1 Minutes of the Advisory Council (AC) and Technical Working Group (TWG) Meeting

2 April 11, 2019 (Thursday) 3:00 PM

3 PRO3 Post Conference Room, Camp Captain Julian Olivas,
4 City of San Fernando, Pampanga
5
6 Presided by
7
8 PLTCOL LAMBERT A SUERTE - Deputy Force Commander
9
10 Attendees
11
12 PLT HERMINIO FONTANOS - Deputy, Admin Section
13 PMAJ DARWIN P BARBOSA - Officer-in-Charge, Operations Section
14 PMAJ ALIPIO G VILLAVICENCIO JR - Chief, Logistics Section
15 PCPT RAYAN P CASUPANAN - Chief, PCAD Section
16 PCPT P RESTY S ASTRERO - Chief, Investigation Section
17 PEMS Raul J Arenas - Battalion Finance PNCO
18 PCPT DENNIS B DURAN - Officer-in-Charge, Technical Support Company
19 PCPT KARL ELISETO E SUBERE - Officer-in-Charge, 301st Maneuver Company
20 PCPT EDIOSON P QUANO - Officer-in-Charge, 302ndManeuver Company
21 PCPT ANGELITO B NAOY - Officer-in-Charge, 303rdManeuver Company
22 PCPT LEONARD PRUDENTE T BULLANDAY - Company EX-O, 304th Maneuver Company
23 PMAJ MARK LOUIE M SIGUA - Officer-in-Charge, 305th Maneuver Company
24 PMAJ EMMERITOS G NUNAG - C, SMAB/SRB RPSMU
25 PLT RENIE B GAPULTOS - BSSC
26 PSSg Celino Q Balintay Jr - CPSM Action PNCO, 305th Maneuver Company
27 Pat Mirriam G Laurente - CPSM Action PNCO, 304th Maneuver Company
28 Pat Kenneth C Licay - CPSM Action PNCO, Operations Section
29 Pat Lay-Ar R Mangaliag - Admin PNCO, Admin Section
30 PSSg Chester D Taala - CPSM Action PNCO, 301st Maneuver Company
31 Pat Odeza C Chorpangan -TATAG-ALAB
32 Pat Andrew Philip Gamao -TATAG-ALAB
33 Pat Gemma P Pascual -TATAG-ALAB
34 Pat Adel Ghalib T Alkhan -TATAG-ALAB
35 Pat Welhada Nawang -TATAG-ALAB
36 Pat Angelo D Soriano -TATAG-ALAB
37 Pat Danah Marissa D Agno -LAKANTIKAS
38
39
40 Advisory Council
41
42 Mr. Wilfredo M Ng - Vice- Chairman
43 Engr. Amos Bennett Q Agbuya - Member
44 Ms. Anna C Dayrit - Member
45 Rev. Rodolfo G. Santos Jr. - Member
46 Dr. Ulysses G. Galang - Member
47 Mr. Abel R. Mendoza - Member
48 Rev. Edwin P. Pabalan - Member
49 Mr. Agusto B. Ocampo - Member
50 Ms.Patricia Nicole M. Villanueva - Member
51
52 Regional Advisory Council
53
54 Dir, Rodolfo G Santos Jr - Member
55
56 BPSMU
57
58 PCPT AILEEN ROSE S STANGER - Chief, BPSMU
59 PCpl Queen-Lee G Torrecampo - Dashboard Mngt. & Alignment PNCO
60 Pat Jennilyn M Serrano - Planning & Initiative Mngt. PNCO
61 Pat Jessica Joyce Millendez - Strategy Commo& Alignment PNCO
62
63
64 1. Opening Prayer
65
66 The meeting started with an opening prayer delivered by Pat Welhada M Nawang, TATAG-
67 ALAB.
68
69
70 CALL TO ORDER:
71
72 PLTCOL LAMBERT A SUERTE, Deputy Force Commander called the conference to order at
73 3:00 PM and warmly welcomed everybody for the day’s meeting. After which, review of the previous
74 minutes of the meeting was done and was subsequently approved by the members of the AC and
75 TWG.
76
77 REVIEW OF PREVIOUS MINUTES OF THE MEETING
78
79 AC MEETING
80
81 As to the Investigation Section, with regard to the actions taken on the conduct of Investigation
82 seminar/refresher course within the Battalion which was suggested to be called “Train the Trainers”,
83 Pat Christoper Roque said that they have already conducted it. They have also already indicated the
84 accomplishment of TSC in their Operations Review (OR) presentation.
85
86 As to the PCAD Section, with regard to the actions taken on the distribution of leaflets about
