N o .

A R - 2 0 x x - 0 0 x x

Name of Company
Request for Approval

A u t h o r i z a t i o n

President Director: Director:

Date: Date:

（Approved in advance by）

Rental Agreement for copying machine rental with …………..

Title

To have the Rental Agreement regarding rented copying machine between

Resolution (name of company) and (name of vendor’s company) as a provider for
Matters photocopy machine.

 (name of vendor’s company) has been providing photocopy machine

rental services as office work support equipment in office in ………...
The previous rental agreement was made between (name of vendor’s
company) and ……………..

 Since …………………….. now is a separate entity from ………………..,

in order for ……….. to continue the cooperation with ………………...,
a new agreement between ……………… and ………………. is needed.

 The summary of Agreement will be described as follows:

Explanation
o Agreement Term
1. This agreement starts from February 1st, 2019 to January 31st,
2020 (1 years).
2. In order to have renewal contract, ……………… will inform
…………… 60 (sixty) days of calendar before the end of rental
period and ask the confirmation which …………… wants to
extend or terminate the contract. And ……………. have to give
the confirmation at least 30 (thirty) days of calendar if
………… want to extend or terminate the contract.
3. In the event …………... intends to terminate the agreement
prior to its expiration date, ….. shall pay the remaining rental
 period multiplied by the minimum charge.
(e.g.) If we still have 10 months left before due date and would
like to terminate the agreement we should pay: 6 months x IDR.
1,900,000,- (minimum charge) = IDR. 11,400,000,-

o Scope Of Services To Be Provided By ………………..

 The scope of services offered by ……………….. to
…………………….., as follows:
1. ………………. will deliver and install the photocopy
machine to ………………….
2. During the rental period, ………………….. shall provide full
service maintenance for the machine, such as :
 Replacement of spareparts (exclusive of machine’s
cover, paper tray and manual tray).
 Consumable materials such as Customer Replacement
Unit (CRU), toner, developer, drum, fuser oil and heat
roller.
 Provide the instruction and consultation in respect of
the photocopy machine.

3. Full service maintenance hours shall be every working days

commences from 08:00 AM – 05:00 PM, Jakarta time.

o Photocopy Machine Rental Fee

Rental fee to be paid by …………………… as follows:
a. Leasing fee and full service maintenance charge : Rp. 1,900,000,-
/month.
b. Minimum charge black and white (including 3,000 click), color
(including 300 click) is included in rental price.
c. Over print charge: monochro (black and white) mode 3001 more
over/month Rp. 115,-/sheet; color mode 301 more over Rp.
1,500,-/sheet
d. All prices are exclusive of 10% VAT.

o Terms of Payment
a. ….. shall pay the amount of rental price as mentioned above.
b. Invoice shall be paid no later than 21 (twenty one) calendar
days after invoice issuance date.
c. Late payment fee will be charged 0.1% of the invoice value per
day of delay.

 There is no differences between previous and current agreement.

＜Other Documents Information＞

Applicant Name : Name of PIC

Signature :

Date :