Key Data Structure (KDS) Key Data Structures - MM

SAP Implementation Project

Capital Industries

Business Blueprint
Key Data Structure
Material Management Module

KDS - MM 1 SAP Implementation

 Key Data Structures - MM

Document Control

DOCUMENT INFORMATION
Title Key Data Structure-MM
Key words KDS – Material Management
Author Aasif
File Name CI_KDS
Path Common Folder Path
Release Date 20-April-2015
Reviewed by
Number of pages

REVISION DETAILS

Version No. Issue Date Change Details Approved by Released by

1.0 20- April-2015 Draft Version

2.0 21 – April -2015 Updated number

ranges for all
material types

TARGET READERSHIP

Capital Industries Core Team Member and Process Owners

PREPARED BY

________________________ __________________________
Aasif
ATOZ MM Consultant

ACCEPTED BY AND APPROVED BY

INDEX
1. INTRODUCTION...................................................................................................................................................4
1.1 PURPOSE OF THIS DOCUMENT........................................................................................................................ 4

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1.2 INTENDED AUDIENCE..................................................................................................................................... 4

1.3 RELATED DOCUMENTS................................................................................................................................... 4
2. KEY DATA STRUCTURE MM - ENTERPRISE STRUCTURE.....................................................................4
2.1 PLANT........................................................................................................................................................... 4
2.2 STORAGE LOCATION...................................................................................................................................... 5
2.3 PURCHASE ORGANIZATION............................................................................................................................. 5
2.4 PURCHASING GROUP...................................................................................................................................... 6
3. KEY DATA STRUCTURE –MATERIAL MASTER..........................................................................................6
3.1 MATERIAL TYPE............................................................................................................................................ 6
3.2 MATERIAL GROUP (OMSF)............................................................................................................................ 7
3.3 VALUATION CLASS........................................................................................................................................ 7
3.4 UNIT OF MEASURE......................................................................................................................................... 8
4. KEY DATA STRUCTURE – VENDOR MASTER.............................................................................................8
4.1 VENDOR ACCOUNT GROUPS (OBD3).............................................................................................................. 8
4.2 SCHEMA GROUP............................................................................................................................................ 8
4.3 PARTNER ROLES APPLICABLE......................................................................................................................... 9
4.3.1 Partner Schema for Vendor Master – CI......................................................................................................9
4.3.2 Partner Schema for Purchasing Document – CIPO....................................................................................9
4.4 PAYMENT TERMS........................................................................................................................................... 9
4.5 INCOTERMS................................................................................................................................................... 9
5. KEY DATA STRUCTURE – SERVICE MASTER.............................................................................................9
5.1 SERVICE CATEGORIES..................................................................................................................................... 9
6. KEY DATA STRUCTURE – PROCUREMENT DOCUMENT TYPE...........................................................10
6.1 PURCHASE REQUISITION DOCUMENT TYPE................................................................................................... 10
6.2 RFQ/ QUOTATION DOCUMENT TYPE............................................................................................................. 10
6.3 PURCHASE ORDER DOCUMENT TYPE............................................................................................................ 11
7. KEY DATA STRUCTURE – PRICING STRUCTURE- PURCHASING.......................................................11
7.1 PRICING PROCEDURE.................................................................................................................................... 11
7.2 TAX PROCEDURE......................................................................................................................................... 12
8. RELEASE STRATEGY FOR PURCHASE ORDER:..........................................................................................12

1. Introduction
1.1 Purpose of this Document

The document in discussion describes all the Key Data Structures (KDS) for Material Management, necessary for
enabling the business processes in Capital Industries defined under the Process Definition Document for Material
Management and making them operational with requisite controls and business rules.

This document will serve as reference document for system settings and configuration in Realisation Stage.
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The document lists out the KDS which are required to be defined or to be adopted from standard SAP process
prescribed for use in processes in the Material Management module. The list however excludes those SAP
standard KDS that are not identified for specific use but may not be deleted from production client for technical or
pragmatic reasons.

