but also experience in research and evaluation.
i. Our extensive contacts and networks spread across the country will contribute positively
towards the survey logistics and validity of results
ii. Our ability to put together a team of multi-disciplinary professionals with a wide range of
skills and expertise will enrich the survey assignment.
iii. Our experience in participatory research processes at the county, national and international
levels will find relevance in the proposed assignment and client’s portfolio of activities.
iv. Our knowledge of gender and constitutional provisions in addition to the experience of
having worked on several gender issues including research and policy will be invaluable
during this assignment.
v. Our previous experience of work in the agriculture sector will strengthen the survey
methodology and analysis of data for effective formulation of recommendations.

1.8 Availability
We guarantee timely delivery of the assignment by ensuring full commitment to the evaluation and
availability of the entire core team.

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2.0 Project Description
2.1 Overview of the Tea Sector in Kenya
Kenya’s economy pivots critically on developments and contributions from the tea sector. Over the
years, tea alongside tourism, horticulture and coffee have been the fulcrum of the country’s export
identity and earnings. Competiveness in production processes and innovativeness in marketing have
established Kenya’s tea as a global brand. The Economic Survey Report (2016) indicated that tea
production increased by 18.5 per cent to 473.0 thousand tonnes in 2016, maintaining its position as the
leading export commodity in 2016 with its earnings rising from KSh 123.0 billion in 2015 to KSh 124.5
billion.1 This has been the trend over the last five years with the exception of a decline in 2014 when
foreign exchange earnings from the tea sector were pushed to second position after earnings from the
horticulture sector (Figure 2). The tea subsector contributes 4% to the Kenyan GDP.2 The industry
supports directly and indirectly approximately 5 million people, making it a major source of income for
many households in Kenya (Tea Board of Kenya, 2014; Pelrine, 2009).
Figure 2: Values of Tea and Horticulture Exports, 2012-2016 (KSh Million)

140,000
120,000
100,000
80,000
60,000
40,000
20,000
0
2016 2015 2014 2013 2012

Tea Horticulture

Source: Economic Survey Report, 2017

The major leading tea exporters in 2014 were: Kenya (422 million kgs), Sri Lanka (317 million kgs),
China (301 million kgs), India (208 million kgs) and Indonesia (68 million kgs).3 Because pure Kenya tea is
very superior in quality compared to other teas of the world, most tea exported from Kenya is sold in
blended form - it's used for blending with other teas to produce some of the popular blends available in
grocery stores across the United States, Europe, Asia and other markets.4 The weekly Mombasa Tea
Auction is the largest in the world followed by the Colombo Tea Auction in Sri Lanka.5 Sustaining the
competitiveness and quality is therefore imperative if Kenya has to protect her global sector leadership
and the multiple economic and social dividengs accruing from the tea sector.

1
Kenya National Bureau of Statistics (KNBS). Economic Survey Report 2017. Nairobi: KNBS, 2017.
2
Ministry of Agriculture, Livestock and Fisheries (MoALF). Taskforce Report on Tea Industry. Nairobi: MoALF,
2016
3
Ibid.2, pg 3
4
http://www.kenya-information-guide.com/kenya-tea.html
5
Ibid.2, pg 9

12
2.2 Baseline Survey
FIDA Kenya has received funding to implement a one-year project entitled ‘Protecting
Women’s Labor and Economic Rights in the Tea Estates in Kenya’. The project’s overall
objective is to safeguard the rights of women in the tea industry towards recognition and full
realization of their employment and other economic rights through advocacy, sensitization and
empowerment.

2.2.1 Purpose of Survey

The purpose of the survey is to generate evidence for highlighting violations of women’s rights
in the Kericho Tea Zone so as to persuade policy and regulations reforms; increase awareness
and empower women workers in the tea estates to identify violation of their labour, social and
economic rights; seek redress and participate in decision making at all levels; set judicial
precedent that would protect women’s employment rights in the tea industry sector. The
survey will provide insights and understanding of the status of women’s rights in the Kericho
Tea Zone in Kenya and their level of participation in decision making processes at all levels as
well as identify the policy and legal gaps in regards to their labor and economic rights.

