Constants (Standard Account Assignment) in New General Ledger

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Constants (Standard Account Assignment) in New General Ledger

Created by Cora Phelan, last modified on Feb 02, 2016
Purpose
The purpose of this wiki is to show the customizing of constants in new general ledger and document splitting and provide examples to demonstrate same
Overview
From note 1085921 - Document split the following is stated
Constant Definition
In order to set default account assignments within the document splitting, one or more constants can be defined.
IMG path: Financial Accounting (New) - General Ledger Accounting (New) - Business Transactions - Document Splitting - Edit Constants for Non-assigned Processes
The IMG Activity documentation states the following:
Edit Constants for Nonassigned Processes

Use
In this IMG activity, you define default account assignments (for example, a default segment) for specific line items in processes for which it is not possible to derive the correct account assignments at the
time when the document is posted. This is the case if the required information is not yet available when the posting occurs.
Example
The segment can be used as an example of an account assignment: For a cash receipt from a customer that is posted to a house bank account, it is not immediately known which invoices are to be paid
by this cash receipt.
Step 1:
To make the information concerning available financial means available to the system within the shortest possible delay, a posting from checking account against cash receipt is made. Since no additional
information is available for this, the account assignment must be made to a default segment.
Account Segment Amount
Checking Account Default 1000
Cash Receipt Default -1000
https://wiki.scn.sap.com/wiki/display/ERPFI/Constants+%28Standard+Account+Assignment%29+in+New+General+Ledger 1/14
Step 2
The cash receipt account is then posted against the customer (with clearing of the customer). In this way, the correct segment(s) can be determined from the cleared invoice.
Cash Receipt 0001 1000
Customer 0001 -1000
Step 3
Finally, both items on the cash receipt account are cleared against each other. Since both positions are assigned to different segments, corresponding clearing items must be generated on the cash
receipt account.
If a zero balance is required for a segment, additional line items that set the document balance per segment to zero are generated on a clearing account defined in Customizing. These clearing items
reflect the correction of the segment information on the checking account. However, it is no longer possible to determine the correct checking account. This could be ambiguous in more complex cases
than this example. It is therefore useful to assign the clearing account in the balance sheet to the checking accounts.
Cash Receipt Default 1000
Cash Receipt 0001 -1000
Clearing 0001 1000
Clearing Default -1000
Execute
Assignment of Values - In example segment SEGTEST is assigned
Assignment of Profit Center - In example controlling area CPUS and profit center CBUS are assigned
For defining the constant only the defined split criteria can be chosen. A default value can either be assigned to all or just to several split criteria. The default values are always set as a combination,
meaning all or nothing.
Two different ways of using a constant exist:
- General constant for all business processes
- Specific constant assigned to explicit item categories
General constant for all Business Processes
The assignment of the general constant is done on the screen of 'activate document splitting'.
If a general constant has been assigned, the default account assignment will be set in case if no other assignments have been derived from inheritance or the defined splitting rules.
The general constant could be used, to make sure that a document is posted with a default account assignment rather than a termination with an error-message occurs.
IMG path: Financial Accounting (New) - General Ledger Accounting (New) - Business Transactions - Document Splitting - Activate Document Splitting
Execute
Setting a constant on the splitting method level
To activate this function select indicator 'Standard A/C Assgnmt' (Standard Account Assignment) and assign the constant. There is also a possibility to deactivate the default account assignment
(constant) set on method level for some specific business transactions.
Deactivate the default account assignment (constant) set on method level for some specific business transactions.
IMG path: Financial Accounting (New) - General Ledger Accounting (New) - Business Transactions - Document Splitting - Extended Document Splitting -> Define Document Splitting Rule
Select Rule - Business Transaction/Transaction Variant - Header Data - Indicator No Default A/c Assignmt (No Default Account Assignment)
Specific constant assigned to explicit item categories
In the definition of the splitting rule a constant can be assigned for certain item categories. To assign a constant, processing category = 0 has to be chosen.
In case such a specific constant is assigned, the account assignment is set for the line items posted with this item category and only if this specific business transaction variant is used.
The specific constant could be used, to make sure that some specific business processes (e.g. integration with HR) can be posted. This would be the case if the account assignment cannot be set via the