1.2 Intended Audience

This document is intended for internal project distribution. It is to be used to communicate to all team members
the value list of Key Data Structures for Material Management. It is the responsibility of all project team
members to read the document and seek clarification from Team Leaders or Project Management if they have any
queries.

1.3 Related Documents

This document should be read in conjunction with the following documents:

 To- Be Process List for MM

 Process Definition Documents for MM

2. Key Data Structure MM - ENTERPRISE STRUCTURE

2.1 Plant
A plant is an organizational logistics unit that structures the enterprise from the perspective of production,
procurement, plant maintenance and material planning. It is a manufacturing facility or branch within a company.
Material valuation is at plant level.

Plant Description
(4 Char Code)
CI01 CAPITAL INDUSTRIES COIMBATORE PLANT
CI02 CAPITAL INDUSTRIES COIMBATORE PLANT
CI03 CAPITAL INDUSTRIES BANGLORE PLANT

Usage:
Material valuation is at the Plant level.
Plant is used in all Transactional/ Master data of MM.
Authorization is at the Plant level.

2.2 Storage Location

Storage Location is an organizational unit that allows the differentiation of material stocks within a plant. Inventory
Management on a quantity basis is carried out at storage location level in the plant.

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PLANT Storage Location Description

(4 Char Code)
CI01 CI01 STORAGE LOCATION

PLANT Storage Location Description

(4 Char Code)
CI02 CI02 STORAGE LOCATION

PLANT Storage Location Description

(4 Char Code)
CI03 CI03 STORAGE LOCATION

Usage:

This field is used to track stock and also Physical Inventory is carried out at Storage Location level.
This field is used for reporting.

2.3 Purchase Organization

Purchasing Organisation is an organizational level that negotiates conditions of purchase with vendors for one or more
plants. It is legally responsible for completing purchasing contracts

Purchase Organization Description

(4 Char Code)
CI01 Capital Industries, Coimbatore

Usage:

This Organization object is used to Purchase documents/ Master in the system.

This Organization object is used for authorizations.
This Organization object is used for reporting .

2.4 Purchasing Group

Purchasing Group is the key for a buyer or group of buyers responsible for certain purchasing activities.

Purchasing Group Description

(3 Char Code)
CI1 Domestic purchase
CI2 Import purchase
Stock transfer – Intra
CI3 company

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CI4 Consumables purchase

CI5 Service purchase
CI6 Consignment purchase

Usage:

This Organization element is used to Create Purchase documents/ Master in the system.
This Organization element is used for authorizations.
This Organization element can be used reporting.

3. KEY DATA STRUCTURE –MATERIAL MASTER

3.1 Material Type

Material Type is a classification that subdivides material with same attributes into groups. This decides the numbering
range for a material and the type of numbering range (Internal/External). Quantity and value updates required for a
material, is decided at the material type and valuation level. Use T Code: OMS2 to create customized material types.

No. Price
Material Qty Value
Description Range From No. To No. Contro
Type Update Update
Type l
ZROH Raw Material External ZROH1001 ZROH9999 √ √ V

ZNLG Consumables External ZNLG1001 ZNLG9999 √ √ V

Semi finished
ZSEM External ZSEM1001 ZSEM9999 √ √ S
Goods
ZPAC Packing External ZPAC1001 ZPAC9999 √ √ V

ZERS Spare parts External ZERS1001 ZERS9999 √ √ S

ZSER Services External ZSER1001 ZSER9999 √ √ V

Finished Goods – ZMOBAJGRI100 ZMOBAJGRI199
ZMOF External √ √ S
Make to Order 1 9
Finished Goods – ZMSBAJGRI100 ZMSBAJGRI199
ZMSF External √ √ S
Make to Stock 1 9
External Number Range format: <ZMO>< (Customer Name)XXX><(Product type)XXX>1001
Usage: Material Type decides the numbering ranges for the materials. This field also plays a major role in account
determination for a material.

3.2 Material Group (OMSF)

Material group is a sub category under a Material Type. This is mainly used for reporting purpose.

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Material Group Material Group Description

BAJ Bajaj
CGS Crompton Greaves
BFY Butterfly
USA Usha
ASA Asha
VLI Vijayalakshmi

Usage: Material Groups are used for reporting.