2.2.2 Objectives Baseline Survey

i. Assess the current situation in regards to violations of women’s labor and economic
rights in the tea zone in Kericho.
ii. Assess the barriers to accessing women’s labor and economic rights in the tea zone in
Kericho.
iii. Map the stakeholders that can be key in advocacy efforts for the safeguarding of
women’s labor and economic rights in the tea industry.
iv. Identify the number of women and girls actively advocating for economic participation
and rights in the target population.
v. Identify the roles women and girls play or have in household decision making processes
in the target population.
vi. Identify the roles women and girls play or have in decision making processes at all levels
in the target population.
vii. Identify number of members from the public (including policy and decision makers,
traditional and religious leaders, celebrities, men, boys, service providers, general public,
etc.) engaged in advocacy for girls and women’s economic independence and agency in
the tea industry.
viii. Make recommendations on how to actualize the enjoyment of girls and women’s labor
and economic rights in the tea industry.
2.2.4 Activities
i. Develop an inception report on the execution of the assignment including a
comprehensive work plan.
ii. Share questionnaires discussion guides and other data collection tools before finalizing
the same for field collection.
iii. Conduct a thorough file review of the existing documentation including project
document, policies, policies, the constitution, legislations and programs.

13
 iv. Provision of a work plan including approaches that will be taken while carrying out the
end term evaluation process.
v. Presentation of the draft report (main findings and recommendations) to FIDA-K and
other invited stakeholders.
vi. Production of a final bound narrative report detailing the findings of the baseline survey,
process and methodology, key findings, lessons and key recommendations.

2.2.5 Deliverables
i. An inception report that encompasses methodology, tools and work plan.
ii. Audio recordings of FGDs and KIIs and transcripts in English.
iii. Draft report for validation.
iv. Final report for implementation

14
3.0 Methodology
3.1 Conceptual Framework
The Women’s Empowerment Conceptual framework6 whose components (agency, structures and
relations) is relevant for anchoring the conceptual thrust of the study as illustrated in Table 3 below.
Table 3: CARE’s women’s empowerment framework
Agency Structures Relations
 Self-Image; self-esteem  Marriage and kinship rules,  Consciousness of self and
norms and processes others as interdependent
 Legal and rights awareness  Laws and practices of  Negotiation ,
citizenship accommodation habits
 Information and skills  Information and access to  Alliance and coalition habits
services
 Education  Access to justice,  Pursuit, acceptance of
enforceability of rights accountability
 Employment/control of own  Market accessibility  New social forms: altered
labor relationships and behaviours

 Mobility in public space  Political representation

 Decision influence in household  State budgeting practices
 Group membership and activism  Civil society
representation
 Material assets owned
 Body health and bodily integrity

3.2 Research Design

The study will utilize a cross-sectional analytic study design, employing qualitative participatory
and gender-sensitive data collection and analysis techniques. The proposed methodological
approach will involve desk review, key informant interviews (KIIs) and focus group discussions
(FGDs) that will allow for triangulation of information such that the study benefits from reliable
information authenticated by different methodological approaches. Generally, the study will be
accomplished in four phases:

i. Inception phase to describe in detail the research approach and desk review of
literature (secondary data) to inform the development of study tools;
ii. Primary Data Collection: Qualitative data collection in the field using discussion guides;
iii. Data synthesis and analysis phase and development of draft report; and
iv. Validation of research findings, review and development of final report for the study.

6
CARE International. Women’s Empowerment SII Framework at
http://pqdl.care.org/sii/Pages/Women%27s%20Empowerment%20SII%20Framework.aspx

15
3.2.1 Inception Phase

This phase of the survey will entail extensive literature review to ascertain information that exist of
women’s rights issues in the tea sector in Kenya broadly and specifically in the Kericho Tea Zone. The
gaps identified in the information sourced will form the core of the primary data collection process.
Some of the documents that will constitute the literature review are listed in Table 4 below.