splitting rule.
Further information about processing category can be found: Processing category
The difference between these two ways how to use a constant is that for the general constant the splitting rule is checked and the rule cannot set the account assignment.
If a specific constant is assigned to an item category, no splitting rule has been defined. Via this customizing the decision has been made to use the specific constant rather than the splitting rule (for
certain business processes).
IMG path: Financial Accounting (New) - General Ledger Accounting (New) - Business Transactions - Document Splitting - Extended Document Splitting -> Define Document Splitting Rule
Execute
Select Business transaction/transaction variant - Item categories to be edited
In example item category 04000 is assigned to constant ZCB No base item categories are used for same
2.10.1 Processing category
In 'Control data' of the 'Item categories to be edited', in the definition of the splitting rule (TA GSP_RD) the following three options for the processing category can be chosen:
0 Transfer a fixed value (no splitting)
If this indicator is chosen, a constant needs to be defined and assigned to this item category.
In this case the system takes the fixed value maintained in the constant.
1 Splitting by base item categories specified (active split)
The most common way of processing is '1 Splitting by base item categories specified'. In that case the item category will be split on basis of the chosen base item category.
2 Splitting based on current account balance
With this setting the system splits the posting by the splitting portions based on the current account balance per account assignments. This indicator was needed for 'Advance Return for Tax on
Sales/Purchases' (RFUMSV00). Since note 889150 and related notes it is not recommended to use this indicator anymore
Examples:
In test The document splitting characteristics are Profit Center, Segment and Business Area. The Profit Center is set as Mandatory characteristic but not the Segment or Business Area
The profit centers defined in KE53 do not contain a segment.
Split criteria A and B is set as default. In this case Segment SEGTEST and Profit Center CBUS are set as Constants
- If fields A and B are both not filled during posting, the default values of the constant are set.
Data Entry View
General Ledger View
- If field A is set with the default value of the constant and B is not filled, the constant fills the value of field B.
Data Entry View
General Ledger View
- If field A is set but not with the default value of the constant, nothing is done by the constant.
General Ledger View
(note that if the segment was set as a mandatory characteristic no posting could be made as the error GLT2201 would be issued)
- If any other split criteria is filled which is not defined within the constant, the constant fills fields A and B.
General Ledger View
- If an assigned split criteria is set with default 'blank', the system considers 'blank' as a value.
(change of value in constant of Segment from SEGTEST to blank to demostrate example)
Entry View
General Ledger View
GLT2301 Constant &1 for Ledger &2 does not contain any value
A constant is assigned in customizing step 'Activate Document Splitting' and or Define Document Splitting Rule. The constant concerned contains no value.
For example in addition to change of value in constant of Segment from SEGTEST to blank. The assignment of the profit center in the constant is deleted to demostrate example
The error message is correctly issued as the constant does not contain any value.
See KBA 2224988- Error GLT2301 Constant &1 for Ledger &2 does not contain any value as to solution options
FAGL_MIG_SIM_SPL
For posted documents you can check using the FAGL_MIG_SIM_SPL transaction tool whether a Constant was used.
No inheritance and the setting of the standard account assignment to cost elements
Example:
The profit center CP-CP03 defined in KE53 does not contain a segment
GL Account 400000 is a P&L account which is defined as a cost element.
The Cost center CP-CP03 entered, defaults the profit center CP-CP03 assigned to same into the line items. The segment A is manually entered in a seperate step into item 1.
A document with the following lines in the entry view
Item Account Amount Cost Center Profit Center Segment
001 400000 100 CP-CP03 CP-CP03 A
002 400000 100- CP-CP03 CP-CP03
Document -> Simulate General Ledger -> Expert Mode
It is the intended design that inheritance or standard account assignment via constant does not work for line items posted to a cost element. The reason for this design is ensure data consistency between
Financial Accounting and Controlling. Note 1592018 prevents the inheritance and the setting of the standard account assignment to cost elements. The logic as provided in note 1592018ensures the
correct system behaviour in relation Cost elements.
As referenced in note 1592018 The necessary characteristics must already be derived in the posting application
If, however, account assignments must be set to cost elements, you can still do that by using an explicit rule in the document splitting.
See also note 2093490 - FAGL3KEH: Derivation of default profit center for cost elements
Related Content
Related Documents
FAGL_MIG_SIM_SPL
Related SAP Notes/KBAs