3.3 Valuation Class

A valuation class is a key to differentiate account determination by material type of materials. This helps in performing
automatic account determination linking to G / L accounts.
 All materials of the same material type can be assigned to only one valuation class except for split valuation.
 A material type can have multiple valuation class(s).
 Material type(s) are linked to valuation class(s) through a key called ‘Account Category Reference’.

Mat. Type Description Acct Category Ref Val. Class

ZROH Raw Material Z001 VC01
ZNLG Consumables Z002 VC02
ZSEM Semi-finished Goods Z003 VC03
ZPAC Packing Z004 VC04
ZERS Spare parts Z005 VC05
ZSER Services Z006 VC06
ZMOF Finished Goods – Make to Order Z008 VC08
ZMSF Finished Goods – Make to Stock Z008 VC09

Usage: Automatic Accounting determination, during goods movement postings.

3.4 Unit of measure

Unit of measure is a key field for any logistics transaction.

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The above list is SAP standard which will be used for our project.

4. KEY DATA STRUCTURE – VENDOR MASTER

4.1 Vendor Account groups (OBD3)

The account group is a feature used to classify vendor master records. The account group helps define the following
criteria:

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1. Number ranges XKN1

2. Partner functions (Ordering party, invoicing party etc)
3. Certain Field Selections for the vendors.
The following account groups are proposed for Capital Industries (OBAS):

No.
Acct. Grp. Description From No. To No. No. Type
Range
ZX01 Domestic Vendors Z1 10000 10999 Internal
ZX02 Import Vendors Z2 11000 11999 Internal
ZX03 Service Vendors Z3 12000 12999 Internal
ZX04 Plant Vendors Z4 13000 13999 Internal

4.2 Schema Group

Schema group is a key which is used to group vendors. It determines the pricing structure (calculation schema) applicable
for the vendor in any procurement document created against the vendor.

The following Schema Groups have been identified for Capital Industries business:

Schema Group
Description
(2 Char Code)
DV Domestic Vendors
IV Import Vendors

4.3 Partner Roles Applicable

VN – Vendor
OA – Ordering Address
GS – Goods Supplier
PI – Invoicing Party

4.3.1 Partner Schema for Vendor Master – CI

4.3.2 Partner Schema for Purchasing Document – CIPO

4.4 Payment Terms

Payment term is Key for defining payment terms composed of cash discount percentages and payment periods.

Payment Terms Code Payment Terms Description

CI01 Pay immediately w/o deduction
Within 10 days 3 % cash discount
Within 20 days 2 % cash discount

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Within 30 days Due net

15 days 2%, 30 net
CI02 Within 14 days 2% cash discount
CI03 Pay immediately w/o deduction
10 days 2%, 30 net
CI04 Within 15 days, 2% cash discount

4.5 Incoterms
These are International Commercial Terms and Conditions. Incoterms are used in the Purchase Order to identify the terms
and conditions of shipments.

The following are the standard Incoterms available in the system:

Code(3 Char Code) Description

CFR Costs and freight
FOB Free on board

Usage: Inco terms specify certain internationally recognized procedures that the shipper and the receiving party must
follow for the shipping transaction to be successfully completed.

5. KEY DATA STRUCTURE – SERVICE MASTER

5.1 Service categories

Service categories are used to structure service master records. It provides a value to define the valuation class. Service
categories also help in identifying and grouping the service types.

The following are the Service Categories identified for the Capital Industries

S.Cat (4 Char Code) Description No. Range Type From No. To No.
Service: Material Internal
SE01
Handling
8000000 8099999
SE02 Service: Plant Internal 8100000 8199999
Service: Internal
SE03 8200000 8299999
Purchasing
SE04 Service: Spare Internal 8300000 8399999

Usage: Service Categories define the number ranges for the activities (services) associated to them. Valuation classes are
also defined based on the categories for the individual services.

6. KEY DATA STRUCTURE – PROCUREMENT DOCUMENT TYPE

The procurement documents are the core component of SAP MM Module. A procurement document type defines number
ranges for the respective procurement document. This can be one of the parameter to trigger the appropriate approval
strategy.