Table 4: Desk Review Documents

Laws, Conventions and Policies Reports

Protocols
 Universal Declaration of Human
Rights (1948)
 Convention on the Elimination
of All Forms of Discrimination
Against Women (1979)
 Protocol to the African Charter
on Human and Peoples' Rights
on the Rights of Women in
Africa (2003).
 Constitution of Kenya (2010)
 Employment Act 2007
 National Gender and Equality
Commission Act 2011
 Matrimonial Property Act 2013
 Health Act 2017
 Marriage Act 2014
 Sexual Offences Act 2006
 Social Assistance Act 2013
 Prevention of Domestic
Violence Act 2015
 Legal Aid Act 2016
 Beijing Platform for  KDHS Report 2014
Action (1995)  Economic Survey Reports 2014, 2015,
 Sustainable 2016 and 2017
Development Goals  Global Gender Gap Report 2017
(SDGs) 2015  Human Development Index Report
 Kenya Vision 2030 2017
Third Medium Term  Beijing Platform for Action Report 2015
Plan 2018-2022  Kenya Integrated Household Budget
 The Big Four Agenda Survey 2016
 County Integrated  Socio-Economic Atlas of Kenya 2018
Development Plans  Kenya Facts and Figures 2015
(Kericho)  2009 Census Report
 National Gender and  Comprehensive Food Security and
Development Policy Vulnerability Survey 2016
2000  Status of Inequality and Inclusion
 National Policy for Report 2016
the Prevention of and  Women and Men in Kenya, Facts and
Response to GBV Figures 2017
2014  Kericho County Statistical Abstract
2015

3.2.2 Primary Data Collection

The sampling strategies for qualitative samples (KIIs and FGDs) will mainly include purposive
and convenient sampling techniques.

3.2.2.1 Primary Data Collection Methods

a) Key Informants
Key informants will be selected from among community leaders (administrative, Opinion and
religious leaders); stakeholders (Kenya Plantation and Agriculture Workers Union (KPAWU);
Tea Savings and Credit Corporative Societies; Tea factories; Kenya Tea Development Agency;
Civil Society Organizations; Faith Based Organizations; Community Based Organizations and
any other organized community support groups particularly working on labor and gender-
related issues) and County and National Government ministries, institutions and agencies,

16
policy makers and implementers (Ministry of Gender and Youth Affairs, Nyayo Tea Zones
Development Corporation; Ministry of Agriculture).

In-depth interviews with these categories of respondents will seek to understand and explore
issues that inform and affect women’s rights in the tea sector with specific reference to the
Kericho Tea Zone.. Key informants will also address gaps in information sourced from the
FGDs that require respondents with technical insights. Expert KII will be conducted according
to the interview guides prepared by the consultant and validated by the client. The KII interview
sessions will last for a maximum of one hour and will be recorded using Dictaphones. Where
the consultant deems it appropriate and feasible, the KII informant will be sent a questionnaire
to fill in and submit. The actual number of KIIs will however be determined by the context of
the study and level of information sourced. The Key Informant Interviews will assume the
approach outlined in Figure 3 below:

Figure 3: Key Informant Interview Process

Step 2 Step 4
• Identify • Book
prospective appointments
• Select most via telephone,
informants relevant • Conduct the
mail or physical interview
respondents & visits
verify with
clinet
Step 1 Step 3

The category and total number of KIIs to be interviewed will be agreed upon jointly between
the consultants and the client.

b) Focus Group Discussions

The sampling methodology for focus group discussions will entail selecting groups of female
labourers based on a set of defined criteria for the purpose of the study. Generally, the FGD
sample shall comprise of adult women (aged 35 years and above) female youth and males (aged
18 – 35 years) from the study locations who meet defined selection criteria.

At least 1 FGD will be conducted in in each of the 12 KTDA sub regions in Kericho tea zone,
making up a total of at least 12 FGDs. Taking cognizance of the imbalance in power relations
between men and women, homogeneity as a key factor in defining groups to be included in the
FGD sample shall be used. Specifically, separate FGDs with adult women and men and youth
female and male will be conducted.

17
The FGD sessions will integrate participatory learning and action models such as case studies, daily
activity profile and the 24-Hour Clock. Each FGD will comprise a maximum of 10 and a minimum of 6
participants. FGD guides will be prepared in advance to guide the discussions that will be steered by a
facilitator assisted by a note taker.

