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Terms of Reference

Design and Establishment of New UN China Website

1. Background

The United Nations is a global network, advocating for change and connecting
countries to knowledge, experience and resources that help people build better
lives. In China, the UN draws on a world of experience to assist China in
developing solutions to its own development challenges.

The United Nations System in China has a respective websites maintained in

UNDP China Office, to publish a wide range of communications and promotional
materials (such as event coverage, press releases, speeches, annual reports, research
papers, brochures), to facilitate its work, promote its activities and share
information with its staff members, partners and the general public.

2. Scope of service

 Assess the current UN China website structure and contents for ease of
accessibility, quality of contents, user-friendliness, ease of maintenance/update,
information retrieval, etc…
 Access UN HQ & Country Office’s websites for reference, applying the
advantages of layout design, navigation, usability & etc. to the redesign &
 Make proposal for design of the website based on corporate guidelines and/or
UNDP country office website guidelines for Management's review and approval.
 Design the website structure, taking into account the requirements from UN RC
office: clear catalogs & folders for data & page storage, attractive site & page
layout, easy to use, update and maintain, flexible navigation & search function;
counting function for web pages visited, etc.
 Gather informative contents for the Web presence (text, documents, pictures, key
speeches, etc.) from UN RC office.
 Create HTML documents and graphics for implementation in the Web.
 Make recommendations for backup/restore plan.
 Training to UN RC staff on website maintenance and content update.
 Design and establish anti-hacker and antivirus plan for the website.
 Website hosting service for 2013, 2014 and 2015.
 Warranty and maintenance service (5X8X4) for 2013, 2014 and 2015.
 Make recommendations for software, hardware, and other back-end applications
related to Web development.

3. Basic structure of the UN China website

3.1 Both English and Chinese versions are required

3.2 Following estimated structure of the UN China website in single language:

(i) Home page

(ii) Static pages: 20-30
(iii) Dynamic Pages: 4
News channel: 1 and updates per year: 150
Jobs channel: 1 and updates per year: 50
Publication channel: 1 and updates per year: 50
Procurement channel: 1 and updates per year: 50
Estimate grow rate of storage space: 300-350MB per year (in single language)
(iv) Functions:
Subscribe email
In site search
Weibo repost
Photo and Video gallery ( optional)
Automatic homepage recover (optional)
(v) CMS with remote administration

4. Objectives/expected results

 Design and establish a new UN China website to match request from UN RC

office in China.

5. Duration/Timeframe

 It is expected to 30 to 45 working days

6. Qualifications/selecting criteria

 Contractor must be a legal entity registered in China

 Contractor must be a reputable company with prior rich experience in the field
 Proven and solid knowledge and experience in providing similar service to
international organizations
 Able to provide user training and all documents in English
 Solid knowledge on website security and website hosting service
 The Vendor should provide an proposal include a brief implementation plan
 The vendor should provide the quotation include below information:

 Website design and setup.

 Website hosting for 2013,2014 and 2015
 Related software license
 Quotation of maintenance service, with 3 years 5*8*4 SLA