87 Gun Ban, Pat Kevin Dawang said that they have already complied with the instruction.
88
89
 90 As to the Intelligence Section, they already changed the Performance indicator from “Increase
91 in the Number of ISO Operation Conducted” to “Increase in the Number of Intel Driven ISO Operation
92 Conducted”.
93
94 As to the Administration Section, Pat Mangaliag changed the Identification of Gaps under
95 Monitoring/Recording of Cases (Criminal/Administrative) Activity from “Newly assigned personnel
96 already acquired cases prior to their reassignment” to “Newly assigned personnel already have
97 pending cases prior to their reassignment” and assured to double check the set monthly target before
98 the presentation.
99
100 As to the Logistics Section, with regard to the actions taken on the checking of location and
101 area signal from Purok 1 to Purok 6 Mayantoc, Tarlac., PMAJ VILLAVICENCIO mentioned that they
102 have already complied with the instruction.
103
104 As to the Technical Support Company, Mr. Ng asked the status of the repainting of the SAR fiber
105 boat and suggested to repair if necessary, the dilapidated trailer/carrier of the same. TSC have
106 already complied with the complete repainting of the SAR Fiber boat as well as the repair of its
107 dilapidated trailer/carrier of the same before the next AC meeting in preparation for the rainy season.
108
109 TWG MEETING
110
111 PCOL SANGALANG instructed everyone to submit statistics of compliance to Operation
112 Section for easy monitoring of activities which will serve as basis for rating the best company of the
113 month. Pat Kenneth Licay said that everyone is now submitting their statistics of compliance.
114
115 PCOL SANGALANG instructed the Logistics Section to coordinate with R4 for the request of
116 mobilization to be utilized on the conduct of activities of the Battalion. Pat Manalili said that they
117 always coordinate with R4 every time the Battalion will have an activity.
118
119 PCOL.SANGALANG.instructed.everyone.to.conduct.CDM.Practice/Training/Readiness
120 Assessment. Pat Licay said that they often conduct CDM Practice/Training because of the upcoming
121 competition.
122
123 PCOL SANGALANG suggested to conduct PICE regularly so that personnel have no reason
124 to participate in illegal activities because they are continuously being reminded to avoid such. He
125 also.suggested..to..increase..the..number..of..monthly..target..under..Conduct..of..Police..Informatio
126 n..and..Continuing Education (PICE) from twenty (20) to twenty-eight (28). Pat Mangaliag said that
127 they have not yet complied with the instruction due to periodic augmentation of RMFB3 personnel.
128
129
130 2. Actionable Items during Meeting:
131
132 Actionable Items Initial Action Taken
133
134  Mrs. Dayrit suggested that the AC and  Everyone assured to comply
135 TWG members be alloted 3 days for
136 corrections, comments and
137 suggestions before approving the
138 minutes of the meeting and the review
of IP Card and Individual Score Card.
139
140
141
142  Mr. Ng suggested to set the rules and  Everyone assured to comply
143 guidelines for the next AC members’
144 election by October this year.
145
146
147
148  Mr. Santos suggested to revisit the
guidelines set by the CPSM and  Everyone assured to comply
149
guidelines set during the formulation
150 of PATROL PLAN 2030 in the
151 selection of AC members.