Eligibility for participation in FGDs will be based on factors such as residence in the Kericho Tea Zine
area, employment in the tea estates, aged above eighteen years old, and familiarity with local
development issues, among others. Purposive and random sampling strategies will be used for identifying
community members participating in FGDs. For instance, general male and female adult community
members, and male and female youth within the community will be identified using a skip pattern
targeting households within the specified catchment area. Persons with disabilities (male and female) and
project beneficiaries (male and female) will be randomly selected from lists sourced through interaction
with client focal points.

The team recruiting the FGD participants will use a screening questionnaire (recruitment questionnaire)
to ensure that the selected participants meet the defined criteria. Nevertheless, actual participation of
the selected FGD participants will be subject to individual consent to participate in the group discussions
which will be sought beforehand and, if accepted, they will be invited to the group discussions, detailing
the venue, time and duration of the FGD. In the event that a selected participant refuses consent,
another participant will be recruited following the same procedures described, provided that the
minimum and maximum number of participants in each FGD is maintained at 6 and 10 respectively.
Capping the number of participants at 10 will ensure that group dynamics are checked and put under
control during discussions, thus reducing any form of bias due to dominance.

Key considerations for the FGDs will include: (1) Ensuring the length of each group discussion does not
exceed 2 hours; (2) the FGDs will be scheduled at appropriate times to enable women's and men’s
maximum participation; (3) the FGD setting will be identified and set up to allow for free roundtable
discussion; (4) the FGD venue will be accessible to all respondents and; (5) all FGD proceeding will be
captured through note taking and audio recording using Dictaphones - video recording of proceedings
shall not be an option. All discussions will be recorded on a CD for transcription purposes and also for
the client’s reference.

c) Observation

Observations as part of the data collection will be applied. This is a data collection technique
that involves watching and/or listening to a subject in question and recording the observations
made. The observations will present the opportunity to document activities, behavior and
physical aspects as they exist. It will also provide findings that are strong in validity for the
purposes of our team of experts’ observations and to collect in-depth information about a
particular situation. The observations will be undertaken during the field visits and any other
contact with the target respondents. A checklist will be developed to direct the observation
exercise as well as guide the recording of the same. Observations will also facilitate the
documentation of case studies.

18
3.2.2.2 Recruitment and Training of the Research Team
Recruitment of Research Assistants (RAs) will be guided by among other criteria, educational
background, communication skills, knowledge of gender issues and previous experiences in gender
studies. The RAs recruited will have a minimum of a diploma in the relevant field, in particular Social
Sciences, Law, Gender and Development and Community Development. They will also be expected to
have a good understanding of both English and Kiswahili (spoken and written), have participated in at
least two gender studies and have an appreciable understanding of gender issues in Kenya. Further, RAs
who can demonstrate ability to gather and record accurate data, willing to abide by the ethical
requirements for research including maintaining respondent confidentiality, and to reliably and efficiently
complete the interviews assigned will be recruited. They must commit to be available for the entire
period of training and data collection uninterrupted.

The RAs will be trained for 2 days to assist the consultants in the gender analysis. The training package
will include modules on the RAs responsibilities and expectations for their work, basic gender concepts,
the goals and expectations of the survey, research methodology, interview and focus group facilitation
skills, note taking skills, and use of the survey tools. A contextual understanding of the FIDA-K
programme will be provided to the research team. The training will be designed to be highly
participatory, featuring learning-by-doing exercises that will enable team members to translate
information into practice. The RAs will have opportunity to pilot-test survey tools in the field and
provide feedback to the Team Lead. Debriefing of the training as well as the entire survey will be done
to ensure that the RAs are able to successfully administer the tools and collect the required data.

3.2.2.3 Pretesting and Piloting of Gender Analysis Tools

Prior to actual field data collection and following development of the survey tools, pretesting will be
conducted to appraise their soundness and that of the proposed data collection methods. Initial pretest
procedures will involve thorough internal reviews by gender specialists to ensure the questions address
all relevant gender and women’s rights issues and that the language used in the documents is gender-
sensitive. External pretesting will allow the client to review tools to ensure the content adequately
responds to all issues as highlighted in the Terms of Reference. Further this will ascertain clarity and
phrasing of the questions, the language used and difficulty of questions to enable the respondents engage
with the tools, having acceptable levels of understanding and comfort. The client's comments on the
study tools will be incorporated during revision of the tools before field pre-testing.