The following are the list of document types identified for Capital Industries:

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6.1 Purchase Requisition Document Type

Document Type
(4 Char Code) Description From No. To No.
MRP Based
MPPB Purchase 3000000000 3199999999
Requisition
Standard
SRPB Purchase 3200000000 3299999999
Requisition

6.2 RFQ/ Quotation Document Type

Document Type
(4 Char Code) Description From No. To No.

Request For
SRFQ 6000000000 6099999999
Quotation

6.3 Purchase Order Document Type

Document Type
(4 Char Code) Description From No. To No.
Standard Purchase
ZSTD 4100000000 4399999999
Order
Import Purchase
ZFMP 4400000000 4599999999
Order
Consumable
ZCON 4600000000 4899999999
Purchase Order
Asset Purchase
ZAST 4900000000 4999999999
Order
Stock Transport
ZSTO 5500000000 5599999999
Order

** As per standard SAP, number ranges are at Document Type level. Number range is required plant-wise for Capital
Industries.
7. KEY DATA STRUCTURE – PRICING STRUCTURE- PURCHASING

7.1 Pricing Procedure

The pricing structure is one of the crucial elements for procurement documents. The various pricing heads applicable for
the business will be configured in the pricing structure. The method by which the values for those pricing heads are
determined is also configured in the pricing structure (Pricing procedure/ Calculation Schema).

The following Pricing procedures have been identified for the Capital Industries business:
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1. ZDMPROC- Domestic Pricing Procedure

2. ZIMPROC – Import Pricing procedure

ZDMPROC Pricing Procedure:

Man
Step Cntr CTyp Description From To . Mdt Stat Accrls
10 1 ZPBO Gross Price
10 2 ZPBX Gross Price
15 SKTO Cash Discount
20 1 ZR01 Discount / Quantity X
30 ZR03 Discount % on net X
Net including price &
40 discount 10 30 X
50 FRC1 Freight / Quantity X FR1
60 JEXS Taxes on the PO X
70 Net Value + Tax+ Freight 40 60 X

ZIMPROC Pricing Procedure:

Step Cntr CTyp Description From To Man. Mdt Stat Accrls

10 1 ZPBO Basic Price X EIN
Customer Assessable
20 2 JASV Value 3 X VST
30 3 JCAA Basic Customs 4 X VST
40 4 JCV1 Countervailing Duty 4 5 X VST
50 5 J1CV Total 3 8 X VST

7.2 Tax Procedure

Tax procedures in SAP are country specific. The procedure consists of a set of conditions
applicable for the Indian taxation and excise scenarios.

Tax Procedure includes following tax condition types;

1. Excise Duty, ECess and SECess (Creditable/Non Creditable)
2. Service Tax, ECess and SECess (Creditable/Non Creditable)
3. VAT (Creditable/Non Creditable)
4. CST

SAP standard tax procedure (TAXINN) will be used for Capital Industries business.

Step Cntr CTyp Description From To Reqt Stat AltCBV ActKy

100 BASB BASE AMOUNT - - -
MWV
100 100
110 S INPUT TAX VST
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130 MWAS OUTPUT TAX 100 100 MWS

8. Release Strategy for Purchase Order:

The release strategy defines the approval process for purchase requisition and purchase orders. The
strategy specified the release codes with which a complete purchase requisition or a requisition items
(with or without classification) must be released (approved) and the sequence in which approvals have
been defined. The prerequisite for release of purchase requisition and PO would be downwards from the
supervisor.

The characteristics for release of purchase requisition are:

 Plant
 Material Group
 Purchase Requisition Document Type
 Purchasing Group

The characteristics for release of purchase order are:

 Plant
 Document Type
 Amount
 Purchasing Group

Release Indicators: B, R

Release Class Release Group Release Strategy

Purchase Requisition CI_RELPR C1 CO
Purchase Order CI_RELPO C2 CR

Parameters

Release code Hierarchy

R1 Supervisor
R2 Purchase In-charge
R3 General Manager

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