152
153
154
155
156  Mr. Ng suggested that once the
157 schedule for AC and TWG meeting has  Everyone agreed to comply
158 been set, everyone should stick to that
159 date and should not be re-scheduled.
160
161
162 PCAD Section
163
164  Director Rodolfo Santos Jr. instructed  PCPT CASUPANAN assured to comply
165 PCPT CASUPANAN to separate the
166 SIMEX from the actual conduct of
167 accomplishment as to the
168 Implementation of IMPLAN
169 “SAKLOLO”.
170
171
172
 Mr. Ng instructed PCADS to identify  PCPT CASUPANAN assured to
173 those far flung areas so that the AC comply
174 and other stake holders will know
175 where to conduct medical and dental
176 mission as well as slippers
177 distribution to the community.
178
179
180 Logistics Section
181
182
183
184  Director Rodolfo Santos Jr,  PMAJ VILLAVICENCIO
185 suggested to put a note in the assured to comply
186 presentation “Upon approval of
187 the NHQ or RHQ” to avoid
misinterpretation as failure or
188
non-accomplishment of the set
189 targets.
190
191
 PLTCOL SUERTE suggested that Ms.  Ms. Patricia Nicole Villanueva assured to
192
Patricia Nicole Villanueva, AC member comply
193
(Youth Sector) be allowed to participate
194 in the upcoming meeting in the region
195 which will talk about the “Hiring of
196 Quality Recruits” which will supervised
197 by Director Santos.
198
199
200 3. AGENDA:
201
202
203 Community
204
205
206 PCAD Section
207
208 PCPT RAYAN P CASUPANAN, Officer-in-Charge, PCAD Section presented their own
209 dashboard. As regards IMPLAN SAMBAYAN, the monthly target is one hundred five (105) and the
210 accomplishment is two hundred one (201) activities, resulting into a positive ninety-six (96)
211 variance. On the IMPLAN SANTINIG and SAKLOLO, the Battalion exceeded its accomplishments
212 based on its set target resulting to positive variances. Director Santos instructed PCPT
213 CASUPANAN to separate the SIMEX from the actual conduct of accomplishment as to the
214 Implementation of IMPLAN “SAKLOLO”.
215
216
217 Process Excellence
218
219
220 Operations Section
221
222 Pat Kenneth C Licay, IT PNCO, Operations Section presented their own dashboard with its
223 primary objective: “Intensify Police Operations”, and secondary driver, “Intensify support Role to ISO”,
224 all Maneuver Companies except 303rd MC were able to conduct four (4) Major Combat Operation
225 while one (1) Minor Combat Operation was conducted by the latter. Mr. Wilfredo M. Ng mentioned
226 that he will donate combat meal for RMFB3 personnel who will conduct major and minor combat
227 operation in far flung areas.
228
229 Investigation Section
230
231 PCPT RESTY S ASTRERO, Officer-in-Charge, Investigation Section, presented their
232 accomplishment for the month of March 2019. All targets were met except for the Activity: Sibat priority
233 target list which has a monthly target of five (5) with an accomplishment of three (3) which resulted to
234 a negative two (-2) variance.
235
236
237 Learning and Growth
238
239
240 Admin Section
241
242 Pat Andrew Philip Gamao, TATAG-ALAB, presented the Dashboard of Admin Section with
243 Primary Driver: Intensify Police Operations and Secondary Driver: Intensify Support Role to ISO. The
244 monthly target is 8.32% (17 personnel) and the accomplishment is 1.98% (4 personnel) which resulted
245 into a negative thirteen (-13) variance. On the Issuance of Commendations to deserving personnel,
246 the monthly target is seventy-nine (79) and the accomplishment exceeded the target with seven
247 hundred ninety-three (793) which resulted into a positive seven hundred fourteen (714) variance. On
248 the Conduct of Police Information and Continuing Education (PICE), the monthly target is twenty (20)
249 and the accomplishment is twenty (20) giving a zero (0) variance. On the Conduct of CDM Drills, the
250 target was met giving a zero (0) variance.