Once the client has reviewed the gender analysis tools, field pre-testing will be conducted to ascertain
their consistency with regard to eliciting accurate and relevant responses. Field piloting will also enable
the consultants to get some feedback in terms of any unanticipated challenges during the actual field data
collection so as to allow for elaborate logistical planning. The gender analysis tools will be pre-tested
under similar field conditions as the main study. The pilot sample will be picked from the study sites and
the persons utilized in the pilot study excluded from the main study to avoid contamination of results.

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The procedures to be used in administering the tools in the pilot study will be similar to those to be
utilized during the main study as described earlier. Each FGD facilitation pair will conduct one FGD
while the KII interviewers will conduct one interview each. The pilot team will include all the consultants
and the trained research assistants who will be administering the survey for the main data collection.
This will serve as opportunity for the entire research team to become familiar with and test what they
learned during the training and gain “hands-on” experience with the study tools prior to commencing
field work. Representatives of the Client will be invited to observe the pilot test.

3.2.2.4 Ethical Issues Compliance

Participation in the survey will be voluntary and based on informed consent. It will entail providing
survey participants with information on the survey and its approach, their role in the survey, benefits of
their participation (both directly and indirectly) and finally obtaining consent from each respondent
willing to participate in the survey.

The participants right to anonymity and confidentiality will be given due attention. During the data
collection phase, study participants will be assured of the confidentiality of all data collected from them
and further that the data will be used exclusively for the baseline survey. This will be clearly stated in the
introductory section of all tools and shall be clearly read to the survey participants with whom the
research team will directly interact in the course of interviews. Further, the assessment tools will not
contain fields that capture personal data that could be used to identify respondents. FGD sessions shall
not capture names of participants and no video recording shall be allowed to further enhance the level
of confidentiality.

The interactions between the research team and the participants as well as among the study participants
themselves shall be based on mutual respect and trust. All researchers will be required to sit online
research ethics related tests prior to recruitment, training and deployment. The entire research team
will sign appropriate documents presented by the client requiring observance of ethical behaviour,
including avoidance of sexual harassment. Feedback sessions with Team Leads will address any emerging
issues during the assessment. Participants seeking to share information in camera will be advised in
accordance with research protocol precepts and organizational codes of conduct touching on
confidentially. Appropriate and advance notification will be shared with support service providers
(psychosocial) in case circumstances that manifest the need for such interventions arise.

Safeguards to ensure confidentiality during data processing and reporting will entail not making or
implying precise references to study participants or statements made by particular study participants.
Further, data from KIIs will be processed to void personal information. All data collected as part of this
assignment, including notes from both in-depth and key informant interviews and Dictaphones of all
recorded interviews will be properly secured to ensure that they are not accessible to unauthorized
persons. All materials containing raw data will be handed over to the client at the closure of the
assignment.

The ethical obligations of the research team shall include independence thus free of bias; impartiality at
all stages of the assessment; credibility thus based on reliable data and observations; avoidance of
conflict of interest to ensure that the credibility of the assessment process and output is not
undermined; honesty and integrity; and accountability. Obligations to the survey participants shall

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include respect for dignity and diversity; acknowledgement of rights of participants; confidentiality; and
avoidance of harm. Photographs taken during the survey will be preceded by permission from the client
and consent from persons featuring in the respective photograph, including workshops. The need to
furnish survey participants with feedback based on findings of the exercise will be addressed.

Research principles of non-maleficence and beneficence will be adhered to throughout the assignment.
These are adequately covered in training requirement and certification for the research team and
deliberate measures to monitor this will be put in place during data collection. The component of
sustainability will be addressed through avoidance of monetary and other material commitments to
participants that are not within the established practice of the client. Separating male and female
participants during FGDs will strengthen sensitivity to cultural nuances attendant to the survey.
Importantly, the purpose of undertaking the assessment will be restricted to the objectives provided by
the client. The consultant shall ensure that there are no other ancillary interests or motivations
supported by the analysis other than what serves the cardinal objectives stipulated by the client.