SAP KBA 2224988- Error GLT2301 Constant &1 for Ledger &2 does not contain any value as to solution options
SAP Note1085921 Document split
SAP Note 1592018 Document splitting: Profit center inheritance in cost elements
Sap Note 2093490 - FAGL3KEH: Derivation of default profit center for cost elements
SAP Note 1643832 Document splitting: BAdI for segment for default constant
SAP Note 2155560 - Save constants without values
SAP Note 1039934 Error GLT2 301 despite maintained values in constants
SAP Note 2073778 - Fixed value from document splitting rule is not set
SAP Note 1072047 - Partially assigned constant does not work/PSM: Payt on acct
SAP Note 1515381 - Type conversion for maintenance of constants
SAP Note 1773232 - Commitment items in constant maintenance with masking
SAP Note 1670406 - PSM accnt assgnmnts incorr converted during constant maint.
SAP Note 2153295 No conversion to upper case of constant values in document splitting
SAP Note 1994499 - Error FAGL_REORGANIZATION 566 during reassignment
SAP Note 2011090 - Incorrect segment derivation after "Simulate General Ledger" (3)
SAP Note 1628607 - Document splitting: Business process assigned in entry view
SAP Note 1923281 - FAGL_SPLINFO Table Entries
SAP Note 1358696 - Document splitting: Business transaction SKIP
SAP Note 1928146 - Inheritance and account assignment for business transaction SKIP
SAP Note 1523872 - Initializing fixed value when changing processing category
SAP Note 686531 ERP: How is the characteristic SEGMENT derived?
SAP Note 891144 - Fi-GL (new)/document splitting: Risks of subsequent changes
fi002 glt2201 fagl_reorganization566 hcm glt1403 glt2301 v_t8g21 t8g41b
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5/21/2019 Constants (Standard Account Assignment) in New General Ledger - ERP Financials - SCN Wiki

Getting Started Store

ERP Financials / … / Document Splitting Settings

The IMG Activity documentation states the following:

Edit Constants for Nonassigned Processes

Account Segment Amount

Checking Account Default 1000

Cash Receipt Default -1000

Account Segment Amount

Cash Receipt 0001 1000

Customer 0001 -1000

Account Segment Amount

Cash Receipt Default 1000

Cash Receipt 0001 -1000

Clearing 0001 1000

Clearing Default -1000

Assignment of Values - In example segment SEGTEST is assigned

From note 1085921 - Document split the following is stated

From note 1085921 - Document split the following is stated

Two different ways of using a constant exist:

- General constant for all business processes

- Specific constant assigned to explicit item categories

General constant for all Business Processes

Setting a constant on the splitting method level

Specific constant assigned to explicit item categories

Further information about processing category can be found: Processing category

Select Business transaction/transaction variant - Item categories to be edited

From note 1085921 - Document split the following is stated

2.10.1 Processing category

0 Transfer a fixed value (no splitting)

1 Splitting by base item categories specified (active split)

2 Splitting based on current account balance

The profit centers defined in KE53 do not contain a segment.

Data Entry View

General Ledger View

Data Entry View

General Ledger View

General Ledger View

General Ledger View

(change of value in constant of Segment from SEGTEST to blank to demostrate example)

General Ledger View

GL Account 400000 is a P&L account which is defined as a cost element.

A document with the following lines in the entry view

Item Account Amount Cost Center Profit Center Segment

001 400000 100 CP-CP03 CP-CP03 A

002 400000 100- CP-CP03 CP-CP03

Document -> Simulate General Ledger -> Expert Mode

Related SAP Notes/KBAs

SAP Note1085921 Document split

SAP Note 2155560 - Save constants without values

SAP Note 1515381 - Type conversion for maintenance of constants

SAP Note 1773232 - Commitment items in constant maintenance with masking

SAP Note 1994499 - Error FAGL_REORGANIZATION 566 during reassignment

SAP Note 1923281 - FAGL_SPLINFO Table Entries

SAP Note 1358696 - Document splitting: Business transaction SKIP

SAP Note 686531 ERP: How is the characteristic SEGMENT derived?

SAP Note 891144 - Fi-GL (new)/document splitting: Risks of subsequent changes

fi002 glt2201 fagl_reorganization566 hcm glt1403 glt2301 v_t8g21 t8g41b

Contact Us SAP Help Portal

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