251
252 Resource Management
253
254 Logistics Section
255
256 PMAJ VILLAVICENCIO presented the Dashboard of Logistics Section with Primary Driver:
257 Increase & Maintain Reliable Police Equipment and Secondary Driver: Issuance of Lacking Police
258 Equipment. As to the request of Police Equipment, the set targets were not met due to the non-
259 issuance of equipment from the Higher Headquarters. With this, Director Rodolfo Santos Jr,
260 suggested to put a note in the presentation “Upon approval of the NHQ or Region” to avoid
261 misinterpretation as failure or non-accomplishment of the set targets.
262
263
264 5. Monitoring of the Functionality of PSMU, TWG and AC
265
266 PCpl Queen-Lee G Torrecampo, Operations Review PNCO, discussed the functionality of the
267 Maneuver Companies’ PSMU, TWG and AC. She also presented the GANTT Chart which serves as
268 the guide of BPSMU to monitor if the respective Maneuver Companies are religiously complying with
269 the scheduled submission of compliances required for their PGS reporting.
270
271 She also mentioned that the skills training program that was initiated by DHVSU, started last
272 April 10, 2019 with 55 participants from RMFB3 and will be soon followed by Automotive Engine
273 repair, Air-conditioning Unit repair, Computer Literacy trainings and other line-up of seminars this
274 coming June 2019.
275
276 She also mentioned the Attendance of AC members during the Conferment Ceremony of PGS
277 Proficiency Units on Monday (April 15, 2019) during the Flag Raising ceremony wherein Mr. Wilfredo
278 M Ng will be the representative of the RMFB3 AC who will receive the award. She also presented the
279 Key AC Contributions for the month of January to April 2019.
280
281
282 6. Other Issues and concerns
283
284 Mr. Abel Mendoza, AC member, questioned those inactive AC members if they will be
285 terminated in the group or not. PCpl Torrecampo explained that BPSMU is personally sending a
286 confirmation letter to AC members who are already inactive attending the pre-scheduled AC meetings.
287 Information are then gathered if the inactive AC member is still willing to continue his/her membership
288 or not. Reasons for withdrawal from the AC are also indicated in the confirmation letter by the inactive
289 members themselves. Director Santos added that AC members should also know their
290 responsibilities.
291
292 Pastor Pabalan will be conducting a Spiritual Enhancement Activity every first Monday of the
293 month. The objective of this Spiritual Enhancement Activity is to provide more opportunities for
294 personal growth and development. Workplace spirituality prevails in the culture and increases peer
295 knowledge and enables their feelings toward others in the group.
296
297 Director Santos asked PLTCOL SUERTE to differentiate the Major and Minor combat
298 Operation, PLTCOL SUERTE explained that Major Operation consists of 5 days ISO and Minor
299 combat operation consists of at least 3 days. He also added that there is also what they call
300 Prophylactic Patrol and Mobile Patrol. PCPT ASTRERO also added that RMFB3 is also conducting
301 Information Operations (IO) in order to get information about the enemy, for the citizens to realize that
302 the policemen are willing to build a stronger relationship towards them and to win back the hearts of
303 the people.
304
305
306
307
308
309
310
311
312
313
314
315 4. Adjournment:
316
317 The meeting was adjourned at 5:30PM.
318
319
320
321 Prepared by:
322
323 Pat Adel Ghalib T Alkhan
324 TATAG-ALAB
325
326
327 Reviewed by:
328
329
330 PCPT AILEEN ROSE S STANGER
331 Chief, BPSMU
332
333 Noted by:
334
335 PLTCOL LAMBERT A SUERTE
336 Deputy Force Commander/Chairman, TWG
337
338 Approved by:
339
340 PCOL JOYCE PATRICK B SANGALANG
341 Force Commander