3.2.3 Data Entry and Analysis

The qualitative data obtained through note taking or audio recordings where necessary will be
transcribed and subjected to qualitative analysis strategies and techniques. The data will largely be
analysed using a comprehensive thematic matrix that will facilitate identification of common patterns and
trends arising from the narratives. This data will further be collated and verified through content analysis
in order for inferences, judgments and conclusions made to be as accurate as possible. To ensure high
validity, the consultants’ team will apply triangulation for data validation.

3.2.4 Validation of Research Findings

3.2.4.1 Reporting
The survey report will be written in a simple and clear language in order to broaden access to the
content. The structure of the report will entail conventional introductory components (top page,
acknowledgement, table of contents, acronyms) Executive Summary, Background and Context,
Objectives, Methodology and Limitations, Findings, Conclusions and Recommendations. A summary of
the main components of the report, description and the approximate number of pages is provided in
Table 5.

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Table 5: Summary of Main Components of Baseline Survey Report

Component Description Approximate

Pages
Executive Summary Highlights main points of report including background, 1
methodology and process, and main findings,
conclusions and recommendations
Introduction Overview of the context, literature review, purpose of 4
the survey, deliverables, challenges and limitations.
Methodology Explains how the baseline survey report was carried 1
out. This will include study design, sampling, tools,
research team and training, data collection and analysis,
ethical considerations, and quality assurance. The
information will be brief enough to avoid replication of
the inception report and disposition towards a rigid
academic format.
Findings Thematically presents what was established during the 20
baseline survey, including lessons learnt, gaps and
opportunities for gender mainstreaming.

Recommendations Recommendations will be derived from the consultative 2

and reflective processes involving all participants in the
baseline survey. Efforts and professional diligence will be
made to come up with specific, concrete, feasible,
practical, and cost-effective recommendations.
Annexes These will include study tools. TBD

An Executive Report in PowerPoint shall be provided. This will highlight key findings and
recommendations of the baseline survey.

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4.0 Work Plan
The following work plan is proposed to guide this exercise. A detailed Gantt Chart is attached
as Annex 1.

Table 6: Work Plan

Stage Activity Output Duration

(Days)
Inception  Contracting  Signed contract 0.5
Stage
 Entry meeting  Entry meeting minutes 0.5

 Development of inception  Inception report (including 3

report (IR) and submission draft tools)
 Review of inception report  Feedback on IR 1
by Client
 Consensus building meeting  Minutes of meeting 1
on IR
 Finalization and submission  Final inception report 1
of IR (including final tools).
Data  Training of research teams  Training report 2
Collection
 Piloting and review of draft  Revised tools 1
Stage
tools
 Data collection  Quantitative data collected 5
Data  Data cleaning, entry and  Data sets and arithmetic 1
Analysis analysis analyses
and
 Draft Report writing  Draft report 5
Report
Writing  Review of draft report by  Feedback on draft report 1
Client
 Discussion of draft report  Minutes of meeting 1
 Review of draft report  Revised draft report 1
 Validation of draft report  Minutes of meeting 1
 Submission of Final Report  Final Report 0
Total 25

Note: 5 days will be used by FIDA-K to review report. The total number of days is therefore 20.

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5.0 Budget
Table 7 presents a Summary Budget for the project. A detailed budget will be developed upon
consultation with the client in accordance with internal regulations. This budget only covers professional
fees for consultants and Research Assistants.

Table 7: Summary Budget

Item Days / Units Cost (KES) Total

Professional Consultancy Fees for Lead Researcher 10 20,000 200,000

Professional Consultancy Fees for Co - Lead 10 20,000 200,000

Professional Consultancy Fees for 2 Research 7 5,000 70,000

Assistants

Administration Cost 1 100,000 100,000

Stationery 1 25,000 25,000

Communication 1 10,000 10,000

Total 605,000

Note:

i. The Client will be expected to pay 50% of the total amount upon signing of the contract and the
balance after submission of the final report.
ii. The client shall levy the statutory taxes as appropriate (5% retention tax).

The costs presented in Table 7 exclude the following:

 Transport, accommodation and other applicable allowances during the assignment.

 Transport, accommodation, venue hire and other applicable allowances during workshops and
meetings.
 The consultants’ team will be responsible for the medical and insurance cover during the
assignment unless otherwise guided by the client.

6.0 Comments on Contractual Provisions

6.1 On the Terms of Reference
 The Client (FIDA-Kenya) will facilitate meetings with study participants and other key
stakeholders.
 The Client shall ensure the safety of the Consultants while working on the project.

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  The Client will provide a contact person to support the Consultants.
 The Client shall meet all the financial obligations under the award Agreement.
 The Client shall provide assistance to the Consultants as reasonably required so that the
Consultants may competently perform the duties under the award Agreement.
 The Client will meet all obligations arising from the Terms of Reference anchoring the gender
analysis.

6.2 On the Data Collection and Facilities to be Provided by the Client

 The Client shall provide the relevant documents to effectively undertake the activities stipulated
in the consultancy.
 The Client shall provide feedback on tools developed by the Consultants within agreed time.
 The Client will provide the Consultants with introduction letters to identify themselves with
throughout the data collection exercise.

6.3 Suggestions of Consultant on Mandate to Complete the Task

 The Consultants will provide a detailed documentation of the methodology and work plan for
conducting the baseline to the Client.
 The Consultants will provide draft tools to the Client within the agreed period of the project
award.
 The Consultants will discuss the project period with the Client upon project award and embark
on the exercise within the agreed period.

7.0 Consultant’s Team Structure

The consultancy team is led by the Lead Consultant who is a Sociology and Community Development
Expert. The Co-Lead is a specialist in Gender and Project Planning. The rest of the team members have
been specifically broad on this assignment based on their diverse experience in research and gender.

Table 8: Consultancy Team

Name Academic Designation Responsibility

Qualification
A. Evaluation and Technical Lead
Mr. Eliud Okumu PhD Candidate – Team Lead  Overall responsibility for project
Egerton University delivery.
 Development of inception report
 Desk reviews
 Data collection and analysis
 Report writing
 Project quality assurance.
Peninah Mumbua PhD Candidate – Co-Lead  Preparation of the inception report.
University of Nairobi  Preparation of field tools.
 Report writing
 Primary data collection and analysis.

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B. Research Assistants
Sarah Kinanu Bachelor’s degree Gender specialist  Participation in planning meetings
(Gender and  Primary data collection and analysis.
Development),  Report writing
University of Nairobi.
Mr Andrew Maina Bachelor’s degree Research  Preparation of the inception report.
(Agriculture).  Preparation of field tools.
 Primary data collection and analysis.
 Overall assignment coordinator
c. Project Administration and Management
Stephen Simiyu B Education Programme Officer  Overall management of project
planning, coordination and logistics
Dorcas Mwikali B Com Administration  Overall management of project
Officer finances and statutory obligations.

8. References

Institution Assignment Contact Tel.

Persons
UNDP Study on GBV Experiences among Edith 0729678254
Urban South Sudanese Refugees in Muluhya
Kenya
Trade Mark East Africa Gender Mainstreaming Assessment of Kennedy 0725440544
the Port of Mombasa Murerwa
Fintrac Mainstreaming Gender into the Kenya Joyce Mutua 0701207844
Agricultural Values Chains Enterprises

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 9.0 Annexes

Annex 1: Gantt Chart

Client: Federation of Women Lawyers- Kenya

Project Name: Baseline Survey on Protecting Women

Labour and Economic Rights in the Tea Estates in Kenya

Duration: Responsibility Week 1 Week 2 Week 3 Week 4

Day of the Week: M T W T F S S M T WT F S S M T W T F S S M T W T F S S M T W T F S S M T
Month: October -November 2018
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
1

2
3
4
5
6
INCEPTION STAGE
Contracting/Entry GCL/ FIDA-K X
meeting
Development of GCL X X X
inception report and
submission
Review of Inception FIDA-K X X
Report
Consensus building GCL/FIDA-K X
meeting on IR
Finalization and GCL X
submission of IR
DATA COLLECTION STAGE
Training of RAs GCL X X

Piloting and review of GCL X

draft tools

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Data Collection GCL X X X X
DATA ANALYSIS AND REPORT WRITING
Data cleaning, entry and GCL X X
analysis

Draft Report Writing GCL X X X X

Review of Draft report FIDA-K X

Discussion of draft GCL/FIDA-K X

report

Validation of Draft GCL/FIDA-K X

report

Submission of Final GCL X

Report

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29